RFQ # 420 - Attachment 1 - Admin. Information - Aluminum Boat & Trailer.pdf

RFQ # 420 ALUMINUM BOAT & TRAILER Page 1 of 6

IDAHO DEPARTMENT OF FISH & GAME

ATTACHMENT 1 – SECTION 1

RFQ Title: Aluminum Boat & Trailer

RFQ Number: RFQ # 420

RFQ Solicitation Contact: Doug Peterson, Buyer Doug.Peterson@idfg.idaho.gov 208.287.2816

Submit Electronically via IPRO: https://purchasing.idaho.gov/information-for-vendors/ipro-epurchasing-system/ipro-login/

Deadline to Receive Questions: See IPRO

RFQ Closing Date: See IPRO

Award: Award will be made, all or none, to the best interest of the state.

A. Purpose The Idaho Department of Fish & Game (IDFG) is requesting Quotes from qualified vendors for the purchase and delivery of an Aluminum Boat & Trailer (Boat) as further detailed below.

B. General Information & Solicitation Instructions This Solicitation is issued by IDFG via IPRO ( https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGro up=LUMA) . The RFQ Lead is the only contact for this Solicitation. All correspondence regarding this RFQ must be in writing. In the event that it becomes necessary to revise any part of this RFQ, amendments will be posted at IPRO.

It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this RFQ will not be relied upon. All changes to this RFQ must be in writing and posted in IPRO to be valid. Alternate Bids are not allowed.

C. Submission Requirements Your response to this RFQ may be submitted electronically via IPRO or email (see below for additional details).

IDFG will not be accepting manual submissions for this solicitation. Vendor must be registered in IPRO for a bid to be accepted. Your submission must include the Required Submittals listed below and be received prior to the deadline established in IPRO. Failure to provide any of the documents or submission on a form different from those provided, may cause your submission to be found as non-responsive.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGro up=LUMA) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (listed above) and attach all Required Submittals.

mailto:Doug.Peterson@idfg.idaho.gov https://purchasing.idaho.gov/information-for-vendors/ipro-epurchasing-system/ipro-login/ https://purchasing.idaho.gov/information-for-vendors/ipro-epurchasing-system/ipro-login/ https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

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D. Required Submittals As part of your response to this RFQ, the following documents are required.

Attachment 2 – Price Sheet Attachment 3 – Signature Page

Literature with the Boat information you are bidding with must be submitted with the required submittals in order for your bid to be accepted.

E. Resulting Contract If IDFG awards a contract from this Solicitation, it will do so by issuing a Purchase Order (PO) document from the State’s eProcurement system (IPRO), which will be an acceptance of the successful bid. The PO will be comprised of the following documents; this RFQ, including any incorporated documents; the successful bid, including any clarifications requested by IDFG; and an artifact formalizing any requirements agreed upon through Contract discussions or negotiations, if applicable.

The following documents are incorporated into this RFQ as if set out in their entirety, whether or not they are attached in IPRO:

Solicitation Instructions for Vendors – January 2017 State of Idaho Standard Contract Terms and Conditions – May 2021

If not attached in IPRO, the documents may be found on the “Information for Vendors” page of the State’s Division of Purchasing (DOP) website (www.purchasing.idaho.gov ). If multiple versions of any of these documents are available on the website, the version in effect on the day the RFQ is issued shall apply.

ATTACHMENT 1 – SECTION 2

The following special terms and conditions are incorporated into the resulting Contract to supplement or add to the State of Idaho Standard Contract Terms and Conditions.

A. Delivery Contractor must provide an estimated Delivery date on Attachment 2 – Price Sheet. The Contractor will be responsible for the unloading of the Boat. Freight FOB destination, prepaid and allowed.

Delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved in writing by IDFG. Contractor must notify IDFG, in writing, no less than seven (7) business days prior to delivery. IDFG delivery contact information will be provided upon Award.

Delivery Location IDFG Southwest Regional Office, 15950 Northgate BLVD, Nampa, Idaho 83686.

B. Acceptance Upon receipt of the Boat, per the delivery location, the Boat will be inspected by the delivery contact (or approved designee) to ensure the requirements and specifications are met. The Acceptance period will be for thirty (30) calendar days from the date the Boat is delivered.

In the event the specifications are not met, the Contractor must pick-up, correct any discrepancies, and re-deliver within thirty (30) calendar days after notification from IDFG, at no additional cost to IDFG. In the event that the http://www.purchasing.idaho.gov/ https://www.idaho.gov/government/holidays.html

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Boat does not meet the requirements, specifications, or found with discrepancies that are not fixed by the Contractor during the Acceptance period, IDFG reserves the right to reject the Boat via official notification.

If approved by IDFG, the Contractor may correct discrepancies on-site at IDFG’s location in lieu of pick-up and return shipping. The Contractor will be responsible for providing all labor; tools, parts, supplies, and work-site clean up to make any necessary corrections. The timeframe for corrective action will still be as identified above.

C. Invoicing & Payments Invoices – Invoices must be submitted as further detailed below. Invoices submitted prior to acceptance, delivery date specified, or without the required information listed below, will be returned to the Contractor for correction and resubmission.

Invoices must include the following information:

• Contractor Company Name & Contact Information

• Contract Name & Number (PO #)

• Invoice Number & Date

• Itemization of the purchased goods to include: description matching the contract, quantity, unit of measure, unit price, extended price, and total invoiced amount.

Payments – Payment for correctly submitted invoices will be made in accordance with Idaho Code 67-2302:

https://legislature.idaho.gov/statutesrules/idstat/title67/t67ch23/sect67-2302/

D. Warranty Warranty must be for a minimum period of one (1) year after Acceptance for bow-to-stern. Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warrantied item, which may include the entire Boat. Warranty must include, but not be limited to, electrical components, plumbing, gauges, switches, steering components, fuel systems, and motor. All warranty work must be completed within thirty (30) calendar days after receipt of written notice from IDFG. If approved by IDFG, the Contractor may perform warranty work on-site, at the Delivery location, in lieu of pick-up and return.

Warranty must be for a minimum period of one (1) year after Acceptance for the trailer. Warranty must include, all tools, parts, equipment, labor, and freight to repair or replace a defective warrantied item, which may include the entire trailer. The trailer must be warranted against defects in workmanship, cracking of steel members, and cracking of welds. All warranty work must be completed within thirty (30) calendar days after receipt of written notice from IDFG. If approved by IDFG, the Contractor may perform warranty work on-site, at the Delivery location, in lieu of pick-up and return.

The Contractor will be responsible for all travel costs and work-site clean-up associated with any necessary repairs.

The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Boat within thirty (30) calendars days, or if the Boat continuously malfunctions and causes it to be out of service on multiple occasions, IDFG reserves the right to require the Contractor to pick-up, repair, and return the Boat at no additional cost to IDFG. If any warranty work is to be performed, the Contractor may elect to authorize a dealer of its choice to perform the necessary repairs in accordance with the manufacturer’s standards.

Contractor is responsible for all warranty requirements. No third-party warranties will be allowed.

E. Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to IDFG, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 2.H, Termination of Contract, in addition to any remedies imposed by the State.

https://legislature.idaho.gov/statutesrules/idstat/title67/t67ch23/sect67-2302/

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If IDFG must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, IDFG may withhold the actual cost to IDFG from the Contractor’s payment(s).

F. Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

ATTACHMENT 1 – SECTION 3

A. Requirements The Boat must meet the minimum specifications provided below and must be the latest model produced and sold to commercial trade. The Boat must be new, not used. Though they are not specifically covered herein, all parts necessary to provide a complete and functional Boat must be included. All parts must conform in design, strength, quality of materials, and workmanship to meet or exceed current engineering practices and accepted standards of the industry. All parts must be the manufacturers standard unless otherwise specified in this RFQ.

B. Brand Name The brand name(s) specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Contractor offering an “equal” must include documentation, which demonstrates, to IDFG’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, IDFG reserves the right to seek clarification from the Contractor. Failure to provide satisfactory documentation or a clarifying response to IDFG may eliminate the Contractor from further consideration.

C. Owner’s Manual The Contractor must provide one (1) owner’s manual (Manual) for the Boat at the time of Delivery. Manual must be in “hard copy” form. Contractor may provide additional Manual in PDF format, thumb drive, or web link.

D. Title The Contractor will be responsible for filing the required documentation to title the Boat and trailer. Upon Delivery, the Contractor must provide a copy of all documentation submitted as part of this process.

E. Boat – General Specifications Aluminum enforcement boat, forward side controls with outboard motor and trailer.

The following Specifications are the minimum that IDFG is willing to accept.

1. Alumacraft Trophy 195, Lund 1875 Fisherman, or equal.

2. Boat hull – minimum of eighteen (18) foot, and not exceeding twenty-two (22) feet center length.

3. Hull must be painted two-tone black and silver stone, or equal.

4. Hull Weight – Hull weight not to exceed nineteen (1900) pounds.

5. Must have an eight (8) person capacity.

6. Hull Weight Capacity – Must have a sixteen hundred (1600) pound minimum capacity.

7. Beam – not exceeding one hundred and two (102) inches.

8. Must have an aluminum hull.

9. Must have minimum hull thickness of 0.200 inch.

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10. Must have minimum side/freeboard thickness 0.080 inch.

11. Must have Full windshield for driver and passenger with center walk through design.

12. Must have fold down cleats.

13. The boat must have a pan mounted boarding ladder.

14. The boat must have a manual bilge pump.

15. Boat must have a self-draining splash platform.

16. Boat must have Treated marine grade plywood flooring from bow to stern, or equal.

17. Boat must have standard factory engine rigging.

18. Boat must have a twenty-five (25) in. transom height.

19. Boat must have a minimum of two (2) air ride seats for driver and passenger with bases, and two (2) aft integrated jump seats.

20. Must have all vinyl flooring and interior.

21. Boat must have bow and stern eyes.

22. Must come with a wash down system, aftermarket kit is acceptable.

23. Must have bow rails.

24. Must have thirty-four (34) gallon minimum fuel capacity.

25. Aft Livewell with a minimum eighteen (18) gallon capacity.

26. Bow Livewell with a minimum fourteen (14) gallon capacity.

27. Must include heavy duty travel/storage cover with reinforced wear points and sewn in vents.

28. Must have complete Sport Top set with walkway curtain.

F. Center Console The following is a list of more detailed specifications that the center console must have at a minimum.

1. Boat must have a custom dual console design with a center walk through windshield.

2. Must have a twelve (12) volt power receptacle.

3. The console must have fully lighted instrumentation.

4. The console must have a lockable glovebox.

5. Must have Port and Starboard Console Storage.

6. The console must be pre-rigged with Mercury analog gauges, or equal.

7. Must come with hydraulic power Steering with tilt, or Equal.

8. The console must have interior lighting.

9. The console must have a flush mounted horn.

10. The console must have a cell phone holder.

11. Must have shaft mounted Lowrance Active Target Live Sonar Transducer, or equal.

12. Must have a Hummingbird Helix 10 Chirp MDI GPS G4N Fish Finder, or equal.

G. Outboard Motor

1. Mercury 175XL STK Motor, or equal.

2. Engine –minimum three-point four (3.4) liter six (6) cylinder.

3. Must be a minimum of one hundred and seventy-five (175) HP.

4. Noise reduction equal to Mercury PRO XS.

5. Electronic fuel injection.

6. Must have electric start.

7. Must have power trim and tilt.

8. Shaft length to match transom height.

9. Minimum eighty-five (85) amp alternator.

10. The engine must not exceed five hundred and twenty pounds (520) lbs.

11. Must have a stainless propeller with a pitch designed for performance at an elevation of twenty-five hundred (2500) feet elevation.

H. Boat Trailer

1. Must be designed to fit the boat specified above with adequate payload capacity.

2. Must be constructed with galvanized steel.

3. Must have fully adjustable plastic bunks.

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4. Must have transom tie downs.

5. Must have LED tail and marking lights with 4-way flat connector.

6. Must have surge brakes with stainless steel brake lines.

7. Must have a cadmium plated winch with strap and hook or equal.

8. Heavy duty tongue jack with two (2) in. ball hitch.

9. Radial tires, fourteen (14) in. minimum.

10. Must have a spare tire carrier bracket and must come with full size spare tire.

I. Trolling Motor

1. MinnKota Terrova 80lbs, sixty (60) inch trolling motor, or equal

2. Must be twenty-four (24) volts.

3. Must have a sixty (60) in. shaft length.

4. Must have minimum thrust of eighty (80) lbs.

5. Must be Bluetooth connectable.

6. Must have I-Pilot integrated GPS, or equal.

7. Must not have a foot pedal.

8. Must have a full mount on bow.

9. Must have a two (2) bank MinnKota on-board battery charger, or equal.

C. Submission Requirements