RFQ 404184 MILESTONE SOFTWARE.pdf
PDF 228 KB Posted
- Attached to
- MILESTONE LICENSES State and local contract opportunity
- Solicitation number
- 135457
- Issued by
- Los Angeles County, California
About this file
The City of Glendale is soliciting a Request for Quotation (RFQ #404184) for Milestone Licenses, to be submitted by November 17, 2025, at 11:00 AM. The procurement involves six line items of Milestone software licenses and care plus coverage, including 255 Milestone One Year Care Plus XProtect Expert Device Licenses, two Management Server Failover Licenses, and other related licenses with terms spanning from November 1, 2025, to October 31, 2026. Vendors must submit quotes electronically via the PlanetBids Portal or through a sealed envelope, with all questions to be submitted online by November 12, 2025.
The RFQ requires all equipment to be new, with no used, remanufactured, or refurbished items accepted. Vendors must be authorized resellers for the US market, and no substitutions or equivalents are permitted. The quote must remain valid for 90 days, with a sales tax rate of 10.50% applied. Pricing will be determined by unit and extended prices for each line item, with vendors required to provide lead times. Payment terms are set at Net 30 or better, and the City reserves the right to accept or reject quotations for individual items or the entire bid.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| General terms_Electronic Submission.pdf | ||
| TermsConditions_POSvcAutho.pdf |
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Text version
REQUEST FOR QUOTATION #404184
MILESTONE LICENSES
ALL QUOTES SHALL BE SUBMITTED ON THE ATTACHED FORM ONLY.
ALL QUOTATIONS SHALL BE SUBMITTED ONLINE VIA THE PLANETBIDS PORTAL OR VIA A SEALED ENVELOPE
ADDRESSED TO:
CITY OF GLENDALE
PURCHASING OFFICE
141 N. GLENDALE AVE, ROOM 346
GLENDALE, CA 91206
PAPER SUBMITTALS SHALL BE CLEARLY IDENTIFIED IN THE LOWER LEFT-HAND CORNER OF THE ENVELOPE WITH
THE RFQ NUMBER AND NAME.
ALL SUBMITTALS, INCLUDING THOSE SUBMITTED ELECTRONICALLY, SHALL BE ACCEPTED ONLY UNTIL MONDAY, NOVEMBER 17, 2025, AT 11:00 AM.
IT IS VENDOR’S SOLE RESPONSIBILITY TO HAVE THEIR RESPONSE DELIVERED TO THE DESIGNATED ADDRESS, BEFORE THE APPOINTED TIME.
LATE SUBMITTALS WILL NOT BE ACCEPTED AND WILL NOT BE OPENED.
FAXED OR E-MAILED SUBMITTALS OF QUOTES SHALL NOT BE ACCEPTED.
REQUEST FOR QUOTATION BID # 404184
CLOSING DATE: NOVEMBER 17, 2025, AT 11:00 AM
THE CITY OF GLENDALE IS CURRENTLY SOLICITING QUOTES FOR MILESTONE LICENSE RENEWALS AND NEW LICENSES AS
PER ATTACHED LIST.
- ALL QUOTES SHALL BE SUBMITTED ON THE ATTACHED FORM ONLY.
- ALL PRICES SHALL INCLUDE DELIVERY FOB GLENDALE, CALIFORNIA.
-PURCHASE ORDERS ISSUED AS A RESULT OF THIS RFQ SHALL BE SUBJECT TO THE CITY OF GLENDALE’S TERMS &
CONDITIONS, WHICH CAN BE FOUND AT: WWW.GLENDALEPURCHASING.ORG
- THE CITY RESERVES THE RIGHT TO ACCEPT OR REJECT QUOTATIONS ON EACH ITEM SEPARATELY OR AS A WHOLE, AND TO
REJECT ANY OR ALL QUOTATIONS.
- IT SHALL BE THE VENDOR'S RESPONSIBILITY TO ASSURE OFFERED ITEM IS EQUAL TO THE REQUESTED ITEM. ALL EQUAL ITEMS SHALL BE SUBMITTED WITH SPEC SHEET. FAILURE TO PROVIDE SPEC SHEET FOR EQUAL ITEMS MAY RESULT IN
REJECTION OF YOUR QUOTE ON THAT ITEM OR AS A WHOLE.
- NO PERSON, FIRM OR CORPORATION SHALL BE ALLOWED TO SUBMIT MORE THAN ONE BID/QUOTE IN RESPONSE TO THIS REQUEST. IF ANY VENDOR SUBMITS MORE THAN ONE PRICE OR BID FOR THE SAME REQUEST FOR QUOTE, ALL BIDS WILL
BE REJECTED.
- THE QUOTE MUST BE VALID FOR A MINIMUM OF NINETY (90) DAYS FROM THE BID CLOSING DATE. QUOTES MAY NOT BE WITHDRAWN BY RESPONDENT AFTER SUBMISSION DATE AND ALL QUOTES BECOME THE SOLE PROPERTY OF THE CITY.
QUESTIONS
- ALL QUESTIONS REGARDING THIS SOLICITATION MUST BE SUBMITTED ONLINE USING THE PLANET BIDS PORTAL. EMAILS
AND TELEPHONE CALLS WILL NOT BE ACCEPTED.
- THE DEADLINE TO SUBMIT QUESTIONS IS WEDNESDAY, NOVEMBER 12, 2025, AT 11:00 AM.
SUBMITTALS
-SUBMIT AN ELECTRONIC FILE OF YOUR BID PROPOSAL VIA THE PLANET BIDS PORTAL OR ONE (1) ORIGINAL COPY OF QUOTE AND SPECIFICATIONS IN A SEALED ENVELOPE, NO LATER THAN MONDAY, NOVEMBER 17, 2024, AT 11:00 AM TO:
CITY OF GLENDALE
PURCHASING DEPARTMENT
141 N. GLENDALE AVENUE ROOM 346
GLENDALE, CA 91206-4494
-THE QUOTE SHALL BE RECEIVED AT THE ABOVE ADDRESS BY THE CLOSING DATE AND TIME. VENDORS MAILING OR SHIPPING THEIR QUOTE SHALL ALLOW SUFFICIENT DELIVERY TIME TO ENSURE RECEIPT OF THEIR QUOTE BY THE TIME
SPECIFIED.
- SUBMITTALS SHALL BE CLEARLY IDENTIFIED IN THE LOWER LEFT-HAND CORNER OF THE ENVELOPE WITH THE RFQ
NUMBER AND PROJECT NAME.
http://www.glendalepurchasing.org/
RFQ 404184
CLOSING: NOVEMBER 17, 2025 AT 11:00 AM
ITEM # MFG PART # DESCRIPTION QTY UOM
TAXABLE
Y/N
UNIT PRICE EXTENDED PRICE LEAD TIME
1. YXPETDL
MILESTONE ONE YEAR CARE PLUS XPROTECT EXPERT
DEVICE LICENSE TERM: 11/01/2025 TO 10/31/2026
255 EA $ ___________ $ ___________ days
2. YXPETBL
MILESTONE - 1 YEAR OF CARE PLUS FOR XPROTECT
EXPERT BASE LICENSE (THIS REINSTATES THE CARE PLUS
COVERAGE ON MILESTONE SLC M01-C02-251-01-6C42A5
WHICH EXPIRED IN MARCH 2025) TERM: 11/01/2025 TO
10/31/2026
1 EA $ ___________ $ ___________ days
3. YXPETBL
MILESTONE - 1 YEAR OF CARE PLUS FOR XPROTECT
EXPERT BASE LICENSE (NEW SLC) TERM: 11/01/2025 TO
10/31/2026
1 EA $ ___________ $ ___________ days
4. XPMSFSL
MILESTONE XPROTECT EXPERT OR CORPORATE
MANAGEMENT SERVER FAILOVER LICENSE
2 EA $ ___________ $ ___________ days
5. XPETDL
MILESTONE XPROTECT EXPERT DEVICE LICENSE
TERM: 11/01/2025 - 10/31/2026
100 EA $ ___________ $ ___________ days
ALL EQUIPMENT MUST BE NEW; NO USED REMANUFACTURED OR REFURBISHED EQUIPMENT WILL BE ACCEPTED. NO SUBSTITUTIONS OR EQUIVALENTS ARE ALLOWED. VENDOR MUST BE AN AUTHORIZED RE-
SELLER OF THE MANUFACTURER FOR THE US MARKET.
RFQ 404184
CLOSING: NOVEMBER 17, 2025 AT 11:00 AM
ITEM # MFG PART # DESCRIPTION QTY UOM
TAXABLE
Y/N
UNIT PRICE EXTENDED PRICE LEAD TIME
6. XPETBL MILESTONE XPROTECT EXPERT BASE LICENSE 1 EA $ ___________ $ ___________ days
SUBTOTAL $ ____________
SALES TAX (10.50%) $ ____________
GRAND TOTAL $ ____________
EMAIL: TELEPHONE #:
SIGNATURE: DATE: PAYMENT TERMS (NET 30 OR BETTER):
VENDOR NAME: CONTACT PERSON:
ALL EQUIPMENT MUST BE NEW; NO USED REMANUFACTURED OR REFURBISHED EQUIPMENT WILL BE ACCEPTED. NO SUBSTITUTIONS OR EQUIVALENTS ARE ALLOWED. VENDOR MUST BE AN AUTHORIZED RE-
SELLER OF THE MANUFACTURER FOR THE US MARKET.
| RFQ 404184 MILESTONE SOFTWARE (22604244) CVR.pdf |
| RFQ 404184 MILESTONE LICENSES specs.pdf |
| Table 1 |
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