RFQ 36C26024Q0094.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

668-24-1-5057-0001

36C26024Q0094 01-08-2024

Quyen Mai 01-23-2024

4:30 PM EST

36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

811310

$12.5 Million

Net 30

N/A

X

Department of Veterans Affairs Network Contracting Office 20 See Section B.3 Statement of Work

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Emergency Generator Maintenance in support of Mann-Grandstaff Veterans Affairs Medical Center IAW Statement of Work (SOW).

Period of Performance:

Base: 21 February 2024 - 20 February 2025 Option 1: 21 February 2025 - 20 February 2026 Option 2: 21 February 2026 - 20 February 2027 Option 3: 21 February 2027 - 20 February 2028 Option 4: 21 February 2028 - 20 February 2029

Question-and-Answer period closes 16 January 2024 at 4:30PM EST. All questions must be submitted in writing to Quyen Mai at quyen.mai@va.gov.

In response to this solicitation, submit validation of OEM, Caterpillar, Schweitzer and Eaton Power Certified technicians.

Attn Vendors: Reference Additional Quote Preparation Instructions and Questions for quote submission as well as E.8 for quote evaluation criteria.

See CONTINUATION Page

668-3640162-5057-855100-2543 010055590

X X

36C26024Q0094

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023) ALTERNATE I (NOV 2021)

C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 52.216-1 TYPE OF CONTRACT (APR 1984)

C.5 52.216-31 TIME-AND-MATERIALS/LABOR-HOUR PROPOSAL

REQUIREMENTS—COMMERCIAL ACQUISITION (NOV 2021)

C.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 39

C.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.9 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.11 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

C.12 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

C.13 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.14 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.16 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 43

C.17 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION – KING COUNTY

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion of work IAW SOW for each base/option year

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.tungsten-network.com/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

https://www.tungsten-network.com/

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

The contractor must provide Emergency Generator and Switchgear maintenance and repair services for the Mann-Grandstaff VA Medical Center in accordance with the attached statement of work.

Contract Period: Base POP Begin: 02-21-2024 POP End: 02-20-2025

*This is a Firm Fixed Price line item

80.00 HR __________________ __________________

Base Year Labor rate for work performed that is not included in the weekly and semi- annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Regular hourly rate __________________ (Contractors insert quoted regular hourly rate)

Overtime hourly rate __________________ (Contractors insert quoted overtime hourly rate)

Holiday hourly rate __________________ (Contractors insert quoted Holiday hourly rate)

For definitions of overtime and Holiday rate, please see SOW and refer to section 6.18.

Ceiling limit is 80 total labor hours that the contractor exceeds at its own risk.

Contract Period: Base POP Begin: 02-21-2024

*This is a Time and Materials line item

Base Year materials for repair parts that are not included in the weekly and semi- annual contract requirements. Total amount for repair parts are estimated on annual basis.

Amount is for contractor's invoiced price only. Material Handling Costs are not authorized. Quoted hourly rates are fully burden.

Contractor exceeds $15,000.00 at its own risk.

Contract Period: Base POP Begin: 02-21-2024 maintenance and repair services and Three-Year maintenance and inspection services for the Mann-Grandstaff VA Medical Center in accordance with the attached statement of work.

Contract Period: Option 1 POP Begin: 02-21-2025 POP End: 02-20-2026 weekly and semi- annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Regular hourly rate __________________ (Contractors insert quoted regular hourly rate)

Overtime hourly rate __________________ (Contractors insert quoted overtime hourly rate)

Holiday hourly rate __________________ (Contractors insert quoted Holiday hourly rate)

For definitions of overtime and Holiday rate, please see SOW and refer to section 6.18.

Ceiling limit is 80 total labor hours that the contractor exceeds at its own risk.

Contract Period: Option 1 POP Begin: 02-21-2025 weekly and semi- annual contract requirements. Total amount for repair parts are estimated on annual basis.

Amount is for contractor's invoiced price only. Material Handling Costs are not authorized. Quoted hourly rates are fully burden.

Contractor exceeds $15,000.00 at its own risk.

Contract Period: Option 1 POP Begin: 02-21-2025 maintenance and repair services for the Mann-Grandstaff VA Medical Center in accordance with the attached statement of work.

Contract Period: Option 2

POP Begin: 02-21-2026 POP End: 02-20-2027 weekly and semi- annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Regular hourly rate __________________ (Contractors insert quoted regular hourly rate)

Overtime hourly rate __________________ (Contractors insert quoted overtime hourly rate)

Holiday hourly rate __________________ (Contractors insert quoted Holiday hourly rate)

For definitions of overtime and Holiday rate, please see SOW and refer to section 6.18.

Ceiling limit is 80 total labor hours that the contractor exceeds at its own risk.

Contract Period: Option 2 POP Begin: 02-21-2026 POP End: 02-20-2027 weekly and semi- annual contract requirements. Total amount for repair parts are estimated on annual basis.

Amount is for contractor's invoiced price only. Material Handling Costs are not authorized. Quoted hourly rates are fully burden.

Contractor exceeds $15,000.00 at its own risk.

Contract Period: Option 2 POP Begin: 02-21-2026 POP End: 02-20-2027 maintenance and repair services for the Mann-Grandstaff VA Medical Center in accordance with the attached statement of work.

Contract Period: Option 3 POP Begin: 02-21-2027 POP End: 02-20-2028 weekly and semi- annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Regular hourly rate __________________ (Contractors insert quoted regular hourly rate)

Overtime hourly rate __________________ (Contractors insert quoted overtime hourly rate)

Holiday hourly rate __________________ (Contractors insert quoted Holiday hourly rate)

For definitions of overtime and Holiday rate, please see SOW and refer to section 6.18.

Ceiling limit is 80 total labor hours that the contractor exceeds at its own risk.

Contract Period: Option 3 POP Begin: 02-21-2027 POP End: 02-20-2028 weekly and semi- annual contract requirements. Total amount for repair parts are estimated on annual basis.

Amount is for contractor's invoiced price only. Material Handling Costs are not authorized. Quoted hourly rates are fully burden.

Contractor exceeds $15,000.00 at its own risk.

Contract Period: Option 3 POP Begin: 02-21-2027 POP End: 02-20-2028 maintenance and repair services and Three-Year maintenance and inspection services for the Mann-Grandstaff VA Medical Center in accordance with the attached statement of work.

Contract Period: Option 4 POP Begin: 02-21-2028 POP End: 02-20-2029 weekly and semi- annual contract requirements. Rate is hourly and hours are estimated on annual basis.

Regular hourly rate __________________ (Contractors insert quoted regular hourly rate)

Overtime hourly rate __________________ (Contractors insert quoted overtime hourly rate)

Holiday hourly rate __________________ (Contractors insert quoted Holiday hourly rate)

For definitions of overtime and Holiday rate, please see SOW and refer to section 6.18.

Ceiling limit is 80 total labor hours that the contractor exceeds at its own risk.

Contract Period: Option 4 POP Begin: 02-21-2028 POP End: 02-20-2029 weekly and semi- annual contract requirements. Total amount for repair parts are estimated on annual basis.

Amount is for contractor's invoiced price only. Material Handling Costs are not authorized. Quoted hourly rates are fully burden.

Contractor exceeds $15,000.00 at its own risk.

Contract Period: Option 4 POP Begin: 02-21-2028 POP End: 02-20-2029

GRAND TOTAL __________________

*The number of hours and materials (line items 0002, 0003, 1002, 1003, 2002, 2003, 3002, 3003, 4002, 4003) are an estimate only for price evaluation and budgetary forecasting. It is not a guarantee from the Government.

Base Period Total

Option Period One (1) Total

Option Period Two (2) Total

Option Period Three (3) Total

Option Period Four (4) Total

Contract Value Grand Total

B.3 STATEMENT OF WORK

1. Contract Title: Emergency Generator and Switchgear Maintenance and Repair Services

2. General Information: This is a non-personal services contract to provide Emergency Generator Maintenance and Repair Services for the Mann-Grandstaff Veteran Affairs Medical Center. The Government shall not exercise any supervision or control over the contract service providers performing the service herein. Such contract service providers shall be accountable solely to the Contractor, who in turn is responsible to the Government.

Maintenance and repairs on backup generators for MANN GRANDSTAFF VA Medical Center.

The manufacturer’s control & configuration software is proprietary, and Western State Equipment is the only authorized Caterpillar, Eaton Power system, and Schweizer all in one dealer that can perform this service in the Spokane area.

3. Description of Services/Scope: The Contractor shall furnish all necessary parts, materials, labor, tools and equipment, and travel as necessary to VAMC Spokane hospital campus (travel to and from VAMC Spokane for all service visits shall be at no additional charge to VAMC Spokane) to provide on-site annual maintenance, three-year maintenance, maintenance repair, emergency repairs, Fuel Polisher and Day Tank maintenance, Switchgear testing along with testing and reporting. All replacement parts are OEM Caterpillar parts, and all work is performed by ONLY by Caterpillar, Schweitzer, and Eaton certified technicians with current certifications are to work on said equipment.

The repair services are performed at VA Spokane Healthcare System, Spokane Campus.

4. Place of Performance:

Mann-Grandstaff Veteran Affairs Medical Center 4815 N. Assembly Street Spokane, Washington 99205

5. Period of Performance: See Section B.3 Price/Cost Schedule.

6. Specific Tasks:

On-site Annual Generator Maintenance –

6.1 The Contractor shall provide only by Caterpillar, Schweitzer, and Eaton certified technicians with current certifications are to work on said equipment. Technicians of skilled personnel with the technical qualifications to perform maintenance, repair services and testing on the highly sophisticated all VA Spokane generators, Switchgear and associated equipment listed below.

6.2 The Contractor shall ensure service is provided by a Caterpillar, Schweitzer, and Eaton Power certified technicians. Certified means that they are trained in all aspects of the systems with the required access to the Eaton power program access and privileges to effect program changes and troubleshooting – from electrical specification and performance to fault-finding and health and safety practices. Certified Technician shall be a certified and approved by the Caterpillar generator manufacturer.

6.3 The Contractor shall perform a load bank test event for each unit for a duration of 1 hour under 100 percent load, to include a 15-minute warm-up period and a 15-minute cool down period. Maintenance shall be performed once a year at internals of approximately twelve (12) months; exact date shall be determined by VAMC Spokane Engineering Service (ES).

6.4 Switchgear Service: The baseline level of maintenance that shall be performed on the three switchgear assemblies and controls shall comply with the 2016 edition of NFPA 70B. VA recognizes that NFPA 70B covers all facets of electrical maintenance for clarification purposes, the contractor is responsible to perform maintenance on the following items within the switchgear and its controls: Circuit breakers and trip units, Busing, Generator and switchgear controls, Enclosure housings, Filters, Current transformers, potential transformers, control power transformers, Protective relays and Lighting internal of the switchgear housing.

6.4.1 Switchgear Service Schweitzer components. Contractor shall be responsible to ensure the proper operation of all switchgear actions necessary to support proper operation of the generators and load bank. Contractor shall ensure a Schweitzer Factory Authorized representative completes all periodic testing, maintenance, and calibration of Schweitzer components. Bench testing of circuit breakers is not required as part of this service, however, testing of Schweitzer protective relays and trip units is required. Schweitzer components include SEL-351A, SEL-547, SEL-700G, SEL-751A, and these shall be tested, calibrated, and maintained on an annual schedule.

6.5 The VA recognizes that NFPA 70B is a minimum standard developed by NFPA and that to support the site’s critical mission the level of maintenance required to support the equipment needs to be increased. The contractor shall conduct the following additional services to provide an increase service level for the generator sets:

6.5.1 The Contractor shall annually demonstrate the switchgears ability to perform all the designed sequences of operation, excluding Programmable Logic Controllers (PLC) failures.

6.5.2 The Contractor shall replace control indicator lights on an as needed basis without need for cost approval from VA.

6.5.3 After completing repair-oriented and repair-preventative services under this contract, the Contractor shall provide a detailed written report containing information on the work performed, parts utilized, suspected causes of component failures, and further recommendations to enhance equipment readiness status to the Facility Manager. The Contractor shall send a copy of this report the facility manager NLT 10 days from repair of system. A report provided by the Schweitzer Factory Authorized representative shall be included as an addendum to this report.

6.6 Work sequencing: The Contractor shall perform generator inspections and or maintenance one generator at time. Two generators shall remain fully functional and capable of operating in case of emergency always.

6.7 Generator Maintenance shall be done during regular working hours of 6:30 am through 4:00pm, Monday – Friday, except weekends and Federal Holidays. All repairs are performed during these hours of coverage unless requested or approved by the VA Point of Contact (POC) designee as outlined in emergency work. Upon notification of work, required Contractor shall respond by 48 hours to perform scheduled annual maintenance or repair equipment, except as noted in the emergency call back.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6.8 Generator Equipment:

MANUFACTURE Model Serial # Site Name QTY

Caterpillar 3512C SBG00862 VA Gen#26599 1 Caterpillar 3512C SBG00880 VA Gen#26600 1 Caterpillar 3512C SBG00881 VA Gen#26601 1

6.9 Associated Switchgear:

Make Model Serial # Voltage Site Name

ISO Switchgear SWG36310 480 VA Gen#26599

ISO Switchgear SWG36310 480 VA Gen#26600

ISO Switchgear SWG36310 480 VA Gen#26601

MANUFACTUR

E Model Part Number Site Name

QT

Y

SCHWEITZER

547 GEN

INTERCONNECTIO

N RELAY 05470X155XXX2XX

Generator Control Section Bldg. 38&

SCHWEITZER

700G GEN

PROTECTIVE

RELAY

0700G11A0X0X7685020

Generator Control Section Bldg. 38&

SCHWEITZER

751A FEEDER

PROTECTION

RELAY 751A01ABB0X0X850200

Generator Control Section Bldg. 38&

SCHWEITZER

751A FEEDER

PROTECTION

RELAY 751A01ABB0X0X850200

Generator Control Section Bldg. 38&

6.10 Annual Generator Report:

Description Pass Fail Value 1 Generator breaker closed

2 Control Switch in the auto position 3 Check control panel for active alarms

4 Check battery charger operation 5 Record battery charger float voltage

6 Check fan drive belts 7 Check alternator drive belts

8 Check all belt pulley condition 9 Check all radiator guards

10 Check all fan guards 11 Check all belt guards

12 Check Generator Set mounting bolts and hardware

13 Check adjustment of vibration isolation equipment 14 Visually inspect air intake system

15 Check intake air filters 16 Tighten all intake air hose clamps

17 Visually check exhaust system 18 Check exhaust system for leaks

19 Check exhaust manifold mounting hardware

20 Inspect exhaust rain cap 21 Load test engine starting batteries

22 Clean battery connections 23 Check starter connections

24 Check battery electrolyte level 25 Install battery anti-corrosion protection

Battery Load Test Battery CCA

26 Battery 1 Volts DC At Amps %CAP

27 Battery 2 Volts DC At Amps %CAP

28 Battery 3 Volts DC At Amps %CAP

29 Battery 4 Volts DC At Amps %CAP

Cooling System

30 Check engine coolant level

31 Check operation of engine block heater 32 Record block heater temperature

33 Check cooling system freeze point 34 Check cooling system conditioner level

35 Type of coolant in system- standard 36 Check for cooling system contaminants

37 Check for cooling system leaks 38 Check all cooling system hoses

39 Tighten all cooling system hose clamps 40 Visually inspect engine radiator

41 Check for externally plugged radiator 42 Check water pumps for leaks

43 Inspect radiator cap 44 Cooling system due for flush and replacement 45 Cooling system due for LLC extender

Fuel System

46 Fuel system type Diesel 47 Check fuel levels

48 Visually check fuel system for leaks 49 Check all fuel system hose conditions 50 Check for proper flexible fuel lines to engine 51 Check operation of day tank

52 Drain sediment from day tank 53 Check and advise fuel additive / anti-jell

54 Replace primary and secondary fuel filters Lube Oil System

Description Pass Fail Value 55 Check lube oil level

56 Check for engine oil leaks 57 Check condition of exterior oil lines and hoses 58 Pull engine oil sample, analysis and provide report 59 Replace engine oil and filters

Automatic Transfer Switch Description Pass Fail Value

60 Check switch for proper rating 61 Visually check all wiring.

62 Check all connections with heat gun 63 Check operation of transfer switch

64 Check exerciser operation 65 Replace 9-volt backup battery

Generator Set Running Checks Description Pass Fail Value

66 Check operation of engine starting system 67 Check operation of engine charging alternator 68 Check operation of all meters and gauges 69 Check for proper Generator A/C voltage

70 Check for proper Generator Set Frequency 71 Check for excessive engine noise

72 Check for excessive generator noise 73 Check operation of all safety shutdowns and pre-alarms condition and operations.

74 Check operation of remote enunciators’ 75 Check proper operation of louvers

76 Check that all breakers are in the closed position

77 Check Engine room ventilation for proper operation

78 Check all gauges and indicators, calibrate as needed

79 Vibration analysis of the generator bearings during all 100% load bank tests

80 Return generator control switches to the auto position

6.11 Three-Year Maintenance and Inspection Services: The Contractor shall provide Caterpillar, Schweitzer and Eaton certified skilled personnel with the technical qualifications to perform maintenance, repair services, testing, and inspections on all VA Spokane generators and associated equipment listed below. All replacement parts are OEM Caterpillar parts, and all work is performed by Caterpillar, Schweitzer, and Eaton certified technicians. Three-year maintenance services will occur during option year one and option year four.

6.11.1 Perform and complete On-site Annual Generator Maintenance (6. Specific Tasks), to include all items described in the VAMC Spokane Annual Generator Requirement checklist.

6.11.2 Generator – Check for moisture, dust, oils, greases, and debris on main stator windings, exciter, and PMG. Clean as needed.

6.11.3 Cooling System - Drain, clean and flush. Replace thermostat(s). Refill with coolant solution and conditioner.

6.11.4 Hoses and Belts – Replace all heater hoses coolant pipe seals and fan and alternator belts

6.11.5 Batteries - Battery replacement, replace the 4 engine starting batteries with Caterpillar maintenance free batteries.

6.11.6 Fuel Sample- Fuel sample, required by health care facilities. Take fuel oil samples and analyze.

6.11.7 Turbocharger - Inspect/Check; Inspect for proper operation. Check the end play and radial clearance on the turbine wheel and shaft. Document readings.

6.11.8 Engine - Perform a complete engine adjustment and tune-up; Refer to the Service Manual.

6.11.9 Generator Bearing Inspect generator bearing and bracket. Lubricate generator bearing;

refer to Generator Service Manual.

6.11.10 Load bank test, includes performing a 4-hour load bank test using the hospitals on site load bank and documenting the engine vitals every 15 minutes.

6.11.11 Oil Change, replace the engine lube oil filters, primary and secondary fuel filters, and obtain lube oil sample.

6.12 On-Site Maintenance Repairs:

6.12.1 The Contractor shall respond to an equipment failure within four (4) hours or less of a call by VAMC Spokane for unscheduled or emergency on-site service.

6.12.2 Unscheduled service calls shall be invoiced on hourly basses in accordance with the Quotation Form.

6.12.3 The Contractor acknowledges that failure to respond to an emergency call could affect patient care and hospital operations. The Contractor shall agree to make his best effort to respond to emergency calls for Generator service as quickly as possible.

6.12.4 VAMC Spokane shall be provided with unlimited telephone support, 24 hours a day, 7 days a week, including weekends and holidays.

6.12.5 Any non-consumable or non-warranty parts used during a service visit shall be pre-approved by the VA POC and billed using the Contractor’s current price list at the time of usage.

6.12.6 The cost to the VAMC Spokane of new material shall be that actual charge the Contractor as substantiated by vendor’s invoices plus the percentage bid.

6.12.7 The Contractor shall maintain sufficient parts and supplies to service and repair the VAMC Spokane Generators. Travel to and from VAMC Spokane for all service visits shall be at no additional charge to VAMC Spokane.

6.12.8 Expenses incurred to repair items that have been warn in a manner consistent with their normal usage shall be repaired at no additional charge.

6.12.9 Service reports for each scheduled and un-scheduled site visit shall be prepared by the service engineer and provided to VAMC Spokane on the same day as the service visit. The service report shall describe all work performed during the site visit and any parts used during the preventative and/or emergency maintenance service.

6.12.10 Submit a written report to VAMC, and advice of any further work required.

6.13 Annual Service & Maintenance Simplex Fuel Polisher & Day Tank Maintenance:

6.13.1 The Contractor shall provide all parts and labor to replace the filters on the Generator Fuel Polisher Simplex Smart Filter units once a year. Conduct an operational check after all filters elements are replaced. Before departing ensure fuel polisher system is restored to normal operations run at least 800 gallons through the filter system to ensure operations is 100 percent satisfactory.

OEM Parts required:

1 EA P/N 211338 Filter 1 EA P/N None Pre-Filter RVFS-1 Separator Element 10 micron(SP-15405) 1 EA P/N 27000406 RVFS-1 Separator Element 05 micron 1 EA P/N 27000404 RVFS-1 Coalesce Element 05 micron 1 EA P/N None Final Filter RVFS-1, Separator Element 01 micron (FP-14601)

6.13.2 Day Tanks / Three (3) Total: Drain water and sediment from each tank. Remove and inspect port cover from the Day Tank. Examine the interior of the Day Tank. Using and inspection lamp examine all Day Tank components. With the tank drained test all sending units for proper operation. Install a new inspection port gasket and replace the inspection port cover.

Press the test fill push button and observe pump and motor performance. Inspect pump/motor alignment and wear. Inspect pump for leaks. Retighten hose clamps at pump/hose connections.

Retighten the pump bracket, motor bracket, and pump/motor coupler hardware. Inspect all plumbing connections for leaks. Test all options and fuel level alarms for proper operation.

Retighten all electrical connections.

6.14 Items of Work: For the unit prices bid, the Contractor shall provide all necessary labor, material, and equipment to provide VAMC Spokane with competent service and preventative maintenance program, testing support and consulting services to maintain the Generators.

6.15 Routine Service & Maintenance Annual Site Visits: The Contractor shall provide one (1) visit to each generator to provide yearly service and preventative maintenance, testing support and consulting services to maintain the VAMC Spokane Generators.

6.16 Three (3) Year Service, Maintenance & Inspections: The Contractor shall provide one (1) visit to each generator to provide 3 yearly service and preventative maintenance, testing support and consulting services to maintain the VAMC Spokane Generators.

6.17 Servicing of Corrective Maintenance of Generators: The Contractor shall provide at least one (1) man and one (1) fully equipped vehicle to replace or repair defective components of the Generators.

6.18 Servicing for Emergency Corrective Maintenance of Generators: The Contractor shall provide one (1) man and one (1) fully equipped vehicle to respond to emergency calls from the VAMC Spokane to trouble shoot and/or replace or repair defective components of the Generators. This shall be based upon regular, overtime (as defined by the Fair Labor Standards Act (FLSA)) or Federal Recognized holiday hours.

6.18.1 The Contractor shall provide additional manpower as required to trouble shoot and / or replace or repair defective components of the Generators. In general, this item will be paid for when one (1) man working alone cannot safely or adequately perform the required emergency work. This shall be based upon regular hours, overtime hours Fair Labor Standards Act (FLSA)) or Federal Recognized, and holiday hours.

6.19 Materials: The Contractor shall provide materials required to replace and / or repair material found to be defective. The cost to VAMC Spokane of new material shall be that charged the Contractor as substantiated by vendors’ invoices.

6.20 Non-Consumable Replacement Parts: Non-consumable replacement parts furnished shall be essentially the standard product of the original generator manufacturer. Any substitution for original replacement parts shall be with an equivalent or a better product. The replacement part may be acceptable if it meets or exceeds all the requirements of the original part and that such substitute will not materially alter the original basic design.

6.21 Changes in Design and /or Substitution of Replacement Parts: If, during replacement and/or repair of defective parts, it is found expedient by the Contractor to modify or change the design of any part of the generators, including the equipment or any part thereof, completely detailed and checked working drawings showing the proposed changes are to be submitted to the Owner for review and approval. Any permitted modification or change of design as set forth above is to be at the sole discretion of the Owner. Approval of such changes does not release the Contractor from his obligation or guarantees, nor are any of the conditions of the Agreement abrogated thereby. Any additional costs, including redesign costs to this Contract resulting from these changes, are to be borne by the Contractor.

6.22 Replacement Parts Guarantee: All replacement parts, materials, and workmanship furnished shall be guaranteed by the Contractor to perform the services required of them, to the full expectations and/or satisfaction of the Owner in accordance with recommendations from original equipment manufacturer, for a period of one (1) year from the date of installation and acceptance. The Contractor service shall ensure that the equipment functions in conformance with the manufacturer’s specifications. Maintenance and repair procedures shall be in accordance with the manufacturer’s specifications.

7. Service Manuals/Tools/Equipment: The VAMC Spokane shall not provide tools, test equipment, services manuals or service diagnostics software to the Contractor. The Contractor shall obtain, have on file and make available to its service technicians and all operational and technical data such as operational and service manuals, schematics and parts list which are necessary to meet performance requirements of the contract. The location and listing of the service data manuals by name and or the manuals themselves shall be provided to the VA POC upon request.

8. Documentation/Reports - Engineer Service Report (ESR):

8.1 The documentation will include detailed descriptions of repair performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with conformance standards or the manufacturer’s specification. Such documentation shall meet the guidelines as set forth in the conformance standards. In addition, each equipment service report must, at a minimum, document the following data legibly and in complete detail:

A. Name of Contractor and contract number.

B. Name of Field Service Engineer (FSE) who performed the services.

C. Contractor Equipment Service Report (ESR) number/log number.

D. Date, time (start and ending, equipment downtime and hours on site for service call.

E. Description of problem reported by Contracting Officer’s Representative (COR) user (If applicable).

F. Identification of equipment to be serviced: inventory id number, manufacture name, model number, serial number and any other manufacture’s identification information.

G. Itemized Description of Service performed (including, if applicable, Costs associated with after normal working hour services) including:

a. Labor and travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action.

b. Total Cost to be billed (If Applicable –i.e., part(s) not covered or services rendered after normal hours of coverage).

c. Signatures:

d. Field Service Engineer (FSE) performing services described.

e. VA Employee who witnessed service described.

H. The VA POC OR VA BUDGET TECHNICIAN MUST APPROVE ANY ADDITIONAL

CHARGES CLAIMED BEFORE SERVICE IS COMPLETED!

I. The Contractor may design/develop an ESRT report form that incorporates the minimum criteria stated above. The form should be on standard 8 ½ x 11 paper and shall be approved by Point of Contact (VA POC) prior to use and implementation.

8.2 REPORTING REQUIREMENTS: The Contractor upon receiving notification of repairs needed to be done shall respond within 48 hours to site needing the work and have equipment repaired unless a part is need i.e. to be order. The Contractor MUST report to Engineering Service Boiler Plant Bldg. 2 to log in, this check-in is mandatory. When the service is completed, the Field Service Engineer (FSE) shall document services rendered on a legible Equipment Service Report(s) (ESR). The FSE shall be required to log out with Engineering Service Boiler Plant and submit the ESR(s) to the VA POC. All ESRs shall be submitted to the VA POC for an “authorization/acceptance signature.” If the VA POC is unavailable, a signed, authorized copy of the ESR will be sent to the VA POC or VA Budget Technician after the work can be reviewed (if requested or noted on the ESR).

VA Facilities Management Service:

SPOKANE:

Bldg.2

CONTRACTOR – Provide telephone number(s) to call for Service Department:

Provide name(s) of authorized contact person(s):

9. Performance Monitoring: The Spokane VAMC Maintenance & Operations Electrical Technicians will routinely evaluate inspection and maintenance quality being performed by the Contractor. All three generators and associated switchgear must be fully functional and capable of operating 24 hours per day, seven days per week, to provide standby power. All generator equipment and work spaces must be in a clean state and in a proper working condition. 100% of all instruments returned must be in an acceptable working condition. Any item that is not able to be repaired should have a written statement as to why the repair could not be made and the VA POC should be notified.

10. Inspection & Acceptance Criteria: The VA POC shall inspect all completed work performed by the Contractor. The VA POC shall review annual maintenance report, switchgear report, oil analysis reports, coolant reports, load bank reports for work completeness and accuracy. The Contractor shall be responsible for repair redo, at no additional cost to the Government, for equipment repaired by the Contractor and found inoperable. Repeated failure to meet this requirement can subject the Contractor to penalty or contract termination action.

11. Performance Standards:

Operations Performance Standards -

Performance Standard

Acceptable Quality Level (AQL)

Method of Surveillance

Covered Areas Present Clean and Professional Appearance.

No accumulated dirt, dust, grime, grease, water, trash or other detritus is present. Area(s) appear to be maintained and cleaned routinely.

No customer complaints

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Operate Fuel Storage & Delivery Systems. All system

Fuel delivery to day tanks is restored within 20 minutes unless approved otherwise by the

Routine inspection of deliverable products and services. The QAP person will receive complaints from site components operating correctly.

Outages are minimized.

Repairs are made immediately.

Wastes are disposed of properly. Ensure a progressive effort to keep system efficient and technologically current.

QAP due to circumstances. Zero environmental compliance violations. Zero spill events.

personnel and pass them to the Service Provider’s Contact Manager for correction.

Operate Emergency Generator Systems. Plant and equipment operate properly.

System is available 100% of the time at critical (risk situation) time. Contingency plans are made, backup systems tested and DISA management coordinated with for other non-military situations (load tests, offline maintenance).

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Basic Operation Procedures.

Plant and equipment operate properly.

Systems function efficiently.

Customers are satisfied with environmental controls. All records and reports are accurate and current. All reports are submitted on time.

90% of all scheduled services are properly and timely completed. 100% of all reports are accurate. 90% of all reports are submitted timely. Approval of deviations from written procedures are obtained 100% of the time.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Perform Status Checks and Inspections.

Accurate reports performed and submitted.

Every critical component subsystem is checked and inspected.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass

Inspections are performed and recorded in a timely manner.

them to the Service Provider’s Contact Manager for correction.

Maintain records and Logs on Plant Systems. All records and reports are accurate and current. Reports are submitted on time.

100% of all reports are accurate. 90%$ are submitted timely.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Demonstrate Switchgear Functionality:

Exercise transfer operation.

System is available 100% of the time at critical (risk situation) time. Contingency plans are made, backup systems tested and DISA management coordinated with for other non-military situations (load tests, offline maintenance).

Perform Annually

Replace control indicating lighting as needed

Task is to be carried our without government approval

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Maintenance Performance Standards -

Performance Standard Acceptable Quality Level

(AQL)

Method of Surveillance

Basic Services, PM Program and Operation Procedures.

Plant and equipment operates properly.

Systems function efficiently. Customers are satisfied with environmental controls.

All records and reports are accurate and current.

Reports are submitted on time.

90% of all scheduled PM’s are properly and timely completed. 100% of all reports are accurate. 90% of all reports are submitted timely. Approval of deviations from written procedures is obtained 100% of the time.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Basic Equipment Services & Preventive Maintenance Generator and ancillary equipment, which includes the entire fuel system, is in proper working order and maintained according to manufacturer recommendations.

95% of all equipment is properly working.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Fuel System Releases.

No reportable incidents of fuel spillage.

No fuel is released from containment due to failure of component(s) due to operation, maintenance, lack thereof, age, or other typical condition.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Maintain Records and Logs on Plant Systems.

All records and reports are accurate and current.

Reports are submitted on time.

100% of all reports are accurate. 90% are submitted timely.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Technical Reports and Records.

All reports are submitted on time. All reports are accurate and contain all applicable data. Records are accurate and current.

Drawings are accurate and current.

95% of all reports are timely and accurate.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Emergency Services.

Services are performed as specified in the task or delivery order.

Services are performed with no deficiencies.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Corrective Maintenance.

All system components are in good working order. Service calls are handled appropriately and professionally. Customers are satisfied with system operations. Any repairs are made immediately.

Contractor makes progressive effort to keep system efficient and technologically current.

Response to and completion of service calls are timely 90% of the time.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

12. Delivery Schedule:

SOW

Task# Deliverable Title Format Number Calendar Days After

CO Start

Paragraph 6.4.1/6.5.3

SCHWEITZER

gear Service

Inspection Report

Contractor provided format see

2 Copies to VA POC; 1 electronic copy in Microsoft format

5 days after completion of annual inspection

Paragraph

6.1/6.2 Annual Generator Inspection Report

Government provided format see 6.10

2 Copies to VA POC; 1 electronic copy in Microsoft format

5 days after completion of annual inspection

Paragraph 6.1/.6.2

Oil Analysis Report

Contractor- Determined

Format

2 Copies to VA POC; 1 electronic copy in Microsoft format

5 days after completion of annual inspection

Paragraph 6.1/6.2

Coolant Analysis Report

Contractor- Determined

Format

2 Copies to VA POC; 1 electronic copy in Microsoft format

5 days after completion of annual inspection

Paragraph 6.3

Load Bank Test Report Contractor-

Determined Format

2 Copies to VA POC; 1 electronic copy in Microsoft format

5 days after completion of annual inspection

Paragraph 6.4

Switch Gear Test Report Contractor-

Determined Format

2 Copies to VA POC; 1 electronic copy in Microsoft format

5 days after completion of annual inspection

Paragraph

6.11 3-year Generator

Inspection Report

Government provided format see 6.10

2 Copies to VA POC; 1 electronic copy in Microsoft format

5 days after completion of annual inspection

Paragraph

6.13 Fuel Polisher and

Day Tank

Government provided format see 6.10

2 Copies to VA POC; 1 electronic copy in Microsoft format

5 days after completion of annual inspection

Paragraph 6.10

Engineer Service Report Contractor-

Determined Format

2 Copies to VA POC; 1 electronic copy in Microsoft format

Immediately Upon service completion

13. Security Requirements: The Contractor employees shall not have access to Veteran Affairs sensitive or computer information and will not require routine access to Veteran Affairs Facilities. The Contractor employees shall require intermittent access only and will be escorted by Veteran Affairs employees while at Veteran Affairs Facilities. No background investigation is required.

14. Invoicing: VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December 27, 2012. The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below:

The FSC uses a third-party Contractor, Tungsten Network, to transition vendors from paper to electronic invoice submission. For information on Tungsten Network electronic invoicing set-up, vendors should call 1-877-489-6135, or email VA.Registration@Tungsten-Network.com.

Vendors are required to register with Tungsten Network and submit invoices electronically as a condition of acceptance of this contract or order.

For questions please refer to: http://www.tungsten-network.com/us/en/veterans-affairs/ Submittal of invoices are to be through http://www.tungsten-network.com/us/en/

If the company elects for a Web Form Account:

Step 1: They do not require a “Registration Key” unless provided to them directly through Email.

Step 5: Their Companies Tax Payer ID Number (TIN) is Required for VA-FSC.

Step 6: Remittance Address Details are Required to Transact to VA-FSC. Please use:

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

Step 8: The Department of Veterans Affairs Tungsten Number is: AAA544240062

The current account and transaction fees associated with the Tungsten services are paid by the

VA-FSC.

Free transaction code (s) are not required.

2. A system that conforms to the X12 electronic data interchange (EDI) format established by the Accredited Standards Center. For FSC e-Invoicing information, please call 1-877-353-9791 or email vafsccshd@va.gov.

FSC and VA’s Office of Acquisition, Logistics and Construction (OALC) will assist existing commercial vendors in migrating to the electronic process. Until the transition to electronic format is complete, FSC will continue to process paper invoices for commercial vendors.

The FSC’s electronic invoicing system provides a variety of flexible solutions for all vendor types, including small businesses, and does not require any vendor transaction fees. More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

mailto:VA.Registration@Tungsten-Network.com http://www.tungsten-network.com/us/en/ mailto:vafsccshd@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL…