RFQ 36C25726Q0346.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

674-26-2-5066-0076

36C25726Q0346 03-13-2026

Joseph A. Leyte 210-237-0509 04-06-2026

10AM CDT

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

X 100

X

484110

$34 Million

N/A

X

SEE STATEMENT OF WORK

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

CTX LAUNDRY TRANSPORTATION SERVICES

See Statement of Work and Price/Cost Schedule for details.

See Addendum to Instructions to Offerors for submission requirements. Failure to provide a complete offer will result in removal from further consideration for award.

See Basis of Award for the evaluation method.

See CONTINUATION Page

X 1 http://www.fsc.va.gov/einvoice.asp

36C25726Q0346

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 16

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) (DEVIATION AUG 2025)

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.4 BASIS FOR AWARD

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Joseph A. Leyte Contracting Officer Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 210-237-0509 Joseph.Leyte@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer—System For Award Management.

3. INVOICES: Invoices shall be submitted monthly in arrears.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Joseph.Leyte@va.gov

B.2 STATEMENT OF WORK

Requirements The contractor shall be responsible for providing all personnel, equipment and transportation for transporting sterile and bio-hazard laundry loads. All services will start at Doris Miller VA Medical Center, 4800 Veterans Memorial Drive Building 226, Waco, TX 76711. The deliveries and pickups will go to two (2) different facilities: Kerrville VA Medical Center, 3600 Memorial Blvd Building 18, Kerrville, TX 78028; and Dallas VA Medical Center, 4500 S. Lancaster Rd., TX 75216.

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirements herein contained.

Period of Performance:

This will be a 1-year base period with four additional 1-year optional renewal periods beginning 05/01/2026.

All deliveries (hook and drops) will start from Doris Miller VA Medical Center, Laundry Building 226, and all soiled clothes/linen will be returned to Doris Miller VA Medical Center, Laundry Building 226.

• Deliveries will be done every day, Monday – Friday, specified times below:

• Contractor will be transporting approximately 10 to 32 laundry carts which consists of microfiber -rags and mop heads, operating room linen, fitted and flat sheets, pillowcases, blankets, bath towels, and wash cloths. Laundry weighs between 300Ibs to 850Ibs depending on whether laundry is cleaned or soiled.

• Contractor will provide at least two (2) drivers (one per location), two (2) delivery diesel power trucks (one per location), Monday – Friday, to haul trailers with sterile and soiled laundry.

Note: If a truck breaks down, contractor must replace truck to still make the delivery. If the driver is sick and cannot make the delivery, contractor must provide a backup driver to make the delivery.

• Contractor will provide four (4) – 48’-53’ trailers. One (1), sterile trailer for drop and one (1), soiled trailer for pickup for each site.

o Each route will consist of a sterile and soiled trailer.

o Delivery will start with a sterile trailer with clean laundry and drop off at locations below and pick up the soiled linen and bring it back to the Doris Miller VA Medical Center, Laundry Building 226.

o On federal holidays there are no laundry deliveries or pickups.

o Addresses for deliveries and pickups are below in General Conditions o All deliveries will be hook and drops or drop and hooks.

General Requirements The technical provisions for the operation of the Laundry Services for the following locations below:

Waco VA Medical Center

1. Doris Miller VA Medical Center, 4800 Veterans Memorial Drive Building 226, Waco, TX 76711

a. All deliveries (hook and drops) will start from Doris Miller VA Medical Center, Laundry Building 226, and all soiled clothes/linen will be returned to Doris Miller VA Medical Center, Laundry Building 226.

Dallas VA Medical Center

1. Dallas VA Medical Center 4500, Lancaster Rd., Dallas, TX 75216

a. Delivery Services will be done every day, Monday – Friday excluding holidays.

b. Delivery Hours of Operations:

• Earliest time for pickup of Sterile Laundry – 10:30 am

• Latest delivery time for Soiled Laundry – 4:30 pm

2. Approximate travel time is 3.5 hours.

3. Total mileage per day is approximately 188 miles round trip.

Kerrville VA Medical Center

1. Kerrville VA Medical Center 3600 Memorial Blvd., Kerrville, Texas 78028

a. Delivery Services will be done every day, Monday – Friday excluding holidays.

b. Delivery Hours of Operations:

• Earliest time for pickup of Sterile Laundry – 5:00 am

• Latest delivery time for Soiled Laundry – 1:30 pm

2. Approximate travel time is 8 hours.

3 Total mileage per day is approximately 406 miles round trip.

Note: Contractor might have to make an Emergency Saturday delivery when deemed necessary by the VA with a 24-hour response time for delivery.

Work Required The work required by this Statement of Work (SOW), consists of furnishing all drivers, supervision, management, management support, trucks, trailers and equipment necessary to successfully provide Laundry Services deliveries and pickups. The contractor shall perform to all standards identified herein.

1. Cleanliness Standards: All workmanship and Transportation shall be in accordance with practices established by the Association of Linen Management (ALM), International Fabri-care Institute (IFI), and VA Laundry publications.

2. Pass-Through and Air Pressure System: Physical separation between soiled and clean linens shall be maintained through the presence of a barrier wall and the use of Pass-Through Equipment and positive air pressure shall be maintained in the clean section relative to negative air pressure in the soiled section. Operations areas must be clean and orderly. Operations areas must be maintained with a copy of work orders being submitted to the Contracting Officer’s Representative (COR) or Technical Representative upon request.

3. Emergency Requirements: Scheduled services are to be accomplished subject to emergency situations, which may require alteration of schedules. Emergency situations will be defined by the COR or technical representative. In the event of medical facility emergencies, pandemics, disaster, or drills, the Contractor shall perform all services required by the Medical Center

Emergency Plan, as published by the Doris Miller VA Medical Center, Waco, Texas. The Contractor shall respond to the requests in the Medical Center Disaster Plan placed by the Emergency Operations Center and respond within 24 hours.

4. Change Orders: Any changes of function by the Government, which may affect the contract as contemplated by this paragraph, and which requires permanent adjustments in frequency or type of performance will be coordinated with the Contractor by the COR or technical representative and approved by the Contracting Officer (CO) and Contractor in writing, prior to initiation of such change to assure adequate contractual coverage and the payment of reasonable compensation to Contractor for additional costs incurred in connection with such changes.

Contractor Access and Parking: Parking arrangements may change from time to time depending on security status of the property. The contractor shall accommodate all security issues as they are released by VA Police through the COR or Technical Representative. Deliveries shall occur at designated locations for each site. It should be noted that during stops at these sites the contractor is responsible for shutting off vehicle engines to prevent exhaust and fumes from entering the building.

Contractor’s Supervision

1. The contractor shall provide the COR with name and telephone number where the Alternate Contractor Project Manager (CPM) can be reached during normal business hours, 6:00am - 4:30pm, Monday - Friday. The CPM and Alternate CPM shall provide the VA with off-hours contact information in the case of missed/late deliveries, issues, or emergency situations.

2. The CPM and/or Alternate CPM shall respond in person, or via email, within one (1) day of notification by the COR or Technical Representative for matters concerning complaints, shortages, or extra linen needs. A plan of action to correct deficiencies should be submitted by email to the COR and Technical Representative within two (2) days of notification. Response to an emergency means that the contractor can assemble a production crew within eight (8) hours after notification by the COR or Technical Representative. The Government recognizes the possibility that in times of extreme circumstances the contractor may be required to staff and operate their facility to meet contractual obligations, this potentially means seven (7) days a week 24 hours a day availability is required in extreme emergencies due to inclement weather or catastrophic plant failures.

Personnel Qualification and Requirements for Contract Service - Training –Initial and Continuing:

1. General Training Requirement: No contractor personnel shall be assigned to work under the contract until initial orientation and training, as specified herein, the government's procedures or special instruction from the COR or Technical Representative is completed. Refresher training shall be accomplished every twelve (12) months. Documentation verifying the contents of the re-training shall be available for review to the COR or Technical Representative within five (5) days of training, to include list of personnel who completed this training.

2. Training Prior to Commencement of Work: A post award conference will be held at the Waco Laundry facility to familiarize vendor and team members with processes and procedures.

Uniforms and Personnel Identification (applicable) to personnel on VA Premises

1. Uniform Requirements: All contractor personnel (except CPM) assigned to the performance of this contract shall wear a contractor-provided, standard, distinctive uniform that clearly and prominently displays the contractor's name. All uniforms are to be worn as designed by the manufacturer. Uniforms are to be cleaned and maintained in good repair at contractor's expense.

2. Protective Clothing: Contractor personnel shall be required to wear Personal Protective Equipment/clothing (PPE) and shoe covers. These items will be supplied by the Contractor. The contractor shall ensure personnel are trained in how to wear Personal Protective Equipment/clothing and how to properly maintain and dispose of them. Personal Protective Equipment/clothing should be required at all stations to meet VA Infection Control standards.

a. Shirt with contractor’s name to be easily identified.

b. Navy Blue Trousers

c. Steel Toe Boots

3. Personal Hygiene: Contractor personnel shall be clean and neat in appearance.

4. ID Badges: The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD- 12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201. b.

a. The Contractor shall provide an employee with contractor’s badge to ID personnel that work for their company.

b. Badge shall include:

• Name of personnel using the company’s contractor badge with a recent Photo.

• Name of company.

• Address of company.

• Phone number of company.

Contractors’ Code of Conduct

1. Employee Conduct: Contractor employees shall always respect the property of others. (e.g., not placing beverage containers or other items on vehicles that belong to others; not moving or utilizing government property for purposes other than intended for the item, etc.).

a. The contractor’s employees shall police themselves and dispose of trash and other waste products in appropriate receptacles provided.

b. While on VA premises or facilities, the contractor's personnel shall adhere, always, to the VA

Medical Center Smoking Policy.

c. The contractor shall ensure that ALL cigarette butts are discarded in proper receptacles.

Receptacles are provided in the smoking shelter, and at select entrances to the building.

Cigarettes shall not be discarded and left on the ground around trailers or trucks.

Communicable Illness and Workplace Safety

1. Exposure to Hazardous Working Conditions: Contractor personnel may be required to perform work under potentially hazardous conditions. Contractor personnel shall be informed of potentially hazardous situations by the contractor, trained by the contractor in techniques required to recognize and deal with potentially hazardous situations in a manner which will minimize personal risk, and required to adhere to standard techniques for personal protection.

2. Contracted staff with Illness: Contractor personnel who acquire a communicable illness shall not perform service under the contract and must be free of illness/symptoms for 48 hours before returning to work.

3. Compliance with all regulations: Contractor shall be responsible for compliance with all appropriate OSHA and VA regulatory bodies and shall maintain the required records.

Quality Control

1. Quality Control Program: The contractor shall have a Quality Control Program to assure that the requirements of the solicitation are provided as specified. One copy of the contractor's Quality Control Program shall be submitted and approved by the COR or Technical Representative.

Subsequent changes to the approved Quality Control Program shall be reviewed and approved by the COR or Technical Representative. The program shall include, but not be limited to the following:

a. An inspection system covering the quality standards given in Quality Standards Summary. It must specify items to be inspected on both a scheduled and unscheduled basis of trailers being used by the contractor.

b. A method for identifying deficiencies in the quality of services performed against the quality standards trailer hauling, before the level of performance has an impact on the operations for the sites included in the PWS.

c. A file of all inspections conducted by the contractor and the corrective action taken. This documentation shall be made available to the Government during the term of the Contract.

2. Government Supervision: The COR or Technical Representative is responsible for administration of the contract. This responsibility involves inspection, surveillance reporting and monthly certification of the Contractor's performance. The CO will furnish the name of the COR and the Technical Representative prior to the start date of the contract. The Contractor shall be advised of the extent of the authority of the COR and Technical Representative. The COR or alternative COR may have a ride along to verify requirements and conditions are being satisfied for this contract.

Performance Evaluation Meeting

1. Monthly (at a minimum) Evaluation: The CPM shall meet with the COR or Technical representative at a minimum frequency of every 2 months according to schedule established by the COR or Technical Representative. Meetings will be as often as necessary at the discretion of the COR or Technical Representative, but not less than quarterly. A mutual effort will be made to resolve any problems identified such as on-time deliveries or emergency deliveries. The written minutes of these meetings, prepared by the Government, shall be signed; first by the Contractor's representative; then by the Government's representative. Should the Contractor not concur with the minutes, the Contractor will state, in writing to the COR or Technical Representative any areas of disagreement. These meetings may be in person, via telephone conference call, online, or other means when practical to do so but at least quarterly shall be in person. Cancelation of meetings by COR or contractor shall be provided to the other party a minimum of 24 hours in advance. The location of these meetings depends on times and government’s representative availability.

2. Reports on Deficiencies in Operation: The issuance of a Contract Discrepancy Report may be for the scheduling of an additional meeting(s) among the CPM, COR, or Technical Representative. A mutual effort will be made to resolve all problems identified. The COR will prepare written minutes to be signed by the CPM, COR, and Technical Representative. Should the CPM not concur with the minutes, a written statement will be presented to the CO within three (3) working days, explaining the areas of nonconcurrence. Within three (3) working days after receipt of Contractor's response a decision will be made by the CO, and CPM will be notified of the decision in writing by the CO.

Building Security

1. Compliance with VA Medical Center Policies: The Contractor shall comply with the security clearance or access controls as specified in the Medical Center Policies and Memorandums provided by the Government. All contractor employees and contractor employee vehicles shall be registered with the Police and Security Section at the Doris Miller VA Medical Center, Waco, TX if on-site personnel are deemed necessary.

2. Security During Operating Hours: The contractor shall ensure security of the building and its contents are maintained at the highest level during operating hours.

Government Furnished Materials

1. Government Furnished Property for Services: The government will furnish carts, linens, mops, clothes, etc., to be transported to and from different locations. If damaged or lost the contractor will be responsible for covering the lost or damaged government furnished property.

Contractor Furnished Property

1. General: The Contractor shall maintain the building spaces that are provided to the same maintenance and housekeeping standards as required by VA and OSHA standards.

2. Equipment: The Contractor shall furnish all equipment necessary to accomplish the service of pickup and delivery of laundry for the government. The Government assumes no liability for loss of or damage to Contractor-owned equipment, materials, or supplies held upon Government premises.

3. Vehicles: The Contractor shall provide all required vehicles, vehicle fuels, lubricants, and repairs necessary to perform services under this contract. All vehicles to be used under this contract must be maintained in a safe and serviceable condition during duration of this contract. In addition, the vehicles must be kept clean (exterior and interior) with no unsightly residue of dirt, mud, trash, and other debris. The interior of the truck shall be cleaned daily after removal of dirty linens with an EPA registered Tuberculocidal detergent-disinfectant. Vehicle efficiency is solely the responsibility of Contractor and Contractor shall not be relieved of his contract responsibilities due to vehicle breakdown or failure of vehicles to operate.

a. Contractors may use the cleaning station to wash or clean their truck or trailers when dirty to keep up with VA standards.

b. Note: If the contractor’s vehicle breaks down. It is contractor’s responsibility to provide another vehicle to replace the vehicle that is down so the contractor can still make the deadlines for deliveries of the day.

1. Reports and Data: The Contractor shall provide to the COR or Technical Representative with the following Report Data: (The frequency is defined for each)

a. Any Damage to Government property by contractor personnel: within twenty-four (24) hours after damages occur.

b. Any training or educational planning must be provided to VA COR during new employee orientation. Contractor shall make training records available upon request.

c. Other reports based on customer complaints as requested by COR or technical representative.

d. A certified record of soiled linen weight from and the piece count and weight of clean linen delivered to each site: Daily to delivered sites and VAMC Waco.

a. Quality Control Reports: Quarterly, or more frequently as required by COR or Technical

Representative.

Damage and Equipment Loss

1. Damage to Government Facilities: All tasks accomplished by contractor's personnel shall be performed to preclude damage or disfigurement of Government-owned furnishings, fixtures, equipment and architectural or building structures.

a. The contractor shall report any damage or disfigurement to these items within 24 hours.

b. This report will be given to the COR or Technical Representative.

2. Medical Center Policies: Contractor shall comply with medical center policies relative to personal property (equipment) control and use.

3. Contractor Response to CDR: If the contractor causes damage or loss of government property or if performance is determined to be unsatisfactory; the COR or Technical Representative will issue a Contract Discrepancy Report (CDR). The contractor shall reply in person or via email within (5) workdays of the issuance of the CDR, stating the reason for the unsatisfactory condition, the corrective measures which have been taken, and preventive procedures initiated.

4. Repair or Replacement of Damaged Property: Any damage caused to or loss of Government property during the contractor's performance of work under the contract shall be repaired or replaced to pre-existing conditions at the contractor's own expense.

Linen Control

1. Lost or damaged articles: Articles lost or damaged while under the control of the contractor shall be replaced by the contractor, within a 30-day period.

2. Counts: The contractor shall provide a daily count of all clean items shipped to each facility. The count shall be broken down to identify individual facilities.

Delivery Requirements

1. Weight Verification: Weight verification is required for each receipt and release of the laundry workload. Delivery tickets will be furnished by the contractor. The original delivery ticket will be retained by the contractor, one (1) copy will be forwarded with the shipment to the linen distribution clerk at the facility. A verification of weights will be made at the receiving or releasing facility pending the availability of a scale.

2. Contents and Verification of Delivery Ticket: The VA linen distribution clerk will receive the clean laundry and verify the list of articles returned on the delivery ticket. The delivery ticket shall show the items’ quantity, total net weight. A signed quality control inspector checklist will be provided with linen delivery.

3. Pickup and Delivery of Laundry by Contractor: All laundry will be picked up by the contractor as prescribed in the requirements of the SOW. Dirty linens will not be transported with clean and vice versa.

4. Linen Carts: The Government shall furnish linen carts for the pick-up and delivery of all laundry processed under this contract. Carts which are completely enclosed with shelves and a cover and are kept sanitary need not be lined. Laundry bags or liners, used to transport soiled laundry, shall be laundered after each use.

Non-Interference with Normal Function at VA Facilities

1. Facilities Interruption: Contractor's employees may be required to interrupt their work at any time so as not to interfere with the normal functioning of the VA facilities, including utility services, fire protection systems, and passage of patients, personnel, equipment, and carts and patient care procedures.

2. Deliveries: Contractor shall receive, process, and deliver all linens in such a manner as not to interfere with the normal functions of the VA facilities pre-determined operational hours.

Appropriate schedules will be determined and agreed upon between the contractor, VA facilities and the CO or designee. Exceptions e.g., power outage; equipment failures will be communicated and approved in advance, either verbally or in writing by the COR or designee.

Hours of Operation Standard Operations: All deliveries will happen during selective times addressed under General Conditions of the SOW.

1. The contractor's regular operating schedule shall be established to meet contractual obligations.

Some contract duties may require work to be performed at times other than the contractor's regular operating schedule (i.e., emergencies, pandemics, or increased military action).

Compensation for work other than the contractor's regular operating schedule must be approved in advance by the COR or Technical Representative.

a. Deliveries will be coordinated every day, Monday through Friday at regularly scheduled times: Refer to General Conditions.

b. Saturday will be scheduled as needed.

2. The contractor shall make every effort to fulfill all delivery dates and time schedules that are prearranged with the government and the COR. The Government, COR, and representative from CTX VA facilities receiving/releasing linen shall have the flexibility to determine date and time for deliveries that meet Government needs. Government staff should be in contact via phone/email with contractor to arrange extra deliveries during unexpected circumstances:

a. Inclement weather

b. Natural disasters

c. Facility shutdown for holidays

Government Holidays – Non-Delivery Days: The Government hereby provides notice, and Contractor hereby acknowledges receipt that Government personnel observe the holidays listed on the Office of

Personnel Management (OPM) website at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

Invoices and Payment

a. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

d. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for.

ii. Description of services performed.

iii. Unit Cost billed.

iv. Extended amount due.

v. Invoice number, date.

vi. Contract and obligation numbers.

Other Considerations VA Conditions for Contractual Drivers:

• Contractors must provide verification of insurance and bonding to cover their drivers and vehicles/trailers while handling VA laundry loads.

• All drivers must have an updated Class A CDL License and provide a copy to the VA Transportation Supervisor.

• The contractor must provide a yearly TX DOT physical screening while driving for the VA government. If not, the driver will be deemed ineligible to haul VA laundry loads.

• Contractors are responsible for drug screening all drivers prior to hauling VA laundry loads.

i. Results must be provided by the Transportation Supervisor

• The contractor is required to administer a drug test if driver is involved in an automobile accident.

• VA may request a random drug screening at any time of a driver.

i. Note: It’s the responsibility of the contractor to get their drivers’ drug tested within

2 hours of notice and provide the results to VA Transportation Supervisor.

ii. If a driver tests positive on a drug test, they shall no longer be able to drive for the

VA for the remainder of the contract or any future contracts with the VA.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.sam.gov/

• Contractors will provide their drivers with their own PPE while hauling VA property: steel toe boots, navy pants and shirts showing contractors name and company they work for.

• Contractors must provide background checks on all drivers, with no felonies or prior sexual offenses on record.

• Contractor must maintain background checks on drivers.

• The contractor shall be responsible for the verification of all requirements for this service. All measurements and conditions must be verified by the contractor. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the Contracting Officer’s attention.

• The contractor’s supervisor shall always be available to address any needs the VA COR may have.

(End of Statement of Work)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO ______________ _____________

Laundry delivery services per the Statement of Work.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027

12.00 MO _______________ _______________

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031

GRAND TOTAL _______________

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-

52#FAR_52_252_1

http://www.va.gov/oal/library/vaar/index.asp

(End of Clause)

FAR

Number

Title Date

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT ALTERNATE I (NOV 2021)

JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED

JAN 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

NOV 2015

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS JAN 2025

52.219-14 LIMITATIONS ON SUBCONTRACTING OCT 2022

52.222-3 CONVICT LABOR JUN 2003

52.222-35 EQUAL OPPORTUNITY FOR VETERANS JUN 2020

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES

JUN 2020

52.222-37 EMPLOYMENT REPORTS ON VETERANS JUN 2020

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE

NATIONAL LABOR RELATIONS ACT

DEC 2010

52.222-41 SERVICE CONTRACT LABOR STANDARDS AUG 2018

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL

HIRES

MAY 2014

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE

CONTRACT LABOR STANDARDS—PRICE ADJUSTMENT

(MULTIPLE YEAR AND OPTION CONTRACTS)

AUG 2018

52.222-50 COMBATING TRAFFICKING IN PERSONS OCT 2025

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION JAN 2025

52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 JAN 2022

52.223-20 AEROSOLS MAY 2024

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES MAY 2024

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

MAY 2024

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.244-

6DEV

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

OCT 2025

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES (DEVIATION)

JAN 2023

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (DEVIATION)

JAN 2023

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 calendar days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 14 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

See attached document: 852.219-75 LOS Certificate of Compliance.

See attached document: WD 2015-5227 Rev.27 dated 12-03-2025.

See attached document: WD 2015-5261 Rev. 28 dated 12-03-2025.

See attached document: WD 2015-5293 Rev.31 dated 12-03-2025.

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-

52#FAR_52_252_1

(End of Provision)

FAR

Number

Title Date

52.203-11 CERTIFICATION AND DISCLOSURE REGARDING

PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS

SEP 2024

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS—REPRESENTATION

JAN 2017

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS OCT 2018

52.217-5 EVALUATION OF OPTIONS JUL 1990

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE

AND REPRESENTATION

JUN 2020

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION

OCT 2018

852.233-71 ALTERNATE PROTEST PROCEDURE OCT 2018

852.233-71 ALTERNATE PROTEST PROCEDURE (MAY 2010) NOTE MAY 2010

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (SEP 2023) (DEVIATION AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

The following is incorporated into 52.212-1 as an addendum to this solicitation:

TECHNICAL QUESTIONS:

Technical questions shall be accepted by the Government in writing via email no later than 12PM CDT, March 24, 2026. Please list “Technical Questions 36C25726Q0346” in the subject line of the e-mail and send to Joseph A. Leyte, Contracting Officer, at Joseph.Leyte@va.gov.

Please include in your questions and the section of the solicitation/page number that your question is referring to.

OFFER SUBMITTAL INSTRUCTIONS:

1) Offeror must submit offers by Due Date/Time specified in Block 8 of the Standard Form (SF)

1449 of the solicitation directly to Joseph A. Leyte, Contracting Officer, at Joseph.Leyte@va.gov. Subject line of e-mail shall be “Quote 36C25726Q0346”.

2) Offeror must complete and return the signed SF 1449, blocks 30a, 30b, and 30c. By signing the Standard Form (SF) 1449/Solicitation, the contractor attests acknowledgement and understanding of all solicitation requirements.

a. Must acknowledge receipt of all solicitation amendments by the offer due time/date specified, if applicable, by (a) Returning a signed copy of each amendment or – (b) Acknowledging receipt of amendment on each copy of the quote or – (c) By separate electronic communication which includes a reference to the solicitation and amendment numbers.

3) Offeror must submit the Price/Cost Schedule with unit prices rounded to the nearest hundredth. Please ensure unit price and total amounts are correct. Offeror agrees to hold the price in its offer firm for 60 calendar days from the date specified for receipt of offers.

4) Offeror must complete, sign, and return VAAR Clause 852.219-75 VA NOTICE OF

LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR

SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION).

5) Offeror shall submit a Capability Statement, not exceeding five pages, that includes a description of their technical approach, methodology, and technique used to carry out the Statement of Work.

Do not provide a recap of the Statement of Work. The agency already knows what the Statement of Work is. It is the responsibility of the quoter to submit sufficient information to convey their technical capability in meeting the requirements of the Statement of Work.

Failure to provide sufficient information that demonstrates your organization’s capabilities and methods in meeting the requirement will result in your technical approach being not technically acceptable.

6) Provide a complete list of all subcontractor companies proposed to perform work under this contract, including their business names, SAM UEI, addresses, and relevant licensing or certification information.

7) Provide a list of three other concerns and/or Government agencies for which services similar in size (dollar value) and scope (services performed) were rendered by the Offeror as the prime contractor. The list must include the name of contact, organization, a valid email address, valid phone number, contract number, synapsis of the scope of work, and total contract value. The work performed must be recent – within the past three years. Not more than one page per reference.

Items 1 – 7 listed above form a complete offer. Failure to submit a complete offer in the manner listed above will result in the removal from further consideration for award.

E.4 BASIS FOR AWARD

A. This is a competitive best value selection using Lowest Priced Technically Acceptable

(LPTA) evaluation procedures in accordance with Revolutionary FAR Overhaul (RFO) 12.203(c)(2). By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement or inability to perform or provide all services/supplies requested shall result in an offer being determined technically not capable.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

The Government will begin by reviewing each submission to ensure the minimum solicitation requirements “complete offer” have been met. The Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS, outlines the criteria that constitutes a complete offer. Failure to submit a complete offer in the manner listed in the addendum will result in removal from further consideration for award.

All remaining quotes meeting the minimum solicitation requirements will be arranged from lowest to highest priced. The lowest priced quote will be evaluated for technical acceptability. If the lowest priced quote is considered technically acceptable the evaluation will end, and award will be made against that quote. If the lowest priced quote is not technically acceptable, the next lowest priced quote will be evaluated for technical acceptability. This process will continue until the lowest priced technically acceptable quote is found.

B. For the purposes of the award of this requirement, the Government intends to evaluate the Option to Extend Services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised.