RFQ_27-009_Design_Services_-_Hawes_Rd_Chandler_Heights_to_Ocotillo.pdf

TOWN OF QUEEN CREEK

22358 S. ELLSWORTH ROAD

QUEEN CREEK, AZ 85142

(480) 358-3000 www.queencreekaz.gov

REQUEST FOR QUALIFICATIONS

RFQ No. 27-009

Design Services - Hawes Rd: Chandler Heights Rd to Ocotillo Rd Improvement Project

CIP Project A0404

Due Date & Time

Tuesday, October 13, 2026, 3:00 p.m. AZ Time http://www.queencreekaz.gov/

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HAWES RD: CHANDLER HEIGHTS RD TO OCOTILLO RD IMPROVEMENT

PROJECT

RFQ No. 27-009

RFQ ISSUANCE

DATE:

SUBMITTAL DUE

DATE AND TIME:

SUBMITTAL

LOCATION:

PRE-SUBMITTAL

MEETING:

ONE-STEP

PROCESS:

QUESTIONS:

PROCUREMENT

OFFICER:

September 10, 2026

October 13, 2026 at 3:00 p.m. AZ time

One (1) electronic, editable pdf version of the Response shall be submitted electronically to the Town. You may submit your Response by the due date and time through the Town of Queen Creek e-Procurement Portal https://procurement.opengov.com/portal/queencreekaz

All Responses must be submitted through the above link. NO

EMAILED, FAXED, MAILED OR HAND-DELIVERED BIDS WILL BE

ACCEPTED.

September 22, 2026 at 1:30 p.m.

Public Safety/Community Chambers 20727 E. Civic Parkway Queen Creek, AZ 85142

This is a one-step solicitation. The successful Respondent, if any, will be selected at the end of the RFQ process.

All questions must be submitted by 5:00 PM, September 29, 2026.

Any question related to this Request for Qualifications (RFQ) shall be via the Town of Queen Creek e-Procurement Portal, located at https://procurement.opengov.com/portal/queencreekaz

Please note the deadline for submitting inquiries. All responses to inquiries will be posted on the Town of Queen Creek e-Procurement Portal. Proposers may also click “Follow” on this RFP to receive an email notification when responses are posted. It is the sole responsibility of the Proposer to check the website for responses to inquiries

Michelle Honea 480-358-3237 michelle.honea@queencreekaz.gov https://procurement.opengov.com/portal/queencreekaz mailto:michelle.honea@queencreekaz.gov

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TABLE OF CONTENTS

Request For Qualifications Page

SECTION I: LEGAL ADVERTISEMENT

SECTION II: INSTRUCTIONS TO RESPONDENTS

Instruction 1: Defined and Controlling Terms Instruction 2: Minimum Requirements for Respondents Instruction 3: Acceptance of Contract Documents Instruction 4: Respondents’ Pre-Submittal Obligations and Representations Instruction 5: Preparation of SOQ Instruction 6: Errors, Inquiries and Addenda Instruction 7: Withdrawal of SOQ Instruction 8: SOQ Opening Instruction 9: Town Reserved Rights Instruction 10: Additional Prohibitions and Restrictions Instruction 11: Acceptance Period Instruction 12: Evaluation Instruction 13: Protests

SECTION III: SCOPE OF SERVICES

SECTION IV: SOQ CONTENTS

SECTION V: EVALUATION

SECTION VI: AWARD

ATTACHMENTS:

1 Non-Collusion Affidavit 2 Certification Regarding Debarment, Suspension, Proposed Debarment and other

Responsibility Matters 3 W9 Vendor Registration Form/Taxpayer ID 4 Insurance Requirements

EXHIBITS:

A Draft Design Master Contract B Draft Project Task Order

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SECTION I: LEGAL ADVERTISEMENT

PUBLIC NOTICE

REQUEST FOR QUALIFICATIONS

NOTICE IS HEREBY GIVEN that the Town of Queen Creek, Arizona will receive sealed Proposals for Design Services - Hawes Rd: Chandler Heights Rd to Ocotillo Rd Improvement Project, RFQ No. 27-009.

Project Summary: The Hawes Rd: Chandler Heights Rd to Ocotillo Rd Improvement Project (Project) shall include but not be limited to the following scope of services.

▪ Full future right-of-way extends along Hawes Rd. and all work necessary to widen Hawes Rd to a complete major arterial roadway cross section.

▪ Analysis and alternatives for providing the full major arterial features at the existing Hawes Rd. bridge over the Queen Creek wash.

▪ Pavement analysis along with recommendations for appropriate replacement or treatment methods.

▪ Traffic analysis and recommendations for improving the traffic flow through the Hawes Rd & Chandler Heights Intersection.

▪ Other: street lights, stormwater, signalized pedestrian crossing, and utility coordination and undergrounding along the Project limits.

Proposals:

The Town will accept sealed proposals on or before 3:00 P.M. local time on Tuesday, October 13, 2026 through the link provided in the Request for Qualifications No. 27-009.

Immediately thereafter responses will be electronically opened and the name of each Respondent will be posted to the Town’s e-procurement platform OpenGov on the project page. Proposals must include all information items listed in the Request for Qualifications (RFQ). Proposals received after the date and time prescribed for the opening of proposal, or not submitted in the designated manner, will not be accepted, opened, or considered.

NO EMAILED, FAXED, MAILED OR HAND-DELIVERED SUBMITTALS WILL BE

ACCEPTED.

Documents can be obtained from the Town of Queen Creek’s E-Procurement Portal at https://procurement.opengov.com/portal/queencreekaz

Each Proposal shall be in accordance with specifications and instructions contained therein.

The Town of Queen Creek reserves the right to accept or reject any or all responses and to waive informalities.

PUBLISHED: Arizona Business Gazette – Republic Edition: September 10th and 17th, 2026 https://procurement.opengov.com/portal/queencreekaz

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SECTION II: INSTRUCTIONS TO RESPONDENTS

INSTRUCTION 1: DEFINED AND CONTROLLING TERMS

1.01 Definitions: Terms used in this RFQ have the meanings indicated in the Contract, the General Conditions, the Project Specifications, Special Provisions, and Contract Documents, as applicable. Additional terms used in this RFQ have the meanings indicated below:

A. “Consultants” shall mean the Subconsultants retained by the Design Professional for the performance of any of the Design Services to be provided by the Design Professional under the Contract Documents.

B. “Design Professional” (DP) shall mean the qualified, licensed person, firm or corporation who furnishes Design Services under the Contract Documents.

C. “Design Services” shall mean any and all services to be provided under the Contract Documents and may include, but not be limited to: site master planning, development of Construction Documents; review of Contractor Submittal(s); review of and response to Requests for Information, approval and certification of progress payment applications; construction administration, Substantial Completion, and Final Acceptance and Completion, if so designated, and any and all other services required for the full, professional and timely performance by the Design Professional and its Consultants.

D. “Firm” shall mean each or any of the individuals, firms, partnerships, joint ventures, corporations or other legal entities submitting their qualifications in response to this

RFQ.

E. “General Conditions” mean the General Conditions adopted by TOWN and which apply to all TOWN construction projects.

F. “TOWN” shall mean the Town of Queen Creek, a political subdivision of the State of Arizona.

G. “Purchasing Policy” shall mean TOWN’s Purchasing Policy which governs this procurement and is incorporated in this RFQ by this reference.

H. “Project” shall mean the Project set forth in Section III Scope of Services set forth below.

I. “Respondent” shall have the same meaning as “Firm”.

J. “Response” or “Submittal” shall mean the SOQ.

K. “Site” shall mean the physical location where the Project is located and any ancillary or adjacent areas to be utilized by Contractor and/or TOWN in relation to the Project.

L. “SOQ” shall mean a response submitted in response to this RFQ.

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1.02 TOWN has additional policies and requirements applicable to TOWN Projects which are set forth in the Appendices to the General Conditions.

INSTRUCTION 2: MINIMUM REQUIREMENTS OF RESPONDENTS

2.01 Design Professional License/Certification/Registration: All individual architects, engineers, Consultants and other design professionals engaged in providing Design Services for TOWN shall be licensed or certified by and/or registered with the State of Arizona as required pursuant to A.R.S. § 32-121, et seq., for the types of work (construction) included in design services to be rendered by them related to the Project that is the subject of this RFQ.

2.02 Arizona Office: The successful Respondent will be required to have and maintain an office in the State of Arizona. If one does not already exist, the selected Respondent shall establish an office in Arizona within 30 days after the date of TOWN’s letter of intent to award contract. An office within the state is evidenced by a mailing address, telephone number, payment of utilities, registration with the Corporation Commission, and possession of appropriate business licenses.

2.03 Legal Worker Certification: To ensure TOWN’ compliance with A.R.S.§ 41-4401, every Respondent must comply with A.R.S. § 23-214(A) and all federal immigration laws and regulations that relate to its employees.

2.04 No Israel Boycott: To the extent possible, TOWN is prohibited by A.R.S. § 35-393.01 from entering to a contract with any company for construction or other services unless the contract with the company includes a written certification that the company is not currently engaged in, and will not, for the duration of the contract, engage in, a boycott of Israel. By submitting a Response, a Respondent represents to TOWN that it is not currently engaged in a boycott of Israel and that it will agree to language in the contract prohibiting any such boycott for the duration of the contract.

2.05 Insurance: Respondent must have or obtain within the time period set by TOWN, the Insurance coverages and certifications and fully comply with the insurance requirements set forth in the Attachment 4.

2.06 Failure to Meet Minimum Requirements: Any violation or failure to meet the requirements of this Instruction 2 may, at the sole option of TOWN, cause a Response to be considered non-responsive and/or the Respondent being deemed non-responsible resulting in the rejection of the Response, and may result in cancellation or termination of the resultant Contract if discovered after the Contract has been awarded.

INSTRUCTION 3: ACCEPTANCE OF CONTRACT DOCUMENTS

3.01 TOWN Standard Contract: TOWN has developed standard forms of Contracts. If selected, Respondent agrees to execute this form of Contract Documents. Provisions in a Response that conflict with, and/or exceptions to, and/or requests for changes in, TOWN’s contract terms, General Conditions, Special Conditions, Exhibits and/or other

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Contract Documents may result in a Response being considered nonresponsive and rejected. By submitting a Response, Respondent also acknowledges its understanding and agreement that TOWN may make changes in the standard form of contract documents and that therefore the form of contract documents presented to the successful Respondent may be different from the form of contract documents referenced above, in which case the successful Respondent will be given the opportunity to review the changes.

3.02 Prior Contracts Not Applicable: Any previous agreements, contracts, or other documents, which have been executed between the Respondent and TOWN, if any, are not applicable to this RFQ or any resultant contract.

INSTRUCTION 4: RESPONDENTS’ PRE-SUBMITTAL OBLIGATIONS

AND REPRESENTATIONS

4.01 Respondent’s Obligations: It is the responsibility of each Respondent before submitting an Response to:

A. Examine and carefully study the RFQ, and any data and reference items identified in the Bidding Documents;

B. Promptly give TOWN written notice of all conflicts, errors, ambiguities, or discrepancies that Respondent discovers in the RFQ and confirm that the written resolution thereof by TOWN is acceptable to Respondent; and

C. Determine that the RFQ is generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Design Services.

4.02 Respondent’s Representations: By signing and submitting its Response, Respondent represents, certifies and agrees that:

A. Respondent has complied with every requirement of this Instruction and the RFQ;

B. The submission of the Response did not involve collusion or other anti-competitive practices;

C. The Respondent shall not discriminate against any employee or applicant for employment in violation of the Federal Executive Order 11246;

D. The Respondent has not given or offered to give, and does not intend to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip favor, or service to a public servant in connection with the submitted Response;

E. Failure to sign the Response, or the falsity of a statement in a signed Response, shall void the submitted Response or any resulting contracts, and the Respondent may be disbarred;

F. The Respondent is current in all obligations due to TOWN, if any;

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G. Based on the information and observations referred to in the preceding Instruction 4.01, that at the time of submitting its Response no further data is necessary for the determination of its Response and that Respondent has the financial, bonding (if required), technical and resource capacity and capability to fully and timely perform the scope of services in accordance with the other terms and conditions of the RFQ and the Contract Documents; and, H. There will be no subsequent financial or time adjustment, other than that provided by the subsequent Contract, for lack of such familiarization.

INSTRUCTION 5: PREPARATION OF RESPONSE

5.01 SOQ Contents: All SOQs shall include all of the information, documents, Attachments and other items set forth in Section IV SOQ Contents below, fully completed. In the case of any conflict between this Instruction 5 and the requirements set forth in Section IV shall control.

5.02 SOQ Format and Length: All responses shall not exceed 6 pages. Page count does not include the following:

1. Fully completed Vendor Questionnaire and completed Attachments 1-3.

2. Letter of Transmittal

5.03 Contract Exceptions: The Respondent shall clearly identify any/all exceptions to the RFQ specifications or contract terms in the Vendor Questionnaire. This is the only means for a Respondent to identify any/all exceptions to the specifications in this RFQ and/or TOWN standard Professional Services Master Contract terms, including the General Conditions.

Exceptions raised at a later time, or in any other location in the SOQ, will not be considered in any negotiations. Respondents may review the General Conditions at:

https://www.queencreekaz.gov/home/showpublisheddocument/36936/637946131834070000

Exceptions to TOWN’s standard Contract terms, General Conditions, and/or the terms of this RFQ may, in TOWN’s sole discretion, be a basis for the SOQ to be rejected as nonresponsive.

5.04 Public Record/Confidential Information:

A. All SOQs submitted in response to this RFQ, whether or not accepted by TOWN, shall become a matter of public record available for review, subsequent to the award notification, in accordance with TOWN’s Procurement Policy.

B. If a person believes that a response, offer, specification, or protest contains information that should be withheld as proprietary or confidential, a statement advising TOWN of this fact shall accompany the submission and the information shall be identified in the Proprietary and/or Confidential Information section of the Vendor Questionnaire.

C. The information identified by the person as confidential shall not be disclosed until TOWN makes a written determination whether the information must be disclosed under Arizona law. If TOWN determines that the information must be disclosed, TOWN will provide the Respondent with notice of such fact, and that the Respondent has five (5) days within which to file a legal action protesting the planned disclosure. If no legal action is taken within the time specified, TOWN will disclose the information and will not be responsible for any claims or losses arising from or related to such disclosure.

https://www.queencreekaz.gov/home/showpublisheddocument/36936/637946131834070000

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5.05 Signature: The SOQ shall be submitted with a signature by a person authorized to sign the offer. If the Respondent is a corporation or other legal entity, the SOQ must be signed in the legal name of the corporation followed by the name of the state of incorporation or organization and the legal signature of an officer or other person authorized to bind the corporation or other legal entity to a contract. Unsigned SOQs will be considered nonresponsive and will be rejected.

5.06 Time: Periods of time, stated as number of days, shall be calendar days.

5.07 No Reimbursement: TOWN shall not reimburse the cost of developing, presenting, submitting or providing any Response to this solicitation, or any other costs or expenses of any Respondent.

INSTRUCTION 6: ERRORS, INQUIRIES AND ADDENDA

6.01 Errors: It is the responsibility of all Respondents to examine the entire RFQ package and seek clarification of any item or requirement and to check all responses for accuracy before submitting a SOQ. Negligence or errors in preparing a Response confers no right of withdrawal or correction after Response due date and time.

6.02 Notice of Errors: Should a Respondent find any ambiguity, conflict, inconsistency, omission or other error in the RFQ or should the Respondent be in doubt as to its meaning, he or she shall at once notify the contact person listed on page 2 of this RFQ, via email only, and ask that the RFQ be clarified or modified. If prior to the date fixed for submission of SOQs, a Respondent knows of or should have known of an error in the RFQ, but fails to notify TOWN of the error, the Respondent shall bid at its own risk, and if awarded the contract shall not be entitled to additional compensation or time by reason of the error or its later correction.

6.03 Addendum: It is each Respondent’s obligation to assure that it has received and reviewed all Addenda issued. Each Respondent shall acknowledge receipt of Addenda in the Addendum Acknowledgement section of the Vendor Questionnaire. Failure by a Respondent to acknowledge receipt of all Addenda may result in that Respondent’s SOQ being deemed non-responsive and possibly rejected. Addenda acknowledgement returned to TOWN separately from a SOQ will not be accepted.

INSTRUCTION 7: WITHDRAWAL OF RESPONSE

At any time prior to the specified Response Due Date and Time, a Respondent may withdraw or “un-submit” their Response through the TOWNs e-procurement portal. After withdrawing a previously submitted response, the Respondent may submit another response at any time up to the deadline for submitting responses as set forth on page 2.

INSTRUCTION 8: SOQ OPENING

SOQs shall be opened at the time and place designated in this RFQ. The name of each Respondent will be posted to the Town’s e-procurement platform OpenGov on the project page. All other information received in response of this RFQ shall be shown only to TOWN personnel having legitimate interest in the evaluation process. After award of the contract, the successful SOQs and the evaluation documentation shall be open for public inspection.

INSTRUCTION 9: TOWN RESERVED RIGHTS

Notwithstanding any other provision of this RFQ, TOWN expressly reserves the right to:

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A. Extend the date by which Responses are due;

B. Withhold the award or cancel this RFQ for any reason TOWN determines;

C. Reject any or all Responses, in whole or in part;

D. Waive any immaterial defect, irregularity or informality in any Response;

E. Reissue an RFQ;

F. Unless the Respondent states otherwise, award by individual line item, by group of line items, or as a total, whichever is deemed most advantageous to TOWN. If a Respondent’s Response is an “all or nothing” offer, it must be expressly so indicated in the Response; and/or

G. Exercise any and/or all other rights available to TOWN under the terms of the RFQ, the Purchasing Policy, at law, or in equity.

INSTRUCTION 10: ADDITIONAL PROHIBITIONS AND RESTRICTIONS

10.01 Interest in More Than One Response: No person, firm, partnership, joint venture, corporation or other legal entity shall be permitted to submit more than one (1) Response for the same Project. A person, firm, partnership, joint venture, corporation or other legal entity that has submitted a sub-consultant Response to a Respondent is disqualified from submitting a Response for the Project as a Respondent. A person, firm, partnership, joint venture, corporation or other legal entity shall be allowed to submit a sub-consultant Response to more than one (1) Respondent.

10.02 Lobbying/Influence/Gratuities: Any attempt to influence an employee or agent to breach TOWN Ethical Code of Conduct, or any unethical conduct, may be grounds for Disbarment or Suspension. As prescribed in Article 11 of Town’s Purchasing Policy, any attempt to influence an employee or agent to breach Town Ethical Code of Conduct, or any unethical conduct, may be grounds for Sanctions under Articles 11- 108 and 11-109.

A. An attempt to influence includes, but is not limited to:

1. Any Respondent, or any agent, representative or affiliate of a Respondent, offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type of valuable contribution or subsidy, that is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. Paying the expense of normal business meals, which are generally made available to all eligible persons, shall not be prohibited by this provision.

2. Any communication regarding this solicitation for the purpose of influencing the process or the award, between any Respondent, or any agent, representative or affiliate of a Respondent, and TOWN, including but not limited to TOWN’s Board of Directors, officers, employees, and/or consultants hired to assist in the solicitation, is prohibited.

B. This prohibition is imposed from the time of the first public notice of the solicitation until TOWN cancels the solicitation, rejects all responses, awards a contract, or otherwise takes action which ends the solicitation process. This section shall not prohibit public comment at any public meeting of TOWN Council.

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C. This prohibition shall not apply to communication with the official contact(s) specifically identified in the solicitation, or to TOWN-initiated communications, made for the purposes of conducting the procurement, and in the manner prescribed in the solicitation, including but not limited to pre-submittal conferences, clarification of Responses, presentations if provided for in the solicitation, requests for Best and Final Responses, contract negotiations, interviews, protest/appeal resolution, or surveying nonresponsive Respondents.

10.03 Excluded Information: Respondents shall not submit to, or communicate in any way with TOWN regarding, information on fees, price (hourly rates), man-hours or any other cost information. Arizona law prohibits TOWN from considering any information on fees, price (hourly rates), man-hours or any other cost information during the request for qualifications competition when selection is based on qualifications only.

Accordingly, any Response that contains any information of this type will be deemed nonresponsive, will not be considered and the Response will be returned to the Respondent. This exclusion of information applies to the Response, to any interview and to all other aspects of the RFQ competition.

10.04 Restriction on Communications: Respondents and members of their teams shall not communicate concerning this RFQ with the TOWN Project Executive, any TOWN Consultant or Program Manager, Selection Committee members, or employees of TOWN, except as stipulated in Inquiries and Addenda above. A Respondent’s failure to abide by this requirement may result in rejection of a Response.

10.05 Disbarment/Clarification: A Respondent (including each of its principals) who is currently disbarred, suspended or otherwise lawfully prohibited from any public procurement activity may have its Response rejected. TOWN reserves the right to obtain Respondent clarifications where necessary to arrive at a full and complete understanding of Respondent’s service, product, and/or Response. Clarification means a communication with a Respondent for the sole purpose of eliminating ambiguities in the Response and does not give Respondent an opportunity to revise or modify its Response.

10.06 All Remedies Available: With regard to any violation of any of the provisions of this Instruction 11, TOWN expressly reserves the right to pursue any and all remedies available to it under TOWN’s Purchasing Policy, at law or in equity, including, but not limited to, the following:

A. Any violation of this Section discovered before an award of the resultant contract may, in TOWN’s sole discretion, subject a Respondent to a warning letter, rejection of its Response, or disbarment, depending on the nature of the violation.

B. If a violation of this Section is discovered after the resultant contract has been awarded, TOWN may, by written notice to the Respondent, cancel the resultant contract. In the event TOWN cancels the resultant contract pursuant to this provision, TOWN shall be entitled, in addition to any and all other available rights and remedies, to withhold or recover from the Respondent the amount of any gratuity provided and any and all incidental and/or consequential damages incurred by TOWN as a result of the violation.

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INSTRUCTION 11: ACCEPTANCE PERIOD

11.01 In order to allow for an adequate evaluation, TOWN requires all SOQs to be valid and irrevocable for one hundred and eighty (180) days after the opening time and date and each Respondent agrees that it will hold open its Response for such period.

11.02 No contract or agreement, expressed or implied, shall exist between TOWN and any Respondent, or be binding on TOWN, before formal approval by TOWN Council and the execution of the resulting written contract by both parties.

11.03 If agreement on the terms of a resultant Contract cannot be reached after a period deemed reasonable by TOWN in its sole discretion, TOWN may negotiate and enter a Contract with any other Respondent who submitted a timely and responsive Response to this RFQ, as provided by law.

INSTRUCTION 12: EVALUATION

Evaluation of timely and responsive Responses submitted by responsible Respondents shall be based upon the evaluation process and criteria set forth in Section VII to this RFQ.

INSTRUCTION 13: PROTESTS

TOWN believes that it can best maintain its reputation for treating firms, contractors, etc., in a fair, honest, and consistent manner by conducting solicitations in good faith and by granting competitors an equal opportunity to win an award. If a Respondent believes that TOWN has fallen short of these goals, it may submit a written protest pursuant to TOWN’s Purchasing Policy, which is available at:

https://www.queencreekaz.gov/government/finance/procurement#docaccess- 805f38e0b9eba3bce8263d42650f776d https://www.queencreekaz.gov/government/finance/procurement#docaccess-805f38e0b9eba3bce8263d42650f776d https://www.queencreekaz.gov/government/finance/procurement#docaccess-805f38e0b9eba3bce8263d42650f776d

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SECTION III – SCOPE OF SERVICES

The Hawes Rd.: Chandler Heights Rd. to Ocotillo Rd. Improvement Project (Project) shall include but not be limited to the following scope of services.

The Project will include the full future right-of-way extends along Hawes Rd. from the Hawes Rd. and Chandler Heights Rd. intersection to Arroyo Ct., which is just north of the Queen Creek Wash Crossing. The Project shall include all work necessary to widen Hawes Rd. to a complete major arterial roadway cross section with a two-way left turn lane in lieu of the standard median.

The existing Hawes Rd. bridge over the Queen Creek Wash does not have sufficient width for the major arterial cross section. This project will include an analysis and alternatives for providing the full major arterial features.

The existing roadway pavement within the project area has been built over many years in varied sections. A pavement analysis will verify the existing pavement structural sections and conditions along with recommendations for appropriate replacement or treatment methods.

A traffic analysis and recommendations for improving the traffic flow through the Hawes Rd.

and Chandler Heights intersection will be included. Of particular concern is the impact on the intersection of school operations in the immediate area.

Other areas of the scope include streetlights, stormwater, signalized pedestrian crossing, and utility coordination and undergrounding along the Project limits.

SECTION IV – RESPONSE CONTENTS

The information set forth in the paragraphs below must be included with all Statement of Qualifications (SOQ). Failure to provide any of the information requested may be grounds for the Town to reject an SOQ.

1. Required Response Contents

A. Fully completed Vendor Questionnaire and completed Attachments 1-3. (Not included in page count)

B. Letter of Transmittal: The letter shall be no longer than one page in length and must include a statement of the Respondent’s understanding of the services required by the Request for Qualifications listed in the scope of services. (Not included in page count)

C. Statement of Qualifications (The following items are included in the page count)

1. Experience of Key Personnel

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a. Identify your firm’s key project staff. For each key person identified, provide a brief summary of experience, including years with the firm, and list the primary role played on municipal projects similar in scope of services outlined in Section III above.

b. Discuss the proposed team’s experience, working together in general, and specific to Town of Queen Creek, if any.

c. Identify any proposed sub-consultant, including key staff names, their proposed role, and the experience and qualifications of the individuals and previous experience working together with your firm’s key project staff.

2. Firm’s Capabilities and Relevant Experience: Identify at least three municipal projects best demonstrating the firm’s range of capabilities in the services outlined in Section III above. For each project provide the following:

a. Title and brief description of project including major design tasks

b. Project owner and reference information (Owner’s representative/Project Manager and telephone number)

c. Name and role of each key person assigned to the project

d. Identify site/project specific challenges and how the team (this may include owner’s representative and contractor) reached consensus and overcame issues.

3. Approach to Project Challenges:

a. Provide an explanation of the firms QA/QC processes used to ensure submittals are complete and accurate.

b. Provide an explanation of the risks to the project from poor communication between the Owner and Firm. Provide examples of past issues and what lessons learned, if any, have been implemented to avoid these issues in the future.

c. Provide an example of a significant utility conflict on a project your proposed team encountered and how it was resolved? What impact did the conflict and resolution have on the project success?

d. Provide examples of bridge widening alternatives and the challenges of each. Include a listing of projects where any of these alternatives were implemented on past projects.

SECTION V – EVALUATION

1. Mandatory Compliance: This is a compliance section and carries no evaluation points.

Respondents must meet minimum criteria as specified to receive further consideration.

A. Professional Standing

1) The Arizona Corporation Commission shall properly have certified the Respondent for corporation and limited liability companies at the time of submission.

2) The Lead Design Professional must be properly registered, licensed and certified at the time of submission.

3) The Design Professional must have been in continuous business for a minimum of five years.

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B. Financial Stability

1. Respondents must demonstrate the availability of resources and financial capability required to complete the Project.

2. Copies of audited financial statements are not required with the Submittal. Prior to the final selection, TOWN reserves the right to require a Respondent to provide a copy of the Respondent’s financial statements for the previous two fiscal years.

3. TOWN reserves the right to make such additional investigations as it deems necessary to establish the competence and financial stability of any Respondent submitting a Response.

2. Evaluation Criteria for SOQs and Scoring: This is an evaluation section which establishes criteria and the associated total potential points for each category. Award(s) shall be made to the responsible Respondent(s) whose SOQ is determined to be the most advantageous to the Town.

The Town shall evaluate the qualifications based upon an overall best value determination with the criteria listed below.

Table 1

Criteria Points

Letter of Transmittal 0

Experience of Key Personnel 350

Firm’s Capabilities and Relevant Experience 250

Approach to Project Challenges 350

Overall Completeness/Presentation of Qualifications 50

Total Points 1000

3. SOQ Evaluation Process:

An appropriately qualified Selection Panel shall evaluate the responses that are submitted in response to the RFQ for the proposed contract(s).

A. Shortlist: Selection Panel will evaluate and score each SOQ according to the criteria set forth in Table 1 above in order to determine a “shortlist” of three to five Respondents. The Town may choose to enter into negotiations with the top-ranked Respondent(s) or conduct interviews.

B. Interviews: Shortlisted firms may be invited to participate in detailed interviews. If interviews are held, an interview invitation letter will be sent to each short-listed Respondent with the time, date and location of the interview and any specific instruction to include the evaluation criteria.

However, the Town reserves the right to select a firm based on the evaluation of the SOQ submittals alone and not proceed to interviews. Interview points will be stand-alone and will not

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C. Negotiations: The Town will enter into negotiations with the responsive and responsible firm(s) whose proposal receives the highest number of points under the evaluation criteria listed above and execute a contract upon completion of negotiation of fees and contract terms for Town Councils’ approval. If the Town is unsuccessful in negotiating a contract, the Town will terminate negotiations and move to the next highest ranked firm(s).

4. Notice of Intent to Award: The next step will be for TOWN to issue a Notice of Intent to Award, and if applicable notices of the intent not to award at all or to some Respondents. TOWN reserves the right to cancel this RFQ, to reject any or all Responses, and to waive or decline to waive any irregularities in any submitted Responses, or to withhold the award for any reason it may determine in the best interest of TOWN.

5. Delivery of Insurance Policies or Certificates and Execution of Contract Documents: Within ten (10) days of receipt of notice of intent to award, the successful Respondent shall deliver to TOWN the required insurance policies or certificates in a form satisfactory to TOWN. Policies or Certificates must reference TOWN Project Number and TOWN Project Name with the original submission and with each and every updated submission thereafter. Failure to do so may result in rejection of the successful Respondent’s Response and withdrawal of the Notice of Intent to Award. Promptly after TOWN receives satisfactory insurance policies or certificates TOWN will deliver to the successful Respondent originals of the form of contract documents to be executed by the successful Respondent. The successful Respondent shall execute and return to TOWN copies of the contract documents within ten (10) days after receipt of the contract documents.

Failure to return the executed copy of the contract documents may result in rejection of the successful Respondent’s Response and withdrawal of the Notice of Intent to Award.

6. Changes in Respondent Organization: In order for a Respondent to remain qualified for award under this RFQ, unless otherwise approved in writing by TOWN, the Respondent’s organization as identified in its Response must remain intact for the duration of the procurement process. If a Respondent wishes to make changes in the Respondent Team Members or Key Personnel identified in its Response, including, without limitation, additions, deletions, reorganizations and/or role changes, the Respondent shall submit to TOWN a written request for approval of the change.

Any such request shall be addressed to TOWN’ designated point-of-contact for this RFQ. If a request is made from a Respondent to allow the deletion or role change of any Respondent Team Member or Key Personnel identified in its Response, the Respondent shall submit such information as may be required by TOWN to demonstrate that the changed Team Member meets the RFQ criteria. TOWN is under no obligation to approve such requests and may approve or disapprove an entire request, or any portion of a request, in its sole discretion.

SECTION VI: AWARD

This is a one-step competition. The successful Respondent(s), if any, will be selected and recommended by the Selection Committee to the appropriate TOWN Officer and/or TOWN Council for Award. Any Contract resulting from this RFQ will be awarded consistent with the appropriate TOWN authority as approved by the Council, TOWN’s Purchasing Policy and requirements, and applicable statues. No contract shall exist until the final written Contract is properly and formally approved for Award and fully executed by the Consultant and the properly authorized TOWN signatory.