RFQ # 26-001 Terminal Improvements.pdf

REQUEST FOR QUALIFICATIONS AND PROPOSALS

FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR THE ROANOKE-

BLACKSBURG AIRPORT

ROA Terminal Improvements Project

Advertised: April 29th, 2026

TABLE OF CONTENTS

SECTION

1. Solicitation Pg. 3

2. Instructions to Respondents Pg. 4

3. Project Descriptions Pg. 8

4. Construction Manager at Risk Scope of Services Pg. 10

5. Respondent Team Structure Pg. 12

6. Agreement, Terms, & Conditions Pg. 13

7. STEP 1: RFQ Respondents Response, Evaluation Criteria & Scoring Pg. 13

8. RFQ Evaluation Process Pg. 17

9. STEP 2: RFP Submission Content and Interview Pg. 17

10. Interview Process Pg. 19

11. RFP Evaluation Process Pg. 19

12. CMAR Selection, Negotiations, and Modifications of Contract Documents Pg. 19

13. Representations, Conditions and Airport Requirements Pg. 20

Included Exhibits:

Exhibit A: RRAC Preconstruction Services Contract

Exhibit B: RRAC General Terms and Conditions for Construction Contracts

Exhibit C: Required Contract Provisions for Airport Improvement Program and Obligated Sponsors

Exhibit D: SIDA Badge Application Package

Exhibit E: RRAC Standard Performance Bond

Exhibit F: RRAC Standard Payment Bond

Exhibit G: Written Documentation Regarding the use of CMAR Delivery Method

Exhibit H: RFP/RFQ Scoring Matrix

Exhibit I: Construction Services Fees

Exhibit J: Preconstruction Services Fees

Exhibit K: ROA Terminal Improvements Concept Drawings

1. SOLICITATION

a. Public Notice

The Roanoke Regional Airport Commission (hereinafter referred to as “RRAC” or “Commission”), acting by and through its President and CEO, will accept Qualifications and Proposals (two-step process) from a qualified General Contractor or Team (hereinafter referred to as “Respondent” or

”Firm”) to provide Construction Manager at Risk (CMAR) Services for the Roanoke-Blacksburg

Airport (hereinafter referred to as “Airport” or “ROA”) to execute the pre-construction and construction services of the Terminal Improvements Project (hereinafter referred to as “project”).

Qualified Respondents must be able to offer pre-construction, construction services, or alternatively partner with firms that offer such services. Qualified Respondents must be able to demonstrate sufficient knowledge of applicable and related federal, state, and local laws, regulations, standards, and demonstrate that they meet the additional qualifications described herein.

In accordance with Virginia Code 2.2-4343.1, the Commission does not discriminate against faith-based organizations.

See Section 13 - Representations, Conditions, Commission Requirements and Airport

Requirements for additional requirements.

NOTE – All federal provisions included in the RFQ/P document and the Exhibit C of the

Agreement Between RRAC and Construction Manager at Risk are subject to change.

b. Background Information

Roanoke-Blacksburg Airport is the major airport serving the communities of southwest Virginia, and the northwest counties of North Carolina. Allegiant, American, Delta, and United offer direct flights to 9 destinations and convenient access to hundreds of cities worldwide.

From its modest beginnings in 1929 to its current status as the region’s primary link to the global air transportation network, Roanoke-Blacksburg Airport continues to grow and adapt to meet its ever-changing aviation needs. The footprint of the airport encompasses approximately 935 acres of land with facilities situated in the city and county of Roanoke. Located in Southwest Virginia in the Blue Ridge range of the greater Appalachian Mountains, the Airport is classified in the FAA’s

National Plan of Integrated Airport Systems (NPIAS) 2019-2023 Report as a Primary, Non-hub

Commercial Service airport. Non-hub airports are defined as airports that enplane more than

10,000 passengers but less than 0.05% of total annual U.S. passengers. Inclusion in the

NPIAS indicates that the Airport is eligible to compete for federal funding from the FAA.

In 2025, ROA set a new passenger record, serving nearly 827,000 passengers. It had 66,000 flight operations in 2025. One of the strongest economic generators in the region, a recent

Economic Impact Study from the Virginia Department of Aviation estimates that ROA directly and indirectly generates over 3,200 jobs, over $193 million in wages, a GSP of $346 million, and over

$613 million in total economic output.

RRAC is an independent subdivision of the Commonwealth of Virginia. RRAC is responsible for all of ROA’s infrastructure including parking lots, terminals, runways and taxiways, and all revenue-generating and commercial development projects as well as for airport security, aircraft rescue and firefighting.

c. Procurement Process in General:

Legal Rationale and Requirements for Public CMAR Procurement:

As a political subdivision of the Commonwealth of Virginia, RRAC is required to procure Construction

Management Services in a manner consistent with the requirements of Virginia Law and, in particular, the Virginia Public Procurement Act, § 2.2-4300, et seq. of the Code of Virginia and Chapter

43.1 governing Construction Management and Design-Build Contracting (collectively, “VPPA”).

Per resolution no. 02-021825 adopted of RRAC’s Procurement and Purchasing Policy document and

Chapter 43.1, Va. Code, has defined the basis for using the CMAR delivery method on this Project as outlined in the Determination Regarding use of CMAR Procurement method, Exhibit G.

Process:

The RRACs CMAR procurement process will adhere to the Two-Step Competitive Negotiation Process as set forth in the RRACs Procurement and Purchasing Policy.

Step 1: Determination of Shortlist of Qualified Respondents

During this step, the Commission’s Evaluation Committee will evaluate and score the Statements of

Qualifications (SOQs) based on the evaluation criteria outlined herein, using the Scoring Matrix in

RFQ, Exhibit K, with a goal of achieving a shortlist of between 3 and 5 of the most Qualified

Respondents. Only the Shortlisted Respondents will proceed to Step 2 of the procurement process.

Step 2: Selection of a Construction Manager at Risk Entity

The Commission’s Evaluation Committee will evaluate the contract acknowledgments and price proposals submitted by the shortlisted Respondents, will conduct interviews of the shortlisted Respondents, complete the scoring (which may include an adjustment to the previous scoring based upon the presentations/interviews), and rank the Respondents based upon the final scores. After ranking the Respondents, the Evaluation Committee shall (i) conduct negotiations with two or more Respondents submitting the highest ranked proposals; or (ii) should the Commission determine, in writing and in its sole discretion, that only one Respondent is fully qualified or that one Respondent is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that

Respondent.

2. INSTRUCTIONS TO RESPONDENTS

a. RFQ Response Submittal Instructions

The Roanoke Regional Airport Commission will receive RFQ Responses for the CMAR Terminal

Improvements via either of the two methods detailed below no later than the date and time specified in the Procurement Schedule provided in this document.

1. Electronic Submission:

Each Respondent may submit its Proposal via email to procurement@flyroa.com with the subject line clearly stating:

Proposal For: CMAR Terminal Improvements

Proposal No. 26-001

Roanoke Blacksburg Airport

Roanoke, Virginia mailto:procurement@flyroa.com

The email must include the Respondent’s name and address in the body of the email. The Owner shall not be responsible for proposals that are improperly submitted, misidentified, or not received due to email transmission errors.

2. Physical Submission:

Each Respondent may present its Proposal in a sealed, opaque 9 x 12-inch envelope. The outside of the envelope shall be plainly marked on the bottom left hand corner with:

Proposal For: CMAR Terminal Improvements

Proposal No. 26-001

Roanoke Blacksburg Airport

Roanoke, Virginia with the name and address of the Respondent in the upper left-hand corner. The Owner shall not be responsible for premature opening of bids not properly addressed and identified, as required herein.

All proposals shall be delivered to the Roanoke Regional Airport Commission, Administrative Offices, 5202 Aviation Drive, Roanoke, VA 24012, no later than 3:00 P.M. local time, on May 29, 2026.

When sent by mail, no proposal will be considered unless received by the Commission on or before the time and at the place designated in the RFQ. The Commission will in no way be responsible for delays caused by the U. S. Postal Service or any other deliverer of the bid, or for delay caused by any other occurrence. Any Proposal received after the time specified in the RFQ for receipt of proposals, shall be returned to the Respondent unopened.

All Responses will be timestamped and the Respondents will receive a separate acknowledgement of receipt via email from the Procurement Manager: Procurement@flyroa.com

The Procurement Manager must receive delivery of the Respondent’s RFQ Response at the location, time, and date specified in the Procurement Schedule of this RFQ (RFQ Submittal Due date and time).

Any RFQ Response received at the wrong location or after the exact deadline specified for receipt will not be considered. RRAC will not be responsible for delays in delivery.

Any and all inquiries and submission of information regarding this RFQ shall be sent via email to the

Procurement Manager: Procurement@flyroa.com

It is the responsibility of each person or Respondent submitting questions or comments to verify the receipt by the Procurement Manager. RRAC will not be responsible for questions that are not submitted to/or received by the Procurement Manager at the email address noted above.

Respondents should thoroughly and carefully read, review, and understand this RFQ, including all appendices, attachments, exhibits and any addenda issued. Respondents should submit an RFQ

Response in accordance with the instructions given. RFQ responses that do not adhere to instructions may be set aside and not evaluated. The RFQ response should be prepared as specified herein regarding form, content, and sequence.

Each RFQ response must include each section as described in Section 7 “STEP 1: RFQ Respondents

Response, Evaluation Criteria & Scoring.”

Respondents should not submit any additional audio or video materials, links to external materials, or links to websites, as part of their RFQ response. Where page limits are set, failure to follow guidelines may prevent an RFQ response from being fully evaluated.

b. RFQ Document Availability

The RFQ documents including subsequent Addenda will be posted and are obtainable from the following locations:

i. RRAC website: https://flyroa.com/current-bids-and-proposals

ii. eVA: https://eva.virginia.gov/’

iii. By contacting the Procurement Manager directly: Troy.Philpott@flyroa.com

c. Pre-Proposal Conference and Site Tour

A pre-proposal conference and site tour is scheduled for the time, date and location noted in the

Procurement Schedule within this document. Attendance is highly encouraged. The following items pertain to the conference criteria:

i. The pre-proposal meeting and site tour is ‘in-person’ only and virtual participation will not be available.

ii. Respondents are encouraged to email questions in advance of the pre-proposal conference meeting so that those questions may potentially be addressed as part of the conference.

iii. The purpose of the conference is to discuss RFQ requirements as defined herein, and to familiarize each Respondent with the site and project as currently progressed by the Design

Team.

iv. Questions that arise during or after the conference must be submitted in writing via email to procurement@flyroa.com by the date and time noted in the Procurement Schedule in order to receive a formal response.

v. Changes to the requirements of the RFQ that may result over time, as well as answers to all questions submitted, will be made via written addendum.

vi. Respondents shall not rely upon oral declarations made by RRAC during the pre-proposal conference.

d. Submission of Questions

All questions regarding this RFQ should be clearly presented in writing and transmitted via email to the Procurement Manager: Procurement@flyroa.com . The deadline for submission of questions is provided in the Procurement Schedule within this RFQ. Responses to written questions, corrections and clarifications to the RFQ will be made in writing, and posted to the locations noted in the RFQ Document Availability Section above and made available to all prospective Respondents in the form of an RFQ addendum.

Respondents may only rely upon written or digital information provided by RRAC. Respondents should not rely upon, and RRAC is not responsible for, any oral information or instructions provided in reference to the RFQ.

e. Procurement Schedule

Provided below is the schedule for the RFQ and RFP. RRAC reserves the right to adjust the RFQ/P schedule and add or remove specific events to meet the needs of RRAC and this Project. Any such changes to the RFQ/P schedule will be explained in addendum.

The deadlines for this procurement are currently scheduled as follows:

https://flyroa.com/current-bids-and-proposals https://eva.virginia.gov/ mailto:Procurement@flyroa.com

Step 1: Request for Qualifications (RFQ) Schedule

April 27, 2026 Advertisement of RFQ

May 14, 2026 2:00pm EDT Pre-Submittal Meeting and Site Visit

Airport Main Terminal – Human Resources, Board Room

Attendance is highly encouraged

May 15, 2026 4:00pm EDT Question Due - Submit electronically

(email) to: procurement@flyroa.com

May 29, 2026 3:00pm EDT RFQ Submittal Package due

Submit electronically per direction in this RFQ document to:

procurement@flyroa.com or in-person

June 3, 2026 RRAC to Score Respondent Proposals and determine Shortlist

Firms

Step 2: Request for Proposals (RFP) Schedule

June 15, 2026 4:00pm EDT Contract Comments Due

June 17,2026 Interviews

June 22, 2026 3:00pm EDT RFP Submittal Package due

Submit electronically per direction in this RFQ document to:

procurement@flyroa.com or in-person

June 30, 2026 Notification of Intent to Award

July 27, 2026 Contract Executed

It is the responsibility of each Respondent to ensure that the RFQ and RFP submissions are complete and received by the designated date and time.

RFQs and RFPs that are incomplete or received after the due date and time will not be considered.

3. PROJECT DESCRIPTION

RRAC is seeking a qualified Construction Manager at Risk (CMAR) to provide design phase preconstruction services and complete construction services for the Project, located at Roanoke-Blacksburg Airport. The Project is anticipated to include, but not be limited to, relocation of the TSA security screening checkpoint (SSCP), relocation of the explosive detection system (EDS) machines and associated outbound baggage system reconfiguration, relocation and expansion of airline ticket counters and associated airline ticket offices, addition of vertical circulation elements, interior finishes in the concourse, roof replacement, mechanical and electrical system upgrades.

The Commission has completed a preliminary concept design at the time of the advertisement of these services. Scope is subject to change, however Respondents should anticipate the eventual project scopes to be similar to what is documented in Exhibit K and as generally described below.

It is anticipated that the following work will be executed in phases as determined during the preconstruction services contract period:

a. Project Scope

First Floor

i. Relocate EDS machines

ii. Expand airline ticketing and queuing areas

iii. Construct new enclosed, climate-controlled baggage makeup area at ground level

iv. Replace first-level terminal flooring tiles

Second Floor

v. Relocate existing SSCP from the bridge between the main terminal and the concourse to the second level east wing of the main terminal.

vi. Return Gate 1 hold room to gate hold room function with accommodations for a new passenger boarding bridge.

vii. Relocate and reconstruct existing concessions displaced by the SSCP relocation.

viii. Renovate concourse finishes to match the new SSCP area.

ix. West terminal wing will be warm shell or left as-is.

x. Construct/Install unmanned exit portal and Exit Lane Breach Control (ELBC) devices

xi. Add a new pedestrian bridge to connect new vertical circulation to the SSCP.

xii. Construct new space above baggage makeup area

xiii. Install new public restrooms, family restroom, mother’s room and pet relief area

General

xiv. Add new elevator

xv. Add new escalator from the first to second levels.

xvi. Upgrade and expand existing MEP/FP systems to support new work

xvii. Upgrade and expand specialty systems such as CCTV, access control and IT systems

xviii. Replace flat terminal roofing (not the barrel roof over the concourse)

xix. Correct non-compliant ADA issues

xx. Install exterior provisions for new passenger boarding bridge.

xxi. Install passenger boarding bridge.

b. Anticipated Phasing:

Phase 1

i. Relocate existing SSCP from the bridge between the main terminal and the concourse to the second level east wing of the main terminal.

ii. Return Gate 1 hold room to gate hold room function with accommodations for a new passenger boarding bridge.

iii. Relocate and reconstruct existing concessions displaced by the SSCP relocation.

iv. Renovate concourse finishes to match the new SSCP area.

v. Install new public restrooms, family restroom, mother’s room and pet relief area

vi. West terminal wing will be warm shell or left as-is.

vii. Construct/Install unmanned exit portal and Exit Lane Breach Control (ELBC) devices

viii. Construct structure and shell for new enclosed, climate-controlled baggage makeup area at ground level

ix. Construct new fully-finished space above baggage makeup

x. Upgrade and expand existing MEP/FP systems to support new work

xi. Upgrade and expand specialty systems such as CCTV, access control and IT systems

xii. Replace flat terminal roofing (not the barrel roof over the concourse)

xiii. Correct non-compliant ADA issues

xiv. Install exterior provisions for new passenger boarding bridge.

Phase 2

xv. Relocate EDS machines

xvi. Expand airline ticketing and queuing areas

xvii. Complete finishes and install equipment in the new enclosed, climate-controlled baggage makeup area at ground level

xviii. Replace first-level terminal flooring tiles

xix. Add new vertical circulation from the first to second levels.

xx. Add a new pedestrian bridge to connect new vertical circulation to the SSCP.

xxi. Install passenger boarding bridge.

c. Preliminary Design:

Refer to Exhibit K for select current architectural documentation available at the time of the advertisement of this document. Note, due to the sensitive national security interest surrounding Transportation Security

Administration (TSA) programming and planning portions of the interior layouts are redacted in the attachments.

Once an awarded Respondent is under contract, an appropriate Non-Disclosure Agreement (NDA) will be executed and the CMAR will have access to the documents and inclusion in meetings with the Design Team and

TSA for coordination.

d. Estimated Construction Cost

$55 million

e. Funding

Funding for the project consists of a combination of Federal Grants, State Grants, special appropriations, Passenger

Facility Charges (PFC’S) and Commission Funds. Respondent shall support all federal grant compliance requirements including cost documentation, Buy America/American, DBE reporting, certified payroll coordination and audit documentation retention.

The Commission has applied for federal funding through a competitive grant application process. Should grant funding be received from that program, The Commission will issue Notice to Proceed on a portion of the Phase 1 scope prior to issuing the Phase 1 Construction NTP. This scope is referred to as the “Early Construction Package” in the

Conceptual Project Schedule herein.

f. Conceptual Project Schedule:

Schematic Design July 2026

Design Development October 2026

Construction Documents January 2027

Early Construction Package (Funding Dependent) October 2026

Phase 1 Construction NTP March 2027

Phase 1 Construction Substantial Completion March 2028

Phase 2 Construction NTP January 2028

Phase 2 Construction Substantial Completion January 2029

g. Phasing and Coordination:

The Airport operates 24-hour a day, 365 days a year, which requires construction to be performed in a manner to minimize impacts to daily operations. The Project will require the Respondent to be knowledgeable in minimizing downtime of operating utilities and planning/phasing/staging the work to limit impact to Airport Operations and maintain a safe passenger experience in and around the facility during the performance of all construction activities.

The selected Respondent shall:

i. Coordinate the work for this project with the Commission’s other on-going projects.

ii. Be responsible for all planning, execution, and means and methods related to the Project phasing in accordance with the requirements of the Contract Documents. Phasing shall be developed and executed in a manner that does not interrupt airport operations and or continuity of facility services except as specifically agreed to by the Owner.

iii. Be responsible for providing detailed SUE/Utility investigation efforts, including pot-holing and all other necessary efforts/investigations to positively identify the locations of all existing utilities within, and immediately adjacent to, the project. This effort will be required to existing survey and subsurface utility engineering documentation which the Commission may provide.

iv. Be responsible for identifying and tracing existing systems, and incorporating this information into the Project’s phasing to ensure continuity of service without any unscheduled interruptions to existing systems or services during the Project’s execution.

v. Perform all other coordination, planning and phasing activities for the Project required by the Contract Documents.

Phasing Restrictions:

vi. There shall be no reduction in ticket counters available to airlines for operations

vii. Contractor to expect remote jobsite trailers, storage and laydown areas due to limited availability of space immediately adjacent to the Departures and Arrivals Terminal

viii. Night work to be assumed for infrastructure upgrades, BHS relocation, SSCP relocation and finish work in public areas.

ix. Minimum of one lane open at all times in the Security Screening Checkpoint (SSCP). Closure of existing lanes to be coordinated with TSA and the Commission and approved in advance.

4. CONSTRUCTION MANAGER AT RISK (CMAR) SCOPE OF SERVICES OVERVIEW

The CMAR will begin work with RRAC in an agency support role for design phase services and may then hold the construction contract with the RRAC for construction of the project. The CMAR will be responsible for construction means and methods, and will be required to solicit bids from prequalified subcontractors to perform the work using a subcontractor selection process which follows Virginia law and regulations and RRAC’s Procurement Policies and Procedures.

a. Pre-Construction Services shall include, but are not limited to, the following:

i. Recurring constructability, completeness, coordination, clash-detection (BIM), and cost reviews of the project design progress documents, and construction documents / specifications as they are developed by Commission’s Consultant.

ii. Develop, update and maintain a detailed Project Schedule, at least monthly, throughout the Pre-Construction Phase.

iii. Lead the development of detailed construction phasing and site logistics plans, in accordance with the Contract Documents, which account for temporary construction and temporary systems required to maintain the safe and continuous 24/7 operation of existing facilities, systems and services by the Commission and its tenants and stakeholders during construction.

iv. Analysis and investigation of existing airport infrastructure to aid in the establishment of project phasing and continuity of service.

v. Cost Estimating and Cost Control:

1. Preparation of detailed cost estimates at each stage of the design that includes all project components. Guaranteed Maximum Price proposals (GMPs) may be awarded for portions of the project, as long as each GMP includes a commitment to the overall construction budget. If the final GMP proposal exceeds the latest estimate, the Contractor shall, at no additional cost to the Commission, continue to evaluate and provide options for completing the project within the budget.

2. Prepare appropriate recommendations to keep the Project on budget as the design evolves (e.g., Make recommendations on an ongoing basis to avoid last minute “Value Engineering” after the work is bid).

3. Review estimates and budget recommendations with the Consultants and the Commission and reconcile the various estimates at each stage of design and monthly thereafter as needed or requested.

4. Prepare ad-hoc cost estimates for elements of the project as necessary to support design decisions and value engineering analysis.

5. Identification of material and labor availability and long-lead items and make recommendations to assist in related cost control and schedule issues.

vi. Collaboration with the Commission, and the Commission’s Consultants to develop the optimum approach to bidding and subcontracting the construction.

vii. Outreach to the trade contractors and major suppliers to stimulate interest in the project and ensure sufficient numbers of competitive bids are received for each trade.

viii. Prequalification of potential first-tier subcontract bidders.

ix. Division of the work scope into manageable trade and scope packages with no gaps in scope.

x. Identification and planning for procurement of long lead items to maintain Project schedule.

xi. Management of Subcontractor bidding in accordance with Virginia law, Airport Procurement Policies and Procedures, and the CMAR Contract.

xii. Tabulating trade package bids, preparation of draft GMP proposal(s) and negotiating final GMP(s) with the Commission.

xiii. Draft and Final GMPs shall include detailed construction schedules. The detailed schedules shall be prepared in accordance with the Contract Documents.

xiv. Execution of the GMP Construction Contract Addendum(s).

xv. All other Pre-Construction services required by the Contract Documents.

xvi. Coordinate any Building Information Modeling systems being used by the Respondent and its Subcontractors/subconsultants with the system used by the Commission’s Consultants, provide clash detection reports in a timely manner and work with the Authority’s Consultants to

xvii. Maintain a project risk register with quantified cost and schedule exposure values.

b. Construction Services – upon execution of the GMP contract, Construction Services shall generally include, but are not limited to, the following:

i. Managing, coordinating and supervising all aspects of construction of the project while maintaining airport operations, security and safety at all times.

ii. Furnishing at all times an adequate supply of management staff, workers and materials to perform the work in an efficient and expeditious manner, which is consistent with the Owner’s interests. Prior to Contract execution, the Respondent shall submit a staffing plan for review and subsequent approval by RRAC.

iii. The selected CMAR will prepare and submit all applications for permits and approvals required by Authorities having Jurisdiction, arrange for and pay all associated fees.

iv. Provide, manage and maintain a web-based project management system for all project participants to utilize to track and facilitate collaboration, communications and documentation during the course of construction.

v. Monitor progress of work to meet the construction completion date and schedule incorporated into the GMP. Monthly reporting and of progress of the work on the schedule shall be submitted to RRAC and presented to RRAC staff in a monthly schedule meeting. If revisions to the schedule are made, they shall be clearly identified and highlighted, specifically changes to the critical path and the utilization of ‘float’ in the schedule, for approval by RRAC. The original baseline schedule incorporated into the executed GMP shall also be monitored throughout the construction phase and progress tracked against the baseline schedule. Monthly tracking against the baseline schedule shall also be reported monthly to RRAC to allow RRAC to track progress against both the original baseline schedule and subsequent approved revisions.

vi. Manage and document the submittal process (submittal log) and ensure all required submittals (shop drawings, product information, calculations, samples, mock-ups) are scheduled to allow sufficient periods for review, incorporating comments, resubmittal (if required) and also allow sufficient time for the ordering of materials, factory assembly / manufacture and delivery to site for incorporation into the work.

vii. Within 30 days of executing the GMP, provide a submittal schedule which reflects accurately the project schedule incorporated into the GMP. Any variations shall be identified and submitted for review and approval. Any variations shall also be incorporated into the overall project schedule, shall be clearly identified and also submitted for RRAC review and approval.

viii. Prepare monthly management progress report, showing percentage of work complete, submittal log update, RFI log update, Potential Change Order (PCO) log update and other information required by RRAC.

ix. Maintain daily logs and make available to RRAC and Architect, including regular monitoring of weather, work progress, number of workers on site, identification of equipment on site, problems that affect progress of the work, accidents, injuries and other information required by Owner.

x. Conduct and prepare minutes for regular meetings with Owner Architect Contractor (OAC meetings) at minimum of one OAC meeting weekly but more frequently if required.

xi. All questions and Requests for information (RFI’s) shall be documented and an RFI log maintained by the contractor.

The RFI and submittal logs shall be submitted weekly through Newforma to the Owner and Architect.

xii. Prepare monthly detailed pay applications and utilize system for cost control throughout the project. Include tracking and reporting for federal funding compliance in monthly pay applications.

xiii. No additional work shall be performed without an executed change order or appropriate authorization in writing from RRAC. Contractor shall promptly identify (within 72 hrs.) and notify in writing to owner and Architect issues that could result in additional work or delay completion of the project. Such notification shall include contractors proposed measures to mitigate cost increase and minimize schedule impacts.

xiv. Coordinate as required with airlines, airport tenants, other stakeholders and vendors engaged by the Airport.

xv. Develop the FAA required Construction Safety and Phasing Plan (CSPP) as required for any work performed on or around the airfield.

xvi. File with the FAA a Notice of Proposed Construction or Alteration (FAA From 7460.1) as necessary to perform the work.

xvii. Provide environmental remediation, hazardous material abatement and disposal (asbestos, lead, PCB’s and petroleum contamination) if necessary.

xviii. Develop and implement a Contractor Quality Control Plan. Coordinate and schedule RRAC’s Quality Assurance Plan activities.

xix. Manage building systems commissioning. Participate in RRAC’s Operational Readiness and Airport Transition (ORAT) activities

xx. Project closeout (punch list management, O&M Manuals, training, warranties, electronic as-builts, final inspection and acceptance).

5. CMAR TEAM STRUCTURE

a. Respondent Entity:

i. Joint Venturing Excluded - Joint venturing of two or more Respondents to form another legal entity to satisfy some specific purpose will not be considered a proper response to this Solicitation. The Prime Respondent may enter a partnership and include subconsultants and/or subcontractors on their team to meet the requirements and services anticipated in this solicitation.

ii. Self-Performance – Self-Performance of work by the Respondent providing CMAR are limited to those services, tasks, and procedures which are compliant with Code of Virginia (i.e., Chapter 43.1) Construction

Manager at Risk Services and shall not exceed a total value of 10 percent of the contract amount.

b. Changes in Key Personnel:

i. Following RFP submission, the following actions may not be undertaken by an Awarded Respondent without RRAC’s prior written consent, which may be withheld at RRAC’s sole discretion:

1. Deletion, substitution or change in the composition of any team member identified in the RFQ/P response or a change in the role or scope of work of a team member; or

2. Deletion or substitution of key personnel or a change in the role or position of such key personnel

ii. Should any of the above actions occur, RRAC’s written consent must be promptly requested, and RRAC must be provided with enough details of the proposed change (including, among other things, the information that is required in this RFQ/P) to facilitate RRAC’s consideration thereof. RRAC may accept, reject, or seek additional information at its sole discretion. Regarding the Respondent, RRAC will base its decision on whether the

Respondent still meets the minimum criteria contained in this RFQ/P and whether RRAC would still have selected the Respondent if the change had occurred before submission of the RFQ/P response

6. AGREEMENT AND TERMS AND CONDITIONS

a. Agreement

RRAC and the Awarded Respondent may utilize the RRAC Standard CMAR Contract (See Exhibit A) but RRAC reserves the right to modify contract language if deemed appropriate in its sole discretion.

b. Terms and Conditions set forth in the documents that will be referenced in the Contract:

Exhibit A: RRAC Preconstruction Services Contract

Exhibit B: RRAC General Terms and Conditions for Construction Contracts

Exhibit C: Required Contract Provisions for Airport Improvement Program and Obligated Sponsors

Exhibit D: SIDA Badge Application Package

Exhibit E: RRAC Standard Performance Bond

Exhibit F: RRAC Standard Payment Bond

Exhibit G: Written Documentation Regarding the use of CMAR Delivery Method

Exhibit H: RFP/RFQ Scoring Matrix

Exhibit I: Construction Services Fees

Exhibit J: Preconstruction Services Fees

Exhibit K: ROA Terminal Improvements Concept Drawings

c. Airport security

The Respondent shall be aware of the requirements for accessing the secure airside of the Airport and take into consideration costs and time associated with the Airport’s badging requirements. The Respondent shall be aware of the requirements defined by Exhibit B: RRAC General Terms and Conditions for Construction Contracts.

Additionally, the Respondent shall be aware of the RRAC SIDA Badge Application Package and applicable requirements as included as Exhibit D in this RFQ package.

7. STEP 1: RFQ RESPONDENTS RESPONSE, EVALUATION CRITERIA & SCORING

a. RFQ Format and Content

i. Respondents must provide submissions via the two different methods outlined in Instructions to Respondents.

ii. The completed RFQ package shall be provided in a single combined PDF format.

iii. The RFQ limits the number of pages to a maximum of forty (40) pages.

iv. The RFQ should allow the PDF to be printed on 8-1/2” X 11”, however, pages with organizational charts, matrices, or diagrams may be printed on 11”x17” sheets maximum size as indicated in each section below. Respondent shall orient all sheets to read top to bottom and left to right.

v. Type size should be no smaller than 11 points for narrative sections, but may be reduced for captions, footnotes, etc. while maintaining legibility. Non-conforming submissions may be removed from consideration.

vi. Each RFQ must contain the following sections, organized with bookmarks, to be considered responsive:

1. RFQ Cover Sheet;

2. Introduction letter

3. Table of Contents

4. Criterion 1: Minimum Qualifications

5. Criterion 2: Organization & Experience

6. Criterion 3: Project Team

7. Criterion 4: Project Approach

8. Criterion 5: Schedule & Cost Control

Only Respondents who meet the Minimum Requirements will have their RFQ’s evaluated by RRAC. The sections below outline the Selection Criteria RRAC will use to evaluate qualified RFQs and the required organization of the submitted RFQ package. The intent of the RFQ is to encourage responses that clearly communicate the Respondent’s understanding of the RRAC’s goals and requirements for this Project. Only that information which will be essential to an understanding and evaluation of the RFQ should be submitted. Items not specifically and explicitly related to the

RFQ and RFQ, (i.e., brochures, marketing materials, etc.), will not be considered in the evaluation.

All RFQs shall address the following criteria with headings numbered and labeled as shown.

Criterion 1: Minimum Qualifications

Point Value: Pass/Fail

The following requirements have been established as a basis for determining the eligibility of the Respondents. To be considered for award, all Respondents must demonstrate they meet the Minimum Qualifications. A response will be considered non-responsive and will not receive further consideration unless sufficient documentation is provided to determine whether the Respondent meets the following minimum qualifications:

1. Provide evidence of a current Virginia General Construction Class ‘A’ license.

2. Provide written evidence from a Surety of the Respondent’s single project bonding capacity and aggregate bonding capacity at the time of the SOQ submission.

3. Provide evidence of the ability to obtain the insurance coverages and limits as required in

Exhibit B.

4. Acknowledgement of Addenda (one page per Addenda)

a. It is the responsibility of the Respondent to ensure that all addenda have been downloaded from the Commission’s website or otherwise received. Failure to submit acknowledgement of each addendum issued may result in the Respondent being deemed non-responsive. Failure of any

Respondent to review any addendum will not relieve them from any obligation contained therein.

5. List and describe Respondent’s bonding history over the last 10 years involving any claim against the

Respondent’s payment or performance bond. Explain the circumstances of each, and how each case was resolved, and if the surety company issuing the bond(s) acted upon or expended funds from the bond issuance to satisfy the claim.

6. Describe any cases of litigation in the last 10 years for the Respondent, a Related Entity, or key individuals on the proposed team, where negligence, fraud, or intentional misrepresentation were alleged, or any judgments were rendered. Describe any unresolved claims or disputes with any department, agency, or private entity. For purposes of this information, the term “Related Entity” means any parent, subsidiary, affiliate or guarantor of the Respondent.

7. State whether there are any cases pending against the Respondent, a Related Entity, or officer of either, that, if adversely resolved, would pose a material risk of insolvency to either the Respondent or Guarantor, or materially affect the Respondent’s or Guarantor’s ability to perform their obligations. Describe if the

Respondent or any related entity has a history of bankruptcy or termination of contracts for cause.

8. The respondent may choose not to include matters that were resolved prior to the time that a subsidiary or affiliate became associated with the parent company, as long as that subsidiary or affiliate will not be involved in the provision of Services to the Airport. RRAC reserves the right to request additional information to explain any of the above litigation matters.

9. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION

It is the policy of the RRAC that DBEs will have full and fair opportunities to compete and participate in the performance of this project. Respondents are encouraged to propose participation by DBEs to perform commercially useful functions of the work required in this Solicitation.

The DBE goal set for the project will need to be met through obtaining participation of VADOT certified companies for any area of work related to this project. If the DBE goal is unable to be met, Good Faith Efforts will need to be proven and provided to RRAC.

There is no prescribed DBE goal for pre-construction services for the Terminal Improvements Project

The minimum goal for construction phase services for this project are:

a. 0.0% participation by DBEs for the Project.1

b. The percentage participation by DBE’s is required for the total dollar amount earned for construction phase services of the project. At this time, it is not required that the proposing

Respondents commit to a greater level of participation in response to this Solicitation, but shall commit to achieving the established DBE goals by submitting the DBE Commitment Forms

All parties hereto acknowledge that DBE policy is determined and administered by the Federal Government, specifically the United States Congress and Executive Branch agencies such as the United States

Department of Transportation and the Federal Aviation Administration. The parties acknowledge that Federal

DBE policy may charge during the life of this contract, and that the parties shall abide by any such change in policy, as duly enacted or mandated, and shall execute any contractual amendments necessary to place this acknowledgement into effect.

Criterion 2: Organization, Capacity & Experience

Point Value: Up to 15 points

1. Provide a brief description of the Respondent’s company size and corporate organizational structure. Include a discussion of the Respondent’s financial stability, capacity, resources and bonding capabilities.

2. Prior CMAR and/or airport experience shall not be required as a prerequisite for award of this contract, however

RRAC may consider the experience of each Respondent on comparable projects. Describe at least 3 projects of similar size and complexity in the last 10 years, which may include CMAR services, where the Respondent has provided similar services.

Criterion 3: Project Team

Point Value: Up to 20 points

1. The following are considered “Key Individuals” in the Respondent’s proposed team:

a. Project Director, who serves as the single lead for the selected Respondent and acts as the primary point of contact with the Commission. Responsible for the overall management and delivery of the

Project.

b. Preconstruction Manager, responsible for preconstruction services including cost control and scheduling all aspects of the project.

c. Project Scheduler, shall be responsible for developing and updating the Project Schedule in accordance with the Contract Documents during all phases of Project delivery, including coordination with other ongoing Commission projects and contractors.

d. Construction Project Manager, responsible for the management and oversight of all construction aspects of the project, including federal grant compliance requirements, risk register, value engineering log.

e. General Superintendent, responsible for coordinating all construction activities of the project.

2. Respondents shall provide a resume for each proposed key team member. Describe the experience of the

Respondent’s proposed Key Individual team members that illustrates successful experience providing

Preconstruction and Construction services, which may include CMAR services or work at airports, on three (3) projects of similar size and scope within the past ten (10) years, and provide two satisfactory references (provide reference name, airport, telephone number and email) related to that experience.

3. Location & Workload: Identify addresses of the proposed daily working office during pre- construction and proposed daily working office during construction of Key Individuals. As a consideration of the Respondent’s recent, current, and projected workloads, the Respondent must also state the commitment and availability of all

1 ROA has an aspirational DBE goal of 2.4%. Please refer to Section 7-9 for guidance on DBE requirements.

key Individuals listed. The Commission will evaluate these criteria to determine how the Respondent’s personnel locations will provide the best value to the project.

4. Include a chart that shows which projects the Key Individuals and proposed subcontractors or subconsultants have worked on together.

Criterion 4: Project Approach

Point Value: Up to 20 points

1. Respondent demonstrates an understanding of the project, operating at an active airport, the constraints that apply to the project and outlines ideas, approaches and strategies that can result in a successful project under those conditions.

2. Describe in detail the Respondent’s approach to the Project, with emphasis on how the respondent will engage and collaborate work with the Owner and Project Architect and deliver the Project in an effective, timely, economical and professional manner.

3. Describe the major construction issues the respondent has identified for this project based on the preliminary concept design (Exhibit K) and how you intend to address those issues.

4. Describe the Respondent’s safety program as it will be applied to this Project.

5. Describe in detail the Respondent’s approach to providing quality control services throughout the pre-construction and construction phases of the project.

6. Provide a staffing plan for both preconstruction and construction services. Include both internal staff as well as outside trade partners and explain how they will be utilized to execute the project successfully and efficiently.

7. Describe the Respondent’s approach, processes and systems to control the cost and schedule during the preconstruction services phase of the project

Criterion 5: Schedule & Cost Control

Point Value: Up to 10 Points

1. Describe the Respondent and key individuals’ past successes in meeting established schedules and budgets for projects of similar size and complexity as a general contractor or CMAR, providing project examples with the bid amount or GMP and final completed construction cost, and initial schedule and actual completion.

2. Describe how the respondent will analyze risk and develop contractor contingency amounts to be included in the

GMP(s).

3. Describe how the Respondent will develop and control construction costs for this project, during pre-construction, development of the GMP and construction of the project. Describe the Respondent’s approach, processes and systems used to control and report costs

4. Describe Respondent’s approach to competitive procurement of subcontractor trades and materials in accordance with the requirements of the CMAR Contract and Contract Documents and development of the

GMP(s) in accordance with the construction schedule.

5. Describe the technology and tools the Respondent will use to ensure cost control, risk management, contingency management, subcontractor bidding and schedule management.

6. Describe how the Respondent will develop and control the schedule for this project, during preconstruction, GMP development, and construction of the project.

8. RFQ EVALUATION PROCESS

a. After submission of the RFQ documentation, RRAC’s Selection Committee will evaluate each Response based on the above criteria. The Selection Committee will utilize the Scoring Matrix provided as Exhibit K Only Columns 1-4 will be scored. Scoring will not be established for the Pricing and Contract Terms columns at this time. It is the intention of

RRAC to shortlist 3-5 Respondents after completion of the evaluation process. The shortlisted Respondents will then move to the RFP and interview stage of the procurement process.

b. RRAC Evaluation Committee

i. The RRAC will convene an Evaluation Committee to review all RFQs submitted in response to this solicitation.

1. The Evaluation Committee shall consist of at least three members, including employees of RRAC.

Outside contractors, architects and engineers serving on a selection committee shall not receive compensation from the RRAC for performing this service, but RRAC may elect to reimburse outside contractors, architects and engineers for travel, lodging and other expenses incurred in connection with service on a selection committee. A person who is a member of a selection committee shall not be a contractor under a contract awarded under this procurement or provide construction, construction services, materials or services under the contract.

ii. The Evaluation Committee shall first evaluate the Minimum Requirements. Only Respondents who meet the

Minimum Requirements will have their RFQ submissions scored.

iii. The Evaluation Committee shall then score each of the Respondent’s responses based on the allocated point value established in the Evaluation Criteria Section of this RFQ.

iv. The RFQ evaluation process shall result in a short list of three to five Respondents to receive the RFP.

Evaluations will focus on relative strengths, weaknesses, deficiencies, and risks associated with the RFQ.

v. RRAC reserves the right to obtain clarification or additional information from any of the submitting

Respondents.

vi. The Evaluation Committee shall make its recommendation on the selection of a shortlist of Respondents to the Airport’s President and CEO, or his or her designee, based on their review.

vii. At least ten (10) days prior to the date established for the submission of proposals (RFP), the Commission will advise in writing which Respondents are shortlisted, the date and time for the shortlisted Respondents RFP submission and date and times for shortlisted Respondents Interviews.

9. STEP 2: CONTRACT TERMS AND PRICE PROPOSAL

Only Shortlisted Respondents will be invited to participate in Step 2 of the selection process which will consist of two separate submissions:

• Submission 1 – The Respondent’s Contract Acknowledgment

• Submission 2 – The Respondent’s Price Proposal

Shortlisted Respondents should not provide any cover letters, tabs, section…