RFQ 246-24-Q-0136 MFDS AND MAINTENANCE.pdf

Combined Synopsis/Solicitation RFQ # 246-24-Q-0136

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246-24-Q-0136. Submit only written quotes for this RFQ. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05. This solicitation is 100% Small Business Set-aside. The associated NAICS code is 811210.

This RFQ price schedule contains twelve (12) Line Item:

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL

0001 Konica Minolta Bizhub C450i or EQUAL 8 EA 0002 Konica Minolta Bizhub 4750i or EQUAL 21 EA 0003 BASE YEAR – Monthly Maintenance for Konica Minolta BizHub C450i 8 EA 0004 BASE YEAR – Monthly Maintenance for Konica Minolta BizHub 4750i 21 EA 0005 OPTION YEAR 1– Monthly Maintenance for Konica Minolta BizHub

C450i

12 EA

0006 OPTION YEAR 1 – Monthly Maintenance for Konica Minolta BizHub 4750i

12 EA

0007 OPTION YEAR 2 – Monthly Maintenance for Konica Minolta BizHub C450i

12 EA

0008 OPTION YEAR 2 – Monthly Maintenance for Konica Minolta BizHub 4750i

12 EA

0009 OPTION YEAR 3 – Monthly Maintenance for Konica Minolta BizHub C450i

12 EA

0010 OPTION YEAR 3 - Monthly Maintenance for Konica Minolta BizHub 4750i

12 EA

0011 OPTION YEAR 4 – Monthly Maintenance for Konica Minolta BizHub C450i

12 EA

0012 OPTION YEAR 4 – Monthly Maintenance for Konica Minolta BizHub 4750i

12 EA

PERIOD OF PERFORMANCE: BASE YEAR – 07/29/2024 – 07/28/2025

OPTION YEAR 1 – 07/29/2025 – 07/28/2026

OPTION YEAR 2 – 07/29/2026 – 07/28/2027

OPTION YEAR 3 – 07/29/2027 – 07/28/2028

OPTION YEAR 4 – 07/29/2028 – 07/28/2029

Vendor Requirements: SEE ATTACHED STATEMENT OF WORK

Submit Quotes no later than: 07/11/2024 4:00 p.m. CST to the Following Point of Contact (only): Krishna Harriman, Purchasing Agent, via Email: krishna.harriman@ihs.gov.

Evaluation: FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021):

(a) The Government will award a firm fixed price Purchase Order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Best Value (see criteria below) In determining best value, the Government will use Trade-offs where Price and other evaluation factors will be considered: Technical Capability, Location and Pricing . The Evaluation Factors and significant sub factors when combined are significantly more important than cost or price.

Technical Capability:

o Vendor shall have the ability to remove the existing equipment and leave the hard drives with the IT department. Equipment to be removed listed below: (see details in specifications)

Konica Minolta Bizhub C454e 7 Konica Minolta Bizhub 4050 12 Konica Minolta Bizhub 4052 2 Konica Minolta Bizhub 4750i 5 o Specifications shall be equivalent to the below descriptions needed for NEW Multifunction Devices:

8 - KONICA MINOLTA BIZHUB C450i or equivalent (per unit) Print/copy in black and white and/or color Model shall print at least 45 ppm letter in black and white and 45 ppm in color 1 - Paper tray for standard paper size – minimum capacity 500 sheets 1 – Paper tray for legal paper size – minimum capacity 500 sheets Large capacity paper tray 1 – Dualscan Automatic Document Feeder Dual sided printing Monthly duty cycle minimum of 200,000 pages 1 – Job separator Scanned files to formats of JPEG, TIFF, PDF, Compact PDF, Encrypted PDF, XPS, Compact

XPS, PPTX

Scanner capability to email, SMB, FTP, individual user, and USB Scan speed up to 140/140 ipm in simplex and up to 280/280 ipm in duplex Scan resolution minimum 600 x 600 dpi Copy resolution minimum 600 x 600 dpi Fax resolution minimum 600 x 600 dpi Fax capability to fax forward to SMB Memory storage of at least 8 GB and 256 GB SSD Staple finisher with 2/3 hold punch kit Surge protector Warm up speed of 17 seconds or less Processor speed of at least 1.6 GHz Printer resolution of at least 1800 (equivalent) x 600 dpi, 1,200 x 1,200 dpi Gradation: 256 color shades per pixel Fax and windows drivers shall be provided.

Vendor shall provide and update all models to latest firmware.

Contain a RJ-45 plug and support the TCP/IP Protocol Contain a RJ-11 plug for Analog faxing capability Support SMB 3.0. The SMB 3.0 protocol was introduced by Microsoft in 2012.

o 21 - KONICA MINOLTA BIZHUB 4750i or equivalent (per unit) Print/copy in black and white Model shall print at least 50 ppm letter 2 - Paper tray for standard paper size – minimum capacity 500 sheets 1 – Manual bypass for legal paper size – minimum capacity 100 sheets 1 – Dualscan Automatic Document Feeder Dual sided printing Monthly duty cycle minimum of 120,000 pages Scanned files to formats of JPEG, TIFF, PDF, Compact PDF, Encrypted PDF, XPS, Compact

XPS, PPTX

Scanner capability to email, SMB, FTP, individual user, and USB Scan speed up to 48 opm in simplex and up to 96 opm in duplex Scan resolution minimum 600 x 600 dpi Copy resolution minimum 600 x 600 dpi

Fax resolution minimum 600 x 600 dpi Fax capability to fax forward to SMB Memory storage of at least 5 GB and 256 SSD Surge protector Warm up speed of 13 seconds or less Processor speed of at least 1.6 GHz Printer resolution of at least 1200 dpi x 1200 dpi Gradation: 256 color shades per pixel Fax and windows drivers shall be provided.

Vendor shall provide and update all models to latest firmware.

Contain a RJ-45 plug and support the TCP/IP Protocol Contain a RJ-11 plug for Analog faxing capability Support SMB 3.0. The SMB 3.0 protocol was introduced by Microsoft in 2012.

Include applicable copier stands.

o Vendor shall have the ability to configure each C450i and 4750i or equivalent in the same way the machine being replaced is to include IP information, scan to folders, and fax forwarding to SMB.

o Vendor shall provide proof of rating and proprietary letter from manufacturer dated and signed.

Location: Vendor shall be located within a 250 mile radius from these 3 sites:

10321 N 2274 Rd Clinton, OK 73601 1801 Parkview Dr El Reno, OK 73036 1305 S Clarence Nash Blvd Watonga, OK 73772

Pricing:

o Complete pricing schedule above for each site. Pricing will be evaluated by adding the base year and out years together for a comprehensive price. Evaluation of options shall not obligate the government to exercise the option(s).

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

VENDORS SHALL SUBMIT THE FOLLOWING:

*SUBMIT DETAILED MAINTENANCE/SERVICE AGREEMENT SUPPORTING REMOVAL OF DEVICES,

LOCATION AND CONFIGURATION.

*SPECIFICATIONS OF NEW MULTIFUNCTION DEVICES.

*SIGNED AND DATED PROPRIETARY LETTER FROM MANUFACTURER AND PRO-TECH RATING.

*COMPLETED PRICE SCHEDULE – MUST BE COMPLETED FOR NEW DEVICES, MAINTENANCE FOR

CURRENT AND OUT YEARS.

VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR

PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED

PROVISIONS: FAR 52.242-1, Solicitation Provisions Incorporated by Reference. (FEB 1998).

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far

FAR 52.211-6, Brand Name or Equal (AUG 1999);

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023);

FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Feb 2024);

FAR 52.217-5, Evaluation of Options (JULY 1990);

FAR 52.222-22, Previous Contract and Compliance Reports (Feb 1999);

FAR 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services- Certification (May 2014);

FAR 52.252-5, Authorized Deviations in Provisions (NOV 2020);

HHSAR 352.239-72, Information System Security Plan and Accreditation (FEB 2024);

HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (Feb 2024) (DEVIATION);

(the offeror should include a completed copy of these provisions with their quote).

CLAUSES: FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far

FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023);

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020);

FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023);

FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021);

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023);

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Products and Commercial Services (Feb 2024);

FAR 52.217-8, Option to Extend Services (Nov 1999);

FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000);

FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020);

FAR 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024);

FAR 52.222-3, Convict Labor (JUN 2003);

FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2024);

FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015);

FAR 52.222-26, Equal Opportunity (Sep 2016);

FAR 52.222-35, Equal Opportunity for Veterans (Jun 2020);

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020);

FAR 52.222-37, Employment Reports on Veterans (Jun 2020);

FAR 52.222-50, Combating Trafficking in Persons (Nov 2021);

FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contract for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) FAR 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services- Requirements (MAY 2014);

FAR 52.222-54, Employment Eligibility Verification (MAY 2022);

FAR 52.223-20, Aerosols (MAY 2024);

FAR 52.223-23, Sustainable Products and Services (MAY 2024);

FAR 52.225-13, Restrictions of Certain Foreign Purchases (FEB 2021);

FAR 52.226-8, Encouraging Contractor Policies to Ban text Messaging While Driving (MAY 2024);

FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018);

FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020);

HHSAR CLAUSES:

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (DEC 2015), HHSAR 352.226-1, Indian Preference (Dec 2015);

HHSAR 352.232-71, Electronic submission of payment requests (FEB 2022);

HHSAR 352.239-71, Security Requirements for Information Technology Resources (FEB 2024);

HHSAR 352.239-74, Information System Hosting, Operation, Maintenance, or Use. (FEB 2024);

HHSAR 352.239-75, Security Controls Compliance Testing (FEB 2024);

HHSAR 352.239-79, Information and Communication Technology Accessibility (Feb 2024) (DEVIATION);

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION.

(krishna.harriman@ihs.gov)

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, UEI number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.

Department of Health and Human Services Indian Health Service

Clinton Indian Health Center

Statement of Work (SOW) Multi-Function Device Purchase and Maintenance

1. PURPOSE OF THE PROJECT

The Clinton Service Unit (CSU), Indian Health Services (IHS) has a requirement for the purchase of 29 new Multi-Functional Copier/Printers which includes all consumable supplies (except paper), and full maintenance services including repair parts. The Clinton Service Unit intends to make a single (all or none), firm-fixed-price award for the purchase of copiers and a 12-month period with four (4) option years’ full maintenance and flat-rate monthly fee copying plan.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall furnish all repair parts, labor, transportation and supplies required to accomplish inspecting, cleaning, lubricating, adjusting, calibrating, and vacuuming (if required), and repair of the copiers. Contractor shall maintain the purchased copiers at levels necessary to provide the specified functions to meet the manufacturer’s current equipment specifications. Contractor shall provide a 12-month maintenance plan and a Flat-Rate Monthly Fee copying plan. Proposal price should include delivery of the devices to each site at Clinton, El Reno, and Watonga and removal of existing copiers from each site, listed below. Existing copier hard drives are to be provided to the IT department. Please see below for list of current inventory to be removed. The copiers shall have the following minimum requirements: If an equal brand is offered then, that brand shall meet or exceed the following copier features/functions.

Requirements:

Model or equivalent capability Quantity Konica Minolta BizHub C450i 8 Konica Minolta BizHub 4750i 21 Konica Minolta BizHub C450i - Maintenance per Year for base plus 4 option years 8 Konica Minolta BizHub 4750i - Maintenance per Year for base plus 4 option years 21

8 - KONICA MINOLTA BIZHUB C450i or equivalent (per unit)

i. Print/copy in black and white and/or color

ii. Model shall print at least 45 ppm letter in black and white and 45 ppm in color

iii. 1 - Paper tray for standard paper size – minimum capacity 500 sheets

iv. 1 – Paper tray for legal paper size – minimum capacity 500 sheets

v. Large capacity paper tray

vi. 1 – Dualscan Automatic Document Feeder

vii. Dual sided printing

viii. Monthly duty cycle minimum of 200,000 pages

ix. 1 – Job separator

x. Scanned files to formats of JPEG, TIFF, PDF, Compact PDF, Encrypted PDF, XPS, Compact XPS, PPTX

xi. Scanner capability to email, SMB, FTP, individual user, and USB

xii. Scan speed up to 140/140 ipm in simplex and up to 280/280 ipm in duplex

xiii. Scan resolution minimum 600 x 600 dpi

xiv. Copy resolution minimum 600 x 600 dpi

xv. Fax resolution minimum 600 x 600 dpi

xvi. Fax capability to fax forward to SMB

xvii. Memory storage of at least 8 GB and 256 GB SSD

xviii. Staple finisher with 2/3 hold punch kit

xix. Surge protector

xx. Warm up speed of 17 seconds or less

xxi. Processor speed of at least 1.6 GHz

xxii. Printer resolution of at least 1800 (equivalent) x 600 dpi, 1,200 x 1,200 dpi

xxiii. Gradation: 256 color shades per pixel

xxiv. Fax and windows drivers shall be provided.

xxv. Vendor shall provide and update all models to latest firmware.

xxvi. Contain a RJ-45 plug and support the TCP/IP Protocol

xxvii. Contain a RJ-11 plug for Analog faxing capability xxviii. Support SMB 3.0. The SMB 3.0 protocol was introduced by Microsoft in 2012.

xxix. Vendor shall be located within 250 miles from IHS addresses:

10321 N 2274 Rd 1801 Parkview Dr 1305 S Clarence Nash Blvd Clinton, OK 73601 El Reno, OK 73036 Watonga, OK 73772

xxx. Vendor shall contact IT department within 24 hours from notification with a plan for Service Call.

21 - KONICA MINOLTA BIZHUB 4750i or equivalent (per unit)

i. Print/copy in black and white

ii. Model shall print at least 50 ppm letter

iii. 2 - Paper tray for standard paper size – minimum capacity 500 sheets

iv. 1 – Manual bypass for legal paper size – minimum capacity 100 sheets

v. 1 – Dualscan Automatic Document Feeder

vi. Dual sided printing

vii. Monthly duty cycle minimum of 120,000 pages

viii. Scanned files to formats of JPEG, TIFF, PDF, Compact PDF, Encrypted PDF, XPS, Compact XPS, PPTX

ix. Scanner capability to email, SMB, FTP, individual user, and USB

x. Scan speed up to 48 opm in simplex and up to 96 opm in duplex

xi. Scan resolution minimum 600 x 600 dpi

xii. Copy resolution minimum 600 x 600 dpi

xiii. Fax resolution minimum 600 x 600 dpi

xiv. Fax capability to fax forward to SMB

xv. Memory storage of at least 5 GB and 256 SSD

xvi. Surge protector

xvii. Warm up speed of 13 seconds or less

xviii. Processor speed of at least 1.6 GHz

xix. Printer resolution of at least 1200 dpi x 1200 dpi

xx. Gradation: 256 color shades per pixel

xxi. Fax and windows drivers shall be provided.

xxii. Vendor shall provide and update all models to latest firmware.

xxiii. Contain a RJ-45 plug and support the TCP/IP Protocol

xxiv. Contain a RJ-11 plug for Analog faxing capability

xxv. Support SMB 3.0. The SMB 3.0 protocol was introduced by Microsoft in 2012.

xxvi. Include applicable copier stands.

xxvii. Vendor shall be located within 250 miles from IHS addresses:

10321 N 2274 Rd 1801 Parkview Dr 1305 S Clarence Nash Blvd Clinton, OK 73601 El Reno, OK 73036 Watonga, OK 73772 xxviii. Vendor shall contact IT department within 24 hours from notification with a plan for Service Call.

Equipment to be removed:

Model Quantity Konica Minolta Bizhub C454e 7 Konica Minolta Bizhub 4050 12 Konica Minolta Bizhub 4052 2 Konica Minolta Bizhub 4750i 5

See below of equipment to be removed per site:

Clinton:

o C454e: A5C0012000505, A5C0012000146, A5C0012000456, A5C0011008258, A5C0012000155 o 4050: A6VF012200122, A6VF012200300, A6VF012200400, A6VF012200193, A6VF012200417, A6VF012200307, A6VF012200067, A6VF012200266, A6VF012200403, A6VF012200268, A6VF012200144 o 4750i: ACT8011004579 El Reno:

o C454e: A5C0012000001 o 4050: A6VF012200294 o 4052: AA1R011005971, AA1R011005968 o 4750i: ACT8011004575, ACT8011004580, ACT8011003882

Watonga:

o C454e: A5C0012000016 o 4750i: ACT8011002630

New equipment to be delivered per site:

Clinton:

o C450i: (6) o 4750i: (12)

El Reno:

o C450i: (1) o 4750i: (8)

Watonga:

o C450i: (1) o 4750i: (1)

3. PERIOD OF PERFORMANCE

The base year Period of Performance shall be 12 months from date of award for the purchase of the NEW MFD’s and preventative maintenance/service, with four (4) twelve (12) month option years for preventative maintenance and service. Equipment should be delivered within 60 days from the contract award date.

4. LEVEL OF EFFORT

4.1. The contractor shall provide a monthly report of usage by each individual model under contract to include base rate and per-print rate with a dollar amount.

4.2. The contractor shall provide a monthly report of all site visits to include maintenance calls and toner delivery. Maintenance call report shall include model and location, time spent, & parts replaced.

4.3. Training: Contractor shall provide training on latest models

4.4. Contractor shall provide onsite installation at Clinton, El Reno, and Watonga.

4.5. Contractor shall configure each C450i and 4750i or equivalent in the same way the machine being replaced is to include IP information, scan to folders, and fax forwarding to SMB.

5. SPECIAL REQUIREMENTS

5.1. The supervising official will determine if the contractor will be subject to PIV credentialing requirements for physical and logical access, in line with the below requirements.

5.1.1. Long-term contractors are defined as working in excess of four months (or 120 days, consecutively) for the purpose of background investigations. All long-term contractors must have, at minimum, a favorably adjudicated Tier 1 background investigation. Some positions may require a higher-tiered investigation, in accordance with the OMB M-05-24 Sections, 7.F “Applying guidance to temporary employees and contractors.”

5.1.2. Short-term contractors are defined as working for less than six months or 1040 hours in a one-year period of service for the purpose of HSPD-12, in accordance with 5 CFR Part 316. Short-term contractors are not issued a PIV card, except when required for routine facility or network access.

Short-term contractors are subject to an investigation conducted in accordance with the risk/sensitivity of the position.

5.1.3. Temporary hires and volunteers are defined as working for 120 days or less. The supervising official will determine whether a temporary hire working 121 days or more will be subject to PIV credentialing requirements based on the need for network and facility access. Temporary hires are subject to all personnel security requirements.

5.1.4. If onsite service employee does not require 5.1.1 through 5.1.3, then a visitors pass must be requested upon arrival with either the front desk or facilities and worn at all times while on the premises.In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees shall be required to obtain a visitor’s pass upon arrival for services from front desk staff and shall be escorted while in the building by a Clinton Service Unit official.

5.2. The Clinton Service Unit is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use shall be tolerated during service.

5.3. Security Requirements: Contractor personnel shall be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by

Clinton Service unit official, presenting valid identification, smoking restriction and any safety procedures.

5.4. No equipment that contains sensitive government information shall be removed from the premises without consulting with CSU Information Technology personnel.

5.5. The contractor shall not disclose or cause to disseminate any information concerning operations of the

Clinton Service Unit. Such action(s) could result in violation of the contract and possible legal actions.

5.5.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor shall coordinate the delivery, installation and training date with the designated government employee. The government shall provide the contractor access and building access for this sole purpose. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.1.1. Location information as the following:

6.1.1.1. Clinton Indian Health Center: 10321 N. 2274 Rd, Clinton, OK 73601 – Dock Access

6.1.1.2. El Reno Indian Health Center: 1801 Parkview Dr, El Reno, OK 73036 – No dock, would require lift gate for shipments.

6.1.1.3. Watonga Indian Health Center: 1305 S. Clarence Nash Blvd, Watonga, OK 73772 – No dock, would require lift gate for shipments.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance.

The POC shall be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6.4. Personnel Qualifications:

Vendor shall provide proof of rating and proprietary letter from manufacturer of the following:

The contractor shall be rated as a Konica Minolta Pro-Tech Service Center and be an authorized reseller for Konica Minolta or equivalent qualifications if another model of multi-function device is delivered. Contractor shall be authorized to provide installation, configuration, and end user training.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply network connectivity or telephone access as needed. The Government shall also provide access to the facility and escort as needed within business hours.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: printer parts, toner, and testing equipment.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

An expected Performance Matris is is provided below:

Performance Matrix Performance Standard AQL

Customer Support Respond to customer service calls within 1 business day

Reporting Provide previous monthly usage report to IT Department by the 10th of each month

Monthly Meeting Attend monthly meeting as scheduled and as needed.

Device C450i Color Black Scan/Fax Physical Location Clinton Admin C450i 3,000 3,500 1,500 Clinton (73601)

Device C454e Color Black Scan/Fax Clinton Business Office C454e 2,000 9,000 13,000 Clinton (73601) Clinton OPD Clinic C454e 2,500 7,000 1,000 Clinton (73601) Clinton HIM C454e 200 5,500 2,000 Clinton (73601) Clinton Pediatrics C454e 1,500 3,000 1000 Clinton (73601) Clinton PRC C454e 150 9,000 7,000 Clinton (73601) El Reno C454e 3,500 3,500 2,000 El Reno (73036) Watonga C454e 2,000 3,500 1,000 Watonga (73772)

Device 4050 Color Black Scan/Fax Physical Location Clinton BEH 4050 1,500 100 Clinton (73601) Clinton Dental 4050 2,000 150 Clinton (73601) Clinton Facilities 4050 300 100 Clinton (73601) Clinton Lab 4050 1,500 400 Clinton (73601) Clinton Optometry 4050 1,500 50 Clinton (73601) Clinton Pharmacy 4050 2,000 300 Clinton (73601) Clinton PRC East 4050 1,000 50 Clinton (73601) Clinton PRC West 4050 1,000 50 Clinton (73601) Clinton PT 4050 2,000 200 Clinton (73601) Clinton Radiology 4050 3,500 250 Clinton (73601) Clinton Supply 4050 1,500 350 Clinton (73601) El Reno Pharmacy 4050 3,000 150 El Reno (73036)

Device 4052 Color Black Scan/Fax Physical Location El Reno Registration 4052 3,000 2000 El Reno (73036) El Reno Clinic North 4052 4,500 500 El Reno (73036)

Device 4750i Color Black Scan/Fax Physical Location Clinton IT 4750i 150 50 Clinton (73601) El Reno Dental 4750i 800 200 El Reno (73036) El Reno Lab 4750i 700 100 El Reno (73036) El Reno Nurse South 4750i 3,500 50 El Reno (73036) El Reno Radiology 4750i 700 50 El Reno (73036) El Reno Optometry/PT 4750i 1,500 50 El Reno (73036) Watonga 4750i 2,500 100 Watonga (73772)

CURRENT USAGE

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services. (FEB 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the

Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology— https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_25

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern— (1)

(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13

CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged

(as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13

CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38

U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

https://www.acquisition.gov/far/part-19#FAR_Subpart_19_14 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim https://www.ecfr.gov/current/title-13/part-121

Women-owned business concern means a concern which is at least 51 percent owned by one or more women;

or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that—

(i) It □ is, □ is not a small business concern; or

(ii) It □ is, □ is not a small business joint venture that complies with the requirements of 13 CFR

121.103(h) and 13 CFR 125.8(a) and (b). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: ______________________________________________________.]

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(3) SDVOSB concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents that it □ is, □ is not an SDVOSB concern.

(4) SDVOSB concern joint venture eligible under the SDVOSB Program. The offeror represents that it □ is, □ is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [Complete only if the offeror represented itself as an SDVOSB concern in paragraph (c)(3) of this provision.] [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___________________________________________________________.]

(5) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(6) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small business concern.

https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300 https://www.ecfr.gov/current/title-13/section-127.300 http://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-4#FAR_4_1201 https://www.acquisition.gov/far/part-19#FAR_Part_19 https://www.acquisition.gov/far/part-19#FAR_19_000 https://www.ecfr.gov/current/title-13/section-121.103#p-121.103(h) https://www.ecfr.gov/current/title-13/section-121.103#p-121.103(h) https://www.ecfr.gov/current/title-13/section-125.8#p-125.8(a) https://www.ecfr.gov/current/title-13/section-125.8#p-125.8(b) https://www.ecfr.gov/current/title-13/section-124.1002

(7) WOSB joint venture eligible under the WOSB Program. The offeror represents that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __________________________________________.]

(8) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _____________________________________________.]

Note to paragraphs (c)(9) and (10): Complete paragraphs (c)(9) and (10) only if this solicitation is expected to exceed the simplified acquisition threshold (over $250K).

(9) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is a women-owned business concern.

(10) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________

(11) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that–

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representation, as having been certified by SBA as a HUBZone small business concern in the Dynamic Small Business Search and SAM, and will attempt to maintain an employment rate of HUBZone residents of 35 percent of its employees during performance of a HUBZone contract (see 13 CFR 126.200(e)(1)); and

(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR

126.616(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ______________________________________________.] Each HUBZone small business concern participating in the HUBZone joint venture shall provide representation of its HUBZone status.

(d) Representations required to implement provisions of Executive Order11246-

(1) Previous contracts and compliance. The offeror represents that-

(i) It □ has, □ has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and

(ii) It □ has, □ has not filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that-

(i) It □ has developed and has on file, □ has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR parts 60-1 and 60-2), or

(ii) It □ has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions (31 http://uscode.house.gov/ U.S.C.

1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(f) Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American-Supplies, is included in this solicitation.)

(1) (i) The Offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that each domestic end product listed in paragraph (f)(3) of this provision contains a critical component.

https://www.ecfr.gov/current/title-13/section-127.506#p-127.506(a) https://www.ecfr.gov/current/title-13/section-127.506#p-127.506(c) https://www.ecfr.gov/current/title-13/section-127.506#p-127.506(a) https://www.ecfr.gov/current/title-13/section-127.506#p-127.506(a) https://www.ecfr.gov/current/title-13/section-127.506#p-127.506(c)…