RFQ - 240th and 35th Project.pdf

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CITY OF BOTHELL NOTICE TO CONSULTANTS FOR

240TH ST & 35TH AVE SE INTERSECTION IMPROVEMENTS PROJECT

The CITY OF BOTHELL solicits interest from consulting firms with expertise in Civil and Structural Engineering Design. The estimated start date is November 2026 and the estimated end date is December 2032.

This agreement will be for approximately 6 YEARS in duration with the option for the CITY OF BOTHELL to extend it for additional time and money if necessary.

The CITY OF BOTHELL reserves the right to amend terms of this “Request for Qualifications” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

Project Description The work to be performed by the CONSULTANT consists of preparing preliminary engineering design and providing engineering design support during construction for the 240th St & 35th Ave SE Intersection Improvements Project. The proposed improvements include: full-depth reconfiguration of existing four-way stop intersection to a roundabout with center and splitter islands, curb and gutter, utility relocations and adjustments, illumination, shared-use paths, sidewalks, ADA-compliant features (ramps, etc), bike paths, landscaped planter strips, fish passage culvert extension, stream design, signage, pavement restoration, and pavement delineation.

Funding for the Project includes local and Federal sources. The Disadvantaged Business Enterprise (DBE) goal is 0% percent. The Washington State Department of Transportation (WSDOT) Federal Small Business Enterprise (FSBE) goal is 0%. The voluntary Small Business Enterprise (SBE) goal is 10%. As a federally-funded Project, the Professional Services Agreement will adhere to Federal Equal Employment Opportunity (EEO) requirements. The major features of the project are as follows:

Reconfiguration of intersection from current four-way stop operation to single-lane roundabout Roadway signage and striping Improvement and/or relocation of existing utilities ADA-compliant features (shared-use paths, sidewalks, crosswalks, and ramps) and bike paths Public/private utility and internal/external stakeholder coordination Illumination analysis and design Site surveying and potholing Geotechnical investigation and recommendation Hydrologic and stormwater drainage analysis and design Stream design All environmental documentation and preparation of permit applications Environmental regulatory coordination Structural analysis and design for retaining walls and culvert (fish passage) extensions/replacements Traffic engineering Landscape architecture and planting design Certified arborist assessment of existing landscape (if needed, mitigation recommendation and design) Determination of R/W needs, R/W plan and funding estimate preparation Temporary Traffic Control (TTC) and construction staging/phasing design Public involvement planning and community outreach support Engineering design support during construction (CN) phase

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The CITY OF BOTHELL reserves the right to retain the services of the successful firm(s) for any subsequent phases (R/W, CN) associated with this/these project(s).

Evaluation Criteria Submittals will be evaluated and ranked based on the following criteria:

1. Qualification of Proposed Project Manager

2. Qualifications/Expertise of Firm

3. Ability to meet schedule

4. Approach to project

5. Familiarity with WSDOT/FHWA/Bothell standards

6. Past Performance/References

A&E Contract Type and Payment The Professional Services Agreement will be between the CITY OF BOTHELL and CONSULTANT for the engineering design services and defined scope related to the 240th St & 35th Ave SE Intersection Improvements Project. The method of payment to the CONSULTANT shall be Negotiated Hourly Rate (NHR).

RFQ Schedule (Approximate and subject to change by the City)

August 26, 2026 – RFQ Release September 17, 2026 – RFQ Submittals Due September 24, 2026 – Announce Short-Listed Consultants October 5-8, 2026 – Consultant Interviews October 15, 2026 – Selection and Notification

RFQ Submittal Submittals should be no more than ten (10) pages and should include the following information: (1) firm name, phone and fax numbers, (2) name of Principal-in-Charge and Project Manager, and (3) number of employees in each firm proposed to project.

Please submit Statement of Qualifications electronically in PDF format to allyx.varin@bothellwa.gov no later than 1:00 pm (PST) on September 17, 2026. Submittals will not be accepted after that time and date.

Any questions regarding this Project should be directed to Allyx Varin, PE, via email.

Americans with Disabilities Act (ADA) Information The CITY OF BOTHELL in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing pwadmin@bothellwa.gov or by calling collect 425-806-6100.

Title VI Statement The CITY OF BOTHELL, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

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Dates of publication in the SEATTLE TIMES and SEATTLE DAILY JOURNAL OF COMMERCE: August 26, 2026 and September 2, 2026.