RFQ-23-37 Willowbrook DB Bid Docs.pdf

Office of Procurement 6/6/2023

REQUEST FOR QUALIFICATIONS

RFQ-23-37

Sealed responses will be received by the City of Winter Haven until 2:00 P.M., July 10, 2023, at our online solicitation platform, Mercell for:

“Design Build Services for Willowbrook Golf Course Improvements"

A public bid opening will be held virtually at 2:01 pm on the date shown above via the following Zoom link:

https://us06web.zoom.us/j/85124208291?pwd=dnM0UUVpcnk5Vk1WRmxHczl6Q0p5Zz09

The City is requesting responses from those qualified firms with previous experience in this type of work. Firms submitting responses shall provide evidence of their experience and expertise in similar work performed.

Public Records – It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency / Fla. Statute

– 119.01(1). (Do not submit any documents that you do not want to be made public).

Questions concerning this bid must be submitted on or before 2:00 p.m., June 29, to Andy Palmer at apalmer@mywinterhaven.com Questions received after this time may not be answered.

The responses shall be furnished in accordance with the RFQ, requirements, and any other documents prepared for this bid. W-9 should be attached to the bid when returned by the responding vendor. Please note the AFFIDAVIT form which must also be completed. Payment will be rendered to the name and ID appearing on the W-9.

THIS SOLICITATION WILL FOLLOW THE REQUIREMENTS OF FLORIDA STATUTE 287.055 TERMED THE “CONSULTANTS’ COMPETITIVE NEGOTIATIONS ACT (CCNA)”. IN COMPLIANCE WITH THE FLORIDA CONSULTANTS’ COMPETITIVE NEGOTIATION ACT (CCNA), (CHAPTER 287), RATES SHALL NOT BE

INCLUDED IN THIS PROPOSAL.

The City of Winter Haven reserves the right to reject any and all responses, to waive informalities, to re-advertise, and to enter into a contract determined to be in its best interest, in accordance with the documents referenced herein above.

Sincerely, CITY OF WINTER HAVEN

Bethany Owen Bethany Owen Procurement Manager https://us06web.zoom.us/j/85124208291?pwd=dnM0UUVpcnk5Vk1WRmxHczl6Q0p5Zz09 mailto:apalmer@mywinterhaven.com

LEGAL ADVERTISEMENT

REQUEST FOR QUALIFICATIONS

RFQ-23-37

The City of Winter Haven will receive sealed responses until 2:00 P.M., July 10, 2023 for:

“Design Build Services for Willowbrook Golf Course Improvements"

Prospective bidders may obtain copies of the RFQ at: https://app.negometrix.com/buyer/690

Advertise: June 7 https://app.negometrix.com/buyer/690

RFQ-23-37 Submittal Cover Page

Date

Name of Company

Authorized Signature

Printed Name Title/Position

Physical Address

City State Zip

Email address

Telephone Number / Fax Number

Received Addenda #’s___________________________________________________________

List all “Professional Association/Sub-Consultants’ (companies that you will be in association with for this project):

Key Team members and addresses of principal office:

City of Winter Haven

REQUEST FOR QUALIFICATIONS

Design Build Services for

Willowbrook Golf Course Improvements

PROJECT No. RFQ–23-37

1.0 INTRODUCTION

1.1 The City of Winter Haven (CITY) is interested in receiving qualifications from experienced design-build teams for the delivery and furnishing of all necessary materials, labor, equipment, and professional services for the design and construction of “Willowbrook Golf Course Improvements”. The estimated commencement for the project is anticipated to start by late summer 2023 and construction will commence immediately upon agreement on the design and Guaranteed Maximum Price.

1.2 The project information included in this RFQ submittal is preliminary in nature. There is no work guaranteed as a result of being shortlisted or top-ranked through this solicitation.

1.3 All interested Proposers shall be required to comply with Florida Statute 287.055, Design-Build requirements.

2.0 BACKGROUND

2.1 The City of Winter Haven owns the approximate 120 acre Willowbrook Golf Course.

The Golf Course has been operated by Indigo Golf since 2013 via a management contract. The course contains 18 holes, a driving range putting green, bridges, cart paths, irrigation pond, clubhouse with shop and restaurant, on course restroom, landscaping and other features. Improvements have been identified by Indigo and the City. General improvements include on course renovations, irrigation renovations, bridge & cart path renovations, landscape upgrades, clubhouse upgrades, new on-course restroom.

2.2 The CITY has tentatively opted to use the “Qualifications-Based Selection” Design-Build process for the delivery of design services and construction services for this project.

For information, the Design Criteria Package is included with this request.

2.3 The CITY proposes to select a highly qualified Design-Build team for the design and construction of the project. The selected firm must be willing and able to provide reasonable proposals within short time frames and must be prepared to commence and complete the work in accordance with the City’s required schedule.

2.4 Project Information & General Scope

A. Introduction

An integral component of the City’s economy is a vibrant and thriving downtown that provides the citizens with broad business, social and artistic choices and activities.

Winter Haven’s central geographic location between the Tampa and Orlando areas has attracted a variety of new businesses and industries, which in turn positively impact residential growth. A primary selling point for current and future residents is the high quality of life and abundance of recreational outlets. These recreational outlets are also becoming more sought after by tourists visiting the City in concert with their vacations to LEGOLAND Florida.

The City of Winter Haven is interested in receiving qualifications from experienced design-build teams for the delivery and furnishing of all necessary materials, labor, equipment, and professional services for the design and renovation of the proposed Willowbrook Golf Course Improvements Project.

B. Project Location

The project site is located within Section 10, Township 28 South, Range 26 East, Winter

Haven, Polk County, Florida. The main improvements are anticipated to be made primarily on the listed parcels. However other improvements may be made to surrounding roadways, parcels and or along the Lake Shore if deemed appropriate.

Parcels: 2628105300002592; 262810000000023030; 262815535500001020;

262815000000013010

C. Project Description

Winter Haven is proud to offer golf to Winter Haven residents and visitors at Willowbrook Golf Course. The City received a onetime payment from Duke Energy for easements for their new Osprey Powerline Project. This payment was $2.6 Million. The City Commission has prioritized these funds toward improvements at Willowbrook Golf Course. The City and Indigo Golf (Operator) have worked up preliminary improvement priorities and a scope with each element. The scope of the project is anticipated to include all survey, cost estimation, engineering, landscape architecture, golf course architecture, architecture, permitting, specifications, public involvement, and construction to complete the design elements. Additionally, the City reserves the right to assign inspection and further project management services to the selected team.

Operator Involvement:

The City has contracted successfully with Indigo Golf for the daily operations of Willowbrook since 2013. The professionals at Indigo are very familiar with golf course renovations such as the items described below and the needs at Willowbrook. The City has executed an amendment to Indigo’s contract for owner representation and project management & support. Indigo will work directly with the design build firm to represent the owner and provide project management. They will also assist with the development of technical assistance, scopes of work and other items as necessary for the development of the project.

Project Sequence, Schedule and Elements:

The project will include all items necessary to fully implement the project. The first task to be completed with this project will be a preliminary assessment phase. The Design Build Firm will work in conjunction with Indigo Golf and the City to determine project priorities, scopes associated with each item and cost estimates. This phase will determine the amount of design work and specification work needed for each item as well as priorities and cost estimates. Based on information and data gathered in this phase, the next phase of work will be issued. It will be important to ensure that the design build firm works in concert with the City and Indigo to ensure that scopes of work and pricing is as accurate as possible in this phase to ensure proper budgeting.

The goal of the improvements is to have them completed as expediently as possible, but with minimal disruption to golf course operations. This may mean scheduling certain items after peak seasons. This contract will also ultimately allow for various phasing of work. For example, once specifications and designs have been completed for various elements which may have minimal disruption to golf course operations such as on-course restroom, landscape improvements, clubhouse upgrades, etc., these items may receive approval to commence while other items requiring further design / different timing will be phased in at later appropriate dates.

While the following improvements are being provided as a primary scope of work, this does not necessarily mean that other applicable items on the site or as described within this RFQ may not be issued. These items will also be prioritized and vetted as part of the initial assessment phase:

• Golf course drainage upgrades

• Reuse irrigation pond expansion (the City utilizes reuse water for golf course irrigation via this pond)

• Landscape buffer

• Greens renovations and expansion

• Cart path renovations/rehabilitations/replacement

• Tree trimming/removal

• Upgrades to Clubhouse: Restaurant, restroom, golf shop remodel, exterior improvements

• Greens resurfacing

• Bridge repairs/renovations - please note bridge inspection reports have been included for each bridge for informational purposes only. The successful DB Firm may use this information in their assessment/plan phase, however should plan on completing their own assessment with recommendations

• Complete irrigation system replacement/renovation

• Driving range netting

• New on-course restroom (the City may elect to utilize certain designs)

Schedule:

All work will require phasing based on appropriate scheduling. On a preliminary basis, the City plans to start the initial assessment phase and subsequent design work by late summer 2023. These tasks, along with the cost estimation and final prioritization will also take place during this time. If certain elements are deemed to be ready for construction and are minimally disruptive to golf course operations as determined by the City, some elements of construction may start by mid-late summer 2023. Final designs and permitting are expected to be completed by late 2023/early2024 on all other elements. Work on the list of items may be phased in as deemed appropriate by the City, however it is largely expected that the main on-course renovation items (irrigation, greens, cart paths, etc.) will be completed after the peak season of 2024.

3.0 RFQ PROCESS

3.1 The selection process will involve a staged proposal review to minimize Proposers’ costs in preparing initial qualification proposals and expedite the review process.

Interested Proposers will initially submit a written qualifications proposal (in response to this RFQ Submittal) which will be the basis for ranking.

3.2 The CITY will use a Professional Services Committee (PSC) for recommendations in the design-build selection process. The PSC will consist of the following members or their designee:

1) Julie Adams, Parks, Recreation & Culture Department Director

2) Steve Pruitt, Parks, Grounds & Cemetery Superintendent

3) Brittany Hart, Public Works Assistant Director

4) Dan Zimmer, Indigo Golf Representative

5) Amin Hanhan, City Engineer

6) Brian Yates, City Commission Liaison

3.3 The intent of the qualifications proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing, organizational structure, having an understanding of the project, and approach to completing the proposed project.

3.4 If determined to be necessary by the PSC, based upon a review of these qualification proposals, a minimum of the top three ranked teams/firms may be requested to make oral presentations to the PSC regarding their qualifications, approach to the project, and ability to furnish the required services. Each ranked proposer will be required to provide a statement from an A- or better surety company describing the Proposer’s bonding capacity. If written submittals and rankings are satisfactory to the PSC, the City reserves the right to make a recommendation for award solely based on the written responses and rankings.

3.5 After review of the proposals, rankings and oral presentations if deemed necessary, the PSC will recommend the list of the ranked Proposers and submit its recommendations to the City Manager. The City Manager shall then finalize the ranking and publish same in accordance with applicable City and State procurement requirements. Thereafter as the City Manager deems appropriate, he will submit his recommendation as to the rankings to the City Commission for their review and approval/award. After City Commission approval/award of the rankings, the City Manager or their designee will engage in competitive negotiation with the top-ranked firm/team in order to negotiate an Agreement in good faith, (i.e. establish terms of the work, the guaranteed maximum price for the work and the guaranteed dates of substantial and final completion) and then make and submit said Agreement to the City Commission for review and approval.

3.6 If in the sole judgment of the CITY, a contract cannot be successfully negotiated with the City Commission’s top-ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the City Commission’s second-ranked firm.

If a contract cannot be successfully negotiated with the City Commission’s second-ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the City Commission’s third-ranked firm. The CITY reserves the right to negotiate any element of the proposal and terms in the best interest of the CITY.

3.7 Firms (including shortlisted firms) will not receive any stipends or compensation for their proposals provided under this solicitation.

4.0 INSTRUCTIONS FOR SUBMISSION OF QUALIFICATION PROPOSALS

4.1 Firms interested in the above project should submit a Statement of Qualification (SOQ) which includes a cover letter and detailed qualifications for the scope of work of approximately 20 pages in length (excluding resumes). Brevity is encouraged.

Resumes for Key team members, organizational chart and City forms should be incorporated as an appendix.

5.0 RATING SYSTEM FOR DEVELOPMENT OF SHORT-LIST

For the development of rankings, a rating system will be utilized by the CITY’S PSC to score and rank each proposal. Proposers are encouraged to keep their qualification proposals concise and to include a minimum of marketing materials. At a minimum, each Proposal must address the following criteria:

Maximum Points

1. General Information 5 points

2. Experience and Qualifications of Firm/Team 30 points

3. Experience of Key Personnel to be assigned to this Project 30 points

4. Understanding of the Project and Approach to Performing the Required Services 15 points

5. Intent/Capacity to affect the local economy through the use of local labor, vendors, sub-contracts, and resources 10 points

6. Organizational Resources 10 points

TOTAL POSSIBLE POINTS 100 points

Each criterion is further described below. Proposers must provide responses and information sufficient for evaluation under the pertinent rating system described below. The CITY reserves the right to request additional information from Proposers subsequent to the receipt of proposals.

5.1 General Information (5 Points):

5.1.1 Provide a general description of the firm and/or team that is proposing to provide design build services. Explain the legal organization of the proposed firm or team.

5.1.2 List the Florida professional (Golf Course Architect, Landscape Architect, Engineer, General Contractor subcontractors, etc.) and applicable licenses held by the firm/team and the key personnel who will be assigned to this project. Each prime consultant/contractor must be listed. All primary members of the DB Team including landscape architect, architect (if applicable), engineering and GC shall have previous experience in golf course design/renovation & construction. Provide the license number and explain if held by an individual or firm.

5.2 Experience and Qualifications of the Firm/Team (30 Points):

5.2.1 Identify at least three comparable projects in which the firm served as either

Construction Manager at Risk, agency Construction Manager during design and construction phases (without providing construction services), Design Builder or General Contractor. Special consideration will be given to firms that have provided

Construction Manager at Risk or Design Build services on similar successful projects.

Please note that each primary member of the DB Team shall have previous experience in golf course renovation/construction design, construction document preparation and construction.

For each project identified, provide the following:

a. Description of project including initial budget and timeline.

b. Role of firm (specify whether Construction Manager at Risk, Construction Manager, Design-Builder or General Contractor). If Construction Manager at Risk, Design Builder or General Contractor, identify percentage of work self-performed. Also specify services provided during design phase (i.e. cost estimating, scheduling, value engineering, etc.).

c. Project’s final construction cost.

d. Construction completion date.

e. Project owner.

f. Reference information, per project (one current contact name and title with telephone number, fax number and e-mail address).

5.3 Experience of key personnel to be assigned to this project (30 points):

5.3.1 Provide an organization chart showing key personnel that will be associated with this project. Include a resume for each key person identified.

5.3.2 List any proposed Design Builders, including key staff names and the experience and qualifications of these individuals.

5.4 Understanding the project & approach to performing the required services (15 points):

5.4.1 Describe your firm’s project management approach and team organization during design and construction phase services. Describe systems used for planning, scheduling, estimating and managing construction. Describe the firms approach to customer communication throughout the project. Briefly describe the firm’s experience on quality control, dispute resolution, and safety management.

5.4.2 Discuss the major challenges your team has identified on this project and how you intend to address those issues.

5.5 Intent/Capacity to affect the local economy through use of local labor, etc. (10 points):

5.5.1 The City desires strong local participation on this project. Describe your firm’s approach to maximize utilization of local resources, to include as a minimum, local suppliers, equipment providers, subcontractors, and laborers. Identify the location of the firm’s principal office and the home office location of key staff on this project. Identify local (i.e. presently living or relocating to the area) vs. non-local staffing of your team, and the percent of your work expected to be done locally.

5.6 Organizational resources (10 points):

5.6.1 As part of the evaluation process, the City has the responsibility of taking into account the size and complexity of the project under construction and be assured that the Design Builder has the organizational and financial resources required to successfully deliver this project. Please describe your operational stability, corporate financial resources, bonding capacity and insurance limits.

5.6.2 Identify any contract or subcontract held by the firm or officers of the firm, which has been terminated within the last five years. Identify any claims arising from a contract, which resulted in litigation or arbitration within the last three years. Briefly describe the circumstances and the outcomes.

6.0 RISK

6.1 Proposers responding to this Request for Qualifications do so at their sole expense and risk. Subsequent to the issuance of this Request for Qualifications, the CITY reserves the right to:

• Make changes to the RFQ;

• Cancel this RFQ;

• Request clarifications;

• Negotiate modifications to proposals;

• Reject any and all proposals for any reason whatsoever; and

• Proceed with alternative project delivery methods if so desired by the City.

No Proposer is guaranteed the award of an Agreement or any work as a result of being selected or ranked for this project.

7.0 CLARIFICATIONS AND ADDITIONAL INFORMATION

7.1 The City reserves the right to request clarifications or additional information from any

Proposer. Specific questions may be addressed to each of the Proposers and the Professional Services Committee may consider any further elaboration by the Proposers of any information previously submitted.

8.0 CONTACT WITH CITY OFFICIALS AND EMPLOYEES

8.1 All firms interested in this project (including the firm’s employees, representatives, agents, lobbyists, attorneys, and sub-consultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the Professional Services Committee, the Mayor, Commissioners, City Manager’s Office, Department Heads and other staff. This policy is intended to create a level playing field for all potential firms, assure the contract decisions are made in public and to protect the integrity of the selection process.

10.0 PARTNERSHIP / CORPORATIONS / AGENTS

10.1 When a Proposer is a partnership or joint venture, the Proposal shall be signed in the name of the partnership or joint venture and by all persons or entities required to do so under the terms of their partnership or joint venture agreement. Any existing written underlying partnership or joint venture agreements shall be included as part of the proposal.

10.2 When a Proposer is a corporation, the authorized corporate officer signing the Proposal shall set out the corporate name in full beneath which said officer shall sign their name and give title of their office. The Proposal shall also bear the seal of the corporation.

10.3 Anyone signing the Proposal as officer or other agent must file with it legal evidence of the authority to do so. Proposers who are or include corporations or limited partnerships shall furnish a duly executed certificate of status from the Florida Department of State.

10.4 The person(s) signing each Proposal shall certify under oath on the attached Certification form (Attachment A) that the information contained in the Proposal is true and accurate. Each Proposer understands, by submitting a Proposal that the Professional Services Committee will rely in part on such certification in selecting the short-listed firms.

10.5 Failure to submit documents requested above with the proposal or within 24 hours of request made by the CITY may be the basis for rejection of the Proposal. Such documents must be effective as of the date of the proposal.

10.6 Short-listed Proposers will be required to show evidence of having filed with the State of Florida for registration of their Design-Build entity within 15 days of announcement of the short list.

11.0 CHANGES IN PROPOSER ENTITY/TEAM

11.1 The Proposer is responsible to promptly notify the City as to any change in the information in its submitted proposal. Failure to inform the City within 24 hours of occurrence of a change may result in removal of the Proposer from consideration for the project.

11.2 Any changes to a Proposer entity after it has submitted its proposal may result in removal of the Proposer from consideration for the Project. Any additions, deletions or substitutions in a Proposer’s team after it has submitted its proposal require a showing of good cause and must be clearly identified by the Proposer; and the reasons for the changes must be provided.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team. No increases in scoring will result from the reconsideration of changes in the project team.

12.0 ASSIGNMENT OR TRANSFER

12.1 The selected Proposer shall be prohibited from assigning, transferring, conveying, subletting or otherwise disposing of its responsibilities under the Agreement, or its rights, title or interest therein or its power to execute such Agreement to any person, company, corporation or partnership without prior written notice and consent and approval of the City. The City of Winter Haven has sole discretion whether or not to consent to any contemplated assignment.

13.0 REQUIRED INDEMNIFICATION

13.1 The DESIGN BUILDER shall indemnify and hold harmless the CITY, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the DESIGN BUILDER and other persons employed or utilized by the DESIGN BUILDER in the performance of the contract.

14.0 PUBLIC RECORDS

14.1 Pursuant to F.S. §119.071(1)(b)1.a., sealed responses to this RFQ are exempt from the public inspection and copying requirements of Chapter 119, Florida Statutes until such time as the announcement of a decision based on the qualification proposals or within 30 days after proposal opening date, whichever is earlier.

ATTACHMENT A

FIRM INFORMATION / CERTIFICATION

1. Legal Name of Firm. Indicate if the Firm is a Corporation, Joint Venture, Partnership, etc.:

2. Name/Title of contact person for the Firm:_________________________________________________

3. Local business and mailing address:_____________________________________________________

4. Primary business and mailing address:___________________________________________________

5. Telephone Number: ( ) Fax: ( )

The above-named Firm affirms and declares:

A. That the Firm understands all requirements for the RFQ and states they will comply with all the stipulations included in the RFQ package.

B. That the Firm is of lawful age and that no other person, firm or corporation has any interest in this

Proposal or in the contract proposed to be entered into except as expressly stated below.

C. That this qualification proposal is made without any understanding, agreement, or connection with any other person, firm or corporation making a proposal for the same purpose, and is in all respects fair and without collusion or fraud except as expressly stated below.

D. That no officer or employee or person whose salary is payable in whole or in part from the City’s Treasury is, shall be or become interested, directly or indirectly, surety or otherwise in this Proposal; in the performance of this Contract; in the supplies, materials, equipment and work or labor to which they relate; or in any portion of the profits thereof.

E. That the Firm has received and carefully examined all Addenda issued prior to Opening.

F. All statements made by the Firm in the Proposal are true and accurate as of the Proposal submittal date.

IN WITNESS WHEREOF, this Proposal is hereby signed and sealed as of the date indicated.

ATTEST: FIRM:

___________________________________ BY:_______________________________(SEAL)

Witness (Authorized Signature in Ink)

Witness (Printed Name of Signer)

CORPORATE SEAL (Printed Title of Signer) (Where Appropriate)

(Date)

(ACKNOWLEDGEMENT OF FIRM, IF A CORPORATION)

STATE OF ________________________

COUNTY OF ________________________

The foregoing instrument was acknowledged before me this ________ day of ___________________, 20_____, by ___________________________________, who is personally known to me or who has produced ____________________________________ as identification and who did take an oath and who executed the foregoing instrument as _____________________________________ of ___________________________, a ______________________________ corporation, and who severally and duly acknowledged the execution of such instrument as such officer aforesaid, for and on behalf of and as the act and deed of said corporation, pursuant to the powers conferred upon said officer by the corporation’s Board of Directors or other appropriate authority of said corporation, and who, having knowledge of the several matters stated in said foregoing instrument, certified the same to be true in all respects.

He/She is personally known to me or has produced _______________________________ as identification.

WITNESS my hand and official seal the date aforesaid.

_________________________________________ (Signature of the Person taking Acknowledgment)

_________________________________________ (Name of Acknowledger Typed, Printed and Stamped)

_________________________________________ (Title or Rank)

_________________________________________ (Serial Number if Any)

(ACKNOWLEDGEMENT OF FIRM, IF A PARTNERHSIP OR INDIVIDUAL)

STATE OF ________________________

COUNTY OF ________________________

The foregoing instrument was acknowledged before me this ________ day of ___________________, 20_____, by ___________________________________, who is personally known to me or who has produced ____________________________________ as identification and who did take an oath and who executed the foregoing instrument as a member of the firm _____________________________________ (if applicable) and acknowledged the execution of same, for and on behalf of and as the act and deed of said firm, for the uses and purposes therein expressed.

He/She is personally known to me or has produced _______________________________ as identification.

WITNESS my hand and official seal the date aforesaid.

_________________________________________ (Signature of the Person taking Acknowledgment)

_________________________________________ (Name of Acknowledger Typed, Printed and Stamped)

_________________________________________ (Title or Rank)

_________________________________________ (Serial Number if Any)

ATTACHMENT B – Willowbrook Bridge Reports

THIS ITEM HAS BEEN DIGITALLY SIGNED AND

SEALED BY ROLANDO CORSA ON THE DATE

ADJACENT TO THE SEAL. PRINTED COPIES OF

THIS DOCUMENT ARE NOT CONSIDERED

SIGNED AND SEALED AND THE SIGNATURE

MUST BE VERIFIED ON ANY ELECTRONIC

DOCUMENTS.

N End Bridge 1

Begin Bridge 2

To Lake Smart

To Lake Fannie

Begin Bridge 1

End Bridge 2

End Bridge 3

Begin Bridge 3

Typical Bridge Element Naming Convention

End Bridge Abutment Begin Bridge Abutment

Pier 2 Pier 3

Upstation

Span 1Span 1 Span 2 Span 3

Bridge Inspection Report Date ___________

Sheet Number ___ of ___

PROJECT INFORMATION

Bridge Owner ___________________ Project No. ________________________

Team Leader ____________________ County ___________________________

Signature ______________________ Type of Inspection

P.E. Number ____________________ Biennial Interim

Asst. Team Leader ________________ In-Depth Special Contract

Others _________________________

Feature(s) Carried ___________________ Feature(s) Crossed __________________

Number of Spans _______ Bridge Orientation _______ Year Built ________

Superstructure Type __________________ AADT/Year ________________________

VERTICAL CLEARANCE AND LOAD POSTINGS

On ______ ft ______ in under _______ ft _______ in Loading ___________ tons

ABUTMENTS STREAM CHANNEL

Begin End Begin End

Joints with Deck Stream Alignment Bearings, Anchor bolts, Pads Erosion and Scour Bridge seat and Pedestals Waterway opening Backwall Bank Protection Stem (Breastwall) Erosion and Scour WINGWALLS Footings Begin End Piles Walls Recommendation Footings

Erosion or Scour APPROACHES Piles

Begin End Drainage Embankment Settlement Erosion Pavement Guide Railing

9/30/2021 1 7

City of Winter Haven, FL

Rolando Corsa, PE, CBI Polk

73191

Andrew Schwarz, PE

Golf Cart Path Canal between Lakes Smart & Fannie

3 Northeast Circa 1967

Precast Conc. Double Tee Beams

4 4

9 9

9 9

9 9

8 8

8 8

8 8

9 9

5 5

5 5

5 5

5 5

5 5

8 8

8 8

8 8

8 8

3 3

4 4

5 5

4 4

4 4

4 4

N/A

N/A N/A N/A none

KCI Project #912106551

BRIDGE 1

Owner__________________________ Project No. ______________________ Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

Category Type Span 1 Span 2 Span 3

Deck Elements

Wearing Surface Curbs Sidewalks and Fascia Railing and Parapets Scuppers Gratings Median Mono. Deck Surface

RECOMMENDATION

Superstructure

Deck Structural Primary Members Secondary Members Paint Joints

RECOMMENDATION

Pier

Bearing, Anchor bolts and Pads Pedestals Top of Pier cap or Beam Stem Solid Pier Cap Beam Pier Columns Footings Erosion or scour Piles

RECOMMENDATION

Utilities

Lighting Stds. and Fixtures Sign Structure Utilities and utilities supports

RECOMMENDATION

8 8 8

5 5 5

5 5 5

5 5 5

8 8 8

8 8 8

8 8 8

8 8 8

5 5 5

5 5 5

5 5 5

8 8 8

8 8 8

3 3 3

4 4 4

9 9

8 8

5 5

8 8

4 4

8 8

8 8

6 6

6 6

5 5

8 8 8

8 8 8

3 3 3

3 3 3

9/30/2021 2 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie none

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

Diving Inspection Required? __ YES __ NO If yes, indicate year of previous diving inspection _________

Special Emphasis Inspection Required? __ YES __ NO If yes, indicate type below.

Spans

Non Redundant/Fracture Critical

Pin and Hangers

Fatigue Prone SEDLS ( AASHTO D, E or E’)

Non-Categorized Fatigue Prone Details

Others (Specify)

Recommend Further Investigation? __ YES __ NO

Remarks:

Field notes:

Date ______________ Time of Arrival _________ Time of Departure _______.

Temp and Weather Conditions _________________________________________________

Flag Issued? Brief Reason

None ________________________________________________________

Red Structural ________________________________________________________

Yellow Structural ________________________________________________________

Safety ________________________________________________________

X

X

X

9/30/2021 10 AM 11 AM

75 deg., Clear

9/30/2021 3 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

ELEMENT REMARKS

3 spans @ 24 FT = 72 FT total length

Two Adjacent 14" deep x 4 FT wide precast concrete double tee beams

8 FT wide bridge, 6'-5" inside of curbs

8" wide curbs x 5.5" tall, 1.5" inset from bridge edge

No asphalt on bridge

Various utility conduits 2" to 3.5" diameter under bridge

12-inch SQ. battered piles @ 7 FT CTC at top (2 @ each pier)

Unknown if there are piles supporting the end bents

Pier caps 1'-4" x 1'-4" x 8'-0"

Span 1 is on an approximately +5% longitudinal grade

Span 2 is flat

Span 3 is on an approximately -5% longitudinal grade

9/30/2021 4 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

PHOTO NO. REMARKS

1 Begin approach

2 Canal right

3 Canal left

4 End approach

5 Left elevation at end bridge

6 Right elevation at begin bridge

7 Begin concrete approach slab, cracked

8 Longitudinal splice joint between beams with surface corrosion

9 Typical top of deck cracking

10 Flaking of paint on handrail and surface corrosion

11 Rutting of asphalt at end approach (no concrete approach slab)

12 End abutment, no backwall evident

13 Under bridge, facing downstation, beams in good condition overall

14 Pier 3 cap left face spall with exposed rebar (1'-4" x 1'-4" x 6" repair)

15 Pier 3 cap right face spall with exposed rebar (1'-4" x 1'-4" x 6" repair)

16 Pier 3 piles looking downstation, piles in good condition

17 Abutment at begin bridge, moderate erosion under span 1

18 Pier 2 cap, spall repair needed full soffit (1'-4" x 8'-0" x 6" repair)

19 Right side utilities

9/30/2021 5 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

SCOUR DOCUMENTATION

Datum: ___________________________________________________________________

Location Station Left Side Reading Location Station Right Side Reading

9/30/2021 6 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie none

Measured from top of curb at Pier to Canal Bottom

Pier 3 Right 11'-7"

Pier 3 Left 11'-4"

Pier 2 Left 12'-1"

Pier 2 Right 11'-3"

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

Bridge Inspection Condition Rating Scale

1 – Totally deteriorated, or in a failed condition.

2 – Used to shade between ratings of 1 and 3.

3 – Serious deterioration, or not functioning as originally designed.

4 – Used to shade between 3 and 5.

5 – Minor deterioration, but functioning as designed.

6 – Used to shade between 5 and 7.

7 – New condition. No deterioration.

8 – Not applicable.

9 – Condition and/or existence unknown.

9/30/2021 7 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Sheet Number ___ of ___

PROJECT INFORMATION

Bridge Owner ___________________ Project No. ________________________

Team Leader ____________________ County ___________________________

Signature ______________________ Type of Inspection

P.E. Number ____________________ Biennial Interim

Asst. Team Leader ________________ In-Depth Special Contract

Others _________________________

Feature(s) Carried ___________________ Feature(s) Crossed __________________

Number of Spans _______ Bridge Orientation _______ Year Built ________

Superstructure Type __________________ AADT/Year ________________________

VERTICAL CLEARANCE AND LOAD POSTINGS

On ______ ft ______ in under _______ ft _______ in Loading ___________ tons

ABUTMENTS STREAM CHANNEL

Begin End Begin End

Joints with Deck Stream Alignment Bearings, Anchor bolts, Pads Erosion and Scour Bridge seat and Pedestals Waterway opening Backwall Bank Protection Stem (Breastwall) Erosion and Scour WINGWALLS Footings Begin End Piles Walls Recommendation Footings

Erosion or Scour APPROACHES Piles

Begin End Drainage Embankment Settlement Erosion Pavement Guide Railing

9/30/2021 1 7

City of Winter Haven, FL

Rolando Corsa, PE, CBI Polk

73191

Andrew Schwarz, PE

Golf Cart Path Canal between Lakes Smart & Fannie

3 Southwest Circa 1967

Precast Conc. Double Tee Beams

4 4

9 9

9 9

9 9

8 8

8 8

8 8

9 9

5 5

5 5

5 5

5 5

5 5

8 8

8 8

8 8

8 8

3 3

4 4

5 5

4 4

4 4

8 8

N/A

N/A N/A N/A none

KCI Project #912106551

BRIDGE 2

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

Category Type Span 1 Span 2 Span 3

Deck Elements

Wearing Surface Curbs Sidewalks and Fascia Railing and Parapets Scuppers Gratings Median Mono. Deck Surface

RECOMMENDATION

Superstructure

Deck Structural Primary Members Secondary Members Paint Joints

RECOMMENDATION

Pier

Bearing, Anchor bolts and Pads Pedestals Top of Pier cap or Beam Stem Solid Pier Cap Beam Pier Columns Footings Erosion or scour Piles

RECOMMENDATION

Utilities

Lighting Stds. and Fixtures Sign Structure Utilities and utilities supports

RECOMMENDATION

2 2 2

5 5 5

5 5 5

2 2 2

3 3 3

8 8 8

8 8 8

8 8 8

4 4 4

5 5 5

5 5 5

8 8 8

8 8 8

3 3 3

4 4 4

9 9

8 8

5 5

8 8

4 4

8 8

8 8

6 6

6 6

5 5

8 8 8

8 8 8

3 3 3

2 2 2

9/30/2021 2 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

Diving Inspection Required? __ YES __ NO If yes, indicate year of previous diving inspection _________

Special Emphasis Inspection Required? __ YES __ NO If yes, indicate type below.

Spans

Non Redundant/Fracture Critical

Pin and Hangers

Fatigue Prone SEDLS ( AASHTO D, E or E’)

Non-Categorized Fatigue Prone Details

Others (Specify)

Recommend Further Investigation? __ YES __ NO

Remarks:

Field notes:

Date ______________ Time of Arrival _________ Time of Departure _______.

Temp and Weather Conditions _________________________________________________

Flag Issued? Brief Reason

None ________________________________________________________

Red Structural ________________________________________________________

Yellow Structural ________________________________________________________

Safety ________________________________________________________

X

X

X

9/30/2021 11 AM 12 PM

76 deg., Clear

9/30/2021 3 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

ELEMENT REMARKS

3 spans @ 24 FT = 72 FT total length

Four Adjacent 14" deep x 3 FT wide precast concrete double tee beams

12 FT wide bridge, 10'-0" inside of curbs

12" wide curbs x 5.5" tall, flush with edge of bridge

1" of asphalt overlay wearing surface on bridge

Various utility conduits 2" to 3.5" diameter under bridge

12-inch SQ. battered piles @ 7'-6" CTC at top (2 @ each pier)

Unknown if there are piles supporting the end bents

Pier caps 1'-4" x 1'-4" x 12'-0"

Spans 1, 2, and 3 are flat

9/30/2021 4 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

PHOTO NO. REMARKS

20 Begin approach

21 Canal left

22 Canal right

23 End approach

24 Handrail with no midrail

25 Begin bridge right handrail detached from curb

26 Evidence of ponding along left side of bridge

27 Left elevation at end

28 Right elevation at end

29 Right side utilities looking downstation

30 End abutment not visible, buried

31 Under bridge looking downstation, beams in good condition overall

32 Pier 3 cap right side spall upstation face, exposed rebar (2'-0" x 1'-4" x 6" repair)

33 Pier 3 cap left downstation face spall, exposed rebar (2'-0" x 1'-4" x 6" repair)

34 Pier 2 cap left downstation face spall (2'-0" x 1'-4" x 6" repair)

35 Right side utilities

36 Typical pedestrian rail connection to beam flange with surface corrosion

9/30/2021 5 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

SCOUR DOCUMENTATION

Datum: ___________________________________________________________________

Location Station Left Side Reading Location Station Right Side Reading

9/30/2021 6 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie none

Measured from top of curb at Pier to Canal Bottom

Pier 3 Right 11'-4"

Pier 3 Left 10'-9"

Pier 2 Left 11'-1"

Pier 2 Right 11'-5"

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

Bridge Inspection Condition Rating Scale

1 – Totally deteriorated, or in a failed condition.

2 – Used to shade between ratings of 1 and 3.

3 – Serious deterioration, or not functioning as originally designed.

4 – Used to shade between 3 and 5.

5 – Minor deterioration, but functioning as designed.

6 – Used to shade between 5 and 7.

7 – New condition. No deterioration.

8 – Not applicable.

9 – Condition and/or existence unknown.

9/30/2021 7 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Sheet Number ___ of ___

PROJECT INFORMATION

Bridge Owner ___________________ Project No. ________________________

Team Leader ____________________ County ___________________________

Signature ______________________ Type of Inspection

P.E. Number ____________________ Biennial Interim

Asst. Team Leader ________________ In-Depth Special Contract

Others _________________________

Feature(s) Carried ___________________ Feature(s) Crossed __________________

Number of Spans _______ Bridge Orientation _______ Year Built ________

Superstructure Type __________________ AADT/Year ________________________

VERTICAL CLEARANCE AND LOAD POSTINGS

On ______ ft ______ in under _______ ft _______ in Loading ___________ tons

ABUTMENTS STREAM CHANNEL

Begin End Begin End

Joints with Deck Stream Alignment Bearings, Anchor bolts, Pads Erosion and Scour Bridge seat and Pedestals Waterway opening Backwall Bank Protection Stem (Breastwall) Erosion and Scour WINGWALLS Footings Begin End Piles Walls Recommendation Footings

Erosion or Scour APPROACHES Piles

Begin End Drainage Embankment Settlement Erosion Pavement Guide Railing

9/30/2021 1 7

City of Winter Haven, FL

Rolando Corsa, PE, CBI Polk

73191

Andrew Schwarz, PE

Golf Cart Path Canal between Lakes Smart & Fannie

3 Northeast Circa 1967

Precast Conc. Double Tee Beams

1 4

9 9

9 9

9 9

8 8

8 8

8 8

9 9

4 5

5 5

5 5

5 5

5 5

3 3

4 4

5 5

4 4

4 4

8 8

N/A

N/A N/A N/A none

KCI Project #912106551

BRIDGE 3

8 8

8 8

8 8

8 8

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

Category Type Span 1 Span 2 Span 3

Deck Elements

Wearing Surface Curbs Sidewalks and Fascia Railing and Parapets Scuppers Gratings Median Mono. Deck Surface

RECOMMENDATION

Superstructure

Deck Structural Primary Members Secondary Members Paint Joints

RECOMMENDATION

Pier

Bearing, Anchor bolts and Pads Pedestals Top of Pier cap or Beam Stem Solid Pier Cap Beam Pier Columns Footings Erosion or scour Piles

RECOMMENDATION

Utilities

Lighting Stds. and Fixtures Sign Structure Utilities and utilities supports

RECOMMENDATION

8 8 8

4 5 5

5 5 5

5 5 5

8 8 8

8 8 8

8 8 8

8 8 8

5 5 5

4 4 4

4 4 4

8 8 8

8 8 8

2 2 2

4 4 4

9 9

8 8

4 4

8 8

4 3

8 8

8 8

6 6

6 6

4 4

8 8 8

8 8 8

5 5 5

5 5 5

9/30/2021 2 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

BRIDGE 3

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

Diving Inspection Required? __ YES __ NO If yes, indicate year of previous diving inspection _________

Special Emphasis Inspection Required? __ YES __ NO If yes, indicate type below.

Spans

Non Redundant/Fracture Critical

Pin and Hangers

Fatigue Prone SEDLS ( AASHTO D, E or E’)

Non-Categorized Fatigue Prone Details

Others (Specify)

Recommend Further Investigation? __ YES __ NO

Remarks:

Field notes:

Date ______________ Time of Arrival _________ Time of Departure _______.

Temp and Weather Conditions _________________________________________________

Flag Issued? Brief Reason

None ________________________________________________________

Red Structural ________________________________________________________

Yellow Structural ________________________________________________________

Safety ________________________________________________________

X

X

X

9/30/2021 12 PM 1 PM

77 deg., Clear

9/30/2021 3 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie none

Broken handrail (fall hazard) and exposed rebar in golf cart wheel path at begin bridge

Team Leader_____________________ Asst. Team Leader ________________ Others__________________________ Bridge Inspection Report Feature(s) carried_________________ Date ___________ Feature(s) Crossed________________ Sheet Number ___ of ___

ELEMENT REMARKS

3 spans @ 24 FT = 72 FT total length

Two Adjacent 14" deep x 4 FT wide precast concrete double tee beams

8 FT wide bridge, 6'-5" inside of curbs

8" wide curbs x 5.5" tall, 1.5" inset from bridge edge

No asphalt on bridge

Various utility conduits 2" to 3.5" diameter under bridge

12-inch SQ. battered piles @ 7 FT CTC at top (2 @ each pier)

Unknown if there are piles supporting the end bents

Pier caps 1'-4" x 1'-4" x 8'-0"

Span 1 is on an approximately +5% longitudinal grade

Span 2 is flat

Span 3 is on an approximately -5% longitudinal grade

9/30/2021 4 7

City of Winter Haven, FL KCI Project #912106551

R. Corsa A. Schwarz

Cart Path Canal b/w Lakes Smart & Fannie

Team…