RFQ-21-001-TRS.docx

This is a combined synopsis/solicitation for a non-personal service contract for Fire Alarm Testing, Inspection and Monitoring at the Northern Cheyenne Service Unit, Lame Deer, Montana. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures; and FAR 37.101, Non-Personal Services Contract.

The Northern Cheyenne Service Unit, Lame Deer, Montana, intends to award a firm fixed price contract in response to Request for Quotation (RFQ)-21-001-TRS. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-01.

This solicitation is 100% set-aside for Small Business Concerns.

The associated North American Industry Classification System code is 561621 and the small business size standard is $22 million.

PRICE SCHEDULE – FIRE ALARM PREVENTATIVE MAINTENANCE SERVICES AND MONITORING FOR CLINIC AND QUARTERS Contractor shall provide a lump sum for a minimum of 4 site visits including travel and labor costs for each fiscal year shown in the price schedule.

Potential contractors are asked to propose all-inclusive rates, including travel.

Health Center

Total Cost

Government Living Quarters

Total Cost

PERIOD OF PERFORMANCE: January 1, 2021 through September 30, 2021, with four (4) 12-month options.

PURPOSE OF THE CONTRACT: The purpose of this acquisition is to contract for Fire Alarm Preventative Maintenance and Monitoring Services for the Northern Cheyenne Health Center and Government Living Quarters at the Northern Cheyenne Service Unit, Indian Health Center, 420 North Cheyenne Avenue, Lame Deer, Montana.

WORK SCHEDULE: The services shall be scheduled during the following times:

HEALTH CENTER - Site visits shall be made quarterly and should be scheduled and completed on one of the dates listed for each quarter in the table below. Contractor shall schedule site visits a minimum of 7 days in advance with the Facility Engineer or Maintenance Supervisor. All testing work that will require activation of the horns and strobes shall be completed between the hours of 6 am and 8 am.

GOVERNMENT LIVING QUARTERS - Site visits shall be made quarterly and should be scheduled and completed on one of the dates listed for each quarter in the table below. Contractor shall schedule site visits a minimum of 7 days in advance with the Facility Engineer or Maintenance Supervisor. All testing work that will require activation of the horns and strobes shall be completed between the hours of 8 am and 10 am.

During each site visit all deficiencies that need addressed should be noted and relayed to the facility engineer so appropriate action can be taken.

Scheduled site visits – Health Center and Government Quarters

BASE

STATEMENT OF WORK (MAJOR DUTIES): The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in the Statement of Work (SOW).

The contractor shall provide the following:

24 hour remote monitoring; and complete all onsite testing and inspection as required by NFPA 72, Chapter 14, Inspection Testing and Maintenance of the 2010 Edition. This includes, but is not limited to, completing all quarterly and annual testing and inspection requirements.

HEALTH CENTER - Testing and Inspection Background: The Northern Cheyenne IHS Service Unit was constructed in 1999. In January 2016 a new Edwards ETS fire alarm system was successfully installed and accepted by the Authority Having Jurisdiction. The facility is approximately 63,000 SF. Monitoring and testing of the fire alarm system is required by the accreditation agency AAAHC and must be completed according to NFPA 72, 2010 Edition.

Contractor shall be responsible for completing all testing and inspection listed in NFPA 72, Table 14.3.1, 2010 edition with a required frequency of quarterly and annually. All items listed with a frequency of annually shall instead be completed quarterly during each quarterly inspection. Contractor shall test 100% of the devices shown in the list below:

· Main Fire Alarm Panel

· Main Fire Alarm Panel Printer

· 10 Pull Stations

· 37 Smoke Detectors

· 8 Heat Detectors

· 15 Duct Detectors

· 11 Combination Fire & Smoke Dampers

· 4 Smoke Dampers

· 2 Remote Annunciators

· 100 Horn Strobes

· 36 Strobes

· 11 Horns GOVERNMENT LIVING QUARTERS - Testing and Inspection Background: The Northern Cheyenne IHS Service Unit owns and operates one multifamily transient quarters housing unit 123. The quarter’s unit 123 is equipped with a complete fire detection system and is remotely monitored. The quarters unit is approximately 2600 SF. Monitoring and testing of the fire alarm system is required by the NFPA and must be completed according to NFPA 72, 2010 Edition.

Contractor shall be responsible for completing all testing and inspection listed in NFPA 72, Table 14.3.1, 2010 edition with a required frequency of quarterly and annually. All items listed with a frequency of annually shall instead be completed quarterly during each quarterly inspection. Contractor shall test 100% of the devices shown in the list below:

· Main Fire Alarm Panel Notifier AFP-200

· 4 Pull Stations

· 8 Smoke Detectors

· 4 Horn Strobes Monitoring:

Contractor shall provide 24 hour remote monitoring service directly or through a 3rd party monitoring service for the clinic fire alarm system. Contractor shall be responsible for all fire alarm panel programing needed to connect the remote dialer to the monitoring company. Monitoring service shall meet all requirements of NFPA 72, 2010 Edition.

Remote monitoring service shall be capable of providing the following minimum services in addition to NFPA requirements:

· Web login to check event history and status.

· Store a minimum of 5 call back numbers.

Facility Engineer and Maintenance Supervisor will oversee any reprogramming of the remote dialing system and will verify its functionality before Contractor leaves facility after making programing changes.

CONTRACTOR EXPERIENCE REQUIREMENTS – KEY PERSONNEL

Contractor shall be in the fire detection system installation and maintenance business and have a minimum of 5 years’ experience.

Technician sent to site to complete Testing and Inspection shall meet requirements of NFPA 72 14.2.2.5, 2010 Edition. Proof that technician meets the NFPA requirements shall be provided to the Facilities Engineer prior to any onsite work taking place.

WORK ENVIRONMENT: Work environment in a medical facility includes exposure to communicable diseases.

GOVERNMENT RESPONSIBILITIES:

HEALTH CENTER - The contractor will have access to the facility as needed to complete service work. An effort shall be made to not interrupt the flow of patient and staff during clinic hours. The facility is closed on all federal holidays and the contractor will not be granted access on these days. Facility Engineer or Maintenance Supervisor will be available to provide access to secured areas. Facility Engineer or Maintenance supervisor will NOT be responsible for showing or helping find the individual device locations for the Contractor each time they are onsite. Contractor will have access to onsite as-built drawings and O & M manuals.

GOVERNMENT LIVING QUARTERS - The contractor will have access to the quarter’s unit as needed to complete service work. The contractor will not be granted access on weekends or federal holidays to complete the work described herein. Facility Engineer or Maintenance Supervisor will be available to provide access to secured areas. Facility Engineer or Maintenance supervisor will NOT be responsible for showing or helping find the individual device locations for the Contractor each time they are onsite.

Facilities Engineer – Tyrrell Lang 406‐247-7002, tyrrell.lang@ihs.gov Maintenance Supervisor – Robert Magpie 406‐477‐4411, robert.magpie@ihs.gov NOTICE TO OFFERORS: All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

CONTRACTING OFFICER'S REPRESENTATIVE (COR): The COR shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Billings Area Financial Management Office with a courtesy copy to the Northern Cheyenne Service Unit. The Contractor agrees to include the following information on each invoice: (1) Contractor’s name and address; (2) Contact name, title, and telephone number; (3) Contract Number; (4) Invoice number and date; (5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; (6) Remit to Address; (7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and (8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

DELIVERY OR DELIVERABLES:

Reporting Requirements

a. The contractor shall provide the owner with a detailed written report showing each device tested and list the value measured or pass/fail status. Report should be completed in accordance with NFPA 72, 2010 Edition.

b. The report shall be transmitted electronically in PDF format and a paper copy shall be mailed to the facility engineer at the address shown below.

Invoice Requirements After each quarterly service visit the contractor shall provide the government an invoice detailing the following items:

· Lump Sum for testing, inspection and monitoring services provided over the past quarter.

PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided.

PROPOSAL SUBMISSION INSTRUCTIONS: Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense’s Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted via email no later than 2:00 p.m. MST, November 25, 2020. Offers will only be accepted by e-mail at Tanya.Schwab@ihs.gov or by fax at (406) 247-7108.

ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

PURCHASE ORDER TERMS AND CONDITIONS

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

(Other Than Commercial Items)

52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days.

(End of clause)

52.217-9 Option to Extend the Term of The Contract (MAR 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION

(HHSAR)(48 CFR CHAPTER 3) CLAUSES

REPRESENTATIONS AND CERTIFICATIONS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

52.204-8 Annual Representations and Certifications (MAR 2020)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 561621.

(2) The small business size standard is $22.0 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is __ employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

□ (i) Paragraph (d) applies.

□ (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA–designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xvii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xviii) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals–Representation. This provision applies to solicitation that include the clause at 52.204-7.

(xix) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xx) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $80,317, the provision with its Alternate II applies.

(D) If the acquisition value is $80,317 or more but is less than $100,000, the provision with its Alternate III applies.

(xxi) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification. This provision applies to all solicitations.

(xxiii) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxiv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[ ] (i) 52.204-17, Ownership or Control of Offeror.

[ ] (ii) 52.204-20, Predecessor of Offeror.

[ ] (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

[ ] (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification.

[ ] (v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification.

[ ] (vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA–Designated Products (Alternate I only).

[ ] (vii) 52.227-6, Royalty Information.

[ ] (A) Basic.

[ ] (B) Alternate I.

[ ] (viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR CLAUSE # TITLE DATE CHANGE

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