RFQ 2026-14 Wayfinding_ Directional_ Gateway and Facility Signage System Design Project.FINAL.pdf

WAYFINDING, DIRECTIONAL, GATEWAY AND FACILITY

SIGNAGE SYSTEM DESIGN PROJECT

REQUEST FOR QUALIFICATIONS

RFQ# 2026-14

DUE DATE: August 11, 2026, AT 2 P.M., CST

CITY OF SEABROOK

1700 1st Street

Seabrook, Texas 77586

(281) 291-5600

City of Seabrook Request for Qualifications

2 City of Seabrook, Texas RFQ 2026-14 WAYFINDING, DIRECTIONAL, GATEWAY AND FACILITY SIGNAGE SYSTEM DESIGN PROJECT

RFQ# 2026-14

WAYFINDING, DIRECTIONAL, GATEWAY AND FACILITY SIGNAGE SYSTEM DESIGN PROJECT

Notice is hereby given that the City of Seabrook is soliciting Statements of Qualifications from eligible and qualified institutions within the State of Texas for the following:

RFQ# 2026-14 WAYFINDING, DIRECTIONAL, GATEWAY AND FACILITY SIGNAGE SYSTEM

DESIGNPROJECT

Sealed Request for Qualifications for the City of Seabrook’s WAYFINDING, DIRECTIONAL, GATEWAY AND FACILITY SIGNAGE SYSTEM DESIGN PROJECT, Seabrook Project No. 2026-14 will be received until 2:00 PM on August 11, 2026, by the Purchasing Coordinator, Rebecca Howton, 1700 1st St., Seabrook, Texas 77586.

Statements of Qualification must be received and time stamped by the Purchasing Coordinator prior to the aforementioned time, when they will be publicly opened at Seabrook City Hall. No late SOQ’s will be accepted. RFQ documents may be obtained from the city website at www.seabrooktx.gov, through Public Purchase at www.publicpurchase.com, or through at www.civcastusa.com.

SOQs may also be submitted electronically through Public Purchase. To submit an SOQ electronically, an account will need to be created in Public Purchase, and then RFQ 2026-14 can be accessed for electronic submission. Electronic SOQs must be submitted before the 2:00 PM deadline on August 11, 2026.

Please visit https://www.publicpurchase.com/gems/register/vendor/register to register or login with Public Purchase.

PUBLISHED: Wednesday, July 15, 2026

Wednesday, July 22, 2026 http://www.seabrooktx.gov/ http://www.publicpurchase.com/ http://www.civcastusa.com/ https://www.publicpurchase.com/gems/register/vendor/register

3 City of Seabrook, Texas

Table of Contents

CITY OF SEABROOK RFQ TIMELINE

I. INTRODUCTION

CITY OF SEABROOK PROFILE

PURPOSE

ADOPTED PLANS AND CITY DIRECTION

II. PROPOSAL INSTRUCTIONS

PROPOSAL FORMAT

SELECTION CRITERIA

RECEIPT AND OPENING OF STATEMENTS

PRE-BID CONFERENCE

SCHEDULE CHANGES AND OTHER ADDENDUMS

RIGHT TO REJECT SOQ’S

AUTHORIZED SIGNATORIES

WITHDRAWAL OF SOQ’S

ERRORS AND OMISSIONS IN THE RFQ

STATEMENT MODIFICATIONS

ERRORS AND OMISSIONS IN SOQ

TERM OF SOQ

FINANCIAL RESPONSIBILITY

RESERVATION OF RIGHTS BY THE CITY OF SEABROOK

NO WAIVER

REQUIRED DISCLOSURES

LAWS AND REGULATIONS

DISCLOSURE OF INTEREST

PROHIBITION ON CONTRACTS WITH CERTAIN COMPANIES

PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

DISCLOSURE OF INTERESTED PARTIES

NON-TRANSFERABLE AGREEMENT

INDEMNIFICATION

III. SCOPE OF PROFESSIONAL SERVICES AND DELIVERABLES

Project Management and Coordination

4 City of Seabrook, Texas

Existing Conditions Inventory and Evaluation

Wayfinding Analysis and Destination Hierarchy

Public and Stakeholder Engagement

Signage Hierarchy and Program Elements

Design Criteria and Technical Standards

Future Expansion and Phased Implementation

Deliverables

IV. ATTACHMENTS

EXHIBIT A – Required Vendor Forms

SYSTEM FOR AWARD MANAGEMENT (SAM)

CERTIFICATE OF INSURANCE

5 City of Seabrook, Texas

CITY OF SEABROOK RFQ TIMELINE

The City of Seabrook intends to follow the schedule described below to distribute the RFQ and receive/evaluate responses from Respondents. The City reserves the right to alter the schedule at any time.

Event Target Date RFQ Issued & First Publication July 15, 2026 Second Publication July 22, 2026 Deadline for Questions (1) August 4, 2026 Due Date for SOQ Submission August 11, 2026 @ 2:00 p.m.

Respondent Interviews Week of August 24 – 28, 2026 Selection Date – Council Award of Contract TBD Contract Commencement TBD

(1) This deadline is the date for submission of questions. Questions received after this deadline may be addressed during the Respondent interview process.

I. INTRODUCTION

The intent of this Request for Qualifications (RFQ) is to identify and select a qualified signage, wayfinding, and graphic design professional or firm with demonstrated expertise in municipal branding, gateway signage, directional signage, facility signage, district identity signage, parks and nature interpretive signage, and comprehensive wayfinding systems. The selected firm will work collaboratively with the City and applicable regulatory agencies as necessary to review existing branding concepts, prior sign mockups, and committee recommendations; complete all signage designs that have not yet received final City approval; and develop a cohesive, implementation-ready Citywide Signage and Wayfinding Strategy and Implementation Plan that reflects the City’s adopted branding vision while meeting all applicable local, state, accessibility, transportation, and permitting requirements.

CITY OF SEABROOK PROFILE

The City of Seabrook, Texas (the “City”) was incorporated in 1961 and operates as a Home Rule City under the Council-Manager form of government. The City Council is composed of a Mayor and six City Council Members who are elected at-large and serve the entire community for four-year terms. Located along Galveston Bay approximately 30 miles north of Galveston and south of Houston on State Highway 146, Seabrook occupies a distinctive position within the Bay Area as both a waterfront community and a regional gateway connecting residents, visitors, businesses, recreational destinations, and coastal resources.

Seabrook’s identity is closely tied to its natural setting, maritime character, and access to Galveston Bay, Clear Lake, trails, parks, waterfront districts, and regional transportation corridors. The City’s Landscaping and City Branding Plan recognizes Seabrook as a place where landscape, infrastructure, mobility, and civic identity should work together to create a stronger sense of arrival, orientation, and place. The Branding Plan emphasizes the importance of balancing natural systems with public infrastructure, improving local and regional connectivity, enhancing corridors through greening, architecture, hardscape, public art, and iconographic wayfinding, and creating a site-specific aesthetic that reflects Seabrook’s coastal environment and community character.

6 City of Seabrook, Texas

Through this RFQ, the City seeks to build upon that existing branding foundation by advancing a cohesive signage and wayfinding program that reflects Seabrook’s waterfront identity, natural assets, mobility network, and civic destinations. The signage system should help define gateways into the City, strengthen district and facility identification, improve navigation for motorists, pedestrians, cyclists, and visitors, and create a unified visual language for public spaces, parks, trails, municipal facilities, and key corridors. The selected consultant will be expected to understand Seabrook not only as a municipal jurisdiction, but as a coastal community whose signage should communicate arrival, orientation, environmental character, and civic pride.

For more than two decades, the City of Seabrook has not undertaken a comprehensive citywide directional and wayfinding signage program. While individual signs and limited improvements have been implemented over the years, the City has lacked a unified system of gateway, directional, facility, park, trail, and district identity signage that reflects the community's character and effectively serves residents and visitors.

In 2017, as the Texas Department of Transportation (TxDOT) initiated the planning and design of the State Highway 146 Expansion Project through the City of Seabrook, the City recognized a unique opportunity to establish a cohesive visual identity that would complement future transportation improvements and enhance the public realm. As a result, the City commissioned the Branding and Landscaping Master Plan to establish a community branding framework, identify gateway opportunities, and develop concepts for streetscape enhancements, landscaping, and future signage.

The Branding and Landscaping Master Plan provided the foundation for Seabrook's visual identity and established preliminary concepts for gateway and directional signage. However, many of the proposed sign families, design standards, and implementation details were never fully developed or formally adopted. Since completion of the Master Plan, continued community growth, redevelopment, expanded park and trail facilities, increased nature tourism, and the ongoing transformation of the SH 146 corridor have further emphasized the need for a coordinated, citywide signage and wayfinding program.

This Request for Qualifications represents the next phase of that effort by engaging a qualified graphic design and wayfinding consultant to complete the remaining signage designs, finalize the City's sign standards, and prepare a comprehensive, implementation-ready Citywide Signage and Wayfinding Strategy and Implementation Plan that builds upon the City's established branding while providing a consistent, attractive, and functional system for decades to come.

PURPOSE

The City of Seabrook seeks to develop a comprehensive Citywide Signage and Wayfinding Strategy and Implementation Plan that establishes a unified visual identity, improves navigation and safety, and supports tourism, economic development, and community pride. The system shall be durable, compliant, and expandable over time.

The City’s objective is to establish a permanent, expandable signage program that can be implemented incrementally as funding becomes available, while ensuring consistency with the City’s adopted branding, design standards, and long-term vision.

Each sign family should address the needs of visitors and residents using all forms of transportation.

7 City of Seabrook, Texas

GOALS:

• Help visitors navigate to their destinations as easily as possible

• Create a wayfinding system throughout the major corridors throughout Seabrook

• Develop wayfinding and directional solutions that assist in identifying districts, businesses, recreation and destinations throughout City

• Coordinate and build consensus with the stakeholders, approving agencies and community

The overall signage plan and hierarchy should consider a variety of elements that users may encounter as they navigate through Seabrook, including gateways, key destinations, parking and park/nature areas.

Consultant should recommend an overall scheme supported on multiple platforms, including technology, signage, online maps and smart phones.

The program should consider an array of sign types that are both vandal proof and easy to update as information changes. The design for the program should provide branded and unified design that can be used for a variety marketing materials, social media outlets and Old Seabrook District events.

ADOPTED PLANS AND CITY DIRECTION

2017 Seabrook Landscaping and City Branding Master Plan and prior wayfinding concepts City of Seabrook Brand Identity Policy (current version) and coordination with the Department of Public Affairs Ad Hoc Committee for Citywide Signage recommendations and City Council and Economic Development Corporation direction Old Seabrook Livable Center Study and other adopted planning documents Existing signage inventory, prior mockups, and relevant studies

II. PROPOSAL INSTRUCTIONS

By submitting a proposal in response to this RFQ, Respondents will be deemed to agree to execute the contract to be provided by the Owner at a later date, and abide by all mandatory terms and service provisions contained therein.

PROPOSAL FORMAT

Respondents’ RFQ packet must contain the materials listed below. Respondents may utilize this section as a “checklist” to assure completeness prior to submitting a sealed packet.

A. INSTRUCTIONS FOR RESPONDING

1. Required Contents. The most qualified respondent should have extensive experience in municipal projects and as detailed in the Scope of Work. The qualifications and commitment of the key personnel assigned is critically important in the qualification of a firm. Please provide the following in your proposal:

8 City of Seabrook, Texas

a. Cover letter and introduction including the name, phone number and email address of the person(s) authorized to represent the company regarding all matters related to the

RFQ.

b. Table of Contents - clearly identify what part of the RFQ is being addressed in each section of the submittal.

c. Statement of Project Understanding.

d. Acknowledgement that the selected firm will enter into a Professional Services

Agreement with the City of Seabrook, subject to Council approval.

e. Location of office(s) at which work will be performed.

f. A description of the candidate firm/team, including brief history, number of employees and their disciplines, philosophy regarding client and customer service, location, years in business and any other information that may be useful to the decision making process.

g. A description of how the candidate envisions being able to provide services to the City of Seabrook and a demonstrated understanding of the high expectations of the City and its residents.

h. An organizational chart identifying team members and their areas of responsibility.

i. Resumes of Key Personnel who will be assigned to provide services to the City of

Seabrook and who have the experience and level of expertise required along with current license numbers for Professionals who will be responsible for leading the team in their area of expertise with a statement committing the aforementioned staff.

j. List current and past projects similar to this completed by your firm, with emphasis on municipal or other government projects. List should include a brief description of the project. For at least 5, please include contact information for reference checks.

k. Information regarding the candidate firm’s current and projected workload and its ability to meet project schedules and be available.

l. Describe any contracts for services awarded to your firm that have been canceled or terminated for unsatisfactory performance in any respect and a phone number and contact person for that organization. Please also provide a description of any legal proceedings involving your firm related any municipal client or municipal projects that were unresolved or active January 1, 2010, to present.

m. Complete and Return all required Vendor Forms found in Exhibit A.

2. Additional Information. At your option, provide in your proposal any contractual language, terms, conditions, considerations, or contingencies your company would request or require to be included in the negotiated contract between the City and the selected submitter, should your company be awarded the final design contract. Approval of such language, terms, conditions, considerations, or contingencies offered by a submitter remains with the City and in all cases the City’s decision is final.

SELECTION CRITERIA

A Committee comprised of key staff from several departments will make a final ranking based on qualifications. The Committee may choose to select the three (3) highest ranked applicants to be

9 City of Seabrook, Texas interviewed. If so, the short-listed Applicants will be notified by the City of the date, time and place for their interviews and any other pertinent information. Project manager and key staff must be present at interview. Within a reasonable period of time after the last interview, the Committee shall select the successful applicant based on qualifications and performance at the interview.

RFQs will be evaluated based on the criteria outlined below:

A. Project Management Maximum

Demonstrates overall success preparing all types of municipal signage design plans and deliverables of high quality, delivered within scope, according to schedule

References of Project Manager, Lead Designer and other Key Team Members 10

Sub Total 30

B. Experience Maximum

Demonstrates strong design aesthetic 25

Experience in developing complete sign families including Wayfinding, Directional, Gateway and District Signage

Firm has a minimum of five (5) Design Projects Implemented 15

Sub Total 55

C. Process Management Maximum

Experience in building community consensus and working collaboratively with City Council and Boards & Commissions to address concerns

Experience harnessing input and incorporating ideas into design plans and guidelines for cities

Sub Total 15

RECEIPT AND OPENING OF STATEMENTS

Bids should be submitted to:

City of Seabrook Attn: Purchasing Coordinator 1700 1st St.

Seabrook, TX 77586

Bids must be submitted in a sealed envelope marked:

RFQ 2026-14 “WAYFINDING, DIRECTIONAL, GATEWAY AND FACILITY SIGNAGE DESIGN SYSTEM

PROJECT”

10 City of Seabrook, Texas

SOQs may also be submitted electronically through Public Purchase. To submit an SOQ electronically, an account will need to be created in Public Purchase, and then RFQ 2026-14 can be accessed for electronic submission. Electronic SOQs must be submitted before the 2:00 PM deadline on August 11, 2026.

Please visit https://www.publicpurchase.com/gems/register/vendor/register to register or login with Public Purchase.

At the appointed time, RFQs will be publicly opened in a manner which avoids the disclosure of contents to competing respondents. The contents will then be kept confidential through the evaluation and negotiation process. However, all SOQs shall be open for public inspection after award, except for trade secrets and confidential information contained in the Qualifications and identified as such.

Any RFQ received after the time and date specified shall not be considered.

PRE-BID CONFERENCE

No pre-bid conference is scheduled for this project at this time.

SCHEDULE CHANGES AND OTHER ADDENDUMS

The City may modify the RFQ prior to the SOQ’s due date by issuing written addendum(s). All addendum(s) will be issued via Public Purchase, Civcast, and on the City’s website, www.seabrooktx.gov, according to the schedule outlined the RFQ Timeline. The City reserves the right to alter this schedule at any time as necessary. Notwithstanding this provision, Respondents shall be responsible for ensuring that their SOQ’s reflect any and all addendum(s) issued by the City prior to the SOQ due date regardless of when the SOQ is submitted.

Therefore, the City recommends that Respondents review the addendum(s) issued by the City prior to submitting SOQ’s to determine if Respondents have received and responded to all addendum(s).

RIGHT TO REJECT SOQ’S

The City of Seabrook reserves the right to select the Respondent whose SOQ, in the sole judgment of the City, best meets the needs of the City based upon the criteria enumerated in the Selection Criteria. The City shall have the right to request that Respondents provide additional information regarding any particular services or group(s) of services contained in their SOQ’s, and to enter into negotiations with Respondents for said service(s). The City reserves the right to reject any and all SOQ’s, to waive any non-material irregularities or informalities in any SOQ’s and to accept or reject any proposed item or combination of items.

https://www.publicpurchase.com/gems/register/vendor/register http://www.seabrooktx.gov/

11 City of Seabrook, Texas

AUTHORIZED SIGNATORIES

Personnel who execute the cover letter to the SOQ or any other associated documents must be authorized signatories with the full and requisite authority to represent their firm and to enter into a binding Agreement with the City of Seabrook.

WITHDRAWAL OF SOQ’S

After the deadline for submission, all SOQ’s shall be firm offers and may not be withdrawn for one-hundred twenty (120) calendar days.

ERRORS AND OMISSIONS IN THE RFQ

Respondents are responsible for carefully and thoroughly reviewing all portions of this RFQ. Respondents are to promptly notify the City, in writing, if Respondents discover any ambiguity, discrepancy, omission or other error in the RFQ. Any such notification should be directed by e-mail to the Purchasing Coordinator, at purchasing@seabrooktx.gov promptly after discovery but in no event later than ten (10) working days prior to the deadline for receipt of SOQ’s.

STATEMENT MODIFICATIONS

Any Respondent may modify their RFQ by sealed written communication or electronically through Public Purchase, at any time, provided such communication is received by the Purchasing Department at 1700 1st St., Seabrook, Texas 77586, prior to the bid due date, August 11, 2026 at 2:00 PM.

No changes or alterations to RFQ’s will be accepted after the due date, however, under certain circumstances, a Respondent may be able to withdraw an RFQ if it contains a substantial mistake that would cause a great hardship if enforced against the Respondent.

ERRORS AND OMISSIONS IN SOQ

Failure by the City to object to an error, omission or deviation in Respondents’ SOQ’s will in no way modify the RFQ or excuse the Contractor from full compliance with the specifications of the RFQ or any Agreement negotiated pursuant to the RFQ.

TERM OF SOQ

Submission of an SOQ signifies that the proposed services and prices (if applicable) are valid for one-hundred and twenty (120) calendar days from the SOQ due date and that the quoted prices (if applicable) are genuine and not the result of collusion or any other anti-competitive activity.

12 City of Seabrook, Texas

FINANCIAL RESPONSIBILITY

The City of Seabrook accepts no financial responsibility for any costs incurred by the business in responding to this RFQ. Submitted RFQs will become the property of the City and may be used by the City in any manner deemed appropriate by the City of Seabrook.

RESERVATION OF RIGHTS BY THE CITY OF SEABROOK

The issuance of this RFQ does not constitute an agreement by the City of Seabrook that any Agreement will be actually entered into by the City. The City of Seabrook expressly reserves the right at any time to:

1. Waive or correct any defect or informality in any response, SOQ, or SOQ procedure;

2. Reissue an RFQ;

3. Prior to submission deadline for SOQ’s, modify all or any portion of the RFQ, including the requirements for contents or format of the SOQ’s;

4. Procure any materials, equipment or services specified in this RFQ by any other means; or

5. Determine that no Agreement will be pursued.

NO WAIVER

No waiver by the City of Seabrook of any provision of this RFQ shall be implied from any failure by the City to recognize or act on account of any failure by Respondents to observe any provision of this RFQ.

REQUIRED DISCLOSURES

LAWS AND REGULATIONS

The Respondents’ attention is directed to the fact that all applicable state laws, federal laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over such services shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though therein written out in full.

DISCLOSURE OF INTEREST

Chapter 176 of the Texas Local Government Code requires that any person who enters or seeks to enter into a contract for the sale or purchase of property, goods or services with a local government entity and who has an employment or other business relationship with a local government officer or a family member of an officer, as described by Texas Local Government Code Section 176.006 shall file a complete Conflict of Interest Questionnaire with the Purchasing Coordinator within seven (7) days after the latter:

1) the date the person begins discussions or negotiations to enter into a contract, including submission of a bid or proposal, or 2) the date the person becomes aware of facts that require the statement to be filed.

The Conflict of Interest Questionnaire (Form CIQ) is provided for you in this bid document. Completed Conflict of Interest Questionnaire's should be included in your bid submission. Please consult your own legal advisor if you have questions regarding the statute or this form.

PROHIBITION ON CONTRACTS WITH CERTAIN COMPANIES

Pursuant to Section 2252.151 of the Texas Government Code, as of September 1, 2017, a governmental entity may not enter into a contract with companies that engage in business with Iran, Sudan, or known

13 City of Seabrook, Texas foreign terrorist organizations. These companies will be identified on a list prepared and maintained by the Texas State Comptroller.

PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

Pursuant to Section 2270 if the Texas Government Code, as of September 1, 2017, a governmental entity may not enter into a contract for goods or services unless the contract contains a written verification from the company that it does not boycott Israel and will not boycott Israel during the term of the contract. A completed House Bill 89 Verification Form include will be required prior to award of bid.

DISCLOSURE OF INTERESTED PARTIES

Pursuant to Section 2252 of the Texas Local Government Code, as of January 1, 2016, any business entity entering into a contract with a local government that requires approval of the governing body must submit a Disclosure of Interested Parties to the local government prior to the execution of the contract. The Texas Ethics Commission (TEC) has adopted a form for the Disclosure of Interested Parties, FORM 1295. The TEC has created a website SOQ for business entities to submit the required information.

The City of Seabrook requires Form 1295 to be filed electronically by the business entity and acknowledged electronically by the City of Seabrook before entering into any contract requiring the approval of the City Council. The business entity must go to the Texas Ethics Commission Website http://www.ethics.state.tx.us and follow the login directions. The following information is required:

A. Identification Number: 2026-14

B. WAYFINDING, DIRECTIONAL, GATEWAY AND FACILITY SIGNAGE SYSTEM DESIGN PROJECT

When the form has been completed, the system will generate a Certificate number and filed date. Please print the form, have it notarized and send it in with your bid response. NO HAND WRITTEN 1295 FORMS WILL BE ACCEPTED. The receipt of this form in no way guarantees an award of contract.

NON-TRANSFERABLE AGREEMENT

The Respondent shall not assign or transfer, whether by an assignment or novation, any of its rights, duties, benefits, obligations, liabilities, or responsibilities under this Contract without the prior written consent of the City Manager who is hereby authorized to give such consent by the City Council of the City;

provided, however, that assignments to banks or other financial institutions may be made without consent of the City. Furthermore, in the event of a merger, consolidation or transfer of all or substantially all of the assets of Contractor, the surviving or resulting corporation or transferee of Respondent’s assets shall be bound by and shall have the benefit of the provisions of this Contract only upon the prior written consent of the City Manager. No assignment or novation of this Contract shall be valid unless the assignment or novation expressly provides that the assignment of any of the Respondent’s rights or benefits under the Contract is subject to a prior lien for labor performed, services rendered, and materials, 14 City of Seabrook, Texas tools, and equipment supplied for the performance of the work under this Contract in favor of all persons, firms, or corporations rendering such labor or services or supplying such materials, tools, or equipment.

INDEMNIFICATION

THE CONTRACTOR HEREBY AGREES TO AND SHALL INDEMNIFY, HOLD HARMLESS, AND DEFEND THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, DEMANDS, CAUSES OF ACTION, SUITS AND LIABILITY OF EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS AND ATTORNEYS' FEES, FOR INJURY TO OR DEATH OF ANY PERSON, FOR LOSS OF USE OR REVENUE, OR FOR DAMAGE TO ANY PROPERTY ARISING OUT OF OR IN

CONNECTION WITH THE ACTUAL OR ALLEGED MALFUNCTION, DESIGN OR WORKMANSHIP IN THE

MANUFACTURE OF EQUIPMENT, THE FULFILLMENT OF CONTRACT, OR THE BREACH OF ANY EXPRESS

OR IMPLIED WARRANTIES UNDER THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHERE THE

CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS OR LIABILITY ARISE IN PART FROM (I) THE JOINT NEGLIGENCE OF THE CITY AND THE CONTRACTOR, AND/OR THEIR RESPECTIVE OFFICERS, AGENTS AND/OR EMPLOYEES OR (II) THE SOLE NEGLIGENCE OF THE CONTRACTOR, ITS OFFICERS, AGENTS AND EMPLOYEES. IT IS THE EXPRESSED INTENTION OF THE PARTIES HERETO, BOTH CONTRACTOR AND THE CITY, THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT THE CITY FROM THE CONSEQUENCE OF (I) THE CITY'S OWN NEGLIGENCE WHERE THAT NEGLIGENCE IS A CONCURRING CAUSE WITH THAT OF THE CONTRACTOR OF THE INJURY, DEATH OR DAMAGE AND/OR (II) THE CONTRACTOR’S OWN NEGLIGENCE WHERE THAT NEGLIGENCE IS THE SOLE CAUSE OF THE INJURY, DEATH, OR DAMAGE. FURTHERMORE, THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH SHALL HAVE NO SOQ TO ANY CLAIM, LOSS, DAMAGE, AND CAUSE OF ACTION, SUIT AND LIABILITY WHERE IN INJURY, DEATH OR DAMAGE RESULTS FROM THE SOLE NEGLIGENCE OF THE CITY UNMIXED WITH THE FAULT OF ANY OTHER PERSON OR ENTITY. IN THE EVENT ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE CITY BY REASON OF ANY OF THE ABOVE, THE CONTRACTOR AGREES AND COVENANTS TO DEFEND THE ACTION OR PROCEEDING BY COUNSEL ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED FOR HEREIN SHALL SURVIVE THE TERMINATION OR EXPIRATION OF

THIS AGREEMENT.

III. SCOPE OF PROFESSIONAL SERVICES AND DELIVERABLES

The Consultant shall provide all professional services necessary to prepare a comprehensive, implementation-ready Citywide Signage and Wayfinding Strategy and Implementation Plan. Fabrication and installation will be by a separate proposal; however, all deliverables shall be prepared so that the City may bid and implement individual phases, sign families, or geographic areas without redesign.

Project Management and Coordination

• Project kickoff, detailed work plan, and schedule

• Regular coordination with City staff throughout entire process (City Management, Public

Works-Parks, and Public Affairs)

15 City of Seabrook, Texas

• Coordination with applicable regulatory agencies, including TxDOT and Harris County, as required

• Progress meetings and periodic status reporting

Existing Conditions Inventory and Evaluation

• Review existing relevant documents and planning work accomplished to date, including the 2017 Master Branding and Landscaping Plan, Citywide Ad Hoc Committee Report, and Old Seabrook Livable Study and build on the guidelines

• Comprehensive inventory of existing signage updates not included in preliminary work of Master Branding and Landscaping Plan including gateways, district identity, vehicular, pedestrian, bicycle, park/trail, facility, parking, banners, and interpretive signage

• Using GIS resources develop a map of recommended signage locations. GIS should be compatible with the City GIS programs

Wayfinding Analysis and Destination Hierarchy

• Identify gateways, corridors, districts, and key destinations (parks, trails, waterfront, marinas, parking, and facilities)

• Develop destination hierarchy and routing for vehicular, pedestrian, and bicycle users

• Prioritize recommendations

Public and Stakeholder Engagement

• Give at least two City Council and Economic Development Corporation presentations to provide project updates

• One Small Business/Public Open House Event to discuss designs

• Prepare design information, presentation materials, and renderings for small business community at the open house and Joint City Council and Economic Development Corporation presentations

• Assist with preparing content for the City’s project website page

Signage Hierarchy and Program Elements

• Citywide logo/pole banners

• Primary and secondary gateway/entry monuments (including SH 146, Repsdorph, NASA

Parkway)

• District identity signage (Old Seabrook, The Point, and other districts)

• Vehicular and pedestrian wayfinding signage

• Bicycle and trail signage, including park and waterfront systems

• City facility identification signage

• Parking and destination identification

• Interpretive and nature educational signage

Design Criteria and Technical Standards

• Compliance with ADA, MUTCD, and applicable TxDOT requirements

16 City of Seabrook, Texas

• Right-of-Way: Right-of-Way identification of any property needed, current ownership and estimated acquisition costs if deemed necessary

• Easement: If easements are needed, all should be identified. The consultant will coordinate with the City and property owner(s) to acquire any easements as part of the final design of the gateways or other signs

• Legibility, visibility, and consistency for multiple modes of travel

• Coastal durability, corrosion resistance, wind loading, and low-maintenance materials

• Consistency with the City’s Brand Identity Policy and approval by the Department of

Public Affairs

• Standardized templates, materials, colors, and typography for long-term use

Future Expansion and Phased Implementation

• Develop a phased implementation strategy allowing independent bidding and installation of sign families or geographic areas

• Organize phases (e.g., gateways and districts; citywide wayfinding; parks, trails, and facilities) with planning-level cost estimates

• Coordinate with capital improvement projects and identify opportunities for grants and partnerships

• Provide standardized templates and specifications so future phases can be implemented without redesign

• Identify early implementation projects that provide immediate visual impact

Deliverables

• Inventory Report (including GIS data)

• Wayfinding analysis and destination hierarchy

• Concept alternatives and 3D renderings

• Citywide Signage and Wayfinding Strategy and Implementation Plan with construction and fabrication cost estimates

• Design Standards Manual and sign family templates

• Bid-ready construction documents, including plans and specifications for sign fabrication

• Assistance through the bidding process, including preparation of addenda

• Editable digital files for all art files, including but not limited to; templates, artboards, graphic designs, maps, iconography, and imagery (CAD, GIS, .AI, .EPS, .SVG, .PSD, .INDD)

17 City of Seabrook, Texas

IV. ATTACHMENTS

(PAGE INTENTIONALLY LEFT BLANK)

18 City of Seabrook, Texas

EXHIBIT A – Required Vendor Forms

SYSTEM FOR AWARD MANAGEMENT (SAM)

Insert System for Award Management (SAM) record search for company name and company principal.

19 City of Seabrook, Texas

CERTIFICATE OF INSURANCE

Insert Certificate of Insurance

1700 First Street, Seabrook TX 77586 281.291.5600 ph 281.291.5690 fax www.seabrooktx.gov

City of Seabrook 1700 First Street

Seabrook, TX 77586

Vendor Setup

This packet provides the necessary forms to be considered as a City of

Seabrook vendor. Below is a checklist of forms that must be completed and returned to the Purchasing Department.

Document List (Please make sure all are complete and signed)*

City of Seabrook Vendor Application Vendor Statement of Agreement IRS Form W-9 Texas State Form CIQ House Bill 89 Verification Form EFT/ACH Payment Authorization (Available Upon Request)

*If vendor employees will be on city property, please include a Certificate of Insurance.

kshannahan Typewritten Text Vendor Name: ______________________________ kshannahan Sticky Note Marked set by kshannahan kshannahan Typewritten Text

Vendor Application

Vendor Name: ____________________________________________

Primary Address: ______________________________

Remit to Address: ______________________________

Tax ID Number: _________________________________

Primary Contact Name: _________________________________

Primary Contact Title: __________________________________

Phone: _________________________ Email: ____________________

Website: ________________________________________

Types of Goods/Services:

Discount %: ________________

(IF AVAILABE FOR ALL PURCHASES)

Additional/Special Information:

Payment Terms - Vendor Statement of Agreement

The City of Seabrook requires all vendors who desire to conduct business with the City to complete the Vendor Setup Packet. In addition, the following City of Seabrook policy items must be agreed to by an authorized representative of the vendor.

1. All invoices, statements, and other correspondence must be sent via email to payables@seabrooktx.gov or by mail to the following address:

City of Seabrook Accounts Payable 1700 First Street

Seabrook, Texas 77586

2. All invoices are paid no later than 30 days past the later of the invoice received date or date of acceptance of the product or service by an authorized City representative, in compliance with the Prompt Payment Act, provided the invoice is mailed to the above address.

3. Invoices for product all purchases over $100 must include the Purchase Order Number.

Purchase Orders of any kind by phone are NOT permitted.

My signature below certifies that I am an authorized representative of the vendor named on the W-9, and that my company agrees to abide by the policy statements unless otherwise agreed to in writing.

Printed Name: _______________________ Title: _________________________

Signature: ___________________________ Date: _________________________ kshannahan Typewritten Text Vendor Name:

kshannahan Typewritten Text

Revised 11/30/2015Form provided by Texas Ethics Commission www.ethics.state.tx.us

FORM CIQ

OFFICE USE ONLYThis questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

Date Received

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity Date

Name of vendor who has a business relationship with local governmental entity.1

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more.

Revised 11/30/2015Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

House Bill 89 VERIFICATION

I hereby affirm that I am an authorized agent of _____________________________________ hereafter referred to as company, do hereby affirm that the company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:

1. Does not boycott Israel currently; and

2. Will not boycott Israel during the term of the contract/agreement if awarded under this Request for Proposal.

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

DATE SIGNATURE OF COMPANY REPRESENTATIVE

Form W•9 (Rev. March 2024)

Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

Go to www.irs.gov/FormW9 for instructions and the latest information.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form below

Give form to the requester. Do not send to the IRS.

1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded entity's name on line 2.)

2 Business name/disregarded entity name, if different from above.

Q) 3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only to Ol only one of the following seven boxes. certain entities, not individuals; "' Q.

□ D C corporation see instructions on page 3):

C Individual/sole proprietor D S corporation □ Partnership D Trusl/estate

• Ill □ LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) Exempt payee code (if any) Q) C:

.%~ Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax ___ 0 classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax .. ::i

0 .. box for the tax classification of its owner. Compliance Act (FATCA) reporting C Ill □ Other (see instructions) code (if any) 'C: .s Q. 0

;;:: 3b If on line 3a you checked "Partnership" or "Trusl/estate," or checked "LLC" and entered "P" as its tax classification, ·c:; (Applies to accounts maintained and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check CD outside the United States.)

~ □ this box if you have any foreign partners, owners, or beneficiaries. See instructions Q)

5 Address (number, street, and apt. or suite no.). See instructions. Q) Requester's name and address (optional)

6 City, state, and ZIP code

7 List account number(s) here (optional)

• !i:1 •• Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid I Social security number I

[Il]-ITJ-1 I I I I backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

or j Employer identification number

Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter.

Certification Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later.

Sign I Signature of Here . U.S. person Date

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

What's New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the "LLC" box and enter its appropriate tax classification.

Cat. No. 10231X

New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has…