Quote #2026-xxx Page 1

Point of Contact:

Kristin Bruington, CPPB Procurement Specialist

(425) 521-5235 procurement@commtrans.org

Quote Number: 2026-096

Community Transit Facility Wide Signage Vendors are invited to submit quotes for Community Transit Facility Wide, Park & Ride, Park & Pool and Transit Center parking lot(s) signage.

Firm Fixed Price contract with Economic Price Adjustment, one (1) base year and four (4) one-year option periods at the sole discretion of Community Transit.

ANTICIPATED TIMELINE

The following represents the procurement schedule for this solicitation. All times below are stated in Pacific Local Time. Any change in the scheduled event dates will be issued in an Addendum to this RFQ.

Scheduled Event Date

Issue Date....................................................................... July 14, 2026

Deadline for Final Questions……………………………... July 22, 2026, 5:00 p.m.

Quote Due Date............................................................. July 24, 2026, 2:00 p.m.

Award Date .................................................................... July 2026

OFFER PERIOD - 60 DAYS

Quotes shall remain open for the offer period above beginning on the Quote Due Date. Community Transit reserves the right to request an extension to this period.

Upload Quotes to Community Transit’s web page:

https://www.communitytransit.org/about/procurement

All information, including forms, awards, and protest procedures will be posted on Community Transit’s procurement web portal at https://www.communitytransit.org/about/procurement.

mailto:procurement@commtrans.org https://www.communitytransit.org/about/procurement https://www.communitytransit.org/about/procurement

Quote #2026-xxx Page 3

INSTRUCTIONS

1.01 GENERAL

Vendors must register at https://www.communitytransit.org/procurement to download and bid on solicitations from Community Transit.

After completing registration, go to the “Bids” tab and select the quote number, then click on the “Documents” subtab and download the solicitation package.

Additional procurement information for award, protest procedures, and small business is provided on our web page at www.communitytransit.org/procurement.

1.02 COMMUNICATIONS WITH COMMUNITY TRANSIT

During the solicitation period, any communications concerning this Quote must be submitted using the “Clarifying Questions” tab. Communications with other than the listed point of contact may cause the Vendor to be disqualified.

1.03 QUESTIONS AND ADDENDA

All questions must be requested by accessing the “Bids” tab, then going to the “Clarifying Questions” subtab and entering your question. Oral explanations or instructions are not binding.

Community Transit will provide answers to questions at the “Clarifying Questions” subtab.

If a question results in an Addenda, it will be posted at the “Documents” subtab.

It is the Vendor’s responsibility to check for responses to questions and addenda.

1.04 RESPONSE TO QUOTE

Vendor shall submit the 2026-096 Price sheet (located in the Bid Documents Tab of the solicitation). This document is to be uploaded to the Response Tab of the solicitation.

Vendor must complete ALL of the line items listed as indicated in the Scope of Work.

1. In case of a discrepancy between the unit price and the extended price, the unit price shall prevail.

2. Price shall include freight (FOB Destination Prepaid and Allowed). No additional fees will be accepted.

3. For evaluation purposes, quote shall not include Washington State sales taxes and any applicable federal excise taxes.

1.05 EVALUATION & AWARD

Community Transit will award this contract to the lowest quoted responsive and responsible Vendor by the lowest total extended price.

For definitions of responsive and responsible see: http://www.nigp.org/home/find-procurement-resources/dictionary-of-terms http://www.nigp.org/home/find-procurement-resources/dictionary-of-terms http://www.nigp.org/home/find-procurement-resources/dictionary-of-terms http://www.communitytransit.org/procurement https://www.communitytransit.org/procurement

Quote #2026-096 Facility Wide Signage Page 4

SCOPE OF WORK

2.01 PURPOSE

The Vendor shall fabricate and deliver to Community Transit (CT), single-sided, aluminum signs as detailed in the Scope of Work Specifications and exhibits attached.

CT intends to award to the lowest priced, responsive, and responsible Vendor.

2.02 SPECIFICATIONS AND REQUIREMENTS

1. Unless otherwise specified in the applicable sign drawing, all signs shall be fabricated from .080-inch aluminum plate.

2. All corners shall have a 1.5" radius, as shown in the applicable sign drawing.

3. All edges shall be filed smooth and free of sharp edges, burrs, or other imperfections.

4. Mounting holes shall be provided as shown in the applicable sign drawing. Mounting hole diameter shall be 3/8".

5. Colors shall conform to current Community Transit Branding Standards. Community Transit will provide the applicable artwork and color specifications for each sign:

Classic Blue – PMS 300C / 300U

Peaceful White

Steel Blue – PMS 2758C / 280U

Cobalt Blue – PMS 3590C / 2388U

Sky Blue – PMS 291C / 277U

6. Reflective materials shall be used where identified in the sign design.

7. Graphics and text shall be produced using high-performance, exterior-grade materials suitable for long-term outdoor use.

8. All signs shall include an anti-graffiti protective laminate or coating suitable for exterior use.

9. All materials, inks, laminates, coatings, and reflective sheeting shall be rated for exterior use and resistant to fading, peeling, cracking, delamination, and weather-related deterioration.

10.Typography shall conform to current CT branding standards and the electronic artwork files provided by Community Transit.

Proxima Nova shall be the preferred typeface.

Arial may be used only when specified or approved by Community Transit.

11.CT will provide electronic artwork files for CT branded sign designs and examples of non-branded signs.

12.Sign dimensions, layouts, mounting hole locations, reflective requirements, and other sign-specific details shall be as shown in the applicable sign drawings and sign schedule.

SEE EXHIBITS A AND B ATTACHED TO THIS RFQ FOR SAMPLES OF SIGNS AND

DESIGN GUIDELINES/LOGOS/FONTS

Quote #2026-096 Facility Wide Signage Page 5

2.03 QUALITY ASSURANCE

Within ten (10) calendar days after Notice of Award, the Vendor shall submit an electronic sample package for each sign type and one physical material sample meeting the specifications identified in this solicitation. The electronic sample package shall include all required proofs, material specifications, colors, finishes, and any other information necessary for Community Transit (CT) to evaluate compliance with the contract requirements.

CT will review the submitted samples and either approve them or provide written comments identifying any deficiencies. The Vendor shall revise and resubmit the samples, at no additional cost to CT, until approval is obtained. Fabrication of production signs shall not begin until CT has provided written approval of the sample package.

Approved samples shall become the production standard for the contract. The cost of approved samples shall be paid by CT and included in the first Purchase Order for fabrication. The Vendor shall bear all costs associated with revising or replacing rejected samples.

Failure to provide compliant samples within the required timeframe, or failure to obtain CT approval after reasonable opportunities to correct deficiencies, may constitute a failure to perform and may result in CT terminating the award and proceeding with another responsive and responsible bidder.

2.04 PRICE ADJUSTMENTS (Economic Price Adjustment)

Prices shall remain firm for the duration of the initial one-year Contract period. Beginning with each option year renewal period, the Vendor may request a price adjustment subject to the following conditions.

1. The Vendor may request no more than one (1) price adjustment during each Contract year.

2. The Vendor shall submit a written request to the Procurement Specialist at least thirty

(30) calendar days prior to the beginning of the applicable option period.

3. The request shall include the proposed revised unit prices, the requested effective date, the amount of the increase or decrease, and supporting documentation.

4. Supporting documentation shall demonstrate changes in the applicable Producer Price Index (PPI) published by the U.S. Bureau of Labor Statistics for the materials or industry applicable to the goods provided under this Contract. Community Transit will review the documentation to determine whether the requested adjustment is fair and reasonable. Approval of any price adjustment is at the sole discretion of Community Transit.

5. Any approved price adjustment shall become effective only upon written approval by Community Transit and shall apply beginning with the applicable option period.

2.05 ORDERING AND DELIVERY REQUIREMENTS

All supplies furnished shall be ordered by issuance of a purchase order.

1. Initial fabrication order: Delivery within twenty (20) business days after approval of the sample package and receipt of an authorized purchase order.

2. Replacement orders: Delivery within ten (10) business days after receipt of an authorized purchase order.

Quote #2026-096 Facility Wide Signage Page 6

3. If the Vendor cannot meet the required delivery date, the Vendor shall notify Community Transit immediately by phone or email and provide an estimated delivery date.

4. Orders not received by the required delivery date may, at Community Transit's sole discretion, be canceled in whole or in part without penalty.

5. Community Transit reserves the right to inspect all deliveries. The Vendor shall be responsible for all freight and handling costs associated with replacing defective, damaged, incorrect, or over-shipped items.

6. The Vendor is expected to deliver to: 2312 W. Casino Rd., Everett, WA 98204 - Attn:

Facilities Manager

7. Vendor shall package and clearly label signs by facility and installation location as identified by Community Transit.

2.06 PACKING SLIPS

Each delivery to CT shall have a packing slip enclosed that identifies the requestor, purchase order number, part number, unit price and quantity of each part shipped. If the delivery is a partial shipment, indicate on the packing slip that it is not a complete shipment of that order and identify the items not shipped and provide a projected completion date of the order.

If the delivery combines items from more than one PO, separate packing slips shall be included in the shipment for each.

2.07 RETURNS

Vendor is responsible for all shipping costs and arranging for pick-up of any defective products as well as providing a Call Tag for defective products within ten (10) business days.

CT may submit for return authorization of unopened or unused contracted items within ten (10) business days of receipt for full credit and no restocking or cancellation fees shall be applied.

2.08 FREIGHT CHARGES AND TAXES

All prices shall include freight and be FOB Destination Pre-paid and Allowed to Facilities Maintenance, 2312 W. Casino Rd., Everett, WA 98204.

CT is not tax exempt. Vendor shall include appropriate taxes on their invoices.

2.09 WARRANTY

Vendor warrants all materials and workmanship delivered under this Contract to be free from defects, damage or failure, which CT may reasonably determine is the responsibility of the Vendor for a minimum of ninety (90) days after final acceptance and without cost to CT for labor and materials or any other costs except where longer periods of warranty is specified.

Vendor shall provide their standard warranty. The warranty shall be specific for all components of the equipment regardless of whether these components were built by the original manufacturer or outside suppliers.

2.10 INVOICES

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Electronic or email correspondence is preferred to avoid delays in payment processing.

Payment will be made within thirty (30) days. Please send all invoices to:

Accounts Payable Community Transit 2312 West Casino Road Everett, WA 98204 Email: accounts.payable@commtrans.org

Invoices must have an accurate PO number and accurate pricing for processing within thirty (30) days. If an invoice has a discrepancy, the Community Transit Facilities Maintenance Department will contact the Vendor via email for a correction.

2.11 PURCHASE ORDER TERMS & CONDITIONS

Please see PO terms and conditions at: www.communitytransit.org/procurement.

http://www.communitytransit.org/procurement mailto:accounts.payable@commtrans.org

EXHIBIT A: CT BRANDED DESIGN SAMPLES + EXAMPLES

TRANSIT CENTER & PARK AND RIDE SIGNAGE:

A1: MONUMENT (CT sample)

C1: TRANSIT PERSONNEL ONLY

D1: Zip Shuttle Parking (CT Sample)

G1: NO THRU TRAFFIC (example)

T1: BEWARE OF FLOOD ZONE (example)

WP1: WEAPONS PROHIBITED (example): Must include “PURSUANT TO RCW 9.91.0250 9.41.300”

FR1: FACILITY USE & REGULATIONS (CT sample)

PARK AND POOL SIGNAGE:

V1: WELCOME (CT Sample)

AB1: NO COMMUTER PARKING (example)

AC1: PARK & POOL For Transit and Rideshare information (CT Sample)

W1: COMMUTER PARKING - BI ARROW (CT Sample)

W2: COMMUTER PARKING – LEFT ARROW (CT Sample)

W3: COMMUTER PARKING – RIGHT ARROW (CT Sample)

Y1: CHURCH PARKING ONLY - BI ARROW (CT Sample)

Z1: YELLOW SPACES ONLY – RIGHT ARROW (CT Sample

COMMUNITY TRANSIT CAMPUS BUILDINGS

NP1: NO PARKING ANYTIME – TOW AWAY ZONE – DO NOT BLOCK DRIVEWAY (example)

NT1: NO TRESPASSING (CT sample) *do not include smartsign.com phone on sample

EXHIBIT B: CT Design Guidelines PRIMARY LOGOS: The horizontal logo is the master brand logo associated with our corporate identity.

The blue logo may be used over white and other lighter colored backgrounds that provide strong contrast values.

Use the white logo on darker colored backgrounds.

Use a blue logo over light colored backgrounds.

STACKED LOGO: Is an alternate version that can be used interchangeably with the primary logo. It was designed to be used whenever spacial requirements cause the primary logo to become too difficult to read.

ALTERANTE LOGO: The square logo is an alternate version that can be used interchangeably with the primary logo. It was designed to be used in small spaces of equal width and size that would make the primary versions too difficult to read.

LOGO COLOR OPTIONS: Steel, Cobalt, Classic, White. Only use color combinations that have passed ADA compliance tests.

Color Guidelines Primary and Secondary Color Usage The primary and secondary color options should be the dominant colors used within any design.

Colors within either of these sets of swatches can be used for background canvases to hold text and graphics. If colors from both sets of swatches are used together, the primary colors should take priority, and if appropriate, occupy a higher percentage of real estate over the secondary colors.

Secondary/Accent Color Usage Accent colors should be limited in use. They should not be used in large areas or as background canvases. Accent colors should be used for items that need to be called out for attention. Call-to-action buttons, alerts, offers, or anything of visual importance within the design we need to draw attention to is appropriate.

Font Guidelines The internet allows access to thousands of types of typefaces. However, not all typefaces reflect the preferred visual image of Community Transit. Our fonts have been carefully selected for optimum legibility, simplicity, and engagement in all our marketing and educational materials for both print and digital.

Primary fonts

Proxima Nova The Proxima Nova font family is the primary typeface for use on branded, professionally designed materials. Use this font whenever possible to maintain consistency across customer-facing materials. Follow font color recommendations below

Alternative fonts

Arial The Arial font family is an alternative typeface for use when access to Proxima Nova is not possible. It is the default typeface for use within the agency on non-branded, employee-facing documents, presentations, and other material