RFQ_#2025-32_-_Statement_Specifications_Updated_Addendum_#3_-_FY25_Multi-Year_Architectural,_Engineering_&_Professional_Services.pdf

SPECIFICATIONS OF THE REQUEST FOR QUALIFICATIONS for

FY25 MULTI-YEAR ARCHITECTURAL, ENGINEERING and PROFESSIONAL SERVICES

RFQ #2025-32

UPDATED – ADDENDUM #3 CHANGES

BACKGROUND/PURPOSE

The City of Bloomington is seeking Statements of Qualifications from architectural, engineering and other professional service firms interested in performing general planning, surveying, asset management, inspection, analysis, study, design, testing, evaluation, and construction document preparation work on an open-end continuing services basis.

Firm submissions will not be limited to one professional category. Respondents must designate which professional categories are being proposed, and which project size, small and/or large, the respondent is interested in (defined in the next section). The City is soliciting proposals on behalf of the various

Departments, on an as-needed basis, to obtain the services of qualified firms for Architectural, Engineering and other Professional Services.

Firms can provide submissions that include staff and expertise wholly within their firm or can include subconsultant team members and expertise. It is expected that firms who are selected for prequalification and enter a contract for a specific project will be required to perform at least 51% of the work. Firms that cannot perform all work items outlined in a specific category, will be evaluated against the specific work items where they demonstrate qualification. Those firms selected for prequalification and who meet a portion of the work items in a category, will be considered for projects that include only those work items where qualification was demonstrated.

The City shall select firms for each professional service. No guarantee is expressed or implied as to the total services to be procured under this request for qualifications. Award to a firm does not guarantee any future work to be awarded. The City reserves the right to request statements of qualifications outside of this request for specific projects when deemed appropriate. In the event a firm is selected for a specific project, the selected firm will be required to negotiate and execute an agreement with the City.

Firms selected for prequalification under the RFQ 2022-25 FY25 Multi-Year Professional Architectural &

Engineering Services are not prequalified under the current FY25 Multi-Year Architectural, Engineering and other Professional Services (RFQ 2025-32) solicitation. All firms must submit qualifications in accordance with the current request for qualifications and be selected to be prequalified for future City projects utilizing the FY25 Multi-Year Architectural, Engineering and other Professional Services selection. For informational purposes only, the firms prequalified under RFQ 2022-25 FY22 Multi-Year

Professional Architectural & Engineering Services is being provided as Attachment B.

ARCHITECTURAL, ENGINEERING and other PROFESSIONAL SERVICES

The requested services and responsibilities are summarized in the following categories. Firms may submit for any one category or multiple categories. Please make sure you complete a separate Category Cover

Page form for each category submission and indicate which size of project you are interested in being considered. The Category Cover Page is available as Attachment C.

A. Architectural

1. Facilities Master Planning

2. Space Needs Analysis and Utilization Study

3. Office Space Layout and Design

4. Building Demolition Design and Coordination

5. Building Renovation, Improvement, and New Construction Design

6. Building HVAC Evaluation, Renovation, and New Construction Design

7. Building Electrical Evaluation, Renovation, and New Construction Design

8. Building Plumbing Evaluation, Renovation, and New Construction Design

9. Building ADA and Life Safety Evaluation and Design

B. Structural and Geotechnical Engineering

1. Buildings and Related Components

2. Parking Garage Design, Repair and Restoration

3. Bridges and Related Components

4. Retaining Walls, Culverts, Towers, Storage Tanks, and other Miscellaneous Structures

5. Dam Inspections and Reporting

6. Geotechnical Investigations, Studies, and Analysis

C. Potable Water Supply, Treatment, and Mechanical Maintenance

1. Water Supply Treatment, Storage and Distribution Technologies and Regulatory Compliance

2. Drinking Water Treatment Process, Piping, Valves, and Storage

3. System Modeling and Hydraulic Analysis

4. Chemical Storage and Feed Systems

5. Process Instrumentation, Control Systems, and Supervisory Control and Data Acquisition

(SCADA)

6. Electrical Power and Distribution Systems

7. Pumps, Motors, and Controls

8. Water Analysis and Laboratory Facilities

D. Utility Infrastructure

1. Water Distribution and Transmission

2. Storm Sewers and Storm Water Drainage

3. Sanitary Sewers

4. Hydrological Investigations, Studies, and Analysis

5. Subsurface Utility Engineering

6. Hydraulic Modeling

E. Transportation

1. Streets, Sidewalks, and Trails

a) Planning

b) Design

c) Construction Services

d) Pavement Analysis and Design

2. Traffic

a) Counts

b) Analysis

c) Feasibility and Intersection Design Studies

d) Signal Design and Network Analysis

e) Pavement Markings

F. Land Survey

1. Topographic Surveys

2. Right-of-way Acquisition and Construction Easement Surveys

3. Preparation of Plats and Legal Descriptions

4. Locate and / or Establish Property Boundaries

5. Right-of-way and Easement Staking

G. Asset Management

1. Condition Assessment (right-of-way infrastructure, green infrastructure, etc.), Facilities

Management Systems

2. Data Collection Using Various Technologies (drones, LIDAR, specialty software, etc.)

3. Data Analysis and Management Tools

4. Data Management and Manipulation

H. Environmental Engineering

1. Environmental, Biological, Cultural Permits

2. Environmental Site Assessments and Investigations

3. Permit Acquisition Assistance; IEPA, IDNR, COE, etc.

4. Stream and Wetland Assessments

5. Watershed Management

I. Environmental Evaluation

1. Asbestos, Lead, Mold, and other Environmental Hazards Inspection, Testing, and Mitigation Design

J. Arc Flash

1. Field Verification, Evaluation, and Documentation

2. Short Circuit, Coordination, and Arc-flash Studies and Reports

3. Hazard Labeling, Field Adjustments, and Record Drawing Updates

4. Training related to Hazards, Report Overview and Recommendations, Maintenance Procedures, Labeling, and PPE Selection

K. Geotechnical and Field Testing Services

1. Density, Gradation and Other Testing of Fill, Sub-grade, and Aggregate Base Materials

2. Concrete and Asphalt Sampling and Testing

3. Soil Borings

4. Pavement Cores

L. Landscape Design

1. Design

2. Presentation

3. Project Development

4. Landscape Maintenance

5. Planting

6. Lawn care

7. Hardscape

8. Grading

9. Tree Removal

10. Irrigation Design and Maintenance

M. Solar Planning and Design

1. Site Evaluations for Potential Solar Array Installations

2. Roof Mounted Solar Array Evaluation, Planning, and Design

3. Ground Mounted Solar Array Evaluation, Planning, and Design

Additional services related to all above categories (Not an exclusive Category)

1. Pre-Design Planning and Preparation of Schematic Design Documents

2. Preparation of Plans and Specifications

3. Preparation of Contract and Bidding Documents

4. Preparation of Construction Cost Estimate

5. Preparation of Estimate of Time

6. Coordination and Attendance of Public Meetings

7. Preparation of Record Drawings

8. Construction Observation Services

9. Permit Preparation and Acquisitions

The respondent must indicate on each category submission what project size (small, large or both) they are interested in being considered. Small projects are those where the fee is less than $50,000. Large projects are those where the fee is $50,000 or greater.

GENERAL QUALIFICATIONS

Portions of the Architectural, Engineering, and Land Surveying Qualifications based Selection Act (30

ILCS 535/1) will be followed for this Request for Qualifications but as a home rule municipality, the City is not required to follow the Act for these services when using only state or local funds. Federally funded professional services will be addressed through the City’s Federal Request for Qualifications process that does meet the federal and state guidelines. Only those firms which meet the following qualifications will be considered for selection.

1. Licensed to practice in the field of endeavors proposed (Architect, Professional Engineer, Land

Surveyor or other profession), as applicable, within the State of Illinois.

2. Registered and authorized to do business in Illinois.

3. Utilization of MicroStation, AutoCAD, or other applicable compatible system as necessary.

4. IDOT Prequalification in categories applicable to provided services as necessary.

EVALUATION CRITERIA

Firms requesting consideration for selection will be evaluated using the following criteria.

1. Responsiveness: Statement of Qualifications submitted conform to the Request for Qualifications submission requirements necessary to evaluate the respondent’s qualifications.

2. Qualifications and experience of firm and proposed team personnel. The City may solicit reference information from other agencies or organizations not specifically listed in the respondent’s submittal.

3. Quality of the prior projects, especially with the City of Bloomington.

4. Prior projects completed within budget and on time.

5. Project Approach.

A selection committee will evaluate all Statements of Qualifications. The selection committee shall be comprised of City of Bloomington staff. The City will only interview firms deemed appropriate to the evaluation process. Firms’ submissions will be reviewed, evaluated, and scored using the criteria defined above. The selected firms will be utilized to provide Architectural, Engineering and other Professional services as they arise during the Agreement period. The City reserves the right to exclude a firm from selection based on unacceptable past performance on prior City of Bloomington projects.

SUBMITTALS

The Statement of Qualifications shall provide the following information for each category that a firm submits qualifications. Each category submission shall be a stand-alone document that is limited to 30 pages, not including the City required submission documents. In addition, each category submission shall include the "Category Cover Page” indicating which category and size of project(s) the qualifications are being submitted. With the exception of the “Category Cover Page”, the City required submission documents are not to be combined into any category submission. The “Category Cover Page” is available as Attachment C.

1. Name of firm indicating contact person for the firm including address, email, and telephone/fax information.

2. Key staff member resumes, with a maximum of two (2) pages per staff member. If a firm is chosen for a specific project, the firm will not have the ability to replace key personnel until the project is completed unless there are extenuating circumstances. Any substitutions shall require prior written approval by the City project manager and will only accept personnel whose credentials are equal or better than the key personnel who were initially identified.

3. Listing of current commitments of firm and proposed staff members.

4. List of six (6) projects similar to those indicated in the services section completed by the firm within the last seven (7) years, including reference contact information. If the firm has completed numerous projects for the City of Bloomington, at least three (3) must be included in the submittal.

5. Detailed cost control approach including a listing of recent projects completed within budget and on time.

6. Detailed summary of the firm’s standard project approach.

7. List of specialties applicable to the category.

CITY RESPONSIBILITIES

The City of Bloomington will perform or provide the following for firms who have entered into an agreement to perform a specific project.

1. The City will make available digital files of aerial photographs, contours, and basic topography from the McLean County G.I.S. data.

2. The City will provide the copies of construction plans and specifications as the City may have on file for existing infrastructure within the project limits.

3. The City will provide existing data for use in designs.

AGREEMENT, TERM and EXCLUSIONS

The attached City of Bloomington standard professional services Agreement is preferred. The minimum term for this General Architectural, Engineering and other Professional Services agreement shall be three

(3) years with two (2) one (1) year optional renewals. The City Manager shall have the authority to authorize the extensions. The City of Bloomington reserves the right to issue Request for Qualifications for similar services on an individual project basis.

Tentative Statement Schedule:

1. The following projected timetable should be used as a working guide for planning purposes. The City reserves the right to adjust this timetable as required during the course of this statement process.

Action Due Date Due Time

RFQ Released Monday, February 3, 2025 8:00 a.m. Central Time

Questions Due to City Friday, February 21, 2025 1:00 p.m. Central Time

Response from City Tuesday, February 25, 2025 1:00 p.m. Central Time

RFQs Due Tuesday, March 4, 2025 10:00 a.m. Central Time

Anticipated Award Date Monday, April 28, 2025 N/A

2. Questions will be answered in the form of addenda and provided to all offerors in our eProcurement software, OpenGov, as per State of Illinois statutes. Submit questions regarding the statement in

OpenGov only.