FY25_Multi-Year_Architectural,_Engineering,_and_Professional_Services_(Addendum_#3_Revision).pdf

REQUEST FOR STATEMENT OF QUALIFICATIONS

RFQ #2025-32

FY25 MULTI-YEAR ARCHITECTURAL, ENGINEERING, AND

PROFESSIONAL SERVICES

City of Bloomington

115 East Washington Street, Suite 403

Bloomington, IL 61701

RELEASE DATE: February 3, 2025

DEADLINE FOR QUESTIONS: February 21, 2025

RESPONSE DEADLINE: March 4, 2025, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityblm https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Bloomington

REQUEST FOR STATEMENT OF QUALIFICATIONS

FY25 Multi-Year Architectural, Engineering, and Professional Services

I. Legal Notice II. Introduction

III. Instruction to Offerors IV. Scope of Work V. General Insurance Requirements

VI. Terms and Conditions VII. Vendor Questionnaire

Attachments:

A - Workforce_Analysis_Form

B - RFQ #2025-32 - Statement Specifications Updated Addendum #3 - FY25 Multi-

Year Architectural, Engineering & Professional Services

C - Prior List of Pre-Qualified Firms RFQ #2022-25 Professional Architectural &

Engineering Services

D - RFQ #2025-32 Category Cover Sheet FY25 Multi-Year Architectural, Engineering, and Professional Services

Request for Statement of Qualifications #RFQ #2025-32 Title: FY25 Multi-Year Architectural, Engineering, and Professional Services

1. Legal Notice

1.1. Request for Statement of Qualifications (RFQ) - City of Bloomington, Illinois

Statement of Qualifications (RFQ) will be received via the City’s e-Procurement Portal, OpenGov

(https://procurement.opengov.com/portal/cityblm), until Tuesday, March 4, 2025 at 10:00 am Central time, for the following:

RFQ #2025-32 FY25 Multi-Year Architectural, Engineering, and Professional Services

RFQ documents are to be obtained from the City of Bloomington's e-Procurement Portal.

Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic offer. Only Offerors following the project, with an active account, are eligible for the contract award.

You may not respond with a faxed or paper copy submission.

The City of Bloomington reserves the right to reject any and all bids and to waive technicalities. The award will be based on the criteria for selection contained within this document.

The City of Bloomington requires all Offerors doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.

Carla Murillo, Procurement Manager

Monday, February 3, 2025, Bloomington, Illinois https://procurement.opengov.com/portal/cityblm https://procurement.opengov.com/portal/cityblm https://procurement.opengov.com/signup https://procurement.opengov.com/portal/cityblm

2. Introduction

2.1. Summary

The City of Bloomington, Illinois ("City") is accepting Statement of Qualifications for RFQ #2025-32, FY25

Multi-Year Architectural, Engineering, and Professional Services to be submitted via the City's e-

Procurement Portal, OpenGov until Tuesday, March 4, 2025, 10:00 am CST.

2.2. Background

The City of Bloomington, incorporated in 1856, is a home rule unit of government under the 1970 Illinois

Constitution. The City of Bloomington is located in the heart of Central Illinois, approximately 125 miles southwest of Chicago, 155 miles northeast of St. Louis and 64 miles northeast of Springfield, the State

Capital. The City of Bloomington is the County Seat of McLean County, the largest county in Illinois

(approximately 762,240 acres). The results of the 2020 Census shows the City now has a population of

78,680 citizens. The economic strength of the City of Bloomington metropolitan area is well diversified with no single dominating industry.

2.3. Contact Information

Carla Murillo

Procurement Manager

109 E Olive Street

Bloomington, IL 61701

Email: cmurillo@cityblm.org

Phone: (309) 434-2277

Department:

Engineering

2.4. Timeline

The following projected timetable should be used as a working guide for planning purposes. The City reserves the right to adjust this timetable as required during the course of this statement process.

RFQ Released February 3, 2025

Questions Due to City February 21, 2025, 1:00pm

Proposed Answers from City February 25, 2025, 1:00pm

Statements Due March 4, 2025, 10:00am

Anticipated Award Date April 28, 2025 mailto:cmurillo@cityblm.org tel:(309)434-2277

3. Instruction to Offerors

3.1. Offer Submission

Offerors are required to submit sealed offers via the City's e-Procurement Portal, until Tuesday, March

4, 2025, 10:00 am CST.

3.2. Definition

A. "City" shall mean the City of Bloomington, Illinois.

B. “Requests for Qualifications” Statements (RFQ) is a method of procurement permitting discussions with responsive, responsible offerors and revisions to statements prior to award of contract. Statements will be opened and evaluated in private. Award will be based on the criteria set forth herein.

3.3. Questions

All questions related to this RFQ shall be submitted in writing through the OpenGov Question/Answer

Tab via the City's e-Procurement portal, on or before, Friday, February 21, 2025 by 1:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to offerors following this solicitation on the City's e-Procurement Portal.

3.4. Addenda

Offerors shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, click on

"Submit Response", and follow the instructions to submit the electronic response. This will record you as a plan holder. The City takes no responsibility to provide addenda to parties not listed by the City as plan holders. It is the offeror’s responsibility to check on the City’s e-Procurement Portal prior to submitting your statement to ensure that you have a complete, up-to-date package.

Any addenda shall be posted on the City's e-Procurement Portal. Addenda notifications will be emailed to all persons on record as following this RFQ. Failure of any offeror to receive any such addenda or interpretation shall not relieve such offeror from any obligation under their offer as submitted. All addenda so issued shall become part of the contract documents.

3.5. Rejection of Offer

The City of Bloomington reserves the right to reject any and all offers and to waive technicalities and to accept offer(s) which are considered to be in the best interest of the City. Any such decision shall be considered final.

3.6. Withdrawal of Offer

Offers may be withdrawn through the City's e-Procurement Portal, the responding firm may “unsubmit” their offer in OpenGov. After withdrawing a previously submitted offer, the responding firm may submit another offer at any time up to the deadline for submitting offers prior to the offer opening. Except as otherwise provided by regulation, all decisions to permit the correction or withdrawal of offers following the offer opening, or to cancel awards or contracts based on offer mistakes, will be submitted in writing and will be supported by a written determination made by the Procurement Manager.

3.7. Offer Opening

The City of Bloomington reserves the right to reject any and all statements and to waive technicalities, and to accept that statement which is to be considered in the best interest of the City. Any such decision shall be considered final.

Statements shall be opened in private so as to avoid disclosure of contents to competing offerors. The

Evaluation Committee may conduct discussions with any offeror who submits an acceptable or potentially acceptable statement. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of statements. During the course of such discussions, the

Evaluation Committee shall not disclose any information derived from one statement to any other offeror.

The City of Bloomington reserves the right to negotiate specifications, terms and conditions, which may be necessary or appropriate to the accomplishment of the purpose of this RFQ. The City may require the

RFQ and the offeror’s statement be incorporated in full or in part as Contract Documents. This implies that the RFQ and all responses, supplemental information, and other submissions provided by the offeror during discussions or negotiations may be held by the City as contractually binding on the successful offeror.

When the Evaluation Committee determines an offeror’s statement to be unacceptable, such offeror shall not be afforded an additional opportunity to supplement its statement.

The City of Bloomington will not be liable in any way for any costs incurred by respondents in replying to this RFQ.

4. Scope of Work

4.1. Summary for RFQ #2025-32 - FY25 Multi-Year Architectural, Engineering, and Professional Services

Please see Attachment A for specifications.

Background: The City of Bloomington is seeking Statements of Qualifications from architectural, engineering, and professional service firms interested in performing general planning, surveying, asset management, inspection, analysis, study, design, evaluation, and construction document preparation work on an open-end continuing services basis.

Firm submissions will not be limited to one professional category. Respondents must designate which professional categories are being proposed, and which project size, small and/or large, the respondent is interested in as defined in the specifications. The City is soliciting proposals on behalf of the various

Departments, on an as-needed basis, to obtain the services of qualified firms for Architectural, Engineering, and Professional Services.

Firms can provide submissions that include staff and expertise wholly within their firm or can include subconsultant team members and expertise. It is expected that firms who are selected for prequalification and enter a contract for a specific project will be required to perform at least 51% of the work. Firms that cannot perform all work items outlined in a specific category, will be evaluated against the specific work items where they demonstrate qualification. Those firms selected for prequalification and who meet a portion of the work items in a category, will be considered for projects that include only those work items where qualification was demonstrated.

The City shall select firms for each professional service. No guarantee is expressed or implied as to the total services to be procured under this request for qualifications. Award to a firm does not guarantee any future work to be awarded. The City reserves the right to request statements of qualifications outside of this request for specific projects when deemed appropriate. In the event a firm is selected for a specific project, the selected firm will be required to negotiate and execute an agreement with the

City.

Firms selected for prequalification under the RFQ 2022-25 FY22 Multi-Year Professional Architectural &

Engineering Services are not prequalified under the current FY25 Multi-Year Architectural, Engineering, and Professional Services (RFQ #2025-32) solicitation. All firms must submit qualifications in accordance with the current request for qualifications and be selected to be prequalified for future City projects utilizing the FY25 Multi-Year Architectural, Engineering, and Professional Services selection. For informational purposes only, the firms prequalified under RFQ #2022-25 FY22 Multi-Year Professional

Architectural & Engineering Services is being provided as Attachment B.

5. General Insurance Requirements

5.1. Overview

Prior to the commencement of work governed by any contract between the CITY and the vendor/contractor, the contractor shall provide the CITY satisfactory evidence of insurance coverage. A

Certificate of Insurance AND any contract stating the CITY, its employees and officials as additional named insured’s will be required and will also denote the description of the job. The vendor’s/contractor's insurance shall be primary and non-contributory. All insurance coverage should be placed with a solid carrier who has no less than an A- VIII Best’s Rating. The Contractor’s program shall hold the CITY, its employees and officials harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease

(including death resulting at any time therefrom). All Liability (General Liability/Auto) insurance certificates should include a “blanket additional insured” endorsement, must specify that should described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. All coverage, as follows shall be maintained through the life of the contract and include, as a minimum:

5.2. General Liability

$2,000,000 Bodily Injury and Property Damage (Combined Single Limit) with $2,000,000 GL annual aggregate and will include: Medical payments - $5,000 Premises Operations Products and Completed

Operations Blanket Contractual Liability Personal Injury Liability Expanded Definition of Property

Damage

5.3. Workers’ Compensation and Employer’s Liability

$500,000 Bodily Injury by Accident

$500,000 Bodily Injury by Disease, policy limits

$500,000 Bodily Injury by Disease, each employee

5.4. Automobile Liability

$1,000,000 Bodily Injury and Property Damage (CSL) (Owned, Non-owned and Hired vehicles should be included) and include $10,000 medical pay per passenger.

5.5. Umbrella Liability Coverage

$3,000,000 each occurrence, $3,000,000 aggregate.

(These limits will be excess over all underlying coverage documents and would be the minimum required). Increased limits may be required on “larger contracts” and would be at the discretion, and approval of the, CITY’S legal counsel.

5.6. Errors & Omissions Coverage

Consultants shall maintain an errors & omissions policy in the amount of $2,000,000.

6. Terms and Conditions

6.1. Security

The offeror represents and warrants to the City of Bloomington that neither it nor any of its principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially

Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person.

The offeror further represents and warrants to the City of Bloomington that the offeror and its principals, shareholders, members, partners or affiliates, as applicable, are not directly or indirectly engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as Specially Designated National and Blocked Person. The offeror hereby agrees to defend, indemnify, and hold harmless the City of Bloomington and all City of Bloomington elected or appointed officials, officers, employees, agents, representatives, engineers and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses including reasonable attorney’s fees and costs arising from or related to any breach of the foregoing representation and warranties.

6.2. Ex Parte Communication

Please note that to insure the proper and fair evaluation of a statement or bid, the City of Bloomington prohibits exparte communication (i.e., unsolicited) initiated by the Offeror to a City Official (i.e. City

Aldermen, Mayor, etc.) or Employee evaluating or considering the statement/bid prior to the time a selection has been made. Communication includes but is not limited to fax, phone calls, email and personal visit. Communication between Offeror and the City will be directed in writing to the Purchasing

Agent or designated contact person only. The Purchasing Agent will obtain the information or clarification needed. Exparte communication may be grounds for disqualifying the offending Offeror from consideration or award of the statement and repeat offenders may be disqualified from future projects.

6.3. No Statement

Offerors who are not able to submit a statement for this service but wish to receive statement tabulation should select to “follow” the project through the City’s e-Procurement Portal.

6.4. Statement Evaluation

Products/Services will be purchased from the offeror providing the best statement per product/service or total package, whichever is in the best interest of the City. The quality of the products/services, conformity with the specifications, suitability to the requirements, delivery terms including length of time for delivery, qualifications and references will be taken into consideration in making an award.

6.5. Criteria for Making Selection

See scope of work for specific criteria.

6.6. Investigation

Offeror’s must acquaint themselves with the policies of the City and may do so by contacting the

Procurement Manager. All questions as to the meaning of the scope of work must be resolved prior to the statement submission deadline. It is the offeror’s responsibility to check with City Clerk prior to submitting their statement to ensure that they have received all Addenda that may be issued.

6.7. Proof of License, Permit, Certifications , Etc.

Consultants must provide proof of conformance with any applicable Federal/State/Local permits, licenses, certifications, etc., as stated in the scope of work/specifications section. It is the Consultant’s responsibility to inquire about requirements of performing the job with the requesting department contact person.

6.8. Statement Opening

TELEPHONE/FAX/VERBAL OFFERS WILL NOT BE ACCEPTED. Statements are opened and evaluated in private. They are not publicly opened and read at the time and date set.

6.9. Default by Offeror

In the event of default by offeror, the City reserves the right to procure the services from other sources, and hold the offeror liable for any excess costs occasioned thereby. Additionally, a contract shall not be assignable by the offeror in whole or in part without the written consent of the City of Bloomington.

6.10. Cancellation

Failure to comply with the terms and conditions as herein stated shall be cause for cancellation of the contract. The City will provide a written notice of unsatisfactory performance and the contractor or vendor will be allowed adequate time, typically thirty (30) days, to take corrective action and accomplish satisfactory control. If at the end of the stated time to correct, the City may deem that the contractor or vendor’s performance is still unsatisfactory, the contract is subject to cancellation. The exercise of its right of cancellation shall not limit the City’s right to seek any other remedies allowed by law.

6.11. Withdrawal of Statement

An offeror may withdraw a statement prior to the deadline for statement submittal. Except as otherwise provided by regulation, all decisions to permit the correction or withdrawal of statements, or to cancel awards or contracts based on bid mistakes, will be submitted in writing and will be supported by a written determination made by the Procurement Manager. The request shall then be forwarded to the

City’s legal staff for final recommendation.

6.12. Rejection of Statements, Waivers and and Irregularity

The City of Bloomington reserves the right to reject any or all statements, to waive irregularities, and to accept that statement which is considered in the best interest of the City. Any such decision shall be final.

6.13. Protests

Any actual or prospective offeror/vendor who is aggrieved in connection with this proposal or award may protest to the City Manager within ten (10) days of the award. The protest must be submitted in writing to the Office of the City Clerk immediately after such aggrieved person knows or should have known of the facts.

6.14. Indemnification

Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of Illinois and will survive termination of this Agreement.

7. Vendor Questionnaire

7.1. Authorized Person(s)*

By submitting a response to this solicitation, the proposer certifies that this statement of qualification is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a quote for the same services, materials, supplies, or equipment, and is in all respect fair and without collusion and fraud. The proposer agrees to abide by all conditions of this RFQ and certifies that they are authorized to submit this RFQ.

*Response required

7.2. Business Classification*

Please select one of the following:

☐ Corporation

☐ Partnership

☐ Individual Proprietorship

☐ Limited Liability Corporation

*Response required

7.3. Minority Owned, Women Owned, Veteran Owned, Small Business Certifications*

Please select the categories that pertain to your organization. Select all that apply.

Select all that apply

☐ Minority Owned Business

☐ Women Owned Business

☐ Veteran Owned Business

☐ Small Business Enterprise

☐ None of the Above Apply

*Response required

7.4. Principal Office*

Provide the following information for your Company's principal office:

Name

Address

City, State, Zip

Major Activity of your company (product or service)

*Response required

7.5. Gift Ban Act*

By submitting a response to this solicitation, I certify, as an authorized representative, that our organization, its officers, employees and agents, have not made any gifts to officers or employees of the

City of Bloomington in violation of Illinois Compiled Statutes, 5 ILCS 430/Article 10, State Officers and

Employees Ethics Act (commonly known as the “Gift Ban Act”). The Act is available online at:

http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterI

D=2&SeqStart=1700000&SeqEnd=2200000.

We further certify that as a bidder, we have not violated the Bloomington City Code Chapter 2, Administration; Article I, Section 8: Officers and Employees Generally: Section 8a Prohibition on the

Solicitation and Acceptance of Gifts; and 8b State Officials and Employees Ethics Act. This section of the

Bloomington City Code is available online at https://www.cityblm.org/government/codes-ordinances.

☐ Please confirm

*Response required

7.6. Vendor Compliance with Public Act 85-1295*

The vendor certifies by signing this statement that this bid is made without prior understanding, agreement or accord with any other person submitting a bid for the same product or service and that this bid is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person engaged in the same line of business or commerce. Furthermore, the firm certifies that it is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. Any false statement hereunder constitutes a felony and can result in a fine and imprisonment as well as civil damages. The vendor also understands that failure to sign this statement will make the bid non-responsive and unqualified for award.

☐ Please confirm

*Response required

7.7. Insurance - Information Purposes Only - In the event a firm is selected for a specific project, the selected firm will be required to negotiate and execute an agreement with the City and provide insurance before an agreement is executed.*

Vendors providing a service or installing equipment on or about City property shall provide to the City evidence of Comprehensive, Liability, and Workman's Compensation insurance prior to commencement of work on City property. The vendor guarantees to save the City, its agents or employees, harmless from liability of any nature or kind, for use of any copyright, composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, or which the vendor is not the patentee, assignee, or licensee.

Furthermore, the vendor hereby agrees to save and hold harmless and indemnify the City from and against all injury, death, damage, loss, claims and liability caused by or arising out of the performance of this agreement by the Vendor, its employees, agents or sub-vendors. This agreement extends to all claims, of any nature, whether made by the Vendor’s employees or third parties.

☐ Please confirm

*Response required http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterID=2&SeqStart=1700000&SeqEnd=2200000 http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterID=2&SeqStart=1700000&SeqEnd=2200000 https://www.cityblm.org/government/codes-ordinances

7.8. Non-Discrimination*

The City of Bloomington requires all Vendors doing business with the City not to discriminate against anyone on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.

Vendors shall comply with the Illinois Human Rights Act, 775 ILCS 5/101 et seq., as amended and any rules and regulations promulgated in accordance therewith, including, but not limited to the Equal

Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix A), 775 ILCS

5/1-102 and constituting of a written EEO policy and a workforce profile that demonstrates its EEO practices. Furthermore, the Vendor or Vendors shall comply with the Public Works Employment

Discrimination Act, 775 ILCS 10/0.01 et seq., as amended. The Vendor or Vendors must have a written sexual harassment policy, which meets Illinois Compiled State Statutes, 775 ILCS, 15/3.

☐ Please confirm

*Response required

7.9. Contractor Disbarment*

RFQ #2025-32

FY25 Multi-Year Architectural, Engineering, and Professional Services

The offeror certifies by signature below that it has not been barred from contracting with a unit of State or Local government in the State of Illinois as a result of a violation of Section 33E-3 or 33E-4 of the

Criminal Code of 1961, as amended.

☐ Please confirm

*Response required

7.10. Public Records and Request for Confidential Treatment*

Please confirm acknowledgement of the City's process.

Proposals become the property of the City upon submittal. All proposals will be open to the public under the Illinois Freedom of Information Act (FOIA) (5 ILCS 140) and other applicable laws and rules, unless

Proposer identifies in the proposal that certain parts of it contain proprietary information and are exempt from release under FOIA. A request for confidential treatment will not supersede the City's legal obligations under FOIA. The City will not honor requests to keep entire proposals confidential.

If Proposer requests confidential treatment of portions of its submission as proprietary information, Proposer must submit a separate, additional copy of the proposal with the requested proprietary information clearly marked. Proposer must submit the original and the marked confidential copy in order for the City to claim such an exemption under FOIA. As well, the proposer must state the listing of the provisions identified by section number for which it submits it is proprietary information and therefore seeks confidential treatment. Proposer will hold harmless and indemnify the City for all costs or damages associated with the City defending the Proposers request of its proprietary information.

Proposer agrees the City may copy the proposal to facilitate evaluation, or to respond to requests for public records. Proposer warrants that such copying will not violate the rights of Proposer or any third party.

☐ Please confirm

*Response required

7.11. Statement of Qualification Submissions/Other Documents*

RFQ #2025-32

FY25 Multi-Year Architectural, Engineering, and Professional Services

Please upload each Statement of Qualification for each category your firm wants to be considered for and any other additional documents separately such as EEOC or Affirmative Action Firm Policies/Plans.

*Response required

7.12. Subcontractor - Category Information*

By submitting a response to this solicitation, the authorized person(s) agrees to provide category information for the subcontractors utilized if they are the selected vendor on this project.

☐ Please confirm

*Response required

7.13. Equal Opportunity Guidelines*

The City requires all Vendors doing business with the City not to discriminate against anyone on the basis of race, age, color, religion, gender, sexual orientation, ancestry, national origin, and non-job-related disabilities. This program was approved by the City Council on May 27, 1974. In accordance with this program, the City shall require that the Vendor or Vendors be familiar and comply in every respect with the provisions of this program. Information regarding the program may be obtained by contacting the Human Relations Department 309-434-2218.

☐ Please confirm

*Response required

7.14. Equal Opportunity Plan

7.14.1. Equal Employment Opportunity*

In the event of the bidder's non-compliance with the provisions of this Equal Opportunity Clause, the

Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights

("Department"), or the City of Bloomington's Contract Compliance Program, the bidder may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, including the City of Bloomington, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute, ordinance or regulation. During the performance of this contract, the bidder agrees as follows:

A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such under-utilization.

B. That, if it hires additional employees in order to perform this bidder any portion thereof, it will determine the availability (in accordance with the Department's Rules and Regulations or those of the Human Relations Commission) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, gender, sexual orientation, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, familial status, or an unfavorable discharge from military service.

D. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the bidder's obligations under the Illinois Human Rights

Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the bidder in its efforts to comply with such Act and Rules and Regulations, the bidder will promptly so notify the Department and Human

Relations Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.

E. That it will submit reports as required by the Department's Rules and Regulations and Human

Relations Commission, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human

Rights Act and the Department's Rules and Regulations and those of the City of Bloomington's

Contract Compliance Program.

F. That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations and those of the City of Bloomington's Contract Compliance Program.

G. That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subbidder. In the same manner as with other provisions of this contract, the bidder will be liable for compliance with applicable provisions of this clause by such subbidders; and further it will promptly notify the contracting agency, the

Department and the Human Relations Commission in the event any subbidder fails or refuses to comply therewith. In addition, the bidder will not utilize any subbidder declared by the Illinois

Human Rights Commission or Human Relation Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations including the City of Bloomington.

Failure to properly complete questions pertaining to the Equal Opportunity Plan as required as part of the submission with bid or proposal will result in your submission not being considered responsive and result in the denial of eligibility to bid or do business with the City of Bloomington for this project/services/goods. A copy of the Equal Opportunity plan for your firm should be included with this response.

☐ Please confirm

*Response required

7.14.2. EEO Policies and Practices - 1*

Is it the Company’s policy to recruit, hire, train, upgrade, and discipline persons without regard to race, sex, color, religion, national origin, age, mental and/or physical disability, and sexual orientation?

☐ Yes

☐ No

*Response required

7.14.3. EEO Policies and Practices - 2*

Has someone been assigned to develop procedures, which will assure that the EO policy is implemented and enforced by managerial, administrative, and supervisory personnel? If so, please indicate the name and title of the charged with this responsibility. If not, please type "N/A".

*Response required

7.14.4. EEO Policies and Practices - 3*

Has the Company developed a written Equal Opportunity Plan? Note: A copy of the Equal Opportunity

Plan must be submitted with this form in order to be considered eligible to do business with the /city of

Bloomington. If you would need technical assistance in developing your plan, please contact the

Community Relations Office at: (309) 434-2215.

*Response required

7.14.5. EEO Policies and Practices - 4*

Has the Company developed a written policy statement prohibiting Sexual Harassment? Please attach a copy of the policy statement.

*Response required

7.14.6. EEO Policies and Practices - 5*

Have all recruitment sources been notified that the Company will consider all qualified applicants without regard to race, color, age, sex, national origin, religion, mental and/or physical disability, or sexual orientation?

☐ Yes

☐ No

*Response required

7.14.7. EEO Policies and Practices - 6*

If advertising is used, does it specify that all qualified applicants will be considered for employment without regard to race, color, age, sex, national origin, religion, mental and/or physical disability, or sexual orientation?

☐ Yes

☐ No

*Response required

7.14.8. EEO Policies and Practices - 7*

Has the bidder notified all of its sub-bidders of their obligations to comply with the Equal Opportunity requirements either in writing, by inclusion in subbidders or purchase orders?

☐ Yes

☐ No

*Response required

7.14.9. EEO Policies and Practices - 8*

Is the Company a state certified minority/female owned business? If yes, please attach a copy of the state certification. If not, please provide a document stating that your company is not a state certified minority/female owned business.

*Response required

7.14.10. EEO Policies and Practices - 9*

Does the Company have collective bargaining agreements with labor organizations?

☐ Yes

☐ No

*Response required

7.14.11. EEO Policies and Practices - 10*

Has the labor organization been notified of the Company’s responsibility to comply with the Equal

Employment Opportunity requirements in all contracts by the City of Bloomington?

☐ Yes

☐ No

7.14.12. Employment Information*

Identify the geographical area(s) from which the company may reasonably recruit employees (use city, county, SMSA, or distance in miles from your company location.

*Response required

7.14.13. Workforce Analysis Form*

Please download the below documents, complete, and upload.

• Workforce_Analysis_Form.pdf

*Response required

7.14.14. Certification*

The Company certifies that it has answered all of the foregoing questions truthfully to the best of its knowledge and belief. The Company also agrees that it will comply and abide by the City of

Bloomington’s Contract Compliance Ordinance and the City of Bloomington Human Relations

Ordinance.

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