RFQ_19PK4025Q5026 _PR15183382 _KHI_P S_REPLENISHMENT ELECTRICAL ITEMS.docx

U.S Consulate General, Karachi

Karachi, Pakistan Date: June 12, 2025 Page 1 to 4 To: Offeror

Request No: 19PK4025Q5026 - PR15183382: KHI - P&S REPLENISHMENT ELECTRICAL ITEMS

General Services Office

US Consulate General, Karachi.

The US Consulate, Karachi has an opportunity for the Open Market Contractors to participate in bidding for the “SUPPLY OF ELECTRICAL ITEMS”. It will be a Firm-Fixed Price Purchase order

Bids from all potential offerors will be accepted based on assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids before the deadline i.e., June 23, 2025. The vendors dealing in similar trade are encouraged to participate in this Solicitation.

1. Items Description

Grand Total in USD (Inclusive of all charges – Duty, VAT, shipping

*Note:

1. Above Package is expected to be ready in stock with the offeror and ready for delivery within 15-25 days after receiving the PO

2. Please share technical spec sheet of all quoted Items

2. Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ 19PK4025Q5026 PR15183382: KHI - P&S REPLENISHMENT ELECTRICAL ITEMS. Quotations must be received on or before Close of business (COB) Monday, June 23, 2025. No quotation will be accepted after the deadline. Submit your quotations to the following email address: Turkhj@state.gov ; KRCProcurementContracting@state.gov

For your quote to be considered, you must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include a list of your clients, you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving Purchase Order.

ii Acceptance of our Net 30 days Payment terms.

iii Package weight and dimensions

c. Please provide reference of our Request Number 19PK4025Q5026 in all your correspondence regarding this request for price quotation.

d. Please note that U.S. Embassy/Consulate is tax exempted, please submit tax free quote.

e. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

Evaluation Factors:

I. Technical/specification sheets of all quoted items II. Bid must be valid for 40 days from closing date of this solicitation III. Valid DUNS number and SAM Registration IV. Bidder must have a physical business address and good financial health to ger this award. Provide evidence for business address

3. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice & Delivery Proof conforming to the provisions of the Purchase Order is received at the US Consulate Financial Management Office and satisfactory completion of work/delivery of acceptable items.

b) Delivery Schedule/ Period of Performance:

The delivery is required to be made within 15-25 days after receiving the PO. The vendor will deliver the supplies at New York DA Office, IKUN LLC, 2801 Route 130, Unit 1, North Brunswick, NJ, 08902. Must call our warehouse 3 days prior to shipping for a delivery.

appointment (571) 482-5289. Operating hours are from Monday thru Fridays 7:30am until 3:30pm, closed for lunch from 12:00pm until 12:45pm.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change/Damage in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

4. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

Defense Base Act insurance)

JUL 2014

Defense Base Act insurance)

APR 1984

5. Evaluation Criteria:

The award will be given to the Lowest Price Technically Acceptable vendor, who can meet the delivery schedule, salient physical, functional and performance characteristics.

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