RFQ 13248 Employment Development Consultant CLEAN.pdf

REQUEST FOR QUOTES (RFQ) 13248

PROBATION DEPARTMENT

WORKFORCE DEVELOPMENT SERVICES FOR YOUTH DEVELOPMENT ACADEMY (YDA)

July 10, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing Workforce Development Services for Youth Development Academy (YDA) (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year beginning date of award.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must s elect “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Patricia Arana, Assistant Procurement Specialist, (patricia.arana@sdcounty.ca.gov).

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due July 16, 2026 prior to 5:00 p.m.

Quotes due August 6, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/ mailto:patricia.arana@sdcounty.ca.gov

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13248

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694- 2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

13. PREVAILING WAGE

13.1. Reserved

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

C. SUBMITTAL ITEMS

Offeror’s response to these Submittal Items shall be no more than ten (10) pages.

1. EXHIBIT 1 – REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 – PROGRAM/TECHNICAL EXHIBIT

2.1 Provide a statement that Offeror has read, understands, and accepts the Statement of Work (SOW). If Offeror does not accept all portions of the SOW, then provide a marked up redline version of the SOW that provides applicable alternative language, along with an explanation supporting any alternative standards/language proposed. Failure to specifically reject a proposed requirement(s) will be deemed an acceptance of such requirement.

2.2 Provide a narrative demonstrating understanding, knowledge, and capability to fulfill the County’s requirements effectively and efficiently, including specificity regarding the approach and implementation of services, data collection, and performance measurements of the program as outlined in the SOW.

2.3 Describe the Offeror’s plan for providing services described in the SOW. The description should include:

2.3.1 Provide three (3) sample youth facility job descriptions including duties, responsibilities, and minimum qualifications.

2.3.2 Provide a sample three (3) month calendar of programming for youth job skill development and improvement.

2.3.3 Provide sample job applications.

2.3.4 Provide sample job interview questions.

2.3.5 Provide sample youth Pre-Employment Training curriculum.

2.3.6 Provide sample training and performance evaluation forms.

2.3.7 Provide a brief labor market analysis and methodology for determining acceptable California pay rates for youth in the facility. Include data sources, comparables, and justification tailored to San Diego County and juvenile facility constraints.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2.3.8 Provide a detailed plan for managing organizational change that outlines how EMJDF leadership and line staff will be engaged and supported to ensure buy-in during the implementation of a restorative practices program.

2.4 Subcontracting and Partnerships: If Offeror intends to use subcontractors to meet specific requirements of the

Statement of Work, provide a list of those subcontractors with the following information:

2.4.1 If known, provide the proposed subcontractor name and address and a description of the specific requirements to be met by the subcontractor. Include Statement of Work references as applicable.

Specify the type of contract or agreement to be used and whether the subcontractor has committed to the contract or agreement.

2.4.2 If unknown, describe how subcontractors will be solicited and selected and provide a draft schedule.

Indicate the specific requirements to be met by the subcontractor. Include Statement of Work references as applicable.

2.4.3 If Offeror does not propose to use subcontractors, state as such in the response.

2.5 Propose a Continuous Improvement framework aligned to SOW objectives. Include a sample monthly report.

2.6 Provide proposed staff resumé(s) that meets the requirements of the SOW.

2.6.1 If proposed staff are unknown, provide job description(s) that meets the requirements of the SOW.

2.7 Provide a phase‑based Implementation Work Plan covering assessment, design, pilot, and handoff, with a detailed timeline (Gantt), milestones, and deliverables tied to Exhibit A Section 6, Specific Requirements for Service Delivery. Identify dependencies (e.g., facility access, approvals) and critical path.

2.8 Provide a summary of Offeror’s experience in the last five (5) years providing the same or similar services listed in the SOW. Include the following information:

2.8.1 Dates of operation for each program; the facility name, address, phone number, email address, director and contact person(s); agency for which the program(s) operated; target population; a brief description of the services provided; and annual and total contract values.

2.9 References: Provide three (3) references from organizations presently or previously served by Offeror in a capacity similar to that described by the Exhibit A, Statement of Work. NOTE: DO NOT USE SAN DIEGO COUNTY STAFF AS A REFERENCE. County staff will verify each reference. Each reference should be summarized in no more than one (1) page and should include the following:

2.9.1 Reference Organization’s name, address, phone, and email address.

2.9.2 Contact person(s) representing the reference organization, title, e-mail address, and phone number. The referenced contact persons must be familiar with the Offeror and the Offeror’s relevant experience and performance. Offeror should verify all reference contact information prior to submission.

2.9.3 A summary narrative of the applicable work provided; problems encountered and resolutions; contract objectives and results.

2.9.4 The County reserves the right to contact County departments or any other agency for which a company has previously performed under contract. The County also reserves the right to make its own inquiries to other sources for which services have been performed but are not listed. The County may, at its sole discretion, disqualify a vendor if the requested number of references stated is not provided or responses are considered unfavorable. An unfavorable response is a response from a listed or non-listed reference stating that they would not enlist the company to perform services again in the future, or comments provided that the County deems to be substantially negative or reflective of substandard service.

2.10 Corrective Actions/Non-Compliance. Provide a summary and documentation of contract corrective action/non-compliance and Offeror’s compliance for the last three (3) contract years.

2.10.1 List all corrective actions issued, the agency issuing non-compliance, why the corrective actions were issued, the required corrective timelines, how they were resolved, and if they were resolved within the required timeline.

2.10.2 Provide history of all programs on Corrective Action or Contract Risk Report over last three (3) years including program name, reason for corrective action, and length of time on corrective action.

2.10.3 Provide a detailed listing of any breach or noncompliance, failure, or refusals to complete a contract;

information on early termination and details of any and all liquidated damages assessed by any entity during the last three (3) years.

2.11 Litigation Information: If there are none, please state as “None” in your submittal response. Provide a description of any litigation and the resolution in the past five (5) years related to the Offeror’s performance.

Provide a brief explanation of the reasons for the actions, their status, how they were resolved, and if there were any penalties, fines or other actions taken.

2.11.1 Provide a copy of a letter from Offeror’s attorney and in-house legal counsel concerning the status of lawsuits and pending litigation for the most recent fiscal year.

2.11.2 List information concerning the status of any lawsuits and pending litigation for Offeror and principals thereof, and a description of any litigation active in the past five (5) years related to the Offeror’s past performance under contracts similar to the one proposed in this RFP.

2.11.3 Please explain if Offeror or any of its officers are presently the subject of any investigation, accusation, or charges by any Federal, State or local law enforcement agency; or licensing/certification body as certified in Paragraph 4.2.3 of the Representations and Certifications form.

3. EXHIBIT 3 – COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule.

3.1.1 Fixed price pay point unit rates shall be fully burdened/loaded rates and inclusive of all costs including, but not limited to staff, facilities, overhead, administration, etc., for each contract year.

3.2 Confirm “YES/NO” that Offeror understands that pricing will remain firm and fixed for the duration of this contract.

☐Yes ☐No

3.3 Confirm “YES/NO” that Offeror understands this is the only compensation Offeror will receive from the

County for work performed with this contract and shall be inclusive for items not itemized in the Payment Schedule.

☐Yes ☐No

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. SCOPE

Contractor shall assess the County of San Diego (County) Probation Department (Probation) existing workforce development activities for Youth Development Academy (YDA) youth. Contractor shall identify and assist Probation with developing and implementing appropriate workforce development opportunities for YDA youth to achieve, grow, and thrive.

2. BACKGROUND

2.1. Offering appropriate workforce development services and employment opportunities can set justice-involved youth on a path to furthering their education and career goals. Employers have need for skilled labor and justice-involved youth have the potential to fill this need when they return to the community. Probation is implementing a new approach to workforce development that will help position youth to meet employers’ expectations and achieve long-term success in the workforce.

2.2. Live Well San Diego Vision. The County of San Diego supports the Live Well San Diego vision of Building Better Health, Living Safely, and Thriving. Live Well San Diego is a comprehensive, regional vision that combines the efforts of partners inside and outside County government to help all residents be healthy, safe, and thriving. To the extent feasible, Probation partners and contractors are expected to advance this vision.

Building Better Health focuses on improving health and supporting healthy choices. Living Safely seeks to ensure residents are protected from crime and abuse, neighborhoods are safe, and communities are resilient to disasters and emergencies. Thriving focuses on promoting a region in which residents can enjoy the highest quality of life. Additional information is available at LiveWellSD.org.

2.3. Trauma-Informed System. Probation is committed to a Trauma-Informed System, which includes providing trauma-informed services and maintaining a trauma-informed workforce that recognizes trauma and chronic stress and how they influence behavior. Trauma-informed systems and services minimize the risk of re-traumatization and promote safety, self-care, and resiliency. Trauma-Informed Principles include understanding trauma and its impact; promoting physical and psychological safety; responsiveness to cultural/historical/disability/gender issues; supporting empowerment, control, choice, and independence;

sharing power and governance; trustworthiness and transparency; integration along the care continuum;

building safe, authentic relationships; and affirming that wellness is possible for everyone.

3. GOALS AND OBJECTIVES

3.1. Goals. Contractor shall provide the services described herein to accomplish the following goals:

3.1.1. Assist Youth Development Academy (YDA) in supporting youth in developing employable skills, engage in work-based learning.

3.1.2. Increase youth employment and earnings potential while incarcerated and after release and obtain good job placements in high-demand occupations by providing skills training combined with employment opportunities.

3.1.3. Develop an intentional, comprehensive workforce development program aligned with local labor market needs for Probation.

3.2. Objectives. Contractor shall achieve the following objectives, as measured by staff observation:

3.2.1. Youth demonstrate improvement in at least one employable skill.

3.2.2. Reduced behavioral incidents among youth engaged in programming.

3.2.3. Identify a minimum of (Offeror to propose) job positions within the facility for youth to perform.

4. FOCUS POPULATION, HOURS OF OPERATION, AND SERVICE LOCATION

4.1. Focus Population. Contractor shall provide services for the Youth Development Academy (YDA).

4.2. Hours of Operation

http://www.livewellsd.org/

4.2.1. Contractor shall observe County-recognized holidays per the County’s published holiday schedule, which may be accessed here:

https://www.sdarcc.gov/content/arcc/home/about/countyobservedholidays.html

4.2.2. Contractor shall work during facility hours of operation.

4.3. Service Location

4.3.1. East Mesa Juvenile Detention Facility (EMJDF)

446 Alta Road San Diego, CA 92158

5. GENERAL REQUIREMENTS FOR SERVICE DELIVERY

5.1. Facility Standards, Access, and Logistics

5.1.1. Contractor shall comply with facility hours of operation, safety and security protocols, entry screening, and any additional facility requirements communicated by Probation. Schedule adjustments necessitated by lockdowns, emergencies, or holidays shall be coordinated with Probation staff and Contracting Officer’s Representative (COR).

5.1.2. Personal electronic devices, including cellular phones, smart watches, tablets, and recording devices are strictly prohibited inside the secure perimeter. Contractor staff shall store such items in designated lockers or vehicles prior to facility entry and shall comply with all Probation Security instructions regarding restricted items.

5.2. Culturally and Linguistically Appropriate Services (CLAS). To ensure equal access to quality care by diverse populations, each service provider receiving funds from this contract shall adopt the federal Culturally and Linguistically Appropriate Service (CLAS) National Standards. The national CLAS standards are available through the U.S. Department Of Health & Human Services at: CLAS Standards - Think Cultural Health.

5.3. Publicity Announcement and Materials. Contractor shall not share photographs or identify information of youth without prior approval from the youth and County. For minors, approval must also be authorized by the minor's parent or guardian, his or her attorney and the Juvenile Court. With County approval, data and outcomes may be shared without any identifying information, and for the sole purpose of demonstrating program success.

5.4. Communication. All routine communications related to the Contract shall be sent to the COR. If any of the Contractor’s contract information changes during the life of the Contract, the Contractor shall notify the COR.

Communications relating to youth shall be addressed to the COR and EMJDF Division Chief(s). Routine communications may be in-person, or by email or telephone.

5.5. Professional Standards. Contractor shall conform to high professional standards of work and business ethic while providing services under this contract. Contractor services shall be performed: 1) in a professional and workmanlike manner; and 2) in accordance with generally and currently accepted principles and practices.

During the term of this contract, the Contractor agrees to provide programming in a good and faithful manner.

5.6. Staffing

5.6.1. Contractor shall provide consulting staff with a bachelor's degree in public administration, social science, business, or education, a minimum of five years' experience in workforce development in the juvenile justice system, and experience working with the juvenile justice population.

5.6.2. Contractor staff shall demonstrate the highest levels of professional competence and professionalism.

5.6.3. Misconduct. Contractor shall maintain a written policy addressing employee misconduct, including prohibitions on sexual contact between any program staff (including volunteers) and participants.

Contractor shall report any misconduct allegations to the COR in writing (email) within twenty-four

(24) hours of knowledge.

5.6.4. Dress Code. Contractor staff shall dress in clean, neat, properly fitting professional attire while representing the program in the facility, in County offices, or in the presence of clients and families.

Unacceptable attire includes clothing that distracts from a professional environment (e.g., inappropriate writing/graphics; sheer/overly revealing garments; cut-offs; beachwear; torn, faded, or https://www.sdarcc.gov/content/arcc/home/about/countyobservedholidays.html dirty clothing). Open-toed shoes, sandals, or other footwear exposing the toes are not permitted within the facility for safety reasons. Hair, including facial hair, shall be neat and well-groomed. Contractor shall provide its written dress code policy to Probation upon request.

5.6.5. Unfilled Positions. Contractor shall notify Probation in writing (email) of any position that remains vacant for more than twenty (20) business days, including mitigation steps and expected fill dates.

5.6.6. Training. Contractor shall ensure that all staff receive comprehensive training related to the services provided within the first year of operation and on an ongoing basis, as necessary, to support compliance with program duties, standards, and objectives. Documentation of training completion must be maintained in each employee’s personnel file. Contractor shall submit, with the monthly invoice, a report identifying all trainings conducted, including training dates, topics covered, and a list of participating staff

5.6.7. Identification. Contracted staff shall visibly identify themselves as contractor employees by displaying Probation-issued identification badge at all times while in any County building. The identification badge remains property of the County and must be returned to Probation at the time of employee termination. Issued identification shall only be used for authorized use.

5.6.8. Drug Testing. In accordance with federal and state law, Contractor shall require drug testing of employees assigned to this contract. No person who tests positive for illegal drugs shall be assigned.

Contractor shall conduct reasonable-suspicion testing as deemed necessary and comply with Board of Supervisors Policy C-25, which may be viewed here:

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/c_25____county_of__san_ _diego__drug_and__alcohol__use__policy

5.7. Data Collection and Reporting Requirements

5.7.1. Juvenile Justice Crime Prevention Act (JJCPA) Funding. One of the requirements of JJCPA funding is maintenance of a distinct audit trail to account for these funds and the services provided with them.

If multiple funding sources are utilized in the program, Contractor shall track JJCPA funds separately.

Funds unexpended by June 30th of each fiscal year cannot be rolled over to the next fiscal year.

5.7.2. Contractor shall participate in the evaluation of contracted services in collaboration with Probation by collecting and submitting all necessary data elements as requested and required by Probation and/or Probation’s external evaluator.

5.8. Continuous Improvement. Contractor shall adopt a policy of continuous improvement in the services provided throughout the full duration of the contract. Contractor shall identify areas open to improvement, report to and regularly update Probation on all areas.

5.9. Proactive Updates. Contractor shall proactively update Probation when concerning issues arise (e.g., safety risks, significant staffing disruptions, or emerging trends impacting program delivery). Immediate notifications shall be made verbally and in-writing (email) to Probation and the COR, within 24 hours of awareness.

5.10. Contract Termination. Upon expiration or termination of the contract, Contractor shall fully cooperate with Probation to ensure a seamless transition of services. Contractor shall transfer all relevant participant data and records in Probation-approved format and participate in transition meetings and briefings as requested by Probation.

6. SPECIFIC REQUIREMENTS FOR SERVICE DELIVERY

6.1. Position Development. Contractor shall:

6.1.1. Identify appropriate jobs for Youth Development Academy youth at EMJDF.

6.1.2. Develop position descriptions, including list of job duties, responsibilities, and minimum qualifications for each position.

6.1.3. Research and provide recommendations on acceptable California pay rates for youth in the facility.

6.1.4. Classify appropriate youth behavior for each position.

6.2. Workforce Experience. Contractor shall:

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/c_25____county_of__san__diego__drug_and__alcohol__use__policy https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/c_25____county_of__san__diego__drug_and__alcohol__use__policy

6.2.1. Draft policies and procedures for application completion and interview process. Policies and procedures shall be reviewed and approved by Probation.

6.2.2. Develop applications for each position.

6.2.3. Prepare interview questions for each position.

6.2.4. Develop training and performance evaluation forms for each position, to be discussed with youth monthly.

6.2.5. Develop a process for time keeping.

6.2.6. Create and issue official Certificates of Completion.

6.2.7. Develop human resource processes and procedures to manage disciplinary issues.

6.2.8. Develop processes for job transfer and job promotion.

6.2.9. Identify availability in and assist youth with applying for applicable apprenticeship programs.

6.3. Job Training. Contractor shall:

6.3.1. Develop a Pre-Employment Training program for youth.

6.3.2. Develop a program for youth to develop and improve job skills.

6.4. Probation Staff Support. Contractor shall:

6.4.1. Identify and detail staff responsibilities related to supervising youth workers.

6.4.2. Develop and implement staff training is required to successfully implement and administer youth employment opportunities in the facility.

6.4.3. Review facility operations and recommend appropriate work schedules for each identified job.

6.5. Employment Management System. Contractor shall develop an Employment Management System, including a policy and procedure manual.

7. ACCESSING CRIMINAL JUSTICE INFORMATION

In accordance with the Federal Bureau of Investigations’ (FBI) Criminal Justice Information Services (CJIS) Security Policy, Title 28, Code of Federal Regulations, Part 20, and the California Department of Justice’s California Law Enforcement Telecommunications System (CLETS) Policies, Practices and Procedures Manual (PPP), the following must be completed and agreed to by Contractor:

7.1. Purpose. In performing its duties under this Agreement, Contractor may have access to juvenile case file information as defined by California Welfare and Institutions Code section 827 and criminal offender record information as defined by California Penal Code section 11075 and 13102, including local summary criminal offender record information (collectively, “CORI”), maintained by Probation. CORI may also include information from the California Law Enforcement Telecommunications System (“CLETS”). Collectively, these terms shall be referred to as criminal justice information (“CJI”). Accordingly, CONTRACTOR agrees to comply with the Federal Bureau of Investigations’ (FBI) Criminal Justice Information Services (CJIS) Security Policy, Title 28, Code of Federal Regulations, Part 20, and the California Department of Justice’s California Law Enforcement Telecommunications System (CLETS) Policies, Practices and Procedures Manual

(PPP).

7.2. “Access” Defined: Access, or potential access, to CJI, can be in the form of electronic sharing, hardcopy documentation, verbal communication, or other forms of information sharing, as well as unescorted access to Probation’s facilities where CJI is created, stored, processed, handled, transmitted, or discussed.

7.3. Clearance Requirements. Notwithstanding section 16.21 of this Agreement, any and all of Contractor’s employees, volunteers and subcontractors of having access or potential access to information from the CJI systems must complete a fingerprinting background check conducted by Probation per CJIS section 5.12 and PPP section 1.9.2 prior to allowing unescorted access to the CJI data;

7.3.1. Security Control. County has the ability to set, maintain and enforce Standards for the selection, supervision and termination of personnel. This does not grant hiring/firing authority to County, only the authority to grant the CJI access to personnel who meet these standards and deny it to those who do not.

7.4. Training. All persons having access to CJI, must be trained in the operation, policies and procedures of each file that may be accessed or updated prior to accessing CJI. Training can only be provided by the CLETS subscribing agency’s certified CLETS/NCIC trainer and must meet all the CLETS training requirements per CJIS section 5.2 and PPP section 1.8.2. Annually, provide retesting and reaffirm the proficiency of all the CJI operators, if applicable. Contractor shall complete the Criminal Offender Record Information (CORI) Training Requirement (Attachment 1) and send to Probation;

7.4.1. Maintenance of Training Records. Contractor shall maintain records of all training testing and proficiency affirmation in accordance with section 1.8.3.A.3 of the PPP and shall be made available for inspection, upon request by County. An individual computerized or written log must be maintained on each full access operator. Such logs may be destroyed three years after the operator is separated from the agency. Training records for less than full access operators, practitioners, administrators and other sworn/non-sworn law enforcement personnel shall be maintained on a computerized or written group log. Less than full access operator group logs shall be retained indefinitely by the agency. The examinations may be discharged upon entry of the required information in the appropriate log.

7.5. Employee/Volunteer Statement Form. Pursuant to PPP section 1.5.1, all contractor, employees, agents, volunteers and subcontractor personnel with “physical and logical” access to CJI shall sign the CLETS Employee/Volunteer Statement (Attachment 2) and return to Probation.

7.6. Private Management Control Agreement. In order to access facilities and areas in which CJI systems and information are contained, Contractor shall sign the CLETS Private Contractor Management Control Agreement, incorporated into this agreement, (Attachment 3).

7.7. Security Addendum. The FBI CJIS Security Addendum shall be signed and incorporated into this agreement.

(Attachment 4)

7.8. Changes to Access. Contractor shall notify Probation of any changes in writing for employees, agents, volunteers or subcontractors assigned to this Agreement within thirty days of assignment or termination.

7.9. Audit Right. Each party has the responsibility and authority to monitor, audit and enforce the implementation of this agreement. Parties agree to cooperate with the other in the implementation of this agreement and to accomplish the directives for service under the provisions of this Agreement.

7.10. Penalties for Misuse. CJI and related data, by its very nature, is very sensitive and has potential for great harm if misused. Access to criminal offender record information and related data is therefore limited to the purpose(s) provided for in this Agreement. Misuse of the system by, among other things: accessing it without authorization;

accessing it by exceeding authorization; accessing it for an improper purpose; using, disseminating or secondary dissemination of information received as a result of this contract for a purpose other than that envisioned by the contract, may subject persons to administrative criminal penalties. Such exposure for misuse includes, but is not limited to, suspension or termination of this Agreement and prosecution for state and federal crimes.

7.10.1. Reporting Requirements for Unauthorized Access. It is incumbent upon Contractor to prevent disclosure of CJI from unauthorized users throughout the duration of this Agreement and to immediate report any security breach to Probation.

8. PROBATION BACKGROUND CHECK CLEARANCE REQUIREMENTS:

8.1. Probation must complete the following background checks before any Contractor employees, volunteers, interns, or subcontractors are allowed access to CORI/CLETS systems, related information, or facilities that store CORI: Criminal background clearance conducted by the Probation Department, the California Department of Justice (DOJ), and the Federal Bureau of Investigation (FBI).

8.2. Background screening packets will be sent to the Contractor by the COR/Contracts Unit to the Contractor and must be returned as a completed packet to the Probation Department at contractbackgrounds.probation@sdcounty.ca.gov. Contractors should keep copies of all submitted materials.

Incomplete packets will not be accepted.

mailto:contractbackgrounds.probation@sdcounty.ca.gov

8.3. Contractors shall submit one check for the current fee rate, to cover the cost of each background screening.

Checks must be made payable to “County Probation Department.” Questions about background screening fees should be directed to the COR or designee.

9. TUBERCULOSIS TESTING

Contractor shall cause their employees, and in some cases volunteers, assigned to this contract, and having direct contact with minors, to undergo annual testing for tuberculosis. Contractor may retest an employee who tests positive for tuberculosis. Contractor may, in cases where an employee has falsely tested positive in the past, accept a letter from the employee's physician that states that the employee is not exhibiting symptoms of active tuberculosis that would warrant additional x-rays and examination. Any employee who is confirmed to have infectious tuberculosis shall not be assigned to contract functions.

10. USE OF COUNTY DATA/INFORMATION

Contractor staff assigned to this contract may have access to County information systems. The County of San Diego requires all Contractor staff to read, sign, and comply with the “Summary of Policies Regarding County Data/Information and Information Systems.” These policies include the County Administrative Manual Items 0400-11 (COUNTY DATA/INFORMATION –CLASSIFICATION, PROTECTION LEVEL, AND PROPER SECURITY), 0400-01 (COUNTY INFORMATION SYSTEMS – MANAGEMENT AND USE), and 0400-07 (TELECOMMUNICATIONS SYSTEMS – MANAGEMENT AND USE. Contractor shall obtain these policies from the COR.

10.1. Contractor shall require its staff assigned to this contract to read and sign the “Summary of Policies Regarding

County Data/Information and Information Systems.”

10.2. Contractor shall maintain documentation of compliance with requirement.

10.3. Contractor shall require its staff assigned to this contract to comply with the County procedures and regulations cited in the “Summary of Policies Regarding County Data/Information and Information.”

11. PRISON RAPE ELIMINATION ACT (PREA)

Contractor shall adopt and comply with the Prison Rape Elimination Act of 2003, 34 U.S.C 30301 et seq. (PREA), any applicable PREA standards (including 28 C.F.R. 115 et seq.), and any related State law, County ordinances or Probation Department policies regarding PREA for preventing, detecting, monitoring, investigating, and eradicating any form of sexual abuse.

11.1. Staff. Contractor shall provide the COR with the names and email addresses of all employees, volunteers, agents, and subcontractors (“Contract Staff”)…