REQUEST FOR QUOTES (RFQ) 13094

PLANNING AND DEVELOPMENT SERVICES DEPARTMENT

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

SUPPORT SERVICES

October 7, 2026

SMALL-LOCAL BUSINESS SET-ASIDE: In accordance with Board Policy A-87, the award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53 Small-Local Business Policy (SLBP), which can be found at: B-53 Small-Local Business Policy (SLBP).

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing As-Needed Geographic Information System (GIS) Analysis and Spatial Technology Support Services (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year, with four (4) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Fernando Aparicio, Procurement Contracting Specialist, Fernando.Aparicio@sdcounty.ca.gov

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due October 14, 2026 prior to 5:00 p.m.

Quotes due October 28, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53__small__local__business__policy_(_s_l_b_p) https://sdbuynet.sandiegocounty.gov/

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13094

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

SUPPORT SERVICES

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from

Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694- 2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• Required for all Offerors. The award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53. To be considered for award, Offeror must successfully certify that they qualify as a Small-Local Business.

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1 Organization Qualifications

2.1.1 Describe your experience, within the last three (3) years, providing GIS analysis and spatial technology support services or services of similar scope to that of the County’s requirements, with emphasis on:

2.1.1.1 Preparation of high-quality published map documents, and web mapps/apps developed in ArcGIS Enterprise Portal and ArcGIS Online. (SOW 4.6)

2.1.1.2 Developing spatial models, data queries, and analysis resulting in map, web map, web application, table, and/or report products. (SOW 4.10)

2.1.1.3 Creation/maintenance of Python, SQL, JavaScript, Arcade, ArcGIS Notebook

Server, Jupyter Notebooks, and other programming scripts to complete tasks such as the development and/or customizing applications and automated geoprocessing jobs.

(SOW 4.9)

2.1.1.4 Development and/or support of Vertigis Studio Web and Mobile applications, including the development, customization, and deployment of Vertigis Studio Web applications, Vertigis Studio Workflow, Vertigis Studio Printing, Vertigis Studio Search, and Vertigis Studio Reports. (SOW 4.8)

2.2 Organization Experience.

2.2.1 Provide an overview of your organization’s history and experience with providing GIS analysis and spatial technology support services. Include in your description:

2.2.1.1 The number of years of experience providing these services.

2.2.1.2 Organization’s approach to meeting the needs of providing on site GIS Analysis support for ongoing GIS work requests.

2.3 Organization Capacity and Competency

2.3.1 Availability of Personnel. Describe your organization’s current available pool of staff. Include in your description:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

2.3.1.1 An Organization Chart communicating all available staff and management structure.

For each staff (GIS Technician, GIS Analyst, Senior GIS Analyst, ArcGIS Service and Database Administrator), identify which classification they are qualified to fill.

2.3.2 Subcontractors. If using subcontractors to meet specific service requirements, provide the following information for each subcontractor to the extent known at time of submittal of proposal:

2.3.2.1 Description of the experience and qualifications of the subcontractor(s) in meeting specific service requirements.

2.3.2.2 Whether the subcontractor(s) have committed to the contract/agreement.

2.3.3 Performance and Quality Assurance.

2.3.3.1 Describe how your firm manages project performance and quality of work to ensure for example that schedules and budgets are adhered to; on-going project risks are identified and mitigated, and project status updates are provided to customers.

Include in your description:

2.4 Technical Approach

2.4.1 Describe your organization’s proposed technical approach when providing services in accordance with Exhibit A, Statement of Work with an emphasis on operational efficiency, flexibility and quality of service. Include any exceptions taken to the Statement of Work and the assessment of additional benefits or risks to the County if these changes are implemented.

2.4.2 Confirm your agreement to comply with the Exhibit A – Statement of Work requirements as stated.

Yes No

2.4.2.1 If your organization has exceptions to any requirements, provide a marked up redline version of the Statement of Work that provides applicable alternative language along with a supporting explanation to support any alternative standards/language being proposed. Failure to specifically reject a proposed requirement will be deemed an acceptance of such requirement.

2.5 References. Provide three (3) references for current customers of a similar scope to that of the

County’s service requirements. For each reference, detail:

2.5.1 Customer name.

2.5.2 Contact details (address, phone number, and email address).

2.5.3 A description of the similarities in scope to that of the County’s project.

2.5.4 Date of contract award and contract expiration.

The County will make reasonable attempts to contact any reference; the inability to contact a reference may be treated as an unfavorable reference for evaluation purposes. An unfavorable response is a response from a listed reference stating that they would not enlist the company to perform services again in the future, or comments provided that the County deems to be substantially negative or reflective of substandard service. Do not list County staff as references.

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

2.6 Resumés. Provide resumés for all proposed staff for the following classifications ( o r c o m p a r a b l e ) available for this agreement.

2.6.1 GIS Technician

2.6.2 GIS Analyst

2.6.3 Senior GIS Analyst

2.6.4 GIS Developer

2.6.5 Include in the resumés applicable education, qualifications, certifications, and levels of experience. DO NOT include any personal information on resumés such as social security numbers, home addresses, and personal phone numbers, etc.

2.7 Lawsuits/Pending Litigation. Provide the status of any lawsuits and/or pending litigation that involve failure or alleged failure to deliver performance on contracts and/or lawsuits/litigation that may directly impact this contract (e.g., non-compliance with legal requirements).

2.7.1 Provide information regarding status, resolution, and, if any, penalties, fines, or other actions required.

2.7.2 If there are none, state “None” in your submittal response.

2.8 Investigation. Provide the status of any current and/or pending investigations that involve failure or alleged failure to deliver performance on similar scope contracts and/or investigations that may directly impact this contract (e.g., non-compliance with legal requirements).

2.8.1 Provide information regarding status, resolution, and, if any, penalties, fines, or other actions required.

2.8.2 If there are none, state “None” in your submittal response.

2.9 Equity & Sustainability

2.9.1 Describe what your organization currently has in place to promote equity as described in the

Statement of Work, section 10.1.

2.9.2 Describe what your organization currently has in place to promote sustainability as described in the Statement of Work, Part 3. section 10.2.

3. EXHIBIT 3 - COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule

3.2 Offeror may submit an alternate pricing schedule with pricing for up to 5 years.

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

D. REQUIRED FORMS

(RESERVED)

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

E. STATEMENT OF WORK

1. SCOPE

The County of San Diego (County), Land Use and Environment Group (LUEG), Planning & Development Services (PDS), Geographic Information System (GIS) division has a requirement for as-needed GIS analysis and spatial technology support services for the department’s key GIS functions. Contractor shall, in consultation with and at the direction of LUEG-GIS and the issuance of a task order (Attachment 1), provide professional and competent technical expertise and support for ArcGIS Server, ArcGIS Online, and ArcGIS Enterprise Portal. In addition, the Contractor shall provide professional and competent expertise in automated batch job processing and monitoring, GIS programming, and data manipulation and analysis using ArcGIS, Python, Arcade, JavaScript, and other GIS services. These as-needed services are to supplement any additional work that the County may not be able to fulfil on its own.

The services under this contract may be performed on-site at the County’s PDS office located at 5500 Overland Avenue, San Diego, California, 92123, or (off-site) remotely if services do not require contractor staffing to occur at the PDS office. Contractor remote services requests will be reviewed, and concurrently documented by the Contracting Officer’s Representative (COR).

Contractor shall provide supplemental support that may be collocated at County offices upon County request. These employees shall provide full-time or part-time technical support as requested during regular business hours with minimal disruption from non-County assigned tasks.

2. BACKGROUND

GIS technologies are critical tools for improving the quality, accuracy, efficiency, and responsiveness of government services provided by the County. GIS is a computer mapping system that integrates hardware, software, and data for capturing, managing, analyzing, and displaying all forms of geographically referenced information. GIS allows analysts to view, understand, question, interpret, and visualize data in many ways that reveal relationships, patterns, and trends in the form of web maps, web applications, maps, dashboards, reports, and charts. LUEG-GIS supports GIS needs for all County departments.

3. CONTRACTOR MINIMUM QUALIFICATIONS

3.1 All work completed under this contract must be completed by staff that meets the County’s qualifications for GIS professional classification: GIS Technician, GIS Analyst, GIS Senior Analyst, and GIS Developer.

3.2 GIS Technician: Creates/maintains spatial and non-spatial data for use in GIS systems. Performs data analysis, hard copy mapping, and web mapping.

3.2.1 An associate’s degree from an accredited U.S. college or university in the field of GIS, geography, earth sciences, planning, or a closely related field or successful completion of a college level GIS certificate program.

3.2.2 One (1) year of progressively responsible GIS experience operating GIS applications using ArcGIS Desktop and Enterprise Portal.

3.3 GIS Analyst: Supports the development of professional data analysis to inform decision making and communicate concepts/findings. Performs GIS data analysis, data management, scripting, modeling, automating tasks, generating statistics, creates/maintains ArcGIS field map applications, dashboards, and web and mobile applications.

3.3.1 A bachelor’s degree from an accredited U.S. college or university in the field of GIS, earth sciences, geography, planning, or a closely related field or successful completion of a college level GIS certificate program.

3.3.2 Three (3) years progressively responsible GIS experience operating GIS applications using ArcGIS Desktop and Enterprise Portal.

3.4 Senior GIS Analyst: Project lead of programs that support the development of professional geographic/cartographic/spatial studies, research, and data analysis to inform decision making and communicate concepts/findings.

Performs GIS, data analysis, data management, scripting, modeling, statistics, ArcGIS surveys, dashboards, and web and mobile applications.

3.4.1 A bachelor’s degree from an accredited U.S. college or university in the field of GIS, earth sciences, geography, planning, or a closely related field or successful completion of a college level GIS certificate program.

3.4.2 Five (5) years progressively responsible GIS experience operating GIS applications using ArcGIS Desktop and Enterprise Portal.

3.5 GIS Developer: Configures and extends ArcGIS capabilities, creates custom GIS based solutions when the capabilities of ArcGIS do not meet all the business requirements, integrates services hosted in ArcGIS or enterprise systems, builds applications with web, native, scripting and open-source APIs, and creates custom web mapping applications and interactive maps for the web.

3.5.1 A bachelor’s degree from an accredited U.S. college or university in the field of GIS, earth sciences, geography, planning, or a closely related field or successful completion of a college level GIS certificate program.

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

3.5.2 Five (5) years progressively responsible GIS experience designing and developing customized applications using higher level programming languages and automating routine tasks or workflows.

4. REQUIREMENTS

Contractor shall provide the following services:

4.1 Analysis of existing spatial and tabular data in a large spatial relational database system, including but not limited to, Geodatabase feature classes, shapefiles, and aerial and satellite derived imagery;

4.2 Data editing and creation of spatial and tabular data, including but not limited to, geodatabase feature classes, tables, topology rules, MS Excel, and relational databases;

4.3 Cartographic production in support of hardcopy and digital map creation, including map creation for use in based map services;

4.4 Field data collection using Field Maps, Survey 123 and GPS data collection methodologies;

4.5 Spatial decision support for issues related to biology, geology, geography, land use, environmental management, communities, and public safety;

4.6 Preparation of high-quality published map documents for use in ArcGIS Portal and ArcGIS Online.

4.8 Development and/or support of Vertigis Studio Web and Mobile applications, including the development, modification, and deployment of Vertigis Studio Web applications, workflows, printing, searches, and reporting.

4.9 The use of Python, SQL, JavaScript, Arcade, ArcGIS Notebook Server, Jupyter Notebooks, and other programming scripts to complete tasks such as the development and/or customizing applications and automated geoprocessing jobs. Documentation and source code of all final scripts and procedures relating to such tasks shall be provided to the COR.

4.10 Developing spatial models, data queries, and analysis resulting in map, web map, web application, table, and/or report products.

5. DELIVERY REQUIREMENTS

5.1 Project/Task Order

5.1.1 Work will commence as needed after all contract requirements are met. Individual Project/Task Orders will specify a statement of work for assignments and tasks related to specific projects and describe the scope of services required for specific durations to meet Department and Division performance expectations.

5.1.1.1 A Project/Task Order will be submitted by the COR describing the requirements of each task, necessary hours, deadlines, and work schedule.

5.1.1.2 Contractor shall only work on tasks described in the Project/Task Orders signed by the COR.

5.11.2.1 Any work completed outside the scope of the Contract and the Project/Task Order will not be reimbursed.

5.1.1.3 Contractor’s key personnel shall be named and details pertaining to current and relevant technical expertise provided. No changes to the named key personnel may occur without written approval by the COR.

5.1.1.4 Contractor shall respond with signed request form and identify staff available for assignment within

5 business days.

5.1.2 Contractor will not begin work until Project/Task Order is fully executed.

5.1.3 Contractor will provide a Quality Assurance (QA) plan for each task order and submitted to the COR.

5.2 Invoicing

5.2.1 Contractor shall submit invoices in agreed upon format as preapproved by the COR. All tasks shall be completed within the dollar amount specified in the contract. No overtime charges shall apply unless Contractor’s staffing resource is pre-authorized in writing by the County COR to work more than forty (40) hours during a given pay period. No lodging or transportation charges shall be allowed unless preauthorized by the County COR in writing. All invoices shall include the following:

5.2.1.1 List of hours expended each day, by task and specialist/technician, per billing period.

5.2.1.2 General description of tasks performed during each billing period.

5.2.1.3 Provide written documentation with invoices that require COR authorization.

5.2.2 All invoices shall be submitted within 30 Net days of the day services are rendered.

5.2.3 Payment for invoices received late or without proper agreed-upon documentation may be delayed and shall not be subject to late payment penalties.

5.2.4 Final Fiscal Year-End Settlements. Contractor shall submit the final invoice for Services performed during each County Fiscal Year no later than the settlement date established by COR, but in no event later than 30 calendar days from (i) the end of each County Fiscal Year (the last day of June) or (ii) the expiration or termination of this Agreement. County may, in its sole discretion, choose to not process invoices for reimbursement for services performed during that County Fiscal Year after this date.

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

6. PROJECT STATUS MEETINGS

Contractor shall attend project status meetings, as requested by the COR. The purpose of these meetings is to provide a forum to discuss technical issues, project schedules, contractual issues, and/or budgetary issues. Meetings may take place via teleconference, at the COR’s discretion.

7. BRIEFINGS AND DEVELOPMENT REVIEW TEAM MEETINGS

Contractor shall attend all necessary briefings and review meetings and present the project to County management as required. If attendance is not feasible, Contractor shall discuss the conflict with the COR to determine the appropriate course of action.

8. QUALITY ASSURANCE PLAN

8.1 Contractor shall develop and submit to the COR a written Quality Assurance (QA) Plan as part of the deliverables described in Section 4 of this Statement of Work. The QA plan shall describe the process for continually assessing the Contractor’s effectiveness in accomplishing the goals for this Statement of Work. The plan shall include a mechanism and timeline for obtaining County feedback, process, desired outcome, and documentation of activities.

8.1.1 The QA Plan shall be submitted to the COR within forty-five (45) days of contract execution, and shall include:

8.1.2 Review of project schedule and deliverables at monthly progress meetings with the COR.

8.1.3 Response within three (3) business days to corrective actions issued by COR.

8.1.4 Corrective actions will be issued should outcome objectives fall below contract requirements. Response shall include recommended actions and schedule to address corrective actions.

9. SECURITY CLEARANCE REQUIREMENTS

Contractor staff providing on-site services shall apply for and successfully pass County Security Clearance. The time and cost associated with obtaining County Security Clearance are the responsibility of the Contractor.

Additional information can be found here:

https://www.sandiegocounty.gov/content/dam/sdc/hhsa/programs/bhs/TRL/TRL%20Section%201/ContractorClearanceBackgroundCh eckPacket.pdf

10. EQUITY AND SUSTAINABILITY REQUIREMENTS

10.1 Equity. The Contractor must make good effort to conduct all work in a manner that supports the County of San Diego’s commitment to equity, inclusion, and fair access to services. This includes:

10.1.1 Collaborating with the COR to integrate equity considerations into GIS products, analysis, and workflows when applicable.

10.1.2 Ensuring subcontractor and staffing decisions support equitable opportunity in alignment with County policy.

10.2 Sustainability. The Contractor must make good effort to support the County’s sustainability goals throughout the delivery of services. This includes:

10.2.1 Using environmentally responsible practices when performing work, including minimizing travel when feasible and using electronic deliverables in place of printed materials.

10.2.2 Supporting GIS activities that align with County environmental objectives, such as spatial analyses related to climate action, conservation, resource management, and sustainable development.

11. SMALL-LOCAL BUSINESS ENGAGEMENT

11.1 The County is dedicated to fostering small business opportunities in the County of San Diego. In alignment with Policy

B-53, the County of San Diego supports the creation of sustainable opportunities for small business participation.

11.2 Contractor will meet with the COR to identify further opportunities to work with suppliers within the small business community.

12. PRIVACY STATEMENT

Contractor shall comply with all applicable federal and State laws pertaining to the privacy and security of Protected Information including, but not limited to, California Civil Code Section 1798, California Civil Code Section 56.10, California Welfare and Institutions Code Section 827, and California Penal Code Section 1203.

https://www.sandiegocounty.gov/content/dam/sdc/hhsa/programs/bhs/TRL/TRL%20Section%201/ContractorClearanceBackgroundCheckPacket.pdf https://www.sandiegocounty.gov/content/dam/sdc/hhsa/programs/bhs/TRL/TRL%20Section%201/ContractorClearanceBackgroundCheckPacket.pdf

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

ATTACHMENT 1 – TASK ORDER PROCESS

1. Department will provide a copy of the task order form and Statement of Work to the Contractor as services or materials are needed, see Attachment 2 - Sample Task Order Form.

2. Contractor will respond with a quote based upon the task order request.

3. Contractor will submit the original task order form along with the Contractor’s quote, any additional pertinent information, and any required supplemental forms to the Contracting Officer’s Representative

(COR).

4. COR will review documents to ensure the task requested is in compliance with contract scope, limits and includes all required supplemental forms.

5. If task requested complies with contract terms & conditions and scope, COR will enter a release in Oracle for the work and provide notice to contractor to proceed with work.

HELPFUL REMINDERS WHEN ISSUING TASK ORDERS

• A task order form and statement of work are required for every request of Contractor.

• Task orders are subject to review by Purchasing & Contracting, which may be conducted at any time during the duration of the contract.

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

ATTACHMENT 2 – SAMPLE TASK ORDER FORM

SERVICES TASK ORDER

COUNTY OF SAN DIEGO

DEPARTMENT OF XXX

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

F. PAYMENT SCHEDULE

1. FIXED RATE PRICE SCHEDULE

Contractor shall bill at the fully burdened hourly rates for the categories listed below and in accordance with Exhibit A- Statement of Work.

A. The following shall be considered part of the fully burdened hourly rates stated in this Agreement: vehicle expenses, parking, tolls, film, postage, office supplies, facsimiles, computer usage, printing, normal copying and document reproduction, blueprint services, travel, telecommunications, phone calls, security badging, photography, and all other costs and expenses incurred in completing such services.

INITIAL TERM

ITEM

NO.

LABOR

CLASSIFICATION

UNIT OF

MEASURE ESTIMATED

QUANTITY

UNIT

PRICE

EXTENDED

PRICE

1 GIS TECHNICIAN-ON SITE PER HOUR 10 $ $

2 GIS TECHNICIAN-OFF SITE PER HOUR 90 $ $

3 GIS ANALYST-ON SITE PER HOUR 420 $ $

4 GIS ANALYST-OFF SITE PER HOUR 1,580 $ $

5 SENIOR GIS ANALYST-ON SITE PER HOUR 10 $ $

6 SENIOR GIS ANALYST-OFF SITE PER HOUR 40 $ $

7 GIS DEVELOPER-ON SITE PER HOUR

10 $

8 GIS DEVELOPER-OFF SITE PER HOUR

115 $

INITIAL TERM TOTAL:

1st OPTION PERIOD

NO.

QUANTITY

UNIT

PRICE

EXTENDED

PRICE

1 GIS TECHNICIAN-ON SITE PER HOUR 10 $ $

2 GIS TECHNICIAN-OFF SITE PER HOUR 90 $ $

3 GIS ANALYST-ON SITE PER HOUR 420 $ $

4 GIS ANALYST-OFF SITE PER HOUR 1,580 $ $

5 SENIOR GIS ANALYST-ON SITE PER HOUR 10 $ $

6 SENIOR GIS ANALYST-OFF SITE PER HOUR 40 $ $

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

7 GIS DEVELOPER-ON SITE PER HOUR

10 $

8 GIS DEVELOPER-OFF SITE PER HOUR

115 $

1ST OPTION PERIOD TOTAL:

2ND OPTION PERIOD

NO.

QUANTITY

UNIT

PRICE

EXTENDED

PRICE

1 GIS TECHNICIAN-ON SITE PER HOUR 10 $ $

2 GIS TECHNICIAN-OFF SITE PER HOUR 90 $ $

3 GIS ANALYST-ON SITE PER HOUR 420 $ $

4 GIS ANALYST-OFF SITE PER HOUR 1,580 $ $

5 SENIOR GIS ANALYST-ON SITE PER HOUR 10 $ $

6 SENIOR GIS ANALYST-OFF SITE PER HOUR 40 $ $

7 GIS DEVELOPER-ON SITE PER HOUR

10 $

8 GIS DEVELOPER-OFF SITE PER HOUR

115 $

2ND OPTION PERIOD TOTAL:

3RD OPTION PERIOD

NO.

QUANTITY

UNIT

PRICE

EXTENDED

PRICE

1 GIS TECHNICIAN-ON SITE PER HOUR 10 $ $

2 GIS TECHNICIAN-OFF SITE PER HOUR 90 $ $

3 GIS ANALYST-ON SITE PER HOUR 420 $ $

4 GIS ANALYST-OFF SITE PER HOUR 1,580 $ $

5 SENIOR GIS ANALYST-ON SITE PER HOUR 10 $ $

6 SENIOR GIS ANALYST-OFF SITE PER HOUR 40 $ $

7 GIS DEVELOPER-ON SITE PER HOUR

10 $

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

8 GIS DEVELOPER-OFF SITE PER HOUR

115 $

3RD OPTION PERIOD TOTAL:

4TH OPTION PERIOD

NO.

QUANTITY

UNIT

PRICE

EXTENDED

PRICE

1 GIS TECHNICIAN-ON SITE PER HOUR 10 $ $

2 GIS TECHNICIAN-OFF SITE PER HOUR 90 $ $

3 GIS ANALYST-ON SITE PER HOUR 420 $ $

4 GIS ANALYST-OFF SITE PER HOUR 1,580 $ $

5 SENIOR GIS ANALYST-ON SITE PER HOUR 10 $ $

6 SENIOR GIS ANALYST-OFF SITE PER HOUR 40 $ $

7 GIS DEVELOPER-ON SITE PER HOUR

10 $

8 GIS DEVELOPER-OFF SITE PER HOUR

115 $

4TH OPTION PERIOD TOTAL:

TOTALS

INITIAL TERM: $

1st OPTION PERIOD: $

2ND OPTION PERIOD: $

3RD OPTION PERIOD: $

4TH OPTION PERIOD: $

GRAND TOTAL: $

NOTE: Clerical and Administrative functions included within total overhead and are not billable.

Contractor shall process contract payments in accordance with the terms of the contract and submit an invoice for services provided to LUEG-GIS as follows:

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

Invoices shall be sent to the COR or designee for review by the tenth (10th) day of the month following the month in which the services included in Exhibit A, Statement of Work, are provided. Each claim the COR approves shall be paid and shall constitute full payment for which the claim was submitted. Contractor shall submit with the invoice a report detailing the services worked on and/or completed during the invoice period.

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

G. DRAFT AGREEMENT

The County’s contract with the successful Offeror(s) will be based upon the draft Agreement posted to BuyNet (as a file named rfq_13094_draft_agreement.docx), structured as follows:

Draft Agreement

Exhibit A – Statement of Work Exhibit B – Insurance Requirements Exhibit C – Payment Schedule

Exhibits A (Statement of Work) and C (Payment Schedule) will be added during contract finalization. Offerors will be deemed to have accepted the Draft Agreement and Statement of Work, except where Offeror has taken clear exception in its quote in accordance with and when provided for in the Submittal Items.

AS-NEEDED GEOGRAPHIC INFORMATION SYSTEM (GIS) ANALYSIS AND SPATIAL TECHNOLOGY

EXHIBIT B – INSURANCE REQUIREMENTS

INSURANCE REQUIREMENTS FOR CONTRACTORS

Without limiting Contractor’s indemnification obligations to County, Contractor shall provide at its sole expense and maintain for the duration of this contract, or as may be further required herein, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of the work by the Contractor, his agents, representatives, employees or subcontractors.

1. Minimum Scope and Limit of Insurance Coverage shall be at least as broad as:

A. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit ($4,000,000).

B. Automobile Liability covering all owned, non owned, hired auto Insurance Services Office form CA0001, with limit no less than $1,000,000 each accident for bodily injury and property damage.

C. Workers’ Compensation, as required by State of California and Employer’s Liability Insurance, with limits no less than $1,000,000 each accident for bodily injury or disease. Coverage shall include waiver of subrogation endorsement in favor of County of San Diego.

D. Professional Liability (Errors & Omissions) appropriate to the professional services provided by Contractor under this contract, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the County requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits and coverage stated above, shall also be available to the County of San Diego.

2. Self-Insured Retentions Self-insured retentions must be declared to and approved County Risk Management. County may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or County. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. County may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible. County reserves the right to obtain a copy of any policies and endorsements for verification.

3. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions:

A. Additional Insured Endorsement The County of San Diego, the members of the Board of Supervisors of the County and the officers, agents, employees and volunteers of the County, individually and collectively are to be covered as additional insureds on the General Liability policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,…