RFQ 12FPC323Q0090 - NEMA Box services.pdf

PDF 3 MB Posted Aug 9, 2023

Attached to: Soil Climate Analysis Network (SCAN) NEMA Control Panel Assembly Service USDA-NRCS Utah
Solicitation number: 12FPC323Q0090
Issued by: Department of Agriculture Under Secretary for Farm Production and Conservation

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Written by GovTribe AI · Dec 21, 2023

This combined synopsis and solicitation requests quotes for Soil Climate Analysis Network (SCAN) NEMA Control Panel Assembly Service for the USDA Natural Resources Conservation Service. The contractor shall pick up materials from the SCAN warehouse, modify 95 NEMA boxes according to specifications provided, assemble control panel components within each box, and return the completed boxes to the warehouse. Quotes are due by August 31, 2023. The award is set as a 100% small business set-aside for NAICS code 332999 with a size standard of 750 employees. The period of performance is estimated at 180 days after award.

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12FPC323Q0090

COMBINED SYNOPSIS/SOLICITATION

For Soil Climate Analysis Network (SCAN) NEMA Control Panel

Assembly Service USDA-NRCS

SUBJECT: Request for Quote-for 12FPC323Q0090

1. This letter is to advise you that the United States Department of Agriculture, Farm Production and Conservation Business Center on behalf of the USDA-NRCS Office intends to award a contract for NEMA Control Panel Assembly Service

Award is projected by 31 August 2023 and will be contingent upon the acceptance of quote submission of a fair and reasonable price at a fair market price. If you are interested, please see below:

PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12,6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes being requested, and a written solicitation will not be issued.

ii. The solicitation number 12FPC323Q0090 is being issued as a Request for Quote (RFQ). The acquisition procedures at FAR Parts 12 & 13 are being utilized. The Government anticipates the award of a firm-fixed-price, commercial contract. Award will be made to the responsible quoter whose quote responds to the terms of this RFQ and is the best value of for the Government.

iii. This solicitation documents and incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC ) 2023-04 Effective June 6, 2023.

iv. This solicitation is being conducted as a 100% small business set-aside. The North American Classification System Code (NAICS) is 332999; the Size standards in number of employees is 750. For more information on size standards visit http://www.sba.gov/size. Active SAM registration is required to be awarded this contract and must remain active throughout the period of performance.

v. Contract Line Item Numbers (CLINS):

0001 NEMA Control Panel Assembly Service

vi. Description of Services: The Contractor shall pick up all materials (95 NEMA boxes with all control panel components) from the SCAN warehouse, modify each NEMA box according to the specifications provided, assemble the control panel components within each NEMA box according to the specifications, and return the completed NEMA boxes to the SCAN warehouse.

vii. Date(s) and Place(s) of Delivery and Acceptance: This award is estimated to be 180 days after awards.

Places of performance: The SCAN warehouse is located at 245 Jimmy Doolittle Rd, Salt Lake City, UT 84116 http://www.sba.gov/size

viii. The provision at 52.212-1, Instructions to Quoters-Commercial, applies to this acquisition. Quoters must read and follow the additional instructions contained within this solicitation to receive consideration.

Clauses

52.212-4, Contract Terms and Conditions-Commercial Items (DEC 2022), applies to this requisition and addendum are not attached.

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JUN 2023), applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to this acquisition:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

52.219-28 Post Award Small Business Program Representation (MAR 2023)

52.222-3 Convict Labor (June 2003)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (DEC 2022)

52.222-21 Prohibition of Segregated Facilities (April 2015)

52.222-26 Equal Opportunity (Sept 2016)

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

52.222-50 Combating Trafficking in Persons (Nov 2021)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021)

52.232-33 Payment by Electronic Funds Transfer – System for Award Management (Oct 2018)

(a) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in the contract by reference to implement provisions of lawor Executive Orders applicable to acquisitions of commercial items:

52.222-41 Service Contract Labor Standards (Aug 2018)

(b) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-55 Minimum Wages Under Executive Order 13685 (Jan 2022) 52.222-62 Paid Sick

xiii. Additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices:

CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer (CO) is the only person authorized to approve changes in any of the requirements of this contract. This authority remains solely with the CO. In the event that the Contractor effects any change at the direction of any person other than the CO, the change will be considered to have been made without authority and NO adjustment will be made in the contract price to cover any INCREASE in costs incurred as a result thereof.

CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer’s Representative (COR) is an individual designated in writing by the Contracting Officer (CO) to act as an authorized representative of the CO to perform specific contract administrative functions within the scope and limitations as defined by the CO in the COR’s appointment letter. This letter specifies the extent of the COR’s authority to act on behalf of the CO. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other term or condition of the contract. Any subsequent change to the COR or COR responsibilities will be confirmed, in writing, by the CO. A COR does not have the authority to and may never –

1. award, agree to, or execute any contract, contract modification, or notice of intent;

2. obligate, in any way, the payment of money by the Government;

3. make a final decision on any contract matter which is subject to the clause at FAR 52.233-1,Disputes; or

4. terminate, for any cause, the contractor’s right to proceed.

If the contractor does not receive a copy of the COR appointment letter, the contractor is required to request a copy of it from the CO prior to commencing work.

Individuals not designated in writing as a COR by the CO are not considered a COR and do not have the authority delegated to the COR. If the contractor considers any action or inaction by a COR, any other government employee (such as an inspector), or representative or agent of the government as a change to the contract terms and conditions, they must notify the contracting officer immediately and not proceed with any such change until approved by the contracting officer.

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PAYMENT PLATFORM (IPP)

Invoices must be submitted electronically through the U.S. Department of the Treasury’s Invoice Payment Platform System (IPP) or the Contractor must be willingto accept payment by Government purchase card.

The Contractor must use the IPP website (https://www.ipp.gov) to register, access, and use IPP for submitting invoices. Contractor assistance with enrollment can beobtained by calling (866) 973- 3131.

Invoices submitted by means other than IPP will not be accepted unless the Contracting Officer authorizes alternate procedures in writing.

452.204-70 Inquiries (Feb 1988) Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contract Specialist Mark Domingo at mark.domingo@usda.gov. Quoters should contact only the Contract Specialist issuing the solicitation about any aspect of this requirement prior to contract award.

452.211-74 Period of Performance (Feb 1988) The estimated period of performance is as follows:

180 Days After Award

452.224-70 Confidentiality of Information (Feb 1988)

(a) Confidential information, as used in this clause, means -

(1) information or data of a personal nature, proprietary about an individual, or (2) information or data submitted by or pertaining to an organization.

(b) In addition to the types of confidential information described in (a)

(1) and (2) above, information which might require special consideration with regard to the timing of its disclosure may derive from studies or research, during which public disclosure of primarily invalidated findingscould create an erroneous conclusion which might threaten public health or safety if acted upon.

(c) The Contracting Officer and the Contractor may, by mutual consent, identify elsewhere in this contract specific information and/or categories of information which the Government will furnish to the Contractor or that the Contractor is expected to generate which is confidential.

Similarly, the Contracting Officer and the Contractor may, by mutual consent, identify such confidential information from time to time during the performance of the contract. Failure to agree will be settled pursuant to the “Disputes” clause.

(d) If it is established that information to be utilized under this contract is subject to the Privacy Act, the Contractor will follow the rules and procedures of disclosure set forth in the Privacy Actof 1974, 5 U.S.C. 552a, and implementing regulations and policies, with respect to systems of records determined to be subject to the Privacy Act.

(e) Confidential information, as defined in (a)

(1) and (2) above, shall not be disclosed without the prior written consent of the individual, institution or organization.

(f) Written advance notice of at least 45 days will be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, which have the possibility of adverse effects on the public or the Federal agency, as described in (b) above. If the Contracting Officer does not pose any objections in writing within the 45-day period, the Contractor may proceed with disclosure. Disagreements not resolved by the Contractor and Contracting Officer will be settled pursuant to the “Disputes” clause.

(g) Whenever the Contractor is uncertain with regard to the proper handling of material under the contract, or if the material in question is subject to the Privacy Act or is confidential information subject to the provisions of this clause, the Contractor shall obtain a written determination from the Contracting Officer prior to any release, disclosure, dissemination, or publication.

mailto:madeline.allison@usda.gov mailto:ryan.lorimer@usda.gov

(h) The provisions of paragraph (e) of this clause shall not apply when the information is subject to conflicting or overlapping provisions in other Federal, State or local laws.

452.237-75 Restrictions against Disclosure (Feb 1988)

(a) The Contractor agrees, in the performance of this contract, to keep all information contained in source documents or other media furnished by the Government in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information in whole or in part in any manner or form, or to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor's possession, to those employees needing such information to perform the work provided herein, i.e., on a "need to know" basis. The Contractor agrees to immediately notify in writing, the Contracting Officer, named herein, in the event that the Contractor determines or has reason to suspect a breach of this requirement.

(b) The Contractor agrees not to disclose any information concerning the work under this contract to any persons or individual unless prior written approval is obtained from the Contracting Officer. The Contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder.

452.246-70 Inspection and Acceptance (Feb 1988) Inspection and Acceptance (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract. Work that, in the opinion of the CO, does not meet data quality Standards will be returned to the Contractor for correction. Inconsistencies/edits may be reviewed, resolved, and approved via communications.

NEMA Box Order of Completion

1. Remove backplate from NEMA box.

2. Drill and tap backplate according to NEMA BOX – Inner Panel Layout and Auto Cad Drawing.

3. Install Panduit according to the specifications in the NEMA BOX – Build Specifications drawing all cut edges must be finished. No fuzzy plastic edges or none smooth surfaces.

4. Install Din Rail according to the specifications in the NEMA BOX – Build Specifications drawing all burs and unfinished edges must be grinded down to a finished edge.

5. Install Distribution Blocks according to the specifications in the NEMA BOX – Build Specifications drawing.

6. Install Datalogger, Solar Regulator and Circuit Protection according to the specifications in the

NEMA BOX – Build Specifications drawing.

7. Wire backplate according to wire diagram according to the NEMA BOX – Inner Panel Wire

Diagram.

8. Drill holes on bottom of NEMA box According to NEMA BOX – Bottom NEMA Layout.

9. Remove sharp edges from cut holes.

10. Drill holes into multi holed cable glands according to NEMA BOX – Cable Gland Hole Size Guide

11. Install multi holed cable glands into bottom of NEMA box according to the NEMA BOX – Bottom

NEMA Specifications.

12. Install backplate into NEMA box using hardware that came inside NEMA box. Lower left stud will first have a 3/8” external tooth lock washer and then the 3/8” flat washer and nut that are included with the NEMA box hardware. The external toothed lock washer will provide grounding for the backplate. This is very important that this goes on first and then pressed into the backplate by the backplate mounting hardware.

13. Connect all grounding cables onto the NEMA box ground studs. There will be three ground lugs connecting onto the NEMA chassis ground stud. There will need to be a ¼” external tooth lock washer placed between each ground lug. For a total of two external tooth lock washers. Use the hardware that comes inside the NEMA box. There are two nuts that have external tooth lock washers attached to the nuts. Use these nuts to secure the ground lugs onto the ground studs.

14. Complete wind sensor connector upgrade by completing the steps in the Wind Sensor Connector Manual

2 2

22222

2 2

2 2 2

2 2 2 2

2 2

533.4mm

685.8m m

All holes to be drilled at precise location on the inner panel.

1. Hammond Manufacturing 1418N4S16K10 Inner Panel

2. Drill 18" Hole and Tapped For 6-32 Thread

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AutoCAD SHX Text 4/25/2023 m m m m m m m m

487 mm

75 mm

1 1 1 1

1 1 1

63m m

2115mm

1. Phillips Pan Head Machine Screw 6-32 X 12" With Zinc Finish Machine Screw Flat Washer

2. Phillips Pan Head Machine Screw 6-32 X 12"

3. 487mm Wire Duct Narrow Slot Gray 1.26 W X 2 D. Duct Screw

Holes Will Align With Drawing. Duct Fingers Trimmed According to Drawing.

4. 474mm Wire Duct Narrow Slot Gray 1.26 W X 2 D. Duct Screw Holes Will Align With Drawing. Duct Fingers Trimmed According to Drawing.

5. 115mm Wire Duct Narrow Slot Gray 1.26 W X 2 D. Duct Screw Holes Will Align With Drawing.

6. 179mm Wire Duct Narrow Slot Gray 2.25 W X 2 D. Duct Screw Holes Will Align With Drawing.

7. 295mm Wire Duct Narrow Slot Gray 2.25 W X 2 D. Duct Screw Holes Will Align With Drawing. Duct Fingers Trimmed According to Drawing.

8. 75mm Din Rail, 35mm X 7.5mm

9. 50mm Din Rail, 35mm X 7.5mm

10. 62mm Din Rail, 35mm X 7.5mm

11. E-T-A Circuit Protection and Control 4230-T120-K0CE-10A

12. Distribution Block - PTFIX 6/18X2,5-NS35 BK

13. Distribution Block - PTFIX 6/18X2,5-NS35 RD

14. Distribution Block - PTFIX 6/6X2,5-NS35A BK

15. Distribution Block - PTFIX 6/6X2,5-NS35A RD

16. Solar Regulator Morning Star Sunsaver Charge Controller, 12V, 10A, SS10-12V

17. Campbell Scientific CR1000X Data Logger

18. Campbell Scientific AM16/32B

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Ground Power

Po w er

7 8 G ro un d

Circuit Breaker

Solar Regulator

Chassis Ground NEMA Ground Stud

Chassis Ground NEMA Door Ground Stud

NEMA BOX WIRE DIAGRAM

Battery

Solar

Load

1. Red 12 AWG wire 61 cm in length

2. Black 12 AWG wire 59.5 cm in length

3. Red 12 AWG wire 41 cm in length

4. Black 12 AWG wire 26 cm in length

5. Red 12 AWG wire 37 cm in length terminated with 12 - 10 AWG #12 - 1/4 Stud Size Vinyl-Insulated

Ring Terminal on floating end crimped and soldered

6. Black 12 AWG wire 91 cm in length terminated with 12 - 10 AWG #12 - 1/4 Stud Size Vinyl-Insulated

Ring Terminal on floating end crimped and soldered

7. Red 12 AWG wire 80 cm in length

8. Black 12 AWG wire 78 cm in length

9. Red 12AWG wire 40.5 cm in length

10. Red 12AWG wire 7 cm in length

11. Green 8 AWG wire 105 cm in length terminated with compression ground lug for 6 - 8 AWG

1/4 in stud size on ground stud side crimped and soldered

12. Green 8 AWG wire 78 cm in length terminated with compression ground lug for 6 - 8 AWG

1/4 in stud size on ground stud side crimped and soldered

13. Green 8 AWG wire 29 cm in length terminated with compression ground lug for 6 - 8 AWG

1/4 in stud size on both sides crimped and soldered

14. Green 8 AWG wire 55 cm in length terminated with compression ground lug for 6 - 8 AWG

1/4 in stud size on both sides crimped and soldered

15. CABLE3CBL-2

16. CABLE5CBL-2

AM16/32B

LK G

12V

OH OL EH EL

R ed

D rain

Black W hite

D rain

Black W hite

R ed

D rain

G reen

Blue R ed Black

W hite

Black R ed

Blue G reen D rain

CR1000X

12V Power In

C3 C4C

6 G12VC

GROUND STUD

BODY

BOTTOM VIEW

52.32 mm

82.55 mm

92 m m

Ø20 mm Ø25 mm Ø22.225mm [78in] of 1418N4S16K10

Ø40mm 83mm

73m m

83mm

81m m

Ø40mm

87mm

89m m

50mm

115mm

92m m

609.6mm

254.0m m

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NEMA Box Cable Gland Hole Size Drill Guide

Upper 40mm Cable Gland

16.5mm gland radius, use compass to find center and then create a 10mm radius circle from center.

Draw perpendicular lines that divides circle into 4 equal parts. Drill sensor holes where lines intersect drawn circle.

Sensor Drill Bit Size

Wind Sensor Cable 7.5mm

Pyranometer Cable 5mm

Tipping Bucket Cable 7.5mm

RH Cable 7.5mm

Temp Sensor Cable 7.5mm

Lower 40mm Cable Gland

16.5mm gland radius, use compass to find center and then create a 10mm radius circle from center.

Draw perpendicular lines that divides circle into 4 equal parts. Drill sensor holes where lines intersect drawn circle.

Sensor Drill Bit Size

5 - Stevens SDI12 6mm

BOTTOM VIEW

of 1418N4S16K10

24 5

1. CD40MA-SS Cable Gland Shell and 1.089.3699.19 Solid Elastomer Plug Holes Drilled to Specifications on "NEMA Box Cable Gland Hole Size Guide Upper 40mm Cable Gland" and NM-40-BR Locking Nut

2. CD40MA-SS Cable Gland Shell and 1.089.3699.19 Solid Elastomer Plug Holes Drilled to Specifications on "NEMA Box Cable Gland Hole Size Guide Lower 40mm Cable Gland" and NM-40-BR Locking Nut

3. CD20MR-SS Cable Gland Shell and 1.089.1305.19 Multi Hole 2 X .20" and NM-20-BR Locking Nut

4. AS125SS 1-1/4" 4X NEMA Rated Enclosure Hole Seal

5. Leave Empty

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Wind Sensor Connector Manual

Tools Needed

• #2 Phillips Screwdriver

• Wire Strippers for a 24 AWG Wire

• Souriau-Sunbank Shandles with a S20RCM Die Head

• Adjustable Wrench

• Small Electronics Flat Head Screwdriver

• Souriau-Sunbank RX20D44 Pin Extraction Tool (not shown but comes in handy when pin is inserted into wrong hole)

Step 1: Open black rectangular box at base of sensor by unscrewing all four screws until they release from screw holes but have not been completely removed from face plate. Loosen glands and disconnect wires from terminal block and remove cable from box on sensor.

Step 2: Measure and cut the disconnected cable so that cable end that was just removed from sensor housing is 76cm long. It is very important that all cables are this long! Set aside the larger coil for later use.

https://www.alliedelec.com/product/souriau-sunbank-by-eaton/shandles/70241681/?keyword=shandles https://www.alliedelec.com/product/souriau-sunbank-by-eaton/s20rcm/70241683/ https://www.alliedelec.com/product/souriau-sunbank-by-eaton/rx20d44/70129866/?keyword=RX20D44

Step 3: Label 76cm long cable with a white heat shrink label 5 inches from cut end. White heat shrink label must contain the following information:

Manufacturer and Model number of sensor

Serial number of the sensor preceded with WM example: WM123456

Code 126 barcode of the sensors serial number preceded by WM

Step 4: Locate and open connector bag with part number UTS1-JC106P, shown below.

Step 5: Unscrew endcap of the cable gland. Remove rubber gasket and replace it with gasket for smaller diameter cable and screw endcap back on loosely.

Step 6: Slide the bottom half of the connector onto the fresh cut end of the 76cm cable.

Step 7: Strip 4cm of the outer jacket off the fresh cut end of the cable, as shown below.

Step 8: Remove foil wrapper off each pair of wires and cut the yellow wire off at the black jacket.

Step 9: Strip each of the remaining wires back 5mm. These wires are all 24 AWG.

Step 10: Locate pin part number RM20W3K and remove six pins.

Step 11: Place pin in the left 24-26 AWG crimping location and make sure it is fully seated. Place stripped wired end into pin ensuring that wire is fully inserted into pin and that the wire jacket is in the bell housing. Squeeze crip handles until crimper releases and pin can be removed. Complete this step for all wires.

Step 12: The head of the connector has letters on the back that indicate pin positions. Place pins into these holes based on the wire color wiring diagram below.

A – Red

B – Black

C – White

D – Green

E – Blue

F – Drain/Bare

Step 13: Make sure cable side cap is loose so that connector body rotates around the cable. Then screw the connector head onto the main connector body and make sure it is tight. Once this is complete tighten the cable side cap so that connector is liquid tight.

Step 14: Reconnect cable to wind sensor by reinserting cable end that was removed through the cable gland on the sensor housing. Reconnect the wires to the terminal block according to the following wiring diagram.

WS SIG – RED

WD EXC – BLUE

WD SIG – GREEN

WD REF – WHITE

WS REF – BLACK

EARTH GROUND – CLEAR

Tighten gland to hand tight and then one full rotation with a wrench.

Step 15: Locate and open connector bag with part number UTS6-JC106S, shown below.

Step 16: While using the large coil of cable left over from step 2, complete Steps 5 through 9 with this connector (strip off black jacket and foil). Do not skip ahead and select pins!

Step 17: Locate pin part number RC20W3K and remove six pins.

Step 18: Complete steps 11 and 13.

Step 19: Connect both connectors together and ensure that all connector parts are screwed tight.

Step 20: Check continuity of all the wires by using a multimeter in continuity mode. Check each wire color on both ends of the cable. All wires MUST have continuity from the sensor to the end of the cable.

Step 21: Label sensor body with and asset label that looks like the picture below.

Sensor label above was created with a P-touch model PT-D610BT

When sensor label is attached to sensor it should look like this photo when the sensor is back in its box, as shown below.

Step 23: Label outside of box with a label from step 22 as well as a label that says CONNECTOR.

https://www.uline.com/Product/Detail/H-10159/Brother-Label-Makers-and-Tape/Brother-P-Touch-D610BT-PC-Connectable-Label-Maker

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