RFQ_10209929_-_Land_Survey_Equipment.pdf

Request for Quotation # 10209929 Land Survey Equipment

RFQ for IT Goods $10,000 to $100,000 Page 1 of 16

C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S

Supplier Instructions: Please review this Request for Quotation (RFQ) and submit a quotation to the Department of Water Resources (DWR) Contact listed below. A scanned and emailed PDF of your submission is acceptable and preferred. Facsimile machine (fax) quotations will not be accepted. To be considered responsive, the quotation must be received by the RFQ Due Date, and vendor must comply with the Administrative Requirements included in this RFQ.

RFQ Key Action Dates

Release Date of RFQ May 8, 2025

Submission of written questions May 14, 2025 by 12:00 p.m.

DWR response to questions May 16, 2025

RFQ Due Date May 23, 2025 by 12:00 p.m.

DWR Contact Information

DWR Contact Name Brittany Dell’Aringa

DWR Contact Email Brittany.DellAringa@water.ca.gov

DWR Contact Phone (916) 902-6791 Items Requested for Quotation: Please provide a quotation on your company’s official business letterhead with all items on the quotation listed in the same order as below.

Item Quan tity

Part or Item Description

1. 1

Unmanned Aerial Vehicle (UAV) Drone Aircraft Package Reference Brand: DJI Matrice 350 Real-Time Kinematic (RTK) (Plus Package)

Drone must be compatible with photogrammetry and Light Detection and Ranging (LiDAR) payloads, and meet or exceed the specifications on Attached Exhibit A – Scope of Work and Exhibit A, Attachment 1 – Specification Evaluation

2. 2 Pairs of high-altitude low-noise propellers for selected aircraft/drone

3. 6 Additional intelligent flight batteries for selected aircraft/drone.

4. 1 Full-frame photogrammetry camera payload for high-precision mapping and surveying, compatible with selected aircraft/drone (see attached specs)

5. 1 Perpetual license for 2D/3D mapping software for selected aircraft/drone

6. 2 Additional remote controller batteries for selected aircraft/drone

7. 1 Drone landing pad (min. 30-36” wide)

8. 1 Battery charging station for remote controller and aircraft/drone batteries

9. 1 LiDAR payload compatible with selected aircraft/drone (see attached specs)

10. 1 Two (2) year protection warranty

11. Freight On Board (FOB) Destination shipping to be included in unit pricing

☒ If checked, please see attached Scope of Work.

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EXHIBIT A

SCOPE OF WORK

A. PURPOSE

The Contractor agrees to provide to the California Department of Water Resources (DWR) South Central Region Office an Unmanned Aerial Vehicle (UAV) capable of flying autonomously and pilot operated to complete land surveys and aerial topographic mapping.

B. DELIVERY LOCATION

UAV will be delivered to:

Department of Water Resources South Central Region Office

691 N. Laverne Ave, Suite 104 Fresno, CA 93727

C. CONTACT INFORMATION

The Contract Managers during the term of this agreement will be:

Department of Water Resources Contractor Name: Name:

Phone: Phone:

Email: Email:

Contract Managers may be changed by written notice to the other party.

D. CONTRACTOR’S TASKS AND RESPONSIBILITIES

1. The contractor will provide UAV with flight controller or laptop-software, and onboard Global

Navigation Satellite System (GNSS).

E. DELIVERABLES

1. The Contractor will provide UAV to DWR.

2. The Contractor will provide all necessary flight controller or laptop-software and equipment for

UAV as specified in Vendor Quote.

3. The Contractor will provide all components included in UAV package such as aircraft, remote controller, remote controller battery, aircraft carrying case, landing gear, pair of propellers, cleaning tools, spare gimbal dampers, and rubber port covers.

4. The Contractor will provide all operations manuals with specifications for the UAV and laptop-software.

5. The Contractor will provide two-year warranty to include at a minimum repairs from accidental damage.

6. No travel reimbursement will be paid as part of this purchase order agreement.

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F. ACCEPTANCE CRITERIA

1. The Contractor will provide fully functional UAV, UAV sensor mounts (Lidar), laptop-software, and equipment to DWR Contract Manager listed in Section C.

2. It will be DWR’s sole determination as to whether a deliverable has been successfully completed and acceptable.

G. STATE RESPONSIBILITIES

1. DWR will provide prompt payment to the Contractor once the invoice for the fully integrated

UAV is accepted.

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EXHIBIT A, ATTACHMENT 1

SPECIFICATION EVALUATION

The Bidder must clearly identify they meet the mandatory UAV requirements listed in this table. Bids that do not meet the Mandatory Specification Requirements will be deemed non-responsive.

General Requirements Indicate response below Criteria

DWR Use Only

1. Unmanned Aerial Vehicle (UAV) or equivalent, similar to DJI Matrice 350 RTK Package Plus and should include:

a. Aircraft

b. Remote controller

c. Remote controller battery

d. Carrying case

e. Landing gear

f. Pair of propellers

g. Cleaning tools

h. Spare gimbal dampers

i. Rubber port covers

Pass/Fail

UAV Aircraft Specifications

2. Payload Capacity: 2.7 kilograms Pass/Fail

3. Flight Time: 55 minutes Pass/Fail

4. Altitude: 7,000 meters (with high altitude propellers)

Pass/Fail

5. Operating Frequencies: 2.4000-2.4835 GHz, 5.150-5.250 GHz (CE: 5.170-5.250 GHz), 5.725-5.850 GHz

Pass/Fail

6. Hovering Accuracy: Vertical +/-0.1m (with vision positioning), +/- 0.5m (with Global Navigation Satellite System (GNSS) positioning), +/-0.1m (with RTK positioning);

Horizontal +/- 0.3m (with vision positioning), +/- 1.5m (with GNSS positioning), +/- 0.1m (with RTK positioning)

Pass/Fail

7. RTK Positioning Accuracy: 1 cm + 1ppm (horizontal), 1.5 cm + 1 ppm (vertical)

8. Angular Velocity: 300°/s (pitch), 100°/s (yaw), Pitch Angle: 30°

Pass/Fail

9. Ascent Speed: 6 m/s RT, Decent Speed: 5 m/s

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Indicate response below Criteria

DWR Use Only

10. Tilted Descent Speed: 7 m/s Horizontal Speed: 23 m/s Wind Speed Resistance: 12 m/s

Pass/Fail

11. GNSS: GPS + GLONASS + BeiDou + Galileo

Pass/Fail

12. Operating Temperature: -20° to 50° C Pass/Fail

Components

13. High-altitude low-noise propellers (pair) for selected aircraft/drone

14. Additional intelligent flight batteries for selected aircraft/drone

a. Heat dissipation

b. 5880mAH capacity

c. Built-in Auto-heating System

15. Additional remote controller batteries

a. Lithium-Ion polymer construction

b. 4920mAH capacity

16. Drone landing pad (minimum 30”-36” wide) Pass/Fail

17. Battery charging station for remote controller and UAV batteries

a. Stores, transports, and charges batteries

b. Holds up to 8 batteries

Aircraft Software

18. Perpetual license for 2D/3D mapping software for selected aircraft/drone

Pass/Fail

On Board Imaging

19. Full frame photogrammetry camera Camera:

a. Effective Pixals: 45MP

b. Photo Size: 3:2 (8192x5460)

c. Photo Interval: 0.7s

d. Mechanical Shutter Speed: 1/2000-1/8s

e. Electronic Shutter Speed: 1/8000-8s

f. Aperture Range: f/2.8-f/16 Video:

a. Format: MP4

b. Resolution: 16:9 (3840x2160)

c. Frame Rate: 60fps

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Indicate response below Criteria

DWR Use Only

20. LiDAR payload compatible with selected aircraft.

a. Long-range (450m)

b. 20MP Red, Green, Blue (RGB) camera

c. Ranging Accuracy: 2 cm @ 150 m

d. Returns: 5

e. Scanning Modes: Non-repetitive, Repetitive

f. Field of View (FOV): Repetitive:

Horizontal 70°, Vertical 3°, Non-repetitive: Horizontal 70°, Vertical 75°

b. Detection Range: 3m

c. Laser Beam Divergence: Horizontal 0.2 mrad, Vertical 0.6 mrad

d. Laser Wavelength: 905 nm

e. Laser Spot Size: Horizontal 4 cm, Vertical 12 cm @ 100m

f. Laser Frequency: 240 kHz

g. Laser Safety: Class 1

h. Laser Pulse Power: 46.718 W

i. Software

Pass/Fail

Warranty

21. Two-year protection warranty Pass/Fail

Shipping

22. Freight on Board (FOB) Destination Shipping

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GENERAL INFORMATION

1. DWR reserves the right to determine the successful quotations(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in DWR’s RFQ. Unless the Supplier specifies otherwise in its quotation, DWR may accept any item or groups of items of any quotation. DWR reserves the right to modify or cancel, in whole or in part, its RFQ at any time.

2. Award of the Purchase Order (PO) will be made to the Supplier that meets all of the Administrative Requirements stated below and provides the lowest net cost quotation after Small Business (SB) Preferences and/or DVBE incentives are applied.

3. If noted above in the RFQ Key Action Dates, Questions for this RFQ must be emailed to the DWR Contact shown above. No telephone responses are allowed. DWR may seek clarification for any question received.

4. Bidder Instructions (GSPD-451), revised and effective 11/09/11, will be incorporated in the PO by reference: https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.ashx.

5. Department of General Services Procurement Division, Information Technology (IT) General Provisions – Non-Cloud Goods & Services GSPD-ITGP, DGS PD 403-ITGP (Non-Cloud), Revised and Effective 2/20/2025, are incorporated herein by reference:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List- Folder/Required-Language-for-Solicitations-and-Contracts

No other terms, conditions, policies, or general provisions from the Supplier are applicable or operative. A quotation that includes a Supplier’s policy, terms, and/or conditions may be rejected.

6. GENERATIVE ARTIFICIAL INTELLIGENCE (GEN AI) DISCLOSURE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

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7. For all prime suppliers that are SB/Disabled Veteran Business Enterprise (DVBE) or are using subcontractors when responding to this RFQ, a Bidder Declaration (GSPD-05-105) must be completed and included with the RFQ response. Suppliers must identify all subcontractors proposed for participation in the contract. Suppliers awarded a PO as a result of a RFQ are contractually obligated to use the subcontractors for the corresponding work identified unless DWR agrees to a substitution and it is incorporated by amendment to the PO. The GSPD-05-105 form link is under Administrative Requirements.

8. California-certified small business suppliers will be given a five percent (5%) preference for bid evaluation purposes only. In addition, a five percent (5%) bid preference is available to a non-small business claiming 25 percent (25%) California-certified small business subcontractor participation.

Suppliers claiming this preference must be certified by California as a small business or must commit to subcontract at least 25 percent (25%) of the net bid price with one or more California-certified small businesses.

Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime Suppliers meeting requirements specified in the Military and Veterans Code § 999.50, et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference.

California-certified small business suppliers will be given a five percent (5%) preference for bid

9. California-certified DVBE suppliers and/or suppliers who provide DVBE participation will be given an incentive, in accordance with Military and Veterans Code § 999.5(a). For evaluation purposes only, DWR shall apply an incentive to the quotations that propose California certified DVBE participation as identified on the GSPD-05-105 and confirmed by DWR. The incentive amount for the lowest net cost quotation will vary in conjunction with the percentage of DVBE participation. The following table identifies the percentages that will be used to adjust the net quotation price when calculating the DVBE Incentive:

Confirmed DVBE Participation: DVBE Incentive:

5 percent and Over 5 percent

4 percent – 4.99 percent inclusive 4 percent

3 percent – 3.99 percent inclusive 3 percent

Suppliers responding to this RFQ who have been certified by California as a Disabled Veteran Business Enterprise (DVBE) (or who are offering rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) Disabled Veteran Business Enterprise Declaration (STD. 843). The STD. 843 link is in Administrative Requirements section.

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s).

The completed STD. 843 should be included with the response to a RFQ. At DWR’s option prior to award, contractors responding to a RFQ may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for quotation rejection.

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10. In accordance with GC section 14837 and M&VC section 999, all SB and DVBE contractors, subcontractors and suppliers that bid on or participate in a State contract, must perform a Commercially Useful Function (CUF).

11. It is unlawful for any person engaged in business within California to sell or use any article or product as a “loss leader” as defined in section 17030 of the Business and Professions Code.

12. Software license and maintenance fees are considered subscriptions. Any PO awarded for software support and maintenance for 12 months or longer will be paid for the first year only and must be invoiced on an annual basis for the remaining subscription period.

13. Award of the PO, if made, will be in accordance with the RFQ information on award to a responsible Supplier whose bid complies with all the requirements of the RFQ documents and addenda thereto, except for such immaterial defects as may be waived by DWR. Award, if made, will be made within 45 days after the scheduled date for PO Award as specified in the RFQ; however, a Supplier may extend the offer beyond 45 days in the event of a delay of award. DWR reserves the right to determine the successful Supplier(s) quotation either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the DWR’s RFQ. Unless the Supplier specifies otherwise in its quotation, DWR may accept any item or group of items of any bid. DWR reserves the right to modify or cancel in whole or in part it’s RFQ.

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ADMINISTRATIVE REQUIREMENTS

This RFQ and Supplier’s response will be made a part of the DWR’s procurement file. Any changes to this RFQ, including the Statement of Work (if applicable), shall be cause for rejection. All administrative requirements are Pass/Fail.

Required Forms

1. Completed DWR RFQ Cover Sheet (Attachment 1)

2. Quotation submitted on supplier’s official business letterhead and contain the following:

Reference to the RFQ Number

Manufacture or Vendor Part Number

Quantity

Description

Unit Price

Extended Price

Software License/Maintenance Term Dates, if applicable

UNSPSC Number, if available

3. Copy of California Seller’s Permit (If purchasing tangible property)

4. Bidder Declaration, GSPD-05-105 (Attachment 2) http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

5. Recycled Content Certification, CalRecycle form 74 (Attachment 3) https://www2.calrecycle.ca.gov/Docs/Web/111480

6. GenAI Disclosure, DWR 9834 (Attachment 4)

If Applicable Forms

7. DVBE Declarations, DGS PD 843 (Required when claiming DVBE Incentive) http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

8. Payee Data Record, STD. 204 (Required if doing business with DWR the first time) http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

9. Drug Free Workplace Certification, STD. 021 (Required if doing business with DWR the first time) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std021.pdf

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DWR RFQ Cover Sheet Attachment 1

The submission of this quotation does not obligate DWR to fund the proposed PO. If the quotation is approved for funding, a PO will be executed between DWR and the Supplier. When funding is authorized, the Supplier will be expected to adhere to the terms of the executed PO.

The undersigned Supplier hereby proposes to furnish all labor, materials, tools, and equipment to provide goods and services in accordance with the specifications and provisions received with the

RFQ.

1. Supplier’s Quote Submission Date:

2. Supplier’s Quote Reference Number:

3. Supplier’s Company Name:

4. Supplier’s Mailing Address:

Street City State Zip Code

5. Supplier’s Contact Person:

6. Telephone:

7. Email:

8. Federal Taxpayer Identification Number:

9. California Seller’s Permit Number:

10. Supplier’s SB/DVBE Certification Number, If applicable:

Check one or both boxes when applicable: ☐ Small Business ☐ DVBE

11. All documents have been provided per the Administrative Requirement page of this RFQ:

☐ Yes ☐ No

12. Principal who is authorized to bind the Supplier:

Typed Name Title

Original Signature Date

Request for Quotation # 10209929 Attachment 2

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Request for Quotation # 10209929 Attachment 2

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Land Survey Equipment Attachment 3

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Land Survey Equipment Attachment 3

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Land Survey Equipment Attachment 4

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