SOL Doc-2.pdf

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER UNDER DPAS

(15 CFR 700)

RATING OMB Clearance Control Number : 1103-0018

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

RFP-PCC-0020

SEALED BID (IFB)

X NEGOTIATED

4. TYPE OF SOLICITATION 5. DATE

ISSUED

01/28/2011

6. REQUISITION/PURCHASE

NUMBER

CODE CO

Federal Bureau of Prisons Privatized Corrections Contracting 320 FIRST STREET NW-Room 5005

WASHINGTON, DC 20534

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

14:00:00 03/09/2011 (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ______________________________________________________ until ________________ local time _________________

10. FOR

INFORMATION

CALL:

A. NAME

Kelly Young

AREA CODE

NUMBER

616-1647

EXT.

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

k2young@bop.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 3 X I CONTRACT CLAUSES 6

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH

X C DESCRIPTION/SPECS./WORK STATEMENT 25 X J LIST OF ATTACHMENTS 17

X D PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 1 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 2

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 6X G CONTRACT ADMINISTRATION DATA 2

X M EVALUATION FACTORS FOR AWARD 4X H SPECIAL CONTRACT REQUIREMENTS 2

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDAR DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

$0.00

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7) CODE25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

RFP-PCC-0020 Page 1 of 35

Table of Contents

Section Description Page Number

A Solicitation/Contract Form B Supplies or Services and Prices/Costs C Description/Specifications/Statement of Work D Packaging and Marking E Inspection and Acceptance

52.246-4 Inspection of Services--Fixed-Price (Aug 1996) F Deliveries and Performance

52.242-15 Stop-Work Order (Aug 1989) G Contract Administration Data

2852.201-70 Contracting Officer's Technical Representative (COTR) (JAN 1985) H Special Contract Requirements

52.27-103-72 DOJ CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF PRISONS (JUNE

2004)

52.218-000 CONTINUING CONTRACT PERFORMANCE DURING A PANDEMIC INFLUENZA

OR OTHER NATIONAL EMERGENCY (May 2008)

I Contract Clauses 52.202-1 Definitions (July 2004) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (Apr 1984) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (Oct 2010) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (Jan 1997) 52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity (Jan 1997) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.203-13 Contractor Code of Business Ethics and Conduct (Apr 2010) 52.204-4 Printed or Copied Double-Sided on Recycled Paper (Aug 2000) 52.204-7 Central Contractor Registration (Apr 2008) 52.204-10 Reporting Subcontract Awards (Jul 2010) 52.215-2 Audit and Records--Negotiation (Oct 2010) 52.215-8 Order of Precedence--Uniform Contract Format (Oct 1997) 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data--Modifications (Oct 2010). . 16 52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications (Oct 2010) 52.215-15 Pension Adjustments and Asset Reversions (Oct 2010) 52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other than Pensions (July 2005) 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data--Modifications (Oct 2010) 52.217-2 Cancellation Under Multiyear Contracts (Oct 1997) 52.219-16 Liquidated Damages-Subcontracting Plan (Jan 1999) 52.222-3 Convict Labor (June 2003) 52.222-4 Contract Work Hours and Safety Standards Act - Overtime Compensation (July 2005) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-35 Equal Opportunity for Veterans (Sep 2010) 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) 52.222-37 Employment Reports Veterans (Sep 2010) 52.222-41 Service Contract Act of 1965. (Nov 2007) 52.222-43 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) 52.222-50 Combating Trafficking in Persons (Feb 2009) 52.222-54 Employment Eligibility Verification (Jan 2009) 52.223-6 Drug Free Workplace (May 2001) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.227-1 Authorization and Consent (Dec 2007) 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Dec 2007) 52.229-3 Federal, State and Local Taxes (Apr 2003) 52.232-1 Payments (Apr 1984) 52.232-8 Discounts For Prompt Payment (Feb 2002)

RFP-PCC-0020 Page 2 of 35

52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.232-11 Extras (Apr 1984) 52.232-18 Availability Of Funds (Apr 1984) 52.232-23 Assignment Of Claims (Jan 1986) 52.232-25 Prompt Payment (Oct 2008) 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) 52.233-1 Alt I Disputes (July 2002)- Alternate I (Dec 1991) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-3 Continuity Of Services (Jan 1991) 52.242-13 Bankruptcy (July 1995) 52.243-1 Alt I Changes--Fixed Price (Aug 1987)- Alternate I (Apr 1984) 52.246-25 Limitation of Liability--Services (Feb 1997) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (May 2004) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991) 52.203-14 Display of Hotline Poster(s) (Dec 2007) 52.216-18 Ordering (Oct 1995) 52.216-19 Order Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-28 Post-Award Small Business Program Rerepresentation (Apr 2009) 52.223-18 Contractor Policy to Ban Text Messaging While Driving (Sep 2010) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984)

J List of Attachments K Representations, Certifications and Other Statements of Offerors

52.204-8 Annual Representations and Certifications (Oct 2010) 52.209-7 Information Regarding Responsibility Matters (Apr 2010)

L Instructions, Conditions and Notices to Offerors

52.27-103-71 FAITH-BASED AND COMMUNITY-BASED ORGANIZATIONS (AUG 2005). . . 26

52.215-1 Instructions to Offerors--Competitive Acquisition (Jan 2004) 52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990)

RFP-PCC-0020 Page 3 of 35

Section B - Supplies or Services and Prices/Costs

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base Period: 10/01/2011 through 09/30/2012 11,680.000000 DY $____________ $___________________

0002 Option Year One: 10/01/2012 through 09/30/2013 11,680.000000 DY $____________ $___________________

0003 Option Year Two: 10/01/2013 through 09/30/2014 11,680.000000 DY $____________ $___________________

0004 Option Year Three: 10/01/2014 through 09/30/2015 11,680.000000 DY $____________ $___________________

0005 Option Year Four: 10/01/2015 through 09/30/2016 11,680.000000 DY $____________ $___________________

0006 Psychological Evaluations

Base Period: 10/01/2011 through 09/30/2012

64.000000 SS $____________ $___________________

0007 Psychological Evaluations

Option Year One: 10/01/2012 through 09/30/2013

64.000000 SS $____________ $___________________

0008 Psychological Evaluations

Option Year Two: 10/01/2013 through 09/30/2014

64.000000 SS $____________ $___________________

0009 Psychological Evaluations

Option Year Three: 10/01/2014 through 09/30/2015

64.000000 SS $____________ $___________________

0010 Psychological Evaluations

Option Year Four: 10/01/2015 through 09/30/2016

64.000000 SS $____________ $___________________

0011 Psychological Testing

Base Period: 10/01/2011 through 09/30/2012

32.000000 SS $____________ $___________________

0012 Psychological Testing

Option Year One: 10/01/2012 through 09/30/2013

32.000000 SS $____________ $___________________

0013 Psychological Testing

Option Year Two: 10/01/2013 through 09/30/2014

32.000000 SS $____________ $___________________

0014 Psychological Testing

Option Year Three: 10/01/2014 through 09/30/2015

32.000000 SS $____________ $___________________

0015 Psychological Testing

Option Year Four: 10/01/2015 through 09/30/2016

32.000000 SS $____________ $___________________

Clauses By Full Text

B.1 SERVICES AND PRICES/COST

The contractor shall be capable of providing inpatient substance abuse and mental health services to offenders

RFP-PCC-0020 Page 4 of 35 confined in District of Columbia (DC), Department of Corrections, Secure Residential Treatment Program Unit. The contractor shall have documented experience working with an inmate population and understand the criminal justice system. The contractor shall ensure that all personnel providing direct clinical services to in-mates are appropriately licensed/certified by the District of Columbia to provide the services listed. All con-tractors and subcontractors must have the appropriate business/treatment licenses applicable for DC. Contract-ors who administratively manage subcontractors from a State outside of DC must ensure they have all of the ap-propriate licenses for the State in which they are located as well as for DC.

The performance period for the resulting contract will be a one-year base period (to begin upon the effective date of contract award) and four additional one-year option periods. The anticipated total contract period is five years. The anticipated performance start date is October 1, 2011.

Services under this contract may be subcontracted.

Services are required to be provided in accordance with Part I, Section C, the Statement of Work, with docu-mentation as required.

PRICING

Prices offered to the Government shall be as low as or lower than those charges to the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts offered for prompt payment.

BILLING INFORMATION

The Government will make payment on a monthly basis via Electronic Fund Transfer. Invoices with the con-tract number should be submitted on a monthly basis in duplicate to the Regional TDAT Coordinator indicated in Item 25 of the SF-33.

RFP-PCC-0020 Page 5 of 35

Section C - Description/Specifications/Statement of Work

Clauses By Full Text

C.1 Statement of Work

A description of the services to be performed is given in the Statement of Work (see attachment) in this section identified as: Federal Bureau of Prisons, Secure Residential Treatment Program, SRTP Statement of Work (August 2010).

RFP-PCC-0020 Page 6 of 35

Federal Bureau of Prisons

Secure Residential Treatment Program

SRTP Statement of Work (FINAL--August 2010)

TABLE OF CONTENTS

Purpose and Scope

SRTP Partner Roles

The SRTP’s Commitment

Cognitive Behavioral Therapy

Target Population

Clinical Services

Required Service Policies

Case Assignment and Orientation

Multi-dimensional Assessment and Re-assessment

Assessment of Progress and Change during Treatment

Clinical Record File

Interdisciplinary Team

Psychological Testing

Group Psychological Intervention Services

Individualized Psychological or Case Counseling Services

Discharge Planning

Quality Improvement/Assurance

Staffing

Caseload Requirements

Clinical Supervision

Staff Licensure

Contract Employees

Contractor’s Employee Standards of Conduct

Training

Billing

Bureau Administration of Contract

Bureau Inspections (Monitorings)

Contractor Evaluation

Withholding and Reimbursement

Secure Residential Treatment Program Statement of Work Page 3

I. PURPOSE AND SCOPE. The purpose of this statement of work (SOW) is to outline the Government's technical requirements for Contractors to provide residential substance abuse treatment services to adult male offenders in the Secure Residential Treatment Program (SRTP). Specifically, the

Contractor must provide appropriate substance abuse treatment services that:

Deliver targeted treatment that enables offenders to recognize and overcome criminal and addictive thinking patterns

Meet offenders wherever they are in the continuum of treatment and recovery

Provide individual counseling and or group interventions that address critical aspects of an offender's life

Equip offenders with new coping skills, eliminating destructive behaviors

Address the special needs of select portions of the population.

Specifically, these may include –

Offenders with learning disabilities or low literacy levels

Offenders with co-occurring disorders (if previously identified or documented through the program’s psychological testing protocol)

The SRTP is a multi-agency partnership that involves the Federal Bureau of

Prisons (Bureau), the Court Services and Offender Supervision Agency

(CSOSA), the DC Department of Corrections (DOC), and the United States

Parole Commission (USPC). The Secure Residential Treatment Program (SRTP) provides up to 180 days of substance abuse and criminal conduct intervention for approximately 32 men at DOC’s Correctional Treatment

Facility (CTF), located at 1901 E Street SE, Washington, DC 20003. The program provides an alternative placement for DC Code offenders on parole or supervised release who face a revocation hearing based upon illegal drug use, other technical and, in some cases, new criminal violations of release conditions.

Upon successful completion of the program, the USPC reinstates offenders to parole or supervised release supervision without revocation. CSOSA provides post-release supervision and will continue to engage program completers in transitional housing, out-patient substance abuse treatment, and services to assist with job search and placement support.

SRTP Partner Roles

The United States Parole Commission offers the program to eligible parole and supervised release violators at probable cause hearings. Upon the execution of a USPC warrant issued for parole or supervised release violations, the USPC and CSOSA review individual offenders for eligibility.

At the probable cause hearing following the execution of a warrant issued for alleged release violations, USPC Examiners offer eligible offenders an application to enter the program. An offender who signs the application also waives his right to a revocation hearing within sixty days of a

Secure Residential Treatment Program Statement of Work Page 4 probable cause finding. Upon program completion or unsuccessful termination, the USPC will reinstate the offender to the community or move forward with revocation proceedings, respectively.

The DC Department of Corrections engages inmates through its initial intake and classification process. In addition, the DOC funds the cost of bed space, security, food, medical and related services at the Correctional

Treatment Facility (currently operated under a contract with the

Corrections Corporation of America).

The Court Services and Offender Supervision Agency provides agency personnel to participate in and contribute to the inter-disciplinary team case staffings. In addition, CSOSA will continue to engage SRTP participants following release from the CTF in a continuum of transitional drug-free housing, out-patient treatment services, supervision and case management supports, including job search and placement support. CSOSA agrees to allow the Contractor the use of non-information technology equipment to include modular office furniture, storage equipment, file cabinets, tables, chairs, and audio/visual equipment. CSOSA will provide maintenance, repair, or modification services for provided equipment. The

Contractor may not, on its own, initiate service, repair or modification of

CSOSA-owned equipment. The Contractor may request service, repair, or modification of CSOSA-owned equipment through CSOSA’s SRTP Program Manager.

CSOSA will bill the Contractor for any repair, service, or modification of

CSOSA-owned equipment.

The Contractor will be responsible for copiers, computers, network scanners, fax, telephones, and voice/data line subscription services, as well as office supplies and other infrastructure items, as needed.

The contract requirements set forth in this document prevail and Bureau personnel remain the primary contract administrators.

The scope includes therapeutic services for drug abuse treatment and recidivism prevention planning for male DC Code offenders in the Secure

Residential Treatment Program. The program will last up to 180 days and will be located in the DC DOC’s Correctional Treatment Facility, which is operated by an outside contractor.

All services and programs must comply with this SOW; the U.S. Constitution;

all applicable federal, District of Columbia, and local laws and regulations; applicable Presidential Executive Orders (EO); all applicable case laws, consent decrees, and Court Orders. When a conflict exists and a conclusion cannot be made regarding which standard is more stringent, the

Bureau will determine which is appropriate. The Contractor must comply with and carry out any applicable changes to Bureau policy, Department of

Justice regulations, Congressional mandates, federal law, or EO.

Should the Bureau invoke such changes, the Contractor retains its

Secure Residential Treatment Program Statement of Work Page 5 rights and remedies under the terms and conditions of the contract.

The Bureau reserves the right to enter into negotiations with the

Contractor to change the conditions or procedures in this SOW and contract.

The Bureau reserves the right to have various staff monitor contract performance. The Bureau reserves the right to conduct announced and unannounced inspections of any part of the facility at any time and by any method to assess contract compliance. The Bureau may investigate any incident pertaining to the performance of this contract. The Contractor must comply and cooperate with the Bureau on all investigations, monitoring visits, inspections, and inquiries.

The Contractor will submit any request for contract changes through the

FAC-COTR to the Contracting Officer (CO) for approval.

(Note: Contractor and treatment provider are considered synonymous and are used interchangeably throughout the document.)

The SRTP’s Commitment

The SRTP is committed to providing quality, evidence-based psychological treatment to all DC Code offenders in need of these services who are eligible. These evidence-based treatment practices are believed to lead to:

• the reduction of inmate misconduct;

• the reduction of inmate mental illness and behavioral disorders;

• the reduction of substance abuse and recidivism;

• the reduction of criminal activity;

• an increase in the level of the inmate’s stake in societal norms; and

• an increase in standardized community transition/aftercare treatment programs. Transition treatment increases the likelihood of treatment success and increases the public’s health and safety.

Cognitive Behavioral Therapy (CBT)

The SRTP has chosen cognitive behavioral therapy (CBT) as its theoretical model. CBT is a proven-effective treatment model with inmate populations. The Bureau seeks community-based treatment providers that adhere to CBT or use a theoretical model compatible with CBT (e.g., Motivational Interviewing, Cognitive

Mapping, Dialectical Behavior Therapy, etc.)

According to the CBT model, a person’s feelings and behaviors are influenced by his or her perceptions and core beliefs. By assisting inmates to perceive events objectively and modify their irrational beliefs, they may become more successful in achieving

Secure Residential Treatment Program Statement of Work Page 6 pro-social goals.

CBT combines different treatment targets and specific conforming behaviors, focusing on an inmate’s:

• core beliefs,

• intermediate beliefs,

• current situation,

• automatic thoughts, and

• the effect these thoughts and beliefs have on an emotional, behavioral and psychological level.

As an example, inmates’ ongoing criminal behavior is conceived, supported, and perpetrated by a set of habitual thinking errors:

criminal thinking errors and cognitive thinking errors. By using

CBT, the SRTP is able to treat inmates by replacing those thinking errors with pro-social thinking. Such thinking supports those behaviors that are consistent within the norms of a law-abiding community.

The SRTP has found these objectives mesh well with the traditional individual and/or group therapy, therefore, the Contractor must

• have a treatment philosophy and techniques that directly work in conjunction with the identified CBT program philosophy; and

• have documented experience working with an inmate population and understand the criminal justice system.

Target Population

An inmate is eligible to participate in the SRTP if the offender-–

• is under probation, parole, or supervised release supervision by

CSOSA;

• is 18 years of age or older;

• has a history of chronic substance abuse, has a current DSM substance abuse diagnosis, and has demonstrated frequent noncompliance with conditions of supervision;

• is charged with a USPC Category 1 or 2 violation of supervision;

• has at least 12 months remaining (from the date of execution of the warrant) on his/her supervision term;

• is able independently to feed, bathe, and dress himself;

Secure Residential Treatment Program Statement of Work Page 7

• has received a security/custody level of medium or lower through the DC Department of Corrections intake and classification process;

• has been deemed eligible for placement in Correctional Treatment

Facility programming units used for the SRTP (this includes any physical or mental condition that, consistent to DC DOC intake and classification policy, would require placement on a unit other than those available for SRTP programming in the CTF); and

• has not been convicted of a sex offense;

• has, if diagnosed with mental illness, demonstrated stability and compliance while on psychotropic or other forms of medication or therapy; and

• has no presentation of homicidal or suicidal ideation in the 12 months preceding DOC’s initial intake and classification process.

Clinical Services

The Contractor shall identify assessment tools and treatment curricula to provide residential substance abuse treatment services to adult offenders. The Bureau must approve all assessments and curricula used in the program and reserves the right to change or direct the

Contractor to use specific assessments and curricula. The Contractor shall base assessment, treatment planning, curricula, and intervention strategies on evidence-based practices that are effective in reducing alcohol and drug abuse and ongoing criminal conduct, which includes non-compliance with the requirements or probation, parole, or supervised release. The Contractor shall provide a minimum of eight

(8) hours of structured programming per day, five (5) days per week.

The Contractor shall provide or arrange for needed psychological services as appropriate to the severity and urgency of the offender’s condition. Treatment shall be provided in accordance with the District of Columbia Addiction Prevention and Recovery Administration (APRA) certification requirements and American Society of Addiction Medicine

(ASAM-PPC-2R) Placement Criteria for Dual Diagnosis Capable programs, except where specifically modified by the Government.

These services include clinical services to improve the offender’s ability to structure and organize the tasks of daily living, relapse prevention planning, and recidivism prevention planning. Planned clinical program activities should include group and individual counseling, case management, clinical monitoring, relapse prevention, recidivism prevention, discharge/aftercare and development of a social network supportive of recovery.

Secure Residential Treatment Program Statement of Work Page 8

The Contractor shall administer therapeutic interventions specific to the criminal justice involved offender, using approaches to increase the number of successful program completions and addressing criminal involvement and compliance with criminal justice requirements. This requires establishment of a close working relationship with CSOSA’s Community

Supervision Officers (CSO’s) and Treatment Specialists (TS’s) responsible for supervising each offender. The Contractor shall be able to collaborate with

CSO’s and Treatment Specialists utilizing an interdisciplinary team approach for case planning, treatment intervention and case monitoring.

Treatment may be provided in four phases.

Phase I – Orientation, Assessment, and Treatment Preparation

(approximately, days 1- 30)

During the first thirty (30) days of the program, the Contractor will administer appropriate multi-dimensional assessments to evaluate how alcohol and drug use and ongoing non-compliant/criminal behavior has impacted each participant’s personal and social functioning, family/social relationships, employment/support status, and mental health status. In addition, the Contractor will ensure that qualified psychologists complete a series of psychological assessments that measure cognitive, personality, and psychological functioning. Through an interdisciplinary team review including the Contractor’s treatment staff, the Contractor will incorporate findings from assessments to establish each inmate’s treatment plan. It will include targets for change that each inmate will focus on during the program.

The Contractor will facilitate groups and individual counseling sessions that will integrate each inmate into the SRTP community, teach each inmate the structure and rules of the program, and increase the readiness and motivation for each inmate for the treatment intervention in the following stages.

The Contractor will ensure that each inmate completes the assessments, participates in all scheduled groups, and contributes to the creation of his or her treatment plan. In addition, the Contractor will provide each inmate other workbooks and material as additional topics are introduced during the program.

The Contractor will review each offender’s case in an Interdisciplinary

Team to determine program suitability and readiness to move to the next phase of the program, including each inmate’s conduct and program involvement, and prescribe any individual counseling strategies each inmate may need to continue to progress in the program.

Phase II – Education and Readiness (approximately, days 31-60)

During Phase II, the Contractor will assign inmates to participate in

Secure Residential Treatment Program Statement of Work Page 9 process groups, individual counseling sessions (as needed), and, in some cases, groups to address and resolve barriers that would prevent inmates from being able to actively engage CBT material in a group setting. These groups will begin to teach each inmate new skills to understand how his or her thoughts and beliefs define emotions, behavior, and the consequences of both. The interventions will challenge each inmate to think about how past alcohol and drug use and how past non-compliance with parole or supervised release conditions, thinking errors, and criminal conduct in the community has affected each inmate’s freedom, relationships, and other aspects of life.

Performance benchmarks will be defined by the Contractor to determine inmate progress in this phase. Performance benchmarks may include completion of a fixed number of groups based upon a manual based curriculum. In addition, the contactor will administer scheduled progress and change assessment tools. The Contractor will review each offender’s case in an Interdisciplinary Team to determine program suitability and readiness to move to the next phase of the program, review each inmate’s conduct and program involvement, and prescribe any individual counseling strategies each inmate may need to continue to progress in the program.

Phase III – Self-Identification (approximately, days 61-120)

During this phase, the Contractor will facilitate process groups, and individual counseling sessions, and groups needed to address and resolve barriers that would prevent inmates from being able to actively engage CBT material in a group setting.

After each inmate has completed these requirements, the Contractor will review each offender’s case in an Interdisciplinary Team to determine program suitability and readiness to move to the next phase of the program, review each inmate’s conduct and program involvement, and prescribe any individual counseling strategies each inmate may need to continue to progress in the program.

Phase IV – Personal and Community Responsibility (approximately, days 121-180)

During Phase IV the Contractor will continue to facilitate groups and individual counseling sessions to enable each inmate to begin to take ownership toward his change and will focus on planning for release to the community. The Contractor will provide on-going assessment tools, which will be an objective guide to assist each inmate in understanding his or her progress on targets for change.

The Contractor will ensure that each offender completes all required groups, and will also engage each offender in counseling to improve motivation and readiness for the offender to engage in programs that

Secure Residential Treatment Program Statement of Work Page 10 will continue after release, such as working with out-patient providers after release to the community. The Contractor will also collaborate with CSOSA contractors by providing a treatment summary for each inmate.

Required Service Policies

The Contractor shall adhere to the following service policies for the

Secure Residential Treatment Program.

A. Case Assignment and Orientation

Upon receipt of a USPC Notice of Action ordering an offender’s placement in the Secure Residential Treatment Program, the CSOSA

Program Manager will notify the Contractor of the pending arrival of each new SRTP participant.

1) The Contractor will provide the offender with an SRTP

Participant Handbook within 3 business days of the participant’s entry into the program.

2) The Contractor shall provide an intake interview within 10 business days to ensure that the offender has been given appropriate materials and understands the reasons and circumstances of his or her referral to the SRTP.

B. Multi-dimensional Assessment and Re-assessment

1) Upon completion of the participant intake and orientation, the Contractor shall implement a range of multi-dimensional assessments to identify each participant’s bio-psycho-social history, current insight into his personal alcohol and other drug involvement, mental health and mood adjustment, behavioral and criminal conduct, strengths, deficits, antisocial and legal non-conforming behavior, level of defensiveness, motivation and readiness and responsivity factors. The assessments will also include a clinical impression regarding these issues.

2) Based upon the results of the assessment protocol, the

Contractor will facilitate the completion of the treatment plan.

C. Assessment of Progress and Change during Treatment

The Contractor will also propose (and the Bureau will review and approve), a series of tools to document group attendance, participant involvement, participant attitude, and progress and/or lack of progress

Secure Residential Treatment Program Statement of Work Page 11 in the SRTP. This documentation will influence any needed updates to the offender’s treatment plan as well as discharge plan.

D. Clinical Record File (CRF)

SRTP Counselors will maintain participant records in SRTP participant case files.

SRTP Participant Case Files: From the point of intake forward, the assigned Counselor will construct and maintain a Clinical Record File with the following records organized by the categories listed below:

a. Contact Information

i. Profile page

ii. Personal data

iii. Signed program rules

iv. Release of Information to include third party release

v. Privacy Waiver

vi. Current MH medication

vii. Informed Consent Form

b. Legal Information

i. Compliance history

ii. Court orders

iii. Notice of Action

iv. Criminal Justice Reports

v. USPC documentation

vi. Waiver/consents to participate in SRTP

vii. Other legal documentations

viii. Pre-sentence or Post-sentence investigation report

c. Clinical Documentation/Progress Notes

i. Attendance Record

ii. Program Assessments

iii. Client Progress Record

iv. Monthly progress notes

v. Group clinical notes

vi. Case management notes

vii. Discharge notes

d. Assessment/Treatment Plans

i. Treatment Plan

ii. Psychological Summary

iii. Other Assessments

e. Correspondence

Secure Residential Treatment Program Statement of Work Page 12

i. Letters

ii. Emails

iii. Referral packets

iv. Accountability contract

v. Facsimiles

f. Incident Reports

i. Incident reports

ii. Corrective Action Plans

E. Interdisciplinary Team

The Contractor will identify SRTP personnel and other CSOSA personnel

(when appropriate) to engage in Interdisciplinary Team (IDT) staffings

(meetings to discuss SRTP participant assessment information, engagement, progress in the program, corrective actions, individualized treatment plans, and discharge plans).

IDT team meetings will include the SRTP Staff, Contracting Officer’s

Technical Representative (COTR), and, when appropriate, Community

Supervision Officers (CSO’s) and/or Supervisory Community Supervision

Officers (SCSO’s) and/or other Bureau personnel.

F. Psychological Testing

The Contractor will identify and arrange for a licensed psychologist to supervise the administration and scoring of a standard protocol of psychological tests. The Contractor may propose the specific protocol, however the Bureau reserves the right to alter the protocol. A sample standard protocol may include the following tests:

a. General Ability Measure for Adults (GAMA);

b. Personality Assessment Screener (PAS);

c. Symptom Checklist (SCLR-90)

In cases in which a more comprehensive testing protocol is indicated, the Contractor may administer one (1) or more of the following tests as a secondary level of testing, with approval of the COTR.

d. Personality Assessment Inventory (PAI);

e. Millon Clinical Multi-axial Inventory (MCMI-III);

f. Minnesota Multi-phasic Personality Inventory (MMPI-2);

g. Wechsler Abbreviated Scale of Intelligence (WASI).

Secure Residential Treatment Program Statement of Work Page 13

G. Group Psychological Intervention Services

To effectively address re-entry barriers that are common to all SRTP participants, a licensed psychologist will conduct group psychological interventions, which shall be designed to address barriers that impede individual resident’s ability to absorb manual-driven cognitive behavioral substance abuse and criminal conduct related curricula.

Examples of common barriers include trauma, depression, anxiety, impulsivity, and related elevations or disorders.

H. Individualized Psychological or Case Counseling Services

The Contractor shall provide individualized case counseling services, designed to address specific barriers identified through psychological testing that may impede an individual’s successful progression through the program’s core treatment curriculum.

I. Discharge Planning

No later than fourteen (14) days prior to the completion of the program, the Contractor shall schedule and complete a discharge planning staffing with the IDT, to include the CSO and/or SCSO. This discharge staffing must include a review of the participant’s progress on the treatment plan and recommendations for the next modality of treatment.

A Counselor must develop a written comprehensive aftercare/relapse prevention plan for the participant that summarizes the results of the discharge planning staffing and outlines recommendations for further treatment services.

In addition, a Counselor must develop a written discharge report. The discharge report must contain: the participant’s name; the admission date; the date of the discharge staffing; the persons in attendance for the discharge staffing; the discharge date; the length of stay in the program; a summary of the overall treatment experience; and an aftercare/relapse prevention plan. This discharge summary must be forwarded to the CSOSA Program Manager no later than twenty-one (21) days prior to the date of discharge. This discharge plan may be updated as a result of the IDT discharge staffing. The Contractor will confirm with the CSOSA Program Manager, the offender’s CSO, and SCSO of the final version of the discharge plan no later than seven (7) days prior to discharge. This information may be transmitted via e-mail or facsimile.

J. Quality Improvement/ Assurance

The Contractor shall comply with the Bureau’s quality improvement/ assurance requirements, which include, but are not limited to, Secure Residential Treatment Program Statement of Work Page 14 announced and unannounced site visits, consumer surveys, corrective action planning and continuous quality improvement initiatives.

The Contractor shall maintain readily-available copies of the following information:

1. A programming schedule and outline of services;

2. Staff position descriptions;

3. Resumes and certifications for direct services staff;

4. Listing of agreements with other agencies for ancillary services;

5. APRA, JCAHO or CARF certification (if applicable)

6. Liability Insurance

7. Certificate of Occupancy (for each facility where services will be rendered);

8. Organization Chart

9. Most recent audit report; and

10. Quality Assurance Plan.

II. STAFFING. All new counselors that will be providing services to SRTP inmates must be approved by the Bureau prior to providing services.

The Contractor should hire adequate staff to meet the requirements set forth in the SOW. The Contractor’s program must establish limits on caseload size and group size to ensure effective treatment. Group sessions should not exceed twelve offenders unless Bureau staff has given their permission to increase the size of the group. The

Contractor must justify the caseload size based on the number of inmates to be served, program design, characteristics and needs of the population served.

A. Caseload Requirements

The Contractor’s staff must consist of, at a minimum, one clinical supervisor and counselors/case managers to ensure a caseload ratio of no more than 16:1 for CSOSA offenders.

B. Clinical Supervision

The Contractor must provide regularly scheduled clinical supervision to staff counseling SRTP inmates. Supervision must be conducted and documented by trained supervisory staff (e.g., clinical psychologists, certified treatment counselors, or certified masters’ level social

Secure Residential Treatment Program Statement of Work Page 15 worker). This individual must be licensed/certified to provide the services as District guidelines direct. Documentation of these sessions must be maintained by the Contractor and must be made available for review by Bureau personnel.

C. Staff Licensure

The Contractor will ensure that all personnel providing direct clinical services to Bureau inmates are appropriately licensed/certified to provide services listed as required by the District. All licenses must be current. Contractors must forward documentation within 90 days of an expired license showing a renewed expiration date or restrict such personnel from providing clinical services to SRTP inmates. The Bureau reserves the right to exclude any clinician who has pending allegations of misconduct or previous disciplinary actions.

The Contractor shall not employ any individual who is under the supervision or jurisdiction of any parole, probation or correctional authority. Persons with previous criminal convictions who are not under supervision may be considered for employment. However, the COTR reserves the right of approval in such cases. Consideration will be given to such factors as criminal history; time elapsed since conviction(s), and subsequent adjustment in the community.

Any trainees must be working with a licensed staff member when providing direct services. At no time should direct clinical services be provided to SRTP inmates by personnel not authorized to conduct such services by the District.

D. Contract Employees

Contract employees must be approved by the Contracting Officer’s

Technical Representative before they may work with SRTP offenders.

The Contractor shall submit a person's name and relevant information to the COTR for a background check only after the Contractor has determined that this person is appropriate for employment. The

Contractor shall secure from a person a signed consent form and shall require the person to provide complete details of any conviction record or current charges for any violation of law. The intent is to screen applicants to determine their acceptability to work with federal offenders. The information shall include full name, all aliases used, date of birth, state of birth, sex, race, social security number, and previous cities and state(s) of residence. The Contractor shall notify this person that a National Crime Information Center/National Law

Enforcement Telecommunication System (NCIC/NLETS), fingerprint, criminal records and other appropriate background checks will be processed by the Bureau to verify this information. The Contractor

Secure Residential Treatment Program Statement of Work Page 16 shall then submit to the COTR the relevant information, including the signed consent form.

The person shall not begin working with SRTP offenders before clearance is obtained from the COTR. The COTR may grant the person clearance to work after the NCIC/NLETS check is conducted, if the results of the check are appropriate.

If the NCIC/NLETS check results in a negative finding, an additional background check may be initiated to include a request for fingerprints from the proposed employee. The COTR may authorize the Contractor to obtain fingerprints of their employee and forward the cards to the Bureau. In this instance, the final approval or disapproval by the COTR will follow the COTR's receipt of the fingerprint and/or other background checks.

The Contractor shall understand that the granting of final approval shall not occur until after the COTR receives a response(s) from the fingerprint or other background checks and these checks prove to be appropriate.

This action does not prevent, preclude, or bar the withdrawal or termination of any prior clearance or approval by the COTR at any time during the term of the contract.

The Contractor shall verify training and experience of all staff.

This includes credentials for all professional staff. The

Contractor shall document the verification in the personnel file and make it available during inspections. The Contractor shall voucher potential employees through reference and employment checks. The Contractor shall document information regarding reference and employment checks in the employee's personnel file.

E. Contractor’s Employee Standards of Conduct

The Contractor shall develop and use written policy, procedures and practice, herein called Contractor’s Employee Standards of

Conduct, for employee conduct, ethics and responsibility. The

Contractor shall notify its employees of the Contractor’s

Employee Standards of Conduct.

The Contractor shall require all employees to sign an acknowledgment that they have received and understand the

Contractor’s Employee Standards of Conduct. The acknowledgment shall indicate that the Contractor will require all employees to cooperate fully by providing all pertinent information which they may have to any investigative authority. Full cooperation includes truthfully responding to all questions and providing a

Secure Residential Treatment Program Statement of Work Page 17 signed affidavit, if requested. The Contractor shall retain a signed copy of this acknowledgment in each of its employees’ personnel files.

Attorneys may not be present or involved in administrative investigations. Attorney involvement includes, but is not limited to; presence during interviews, review of employee affidavits, and receipt of investigative summaries or documents from the investigative authority. If at any time an investigation uncovers evidence of criminal behavior, the investigation process will immediately stop and appropriate law enforcement officials will be notified.

Investigative authorities include, but are not limited to, investigations conducted by the Department of Justice, (e.g., the

Federal Bureau of Investigation, U.S. Marshals Service, Office of the Inspector General, Office of Professional Responsibility, Bureau Office of Internal Affairs, Bureau Special Investigative

Agent, Bureau Special Investigative Supervisor, Equal Employment

Opportunity Investigator) and others (e.g., Department of Labor, Office of Personnel Management, U.S. General Accounting Office), or any other agent or agency the COTR authorizes or directs to conduct an investigation.

At a minimum, the Contractor’s Standards of Employee Conduct shall require employees to conduct themselves in accordance with the following standards:

The Contractor shall require its employees to conduct themselves professionally and in a manner that creates and maintains respect.

The Contractor shall require its employees to avoid any action that might result in, or create the appearance of, adversely affecting the confidence of the public in its integrity.

The Contractor shall require its employees to uphold all ethical rules governing their professions, including complying with applicable licensing authority rules, unless they conflict with laws.

The Contractor shall prohibit its employees from using or possessing illegal drugs or narcotics. The Contractor shall prohibit its employees from abusing any drugs or narcotics. The

Contractor shall prohibit its employees from using alcoholic beverages and being under the influence of alcohol while on duty, present in the facility, or immediately before reporting for duty. The Contractor shall indicate to its employees that when an employee’s blood alcohol content level is 0.02 percent or greater he or she will be considered to be under the influence of

Secure Residential Treatment Program Statement of Work Page 18 alcohol.

The Contractor shall prohibit its employees from showing partiality toward, or become emotionally, physically, sexually, or financially involved with offenders, former offenders, or the families of offenders or former offenders. Psychologists, and psychiatrists may continue a previously established therapeutic relationship with a former offender in accordance with their respective codes of professional conduct and responsibility.

The Contractor shall prohibit its employees from engaging in, or allowing another person to engage in, sexual behavior with an offender. The Contractor shall indicate to its employees that regardless of whether force is used or threatened, there can be no “consensual sex” between Contractor’s employees and offenders.

The Contractor shall prohibit its employees from offering or giving an offender or a former offender or any member of an offender’s family, or to any person known to be associated with an offender or former offender, any article, favor, or service, which is not authorized in the performance of the Contractor’s employee's duties. The Contractor shall prohibit its employees from accepting any gift, personal service, or favor from an offender or former offender or from anyone known to be associated with or related to an offender or former offender. The

Contractor’s Standards of Employee Conduct, will clearly state that this staff prohibition includes any involvement…