Market_Research_Questionnaire_FPC_Duluth.pdf

U. S. Department of Justice

Federal Bureau of Prisons

Administration Division

346 Marine Forces Drive

Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

The Federal Bureau of Prisons is conducting market research pursuant to the Federal Acquisition Regulation Part 10. A single solicitation will be issued for the provision of Comprehensive Medical Services which will be provided to federal offenders housed at the Federal Prison Camp (FPC) located in Duluth, Minnesota. FPC Duluth is located near the southwestern tip of Lake Superior, halfway between Minneapolis-St. Paul and the U.S.-Canadian border and seven miles north of Duluth. FPC Duluth is a minimum security facility housing male federal offenders.

Comprehensive medical services include both inpatient/outpatient facility/physician services and outpatient institution services. At the present time, the FPC is anticipating estimated quantities for the base and four-one year option periods as:

Services: Estimated Quantities

Base Year: Inpatient 160 days

Outpatient 550 visits

Option Year 1: Inpatient 176 days

Outpatient 605 visits

Option Year 2: Inpatient 193 days

Outpatient 665 visits

Option Year 3: Inpatient 213 days

Outpatient 732 visits

Option Year 4: Inpatient 234 days

Outpatient 805 visits

Estimated quantities for Outpatient Institution Services (physician and specialty services which may be performed within the confines of the correctional facility) are:

Cardiology – visits 12 per contract year Gastroenterology – visits 12 per contract year General Surgery – visits 12 per contract year Ophthalmology – visits 12 per contract year Orthopedic – visits 12 per contract year Podiatry – visits 12 per contract year Urology – visits 12 per contract year

Pricing Methodology - will be as follows: Example: Price proposals shall be calculated from benchmarks utilizing Medicare reimbursement methodologies. For each category of service to be provided, offerors will be allowed to propose a variance from the benchmark Medicare rate in the form of a discount from or a premium to Medicare rates established by the Centers for Medicare and Medicaid Services. The rates established in the resulting contract shall not be construed as participation in the Medicare program; contract rates will merely be equated to Medicare rates of reimbursement without reductions for deductibles or copayments. This structuring of the pricing methodology is not intended to be restrictive of any offeror; offerors need only to propose that percentage discount from or premium to the Medicare benchmark rate which will reflect the desired level of payment for the category of services rendered. If during contract performance, it is determined that a necessary contract deliverable is not covered by Medicare reimbursement methodologies, a separate rate shall be negotiated for such deliverable(s).

Medicare Part A. The Medicare benchmark to be utilized for all services covered by Medicare Part A shall be the most current Basic DRG payment (i.e., Operating Federal Rate) established for Core-Based Statistical Area (CBSA) 20260, Duluth, Minnesota. The Basic DRG calculation shall not include any provider-specific adjustments allowed under actual Medicare participation.

Offerors may propose a discount from or a premium to Basic DRG rates.

Medicare Part B Physician Services. The Medicare benchmark to be utilized for all physician services covered by Medicare Part B shall be those rates established in the most current Medicare Part B Fee Schedule for Payment Locality 00 for Minnesota. The benchmark charges shall be those established for participating providers. Offerors may propose a discount from or a premium to the benchmark charges.

Medicare Part B Facility Services (including hospital outpatient services and ambulatory surgical centers). The Medicare benchmark to be utilized for all facility services covered by Medicare Part B shall be the most current APC and ASC rates calculated for CBSA 20260, Duluth, Minnesota. Offerors may propose a discount from or a premium to the benchmark charges.

Please answer the following questions:

1. Can your firm provide comprehensive medical (hospital and physician) services to inmates housed at the Federal Prison Camp located in Duluth, Minnesota, as specified above?

Yes No (If no, please answer question #2.)

2. If response to question #1 was no, what services can your firm provide?

3. Please mark the services your firm can provide and whether your firm will be providing services as a prime contractor, through use of a subcontractor, or are unable to provide services. Also, please indicate which services are reimbursable using a Medicare-based pricing structure by circling either word “Yes” or “No”:

Service Required Provide as Prime

Provide as Subcontractor

Unable to Provide

M = Medicare- Based Pricing

Inpatient Facility Services Yes or No Outpatient Facility Services Yes or No Inpatient Physician Services Yes or No Outpatient Physician Services Yes or No Outpatient Institution Services Cardiology Yes or No Gastroenterology Yes or No General Surgery Yes or No Ophthalmology Yes or No Orthopedics Yes or No Podiatry Yes or No Urology Yes or No

4. The North American Industrial Classification System (NAICS) code for services being provided under this requirement is 622110, which sets the small business size standard at $34.5 million.

Based on this standard, what is your business size, small or large?

Small Large

5. If you are a small business, what level of subcontracting, if any, would be available for the service you are interested in providing? %

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Veteran-owned small business concern Service-disabled veteran-owned small business concern Small disadvantaged business concern Women-owned small business concern

7. Can your firm provide Medicare-based prices for future contract periods (example: contract with a base year and four option years - - - total five years)? If not, how many years can you provide Medicare-based prices? (Please indicate how many years you can provide firm-fixed unit prices and Medicare-based prices)

5 years 4 years 3 years 2 years 1 year only

8. Can your firm provide centralized billing for all services rendered under the resulting contract?

(Definition of centralized billing - The Contractor shall provide and operate a system of centralized billing which will enhance the FCI’s ability to track medical obligations and expenditures. This system shall, at a minimum, ensure that complete consolidated invoices are submitted to the FCI within 90 calendar days after an inmate’s discharge or outpatient encounter.

Completed CMS-1500 and UB-92 forms shall accompany the contractor’s centralized billing invoice for all treatment encounters. The centralized billing invoice shall be limited to no more than fifty (50) CMS-1500 and/or UB-92 forms per invoice. Invoices which are submitted beyond the 90-day requirement shall constitute a performance deficiency under this output and shall be documented in the contractor’s performance evaluations. Invoices which are submitted within the acceptable time period, but are found to contain errors or require further justification, will be returned to the contractor. The contractor shall submit revised/corrected invoices within 30 calendar days from the date of rejection.)

Yes No

(If No, please explain why and what type of billing procedures your firm uses.)

9. What is the “community standard” level of medical liability insurance applicable to:

Hospital services? $______________________________

Physician services? $______________________________

10. What is your proximity of your primary inpatient facility to FCI Milan, Minnesota?

Mileage ___________________________

11. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

15 days 30 days 45 days 60 days

12. If awarded a contract, how many calendar days after the award could you begin providing services? Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days after the award for Inpatient and Outpatient Hospital

13. Please furnish the following information in reference to your firm:

Name: ______________________________________________

Address: _______________________________________________

Point of Contact (POC): ________________________________________________

POC Title: ________________________________________________

Telephone Number: ________________________________________________

Facsimile Number: ________________________________________________

E-mail Address: ________________________________________________

A capability statement may be furnished, providing specific information regarding your firm’s qualifications. It should be 1 – 2 pages and should highlight the salient points of services and offerings, personnel and qualifications.

As a reminder, all potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4, Contract Terms and Condition-Commercial Items (MAY 2014), paragraph (t) Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government to be registered in the System for Award Management (SAM) database. If your company is not registered in SAM, registration can be made at http://www.sam.gov/ http://www.sam.gov/

Please complete the questionnaire in its entirety. I am extremely appreciative of the time you have taken to complete this questionnaire. Please fax your response to (972) 352-4545 (Attention: F. Payton) or send via e-mail to fpayton@bop.gov no later than Wednesday, November 12, 2014, 1:00 PM, Central Time. If you have any questions, please do not hesitate to contact me at (972) 352-4514.

Sincerely, /s/ Freelon Payton, III, Contracting Officer U.S. Department of Justice Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the General Services Administration Federal Business Opportunities website at www.fedbizopps.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:fpayton@bop.gov http://www.fedbizopps.gov/