RFP935600-01 - ISD Girls Dormitory Repairs - Addendum 2.pdf
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- Attached to
- ISD Girls Dormitory Repairs
- Solicitation number
- RFP935600-01
- Issued by
- Pottawattamie County, Iowa
About this file
This document is an Addendum to a Request for Proposals (RFP) issued by the State of Iowa Department of Administrative Services (DAS) for professional design services for repairs and improvements to the Iowa School for the Deaf (ISD) Girls Dormitory in Council Bluffs, Iowa. The repairs and improvements requested include heating/cooling/HVAC controls, electrical, lighting/lighting controls, fire detection system, exterior building repairs, and window replacements. The RFP process involves a site visit on June 25, 2021 and the submission deadline for proposals is July 15, 2021. The contract award is expected to be made on August 1, 2021. The initial contract term is one year with the possibility of three one-year renewals.
The RFP does not provide specific pricing details or set-aside requirements. It is noted that there is an incumbent provider currently performing these services. The project is funded through the State of Iowa's budget, but the specific funding amount is not disclosed. Other salient information such as the current environment, funding requirements, and sources are also not included in this Addendum document.
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To: Prospective Offerors Date: February 9th, 2024
From: Michael Bradbury, Issuing Officer
Iowa Department of Administrative Services-Central Procurement
Phone 515-823-9327; e-mail: construction.procurement@iowa.gov
RE: Addendum No. 2, to Design RFP935600-01, ISD Girls Dormitory Repairs
The following additions, changes, and clarifications are hereby made by this
Addendum.
Revisions to original scope:
1) No Items
Addition to original scope:
Questions:
1) Has a construction budget been established for this project? A> $4,000,000 is the initial construction budget.
2) What is the approximate total square footage of this building? A> Approximately 40,000
SF.
3) Are there CADD files available for the building? A> No. Scanned PDF files of the original 1961 and 1971 design files are available. Sample drawings attached to this Addendum.
4) Are all windows included in the Dormitory Repairs? A> All windows and doors shall be evaluated by the selected design team to evaluate the need for replacement. It would be the intent to replace all windows and doors throughout the building if the budget would allow. Currently there are newer windows (bronze color) at the building connector that could remain or be part of a bid alternate for the project.
5) The RFP mentions tuckpointing for the building, are sealants joints to be included in design. A> Yes, exterior sealant joints shall be reviewed by the architect for replacement.
6) What is the intent for design of the exterior concrete soffits (Eye lashes) on the building?
A> The facility would like the soffits removed and replaced with updated materials.
7) Can you clarify the number of cost opinions required for the project. Cost opinions are noted at 100% DD, 50% CD, 95% CD, and 100% CD which are short durations. A> Cost opinions shall be updated as noted in the design RFP and will also be required for the Second Design/Bidding/Construction Sequence as well.
mailto:construction.procurement@iowa.gov
Additional Information:
Attachments:
1) ISD – Girls Dorm MEP Study (For Reference Only) – 15 pages
2) Girls Dorm 61 and 71 scanned pdf files (For Reference Only) – 6 pages
3) Pre-proposal Meeting Agenda (For Reference Only) – 2 pages
4) Pre-proposal Attendance Sheet
Please acknowledge this Addendum #2 in your proposals. Thank You
End of Addendum
State of Iowa - Department of Administrative Services 109 SE 13th St.
Des Moines, Iowa 50319 P: (515) 281-7260
Project: 9356.00 DOE ISD Girls Dormitory Repairs 3501 Harry Langdon Blvd Council Bluffs, Iowa 51503
P: (712) 366-0571
RFP935600-01 Pre-Proposal Agenda: Meeting #1
Meeting Date Jan 31, 2024 Meeting Time 11:00 AM - Central Time (US & Canada)
Meeting Location Iowa School for the Deaf
Overview Meeting to allow prospective design firms to visit the project site, when possible, and learn more about the scope.
Attachments Design RFP935600-01 ADD1_01-24-24.pdf, ISD Girls Dorm RFP935600-01.pdf
Scheduled Attendees
Name Company Phone Number Email
Scott Mauch Iowa School for the Deaf P: (712) 366-3212 scott.mauch@iaedb.org
Jerry Dehnke Samuels Group, Inc. P: (515) 288-0467 jdehnke@samuelsgroup.net
Jennie Elliott State of Iowa - Department of Administrative Services jennie.elliott@iowa.gov
Introduction
No. Mtg Origin Title Assignment Due Date Priority Status
1.1 1 Introductions Open
Description Attendance
Project Overview
2.1 1 Scope Review Open
Description The State of Iowa Department of Administrative Services (DAS) is seeking professional design services for heating/cooling/HVAC Controls, Electrical, lighting/lighting controls, fire detection system, exterior building repairs, and windows at the Iowa School for the Deaf (ISD) Girls Dormitory in Council Bluffs, Iowa.
2.2 1 Schedule Review Open
Description
• Questions Due to construction.procurement@iowa.gov: February 5, 2024
• Addendum Issued: February 8, 2024
• Proposals Due: February 14, 2024
• Selection of Designer/Issue NOI: February 19, 2024
• Execution of 803 Contract: Week of February 26, 2024
• Tentative Design Kickoff Meeting: Week of March 4, 2024
First Design/Bidding/Construction Sequence
State of Iowa - Department of Administrative Services Page 1 of 2 Printed On: Feb 9, 2024 10:19 AM CST
M ee tin g
Age nd a Pro vid ed
F or
Ref er en ce
O nly
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FP93
-0 an d as so cia te d Add en du m s f or
Pro po sa l In fo rm at ion https://storage.procore.com/v4/d/us-east-1/pro-core.com/companies/42578/01HNDNZFPVQ15DY2GB9M7H7289?sig=93eef0a3b4743a427178a60d0afcb53246a1541ebe47e7c9f32f00c03ae6a541 https://storage.procore.com/v4/d/us-east-1/pro-core.com/companies/42578/01HMV7YG0N3F47WQEXGBEST8PB?sig=357f380c74494df83eaf88db3be9937421c104b08d78e73fc6258a3f8e6ec75a mailto:construction.procurement@iowa.gov:
• 100% DD: March 25, 2024
• 50% CD and budget: April 8, 2024
• 95% CD: April 29, 2024
• 100% CD and budget: May 13, 2024
• Contractor Bidding: May - June, 2024
• Execution of Contractor's Contract(s): June, 2024
• Submittals, Procurement and Construction: July, 2024 to January, 2025
• Closeout: February, 2025
Second Design/Bidding/Construction Sequence
• Date TBD
*Projects Closed by May 30, 2026*
RFP Overview
3.1 1 RFP Requirements Review Open
Description
• All questions to be directed to construction.procurement@iowa.gov
• DAS uses Procore online project management system for all projects, at no cost to the designer.
• DAS uses a modified ConsensusDocs 803 Form of Agreement
• DAS requires a project-specific Certificate of Insurance and specifies a Professional Liability policy of $2,000,000 with a deductible of $25,000 o Must note in proposal if deductible is different and provide a letter of financial stability from bank o Must provide COI prior to contract execution
• Ensure the following items are included in the proposal:
o Project-specific schedule o Resumes for all technical staff that will be assigned to the project o Anticipated hours and rates for each person on the design team o Lump sum broken down by schedule of values
Conclusion
4.1 1 Designer Questions Open
Description
• Any questions?
• Additional questions to be directed to construction.procurement@iowa.gov
Meeting #1 - RFP935600-01 Pre-Proposal Project: 9356.00 DOE ISD Girls Dormitory Repairs
State of Iowa - Department of Administrative Services Page 2 of 2 Printed On: Feb 9, 2024 10:19 AM CST
M ee tin g
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FP93
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Pro po sa l In fo rm at ion
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