RFP_YESP2026-24 GUS_ SSS - Servery Improvement ).pdf

INVITATION TO BID for

RFP#YESP2026-24 (GUS & SSS - Servery Improvements)

Project: GUS, SSS - Servery Improvement

Location:

1. Gulfton Secondary (6565 De Moss Dr, Houston, TX 77074)

2. Southside Secondary (5515 South Loop E, Houston, TX 77033)

ISSUED BY (Owner): SUBMIT INQUIRIES TO:

YES Prep Public Schools (YES Prep) Name: Mehmet Bayar

5455 South Loop E. Fwy Title: Director of Procurement

Houston, Texas 77033 Email: mehmet.bayar@yesprep.org

Project Overview: YES Prep is soliciting competitive proposals from qualified and experienced companies to provide construction services to improve the existing servery at the Gulfton

Secondary (GUS) and Southside Secondary (SSS) campuses. All construction work must be completed after school hours and on weekends. The servery must be left in fully operational and safe condition at the end of each workday to allow for uninterrupted school operations. Required inspections may be scheduled during regular hours with advanced coordination with the YES Prep construction team. Project materials must fully comply with Build America, Buy America requirements. Failure to comply WILL disqualify your bid. YES Prep reserves the right to reject any or all proposals or waive any or all irregularities. RFP may be obtained at:

http://www.yesprep.org/rfps

Award/Contract Approval: This procurement, any award under this procurement, and the resulting contract, if any, is subject to approval by YES Prep Board of Directors. Subsequent to

Board approval, the only person authorized to commit YES Prep contractually is the CEO or his designee. This solicitation is an invitation for sealed proposals and neither this solicitation nor the response or the bid from any prospective bidder shall create a contractual relationship that would bind YES Prep until such time as both YES Prep and the selected proposer/contractor sign a legally binding contract, which includes, without limitation, the terms required by YES Prep.

Proposal Deadline: Sealed proposals in original form for the work to be performed as required and/or contemplated under this request for competitive sealed proposals and as described herein and in the scope of work will be due by 10 a.m. CT on October 19, 2026.

mailto:mehmet.bayar@yesprep.og

A mandatory bid walk will take place on 10/9/26. Please email cheris.kotalik@yesprep.org to confirm your attendance and additional information regarding what time/place.

Proposers may submit questions through the YES Prep ebid system at www.yesprep.org/rfps.

Question cutoff time and date is 5:00 p.m. CT October 13, 2026. Proposers are required to complete all sections provided in the ebid system.

Proposals that have been opened may not be changed for the purpose of correcting an error in the price. Other than price, a proposer may have the right to change any other error or mistake in the bid as may be permitted by applicable law and subject to the approval of YES Prep, unless such change would be in contravention of statutory or common law requirements or unless such change would give an unfair advantage to the proposer making such change.

Contract Term: Actual work to be performed and the schedule for performance under this solicitation will be upon the terms, conditions, and timelines agreed upon by YES Prep and the selected contractor. Time is of the essence for this project. All items listed in the scope of work shall be completed no later than the date agreed upon contract award. Deadline will not be moved due to rainy days.

Liquidated Damages: Time is of the essence regarding the performance of all Work. If the

Contractor fails to achieve Substantial Completion on or before the date agreed upon contract award, Contractor shall pay to the Owner, as liquidated damages, $250 per day for each calendar day that Substantial Completion is delayed thereafter.

Reservations and Waivers: This procurement solicitation shall be in accordance with YES Prep

Public School’s procurement policies and general terms, including the following:

1. This Request for Competitive Sealed Proposals does not obligate YES Prep to award a contract or pay any costs incurred by the proposer in the preparation and submittal of a proposal. YES Prep assumes no financial responsibility for any costs incurred by proposers in developing and submitting a proposal, participating in pre-bid meetings, or any other costs incurred by proposers in connection with this procurement solicitation.

2. YES PREP, IN ITS SOLE DISCRETION, RESERVES THE RIGHT TO ACCEPT

ANY PROPOSAL AND/OR REJECT ANY AND ALL PROPOSALS OR A PART

OF A PROPOSAL, WITHOUT REASON OR CAUSE, SUBMITTED IN

RESPONSE TO THIS SOLICITATION.

3. YES PREP RESERVES THE RIGHT TO REJECT ANY NON-RESPONSIVE OR

CONDITIONAL PROPOSAL.

4. YES PREP RESERVES THE RIGHT TO WAIVE ANY FORMALITIES,

IRREGULARITIES, AND/OR TECHNICALITIES IN THIS SOLICITATION,

THE CONSTRUCTION AND/OR PROCUREMENT DOCUMENTS, AND/OR

ANY PROPOSALS RECEIVED OR SUBMITTED.

5. BY SUBMITTING A PROPOSAL, PROPOSER AGREES TO WAIVE ANY

CLAIM IT HAS OR MAY HAVE AGAINST YES PREP PUBLIC SCHOOLS,

AND/OR ANY OF EITHER ENTITY'S BOARD MEMBERS, ADMINISTRATORS,

EMPLOYEES, AND/OR AGENTS ARISING OUT OF OR IN CONNECTION

WITH (1) THE ADMINISTRATION, EVALUATION, OR RECOMMENDATION

OF ANY PROPOSAL; (2) ANY REQUIREMENTS UNDER THE SOLICITATION,

PROCUREMENT PACKAGE, OR RELATED DOCUMENTS; (3) THE

REJECTION OF ANY PROPOSAL OR ANY PART OF ANY PROPOSAL;

AND/OR (4) THE AWARD OF A CONTRACT, IF ANY.

6. YES Prep reserves the right to withdraw/cancel this solicitation at any time for any reason, remove any scope component for any reason and to issue such clarifications, modifications and/or amendments as deemed appropriate by YES Prep, in its sole discretion.

7. A response to this procurement solicitation is an offer to contract with YES Prep based upon the terms, conditions, scope of work, and specifications contained in this procurement solicitation and the construction documents. A contract is not formed unless and until a proposal is accepted and awarded by YES Prep after approval by the YES Prep Board of

Directors.

8. Proposals may be withdrawn only by delivery of a written request to YES Prep Public

Schools prior to the specified deadline time/date stated in this request for proposal. The authorized signatory must sign such request.

9. Proposals received will become a part of YES Prep Public School’s official files without further obligation to the respondents.

10. Respondents shall not, under penalty of law, offer any gratuities, favors, or anything of monetary value to any officer or employee of YES Prep Public Schools, or to any consultant, employee, or member of YES Prep for the purpose of or having the effect of influencing favorable disposition toward their own proposal or any other proposal submitted hereunder.

11. No employee, officer or member of YES Prep shall participate in the selection, development of a response to this procurement solicitation, award or administration of a contract resulting from this procurement solicitation if a conflict of interest, real or apparent, would be involved.

12. Proposers shall not engage in any activity that will restrict or eliminate competition. This does not preclude joint ventures or subcontracts.

13. YES Prep is subject to the Texas Public Information Act. Proposals submitted to YES Prep as a result of this procurement solicitation may be subject to release as public information after contracts are executed or the procurement is terminated. If a contractor believes that its proposal, or parts of its proposal, may be exempted from disclosure under Texas law, the contractor must specify page-by-page and line-by-line the parts of the proposal which it believes are exempt. In addition, the contractor must specify which exception(s) to the

Texas Public Information Act are applicable and provide detailed reasons to substantiate the exception(s). Vague or general claims to confidentiality will not be accepted. YES Prep assumes no obligation or responsibility relating to the disclosure or nondisclosure of information submitted by proposers.

14. YES Prep is an equal opportunity/educational institution, which does not discriminate on the basis of race, color, religion, national origin, gender, age or disability.

INSTRUCTIONS TO PROPOSERS

1. Review of Proposal Documents

A provided scope of work shall be used in preparing a proposal. Each prospective proposer should carefully review the scope of work and take such steps as may be reasonably necessary to ascertain the resulting contract performance requirements. Failure to do so will not relieve proposers from the responsibility of estimating properly the difficulty/level of effort or cost of successfully performing any resulting contract. After the proposals have been opened, YES

Prep shall have the right to review the proposals and examine the credentials and qualifications of each proposer to determine whether any or all of the proposals are responsive and to make a determination as to whether any one or more proposers are qualified, responsible contractors.

2. Explanation to Proposers; Questions

Any explanation desired by a prospective proposer regarding the meaning or interpretation of the project documents must be requested in writing and with sufficient time allowed (a minimum of seven (7) calendar days before the date set to receive proposals) for a response to reach prospective proposers before the submission of their proposals. Any YES Prep response will be in the form of a response to the request for information.

Scope of Work and qualification statements are available for download through the YES PREP ebid system.

ONLY PROSPECTIVE PROPOSERS WHO ARE GENERAL CONTRACTORS SHALL

SUBMIT QUESTIONS/REQUESTS FOR INFORMATION. Questions/requests for information submitted by subcontractors will not be considered.

For all general contractor firms preparing to submit a qualified proposal for the work enumerated in the scope of work to YES Prep Public Schools, please register with YES PREP ebids system at www.yesprep.org/rfps. Unregistered proposers will not be able to submit proposals electronically however YES Prep will accept paper formats. Prospective proposers are responsible for completing all sections required by YES PREP ebid system, obtaining any updates or amendments to the request for proposals to ensure they have the most current and complete bidding documents.

3. General Requirements

a. YES Prep Public Schools is seeking proposals from qualified, responsible contractors.

b. The contractor must have administrative and fiscal capability as well as experience to provide and manage the services requested.

c. The contractor must comply with all applicable federal, state, and local laws, ordinances, rules, regulations and orders of all authorities having jurisdiction over the contract.

d. The contractor and his staff must be adequately insured and bonded.

e. The contractor must employ qualified personnel with adequate training and experience and in adequate numbers.

4. Proposer Eligibility for Contract Award

In order for a proposer to be eligible to be awarded a contract, the proposal must be responsive to the solicitation and YES Prep must be able to determine that the proposer is responsible to perform the resulting contract satisfactorily.

Responsive proposals are those that comply with all material aspects of the solicitation, conform to the solicitation documents, and meet the requirements set forth in this solicitation.

Proposals that do not comply with the terms and conditions of the solicitation will be rejected as non-responsive.

Each proposer shall complete, and submit with the proposal, the applicable forms contained in the solicitation. When a special license or permit is required by Federal, State or Local law or ordinance or required by a company or otherwise to perform the work, the proposer must be properly licensed prior to submitting a proposal to YES Prep and must furnish evidence of such licensing or credentials with the proposal.

Responsible proposers, at a minimum, must meet all of the following requirements:

• Be an experienced contractor who has served as a prime contractor on similar projects for schools/governmental entities and be knowledgeable about requirements for construction of and building elements for schools including, without limitation, applicable building code requirements.

• Provide a warranty and support for any equipment installed;

• Possess or is able to obtain adequate financial resources as required to perform under any contract resulting from this procurement solicitation;

• Have a responsible safety record, as detailed in this procurement solicitation;

• Proposers must submit with their sealed proposal the following evidence of proposer’s safety record: proposer’s OSHA (Occupational Safety and Health

Administration) inspection logs for the last three years, a loss analysis from the proposer’s insurance carrier, and a loss history covering all lines of insurance coverage carried by the proposer.

• Be able to obtain payment and performance bonds if requested.

• Proposers may provide a letter of statement from a bonding company that the proposer general contractor is eligible to obtain both payment and performance bonds of the types described in this procurement solicitation.

Proposers must include such letters in their proposals.

• Payment and performance bonds shall be provided after the proposal/contract award in order to proceed with contract execution.

• Proposers shall include the related bond cost within their schedule of values.

• Comply with all prevailing wage rate requirements;

• The contractor who is awarded a contract resulting from this procurement solicitation must pay not less than the prevailing wage rates determined by

YES PREP to a worker employed by it in the execution of a contract and must keep a record of such, as detailed in this procurement solicitation.

• Be able to obtain all required permits.

• All permit costs, inspection costs and associated fees, including but not necessarily limited to, building permits, sprinkler permits, canopy permits, fence permits, etc. will be paid by the selected proposer.

• Proposers shall include the related permitting and inspection costs within their schedule of values.

• Submit all required proposal forms. If there is any missing proposal form pages, proposers may be disqualified.

• Be able to comply with the required performance schedule, taking into consideration all existing business commitments;

• Have necessary management and technical capability to perform any resulting contract;

• Be qualified as an established firm regularly engaged in the type of business to provide the items/work required by this solicitation;

• Be registered to do business in the State of Texas;

• Be in good standing with the State of Texas;

• Be otherwise qualified and eligible to receive a contract award under applicable laws and regulations.

A proposer may be requested to submit written evidence verifying that he/she meets the minimum requirements described herein and as necessary to be determined a responsible proposer. Proposals deviating or taking exceptions to the solicitation requirements will not be considered.

A person is not eligible to be considered for award of this solicitation or any resulting contract or to be a subcontractor of the proposer or prime contractor if the person assisted in the development of this solicitation or any part of this solicitation or if the person participated in a project related to this solicitation when such participation would give the person special knowledge that would give that person or a prime contractor an unfair advantage over other proposers.

5. Preparation for Proposal; Proposal Submittal

a. A proposal shall be complete, must include information provided on the attached forms, and may include any other forms or documents to support the proposal submitted by the contractor and shall be manually signed by an authorized official of the company submitting the proposal. The person signing the proposal shall initial any changes or erasures appearing on the bid forms.

b. Submission of Proposals

Respondents must submit proposals electronically using the YES Prep eBid System, mail or hand delivery by the scheduled deadline. The YES Prep eBid System does not accept responses after the due date and time. Please note that if you begin responding to the procurement solicitation request and do not click “submit” by the time the RFP is scheduled to close, your proposal will not have been submitted.

The link for eBid submissions: https://yesprep.ionwave.net/Login.aspx https://yesprep.ionwave.net/Login.aspx

If the proposals are mailed or hand delivered in the sealed package,

- Proposals must include the following on the front of the sealed package: “RFP#YESP2026-

24 (GUS & SSS - Servery Improvements) to be opened 10/19/2026 at 10:00AM”.

- Please include the questionnaire provided as an attachment in Ionwave in your proposal.

- Submit one original and one electronic copy of the proposal. Electronic copies must be submitted in a flash drive.

- Late submittals will not be considered and will be discarded. YES Prep is not responsible for the lateness of U.S. Mail, professional (commercial) carrier, personal delivery, etc. The time/date stamp clock in the YES Prep’s Purchasing Office shall be the official date and time of receipt of each proposal. It is proposer’s sole responsibility to ensure that the proposal is received at the appropriate location by the specified deadline.

- The address for the hand delivery or mailing:

YES Prep Public Schools

Attention: Mehmet Bayar, Director of Procurement

5455 South Loop East

Houston, TX 77033

Faxed or electronically transmitted proposals will not be accepted. Deviations from any terms, conditions and/or specifications shall be conspicuously noted in writing by the Vendor and shall be included with the proposal.

6. Selection Criteria

In accordance with Sections 2269.153, 2269.155, and 2269.055 of the Texas Government Code In evaluating the proposals submitted, YES Prep will apply the “Best Value” process in selecting the

Vendor to be awarded a contract for this project. Purchase price is not the only criteria that will be used in the evaluation process. The selection process will include, but not be limited to, the following considerations:

1. The quality and range of goods and/or services the Vendor proposes to provide;

2. The extent to which the goods and/or services meet YES Prep needs;

3. The Vendor’s overall experience, reputation, expertise, stability, and financial responsibility;

4. The Vendor’s past relationship, if any, with YES Prep or Educational institutions;

5. The experience and qualifications of the Vendor staff that will be assigned to service the YES Prep project;

6. The ability to provide service in a safe, reliable, expedient, and efficient manner;

7. Facilities and business processes and practices (computerized information systems, access to industry facilities, quality and range of management reports, etc.) that will be used in servicing the YES Prep account;

8. The Vendor’s financial terms offered to YES Prep;

9. The total long-term cost to YES Prep to acquire the Vendor’s goods or services;

and/or

10. Any other relevant factor(s) specifically listed in the RFP.

YES Prep reserves the right to contact references from the Vendor’s client list, or any other persons considered relevant by YES Prep. YES Prep reserves the right to conduct personal interviews of any or all potential Vendors prior to selection.

YES Prep will not be liable for any costs incurred by the Vendor in connection with such interviews or with the submission of any response.

7. SCORING RUBRIC

YES, will utilize the following RFP Evaluation Rubric for evaluation

a. Cost to YES PREP: 40 Points.

b. Reputation and Experience: 20 Points.

c. Design and Technical Execution: 20 Points.

d. Project Understanding and Methodology: 10 Points.

e. Proposed Operational Delivery: 10 Points.

Terms and Conditions

This procurement solicitation shall be in accordance with applicable law, including

Subchapter D of Chapter 2269 of the Texas Government Code (Competitive Sealed Proposal

Method of Procurement) and YES Prep Public Schools’ public works procurement policy, and the following terms and conditions of this procurement solicitation:

1. Contract Award. Award of a contract, if any, will be made to the proposer who submits the proposal that offers the best value for YES Prep, based on (a) the selection criteria in this request for competitive sealed proposals and the weighted value for those criteria listed in this procurement solicitation; and (b) YES Prep’ ranking evaluation. Tex.

Gov’t Code § 2269.155(a). YES Prep must first attempt to negotiate a contract with the selected proposer. YES Prep and its architect and/or engineer may discussed with the selected proposer options for a scope or time modification and any price change associated with the modification. Tex. Gov’t Code § 2269.155(b). If YES Prep is unable to negotiate a satisfactory contract with the selected proposer, YES Prep must, formally and in writing, end negotiations with that proposer and proceed to the next proposer in the order of the selection ranking until a contract is reached or all proposals are rejected.

Tex. Gov’t Code § 2269.155(c).

2. Taxes. YES Prep is exempt from taxation, and no proposal shall include any costs for taxes to be assessed against YES Prep.

3. Appropriated Funds. The purchase of services and/or products that arises from this solicitation is contingent upon the availability of appropriated funds. In addition to other termination rights contained in the resulting contract, if any, YES Prep shall have the right to terminate the resulting contract at the end of the current or each succeeding

YES Prep fiscal year if funds are not appropriated by YES Prep’s governing board for the next fiscal year that would permit continuation of the resulting contract. If funds are withdrawn or do not become available, YES Prep reserves the right to terminate the contract by giving the contractor a thirty (30) day written notice of its intention to terminate without penalty or any further obligations on the part of YES Prep or the contractor. Upon termination of the contract, YES Prep shall not be responsible for any payment of any service or product received thaft occurs after the end of the current contract period or the effective date of termination, whichever is the earlier to occur.

4. Insurance. Contractor must obtain and keep in effect during the term of the contract, insurance coverage in the below listed types and minimum amounts. As evidence of insurance coverage, Contractor must furnish to YES Prep Public Schools certificate(s) of insurance with its proposal.

Type of Coverage Amount of Coverage

Liability insurance & Workers

Compensation & Employers

Liability Insurance

As detailed in Vendor

Information Packet

Contractor must perform the duties and responsibilities pertaining to required workers’ compensation coverages.

Contractor shall provide YES Prep with a certificate of coverage for each person providing services on the project, prior to that person’s beginning work on the project. This provision includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracts directly with the contractor and regardless of whether that person has employees. This includes, but is not limited to, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity furnishing persons to perform services on the contract. Services include, but are not limited to, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other services related to a project. Services do not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets.

Contractor shall provide YES Prep with a new certificate of coverage showing extension of coverage:

(1) Before the end of the coverage period, if the contractor’s current certificate shows that the coverage period ends during the duration of the project; and

(2) No later than seven days after the expiration of the coverage for each other person providing services on the project whose current certificate shows that the coverage period ends during the duration of the project.

6. Prevailing Wage Rates. A worker, laborer, or mechanic employed on a public work by or on behalf of YES Prep shall be paid: (1) not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the work is performed; and

(2) not less than the general prevailing rate of per diem wages for legal holiday and overtime work.

7. Permitting; Inspections. Contractor and all subcontractors shall maintain all required licenses, certifications, permits, and any other documentation necessary to perform the contract resulting from this procurement solicitation. Contractor must comply with all state and local building code requirements.

8. Safety Record of Proposer. YES Prep will consider the safety record of the proposer in determining to whom to award a contract resulting from this procurement solicitation. The safety record shall be defined as a proposer’s OSHA (Occupational Safety and Health

Administration) inspection logs for the last three years, a loss analysis from the proposer’s insurance carrier, and a loss history covering all lines of insurance coverage carried by the proposer.

Proposers shall submit with their proposals:

a. Proposer’s OSHA (Occupational Safety and Health Administration) inspection logs for the last three years,

b. a loss analysis from the proposer’s insurance carrier, and

c. a loss history covering all lines of insurance coverage carried by the proposer.

9. Accessibility. Alterations of YES Prep facilities that affect or could affect their usability shall, to the maximum extent feasible, be altered in such manner that the altered portion is readily accessible to and usable by individuals with disabilities. 28 C.F.R. 35.151, 34 C.F.R.

104.23.

10. Conflict of Interest. YES Prep is required to comply with Texas Local Government Code

Chapter 176, Disclosure of Certain Relationships with Local Government Officers. House

Bill 23 significantly changed Chapter 176 as well as the required disclosures and the corresponding forms. As of September 1, 2015, any company who does business with YES

Prep or who seeks to do business with YES Prep must fill out the new Conflict of Interest

Questionnaire (CIQ) whether or not a conflict of interest exists. A conflict of interest exists in the following situations:

a. If the vendor has an employment or other business relationship with a local government officer of YES PREP or a family member of the officer, as described by section

176.003(a)(2)(A) of the Texas Local Government Code; or

b. If the vendor has given a local government officer of YES PREP, or a family member of the officer, one or more gifts with the aggregate value of $100, excluding any gift accepted by the officer or a family member of the officer if the gift is: (i) a political contribution as defined by Title 15 of the Election Code; or (ii) a gift of food accepted as a guest; or

c. If the vendor has a family relationship with a local government officer of YES Prep.

“Vendor” means a person who enters or seeks to enter into a contract with a local governmental entity. The term includes an agent of a vendor. The term includes an officer or employee of a state agency when that individual is acting in a private capacity to enter into a contract. The term does not include a state agency except for Texas Correctional Industries.

Texas Local Government Code 176.001(7).

“Business relationship” means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Texas

Local Government Code 176.001(3).

“Family relationship” means a relationship between a person and another person within the third degree by consanguinity or the second degree by affinity, as those terms are defined by Subchapter B, Chapter 573, Government Code. Texas Local

Government Code 176.001(2-a).

“Local government officer” means: (A) a member of the governing body of a local governmental entity; (B) a director, superintendent, administrator, president, or other person designated as the executive officer of a local governmental entity; or (C) an agent of a local governmental entity who exercises discretion in the planning, recommending, selecting, or contracting of a vendor. Texas Local Government Code 176.001(4).

If no conflict of interest exists, you must fill out Box 1 and type N/A on Box 3 of the CIQ form in the “Vendor Information Packet”, sign and date it.

In the event of changed circumstances, an updated CIQ must be filed within seven (7) business days after the vendor becomes aware a conflict of interest exists.

8. Tentative Procurement Schedule: YES Prep anticipates following the following timetable for this RFP:

- Newspaper Ads: 09/22/2026 and 09/28/2026

- Mandatory Bid Walk- 10/09/2026

- Question cut-off date: 10/13/2026 at 5:00 p.m. CT

- Deadline for submission of proposals: 10/19/2026 at 10:00 a.m. CT

- Proposal evaluation window: 10/19/2026 –11/19/2026

- Board approval – 11/19/2026

9. Required Documentation and Attachments

The documentation and attachments listed below are required to be included with the proposal.

All forms must be completed and signed.

1. Vendor Information Package – Identification, W9, CIQ, Worker’s Compensation

Certificate, Insurance Coverage Requirements, Felony Conviction Notification, Debarment and Suspension Certification

2. Project management and implementation plan and timeline

Assuming an implementation starting after the contract award, provide a preliminary schedule of assessment and other proposed services. Include the following information in this section:

a. Project organization and staffing (including qualifications).

b. Project work plan and schedule. The duration of services - initiation date, and duration of services to be completed.

c. Requirements for YES Prep

3. Cost

The cost will include all products, materials, machinery, and manpower, project management, customization, implementation, warranty for one year, permits, and any unforeseen expenses. Please provide detailed and itemized cost.

4. Proof of licensing/credentials

5. Attachment A – Certification of Proposer

6. Attachement B – Proposer Questionnaire and Qualification Statement

7. Attachment C – Price Form

8. Attachment D – Certification Of Non-Collusion Statement

9. Attachment E - Yes Prep Public School’s Antitrust Certification Statement

10. Attachment F – SB 9 Contractor Certification: Contractor Employees

11. Attachment G - SB 9 Contractor Certification: Subcontractor

12. Attachment H – Acknowledgement of Final Completion Documents

(Attachment

A)

CERTIFICATION OF PROPOSER

The undersigned Proposer has carefully examined all instructions, requirements, specifications, terms and conditions of this procurement solicitation and the engineering documents and certifies:

1. It is a reputable company regularly engaged in providing construction services necessary to meet the requirements, specifications, terms and conditions of the procurement solicitation.

2. It has the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the requirements, specifications, terms and conditions of this procurement solicitation.

Further, if awarded, the Proposer agrees to perform the requirements, specifications, terms and conditions of this procurement solicitation and to obtain final completion for the entire project on or before the date agreed upon contract award.

3. Proposer proposes to furnish all labor, materials, supervision and any other services necessary to complete the project for the proposal amount(s) listed on Attachment C. The undersigned certifies that the amount(s) contained in Attachment C have been carefully checked and are submitted as correct and final.

4. All statements, information, and representations prepared and submitted in response to this procurement solicitation are current, complete, true, and accurate. Proposer acknowledges that

YES PREP will rely on such statements, information, and representations in selecting the successful proposer. Proposer shall be bound by all statements, representations, warranties, and guarantees made in its proposal.

5. It is not currently barred or suspended from doing business with the Federal government, any of the members represented, or any of their respective agencies.

6. That all of the requirements of this procurement solicitation and the engineering documents have been read and understood, including any amendments/addenda. In addition, compliance with all requirements, terms and conditions will be assumed by YES Prep if not otherwise noted in the proposal.

7. The individual signing below has authority to submit this proposal on behalf of Proposer.

PROJECT TITLE: RFP#YESP2026-24 (GUS & SSS - Servery

Improvements)

PROPOSER NAME:

AUTHORIZEDSIGNATURE:

PRINT NAME:

TITLE:

DATE:

ADDRESS:

CITY, STATE, ZIP CODE:

PHONE: FAX:

EMAIL ADDRESS:

WEBSITE URL:

(Attachment B)

BUSINESS QUESTIONNAIRE & QUALIFICATION STATEMENT

FIRM NAME:

CONTACT PERSON’S NAME AND PHONE NUMBER:

Do you or any officer, partner, owner, sales representative, and/or spouse work for YES Prep Public

Schools? Yes No

If yes, please specify:

Please indicate how you became aware of this procurement.

Source:

I. ORGANIZATION

1. Type of Organization

Individual Sole Proprietorship

Partnership Corporation, Incorporated in

2. Federal Employer Identification Number:

3. Number of persons currently employed:

4. How many years has your organization been in business as a contractor?

5. How many years has your organization been in business under its present business name?

List any other or former names your organization has operated under:

6. If your organization is a corporation, answer the following: Date of incorporation:

State of incorporation: _

President’s name:

Vice-president’s name: _

7. If your organization is a partnership, answer the following:

Date of organization:

Type of partnership (if applicable):

Names(s) of general partner(s):

8. If your organization is individually owned, answer the following: Date of organization:

Name of owner:

9. If the form of your organization is other than those listed above, describe it and name the principals/owners:

II. LICENSING

1. List the jurisdiction(s) and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable.

2. List the jurisdiction(s) in which your organization’s partnership or trade name is filed.

III. EXPERIENCE

1. List the categories of work that your organization normally performs with its own forces.

2. Claims and Suits: (If the answer to any of the questions below is yes, please attach details.)

Has your organization ever failed to complete any work awarded to it?

Yes No

Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or its officers? Yes No

Has your organization filed any lawsuits or requested arbitration with regard to Construction /

Engineering contracts within the last five years? Yes No

3. On a separate sheet, list major Construction / Engineering projects your organization has in progress, giving the name of the project, owner, architect, contract amount, percent complete, and scheduled completion date.

IV. FINANCING

Name of Proposer’s Financial Institution:

Contact Person:

Title:

1. Attach a financial statement, preferably audited, including your organization’s latest balance sheet and income statement showing the following items:

a. Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials inventory and prepaid expenses)

b. Net Fixed Assets

c. Other Assets

d. Current Liabilities (e.g., accounts payable, notes payable, accrued expenses, provisions for income taxes, advances, accrued salaries and accrued payroll taxes)

e. Other Liabilities (e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus and retained earnings)

2. Name and address of firm/individual preparing attached financial statement, and date thereof:

3. Is the attached financial statement for the identical organization (proposer) named on page one? Yes No

If no, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary):

4. Will the organization whose financial statement is attached act as a guarantor of the contract for Construction? Yes No

(Attachment C)

PRICE FORM: SCHEDULE OF SERVICES, EQUIPMENT AND PRICES

All equipment shall be new. Please submit pricing electronically with a line item for each campus.

(Attachment D)

CERTIFICATION OF NON-COLLUSION STATEMENT

Vendor certifies under penalty of perjury that its response to this procurement solicitation is in all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation or other business or legal entity.

Does vendor agree? YES Initials of Authorized Representative of vendor

Vendor agrees to comply with all federal, state, and local laws, rules, regulations and ordinances, as applicable. It is further acknowledged that vendor certifies compliance with all provisions, laws, acts, regulations, etc. as specifically noted above.

Vendor’s Name/Company Name:

Address, City, State, and Zip Code:

Phone Number: Fax Number:

Printed Name and Title of Authorized Representative:

Email Address:

Signature of Authorized Representative:

Date:

(Attachment E)

YES PREP PUBLIC SCHOOL’S ANTITRUST

CERTIFICATION STATEMENT

(Tex. Government Code § 2155.005)

I affirm under penalty of perjury of the laws of the State of Texas that:

1. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;

2. In connection with this bid, neither I nor any representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code

Chapter 15;

3. In connection with this bid, neither I nor any representative of the Company have violated any federal antitrust law; and

4. Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company.

Contractor’s Name/Company Name:

Address, City, State, and Zip Code:

Bidder Signature:

Printed Name:

Title: Date Signed:

Signature of Company Official Authorizing Bid:

Printed Name of Company Official:

Official Position: Date Signed:

YES PREP CONFLICT OF INTEREST DISCLOSURE

STATEMENT

YES Prep Public Schools (YES PREP) is required to comply with Texas Local Government Code

Chapter 176, Disclosure of Certain Relationships with Local Government Officers. House Bill 23 significantly changed Chapter 176 as well as the required disclosures and the corresponding forms.

As of September 1, 2015, any vendor who does business with YES PREP or who seeks to do business with YES PREP must fill out the new Conflict of Interest Questionnaire (CIQ) whether or not a conflict of interest exists. A conflict of interest exists in the following situations:

1) If the vendor has an employment or other business relationship with a local government officer of YES PREP or a family member of the officer, as described by section 176.003(a)(2)(A) of the Texas Local Government Code; or

2) If the vendor has given a local government officer of YES PREP, or a family member of the officer, one or more gifts with the aggregate value of $100, excluding any gift accepted by the officer or a family member of the officer if the gift is: (a) a political contribution as defined by Title 15 of the Election Code; or (b) a gift of food accepted as a guest; or

3) If the vendor has a family relationship with a local government officer of YES PREP.

“Vendor” means a person who enters or seeks to enter into a contract with a local governmental entity. The term includes an agent of a vendor. The term includes an officer or employee of a state agency when that individual is acting in a private capacity to enter into a contract. The term does not include a state agency except for Texas Correctional Industries. Texas Local Government Code

176.001(7).

“Business relationship” means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Texas Local

Government Code 176.001(3).

“Family relationship” means a relationship between a person and another person within the third degree by consanguinity or the second degree by affinity, as those terms are defined by Subchapter

B, Chapter 573, Government Code. Texas Local Government Code 176.001(2-a).

“Local government officer” means: (A) a member of the governing body of a local governmental entity;

(B) a director, superintendent, administrator, president, or other person designated as the executive officer of a local governmental entity; or (C) an agent of a local governmental entity who exercises discretion in the planning, recommending, selecting, or contracting of a vendor. Texas Local

Government Code 176.001(4).

If no conflict of interest exists, you must fill out Box 1 and type N/A on Box 3 of the CIQ form in the Vendor package, sign and date it.

In the event of changed circumstances, an updated CIQ must be filed within seven (7) business days after the vendor becomes aware that a conflict of interest exists.

(Attachment F)

SB 9 Contractor Certification: Contractor Employees (As applicable)

Background: Texas Education Code Chapter 22 requires entities that contract with school districts to obtain criminal history records on covered employees. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Contractors must certify to YES PREP that they have complied and must obtain similar certifications from their subcontractors. See SB 9 Contractor

Certification: Subcontractor attachment. The law requires each contractor to obtain the criminal histories of its covered employees. For more information or to set up an account, a contractor should contact the

Texas Department of Public Safety’s Crime Records Service at 512.424.2474.

Definitions:

Covered employees: Employees of a contractor who have or will have continuing duties related to the service to be performed at a school district and have or will have direct contact with students. YES

PREP will be the final arbiter of what constitutes continuing duties and direct contact with students.

Disqualifying criminal history: (1) a conviction or other criminal history information designated by YES

PREP; (2) a felony or misdemeanor offense that would prevent a person from being employed under Texas

Education Code § 22.085(a), that is: if at the time of the offense, the victim was under 18 or was enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense on conviction for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal

Procedure; or (c) an offense under federal law or the laws of another state that is equivalent to (a) or (b).

On behalf of (“Contractor”), I, the undersigned authorized signatory for Contractor, certify to

YES Prep Public Schools (“YES Prep”) that [check one]:

[ ] None of Contractor’s employees are covered employees, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that its employees will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided.

Or

[ ] Some or all of Contractor’s employees are covered employees. If this box is checked, I further certify that:

(1) Contractor has obtained all required criminal history record information regarding its covered employees. None of the covered employees has a disqualifying criminal history.

(2) If Contractor receives information that a covered employee subsequently has a reported criminal history, Contractor will immediately remove the covered employee from contract duties and notify YES PREP in writing within 3 business days.

(3) Upon request, Contractor will provide YES PREP with the name and any other requested information of covered employees so that YES PREP may obtain criminal history record information on the covered employees.

If YES PREP objects to the assignment of a covered employee on the basis of the covered employee’s criminal history record information, Contractor agrees to discontinue using that covered employee to provide services at YES PREP.

I also certify to YES PREP on behalf of Contractor that Contractor has obtained certifications from its subcontractors of compliance with Texas Education Code, Chapter 22. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.

Signature Title Date

(Attachment G)

SB 9 Contractor Certification: Subcontractor (As applicable)

Background: Texas Education Code Chapter 22 requires entities that contract with school district contractors to obtain criminal history records regarding covered employees. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Subcontractors must certify to YES PREP and to the contractor that they have complied. The law requires each subcontractor to obtain the criminal histories of its covered employees. For more information or to set up an account, a contractor should contact the Texas Department of Public Safety’s

Crime Records Service at 512.424.2474.

Definitions:

Covered employees: Employees of a subcontractor who have or will have continuing duties related to the service to be performed at a school district and have or will have direct contact with students. YES Prep will be the final arbiter of what constitutes continuing duties and direct contact with students.

Disqualifying criminal history: (1) a conviction or other criminal history information designated by YES Prep; (2) a felony or misdemeanor offense that would prevent a person from being employed under Texas Education Code §

22.085(a), that is: if at the time of the offense, the victim was under 18 or was enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense on conviction for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an offense under federal law or the laws of another state that is equivalent to (a) or (b).

Subcontractor has entered into a contract with (“Contractor”), to provide services in connection with the contract between YES Prep Public Schools (“YES Prep”) and

Contractor. I, the authorized signatory for Subcontractor, certify to YES Prep and Contractor that

[check one]:

[ ] None of Subcontractor’s employees are covered employees, as defined above. If this box is checked, I further certify that Subcontractor has taken precautions or imposed conditions to ensure that its employees will not become covered employees. Subcontractor will maintain these precautions or conditions throughout the time the contracted services are provided.

Or [ ] Some or all of Subcontractor’s employees are covered employees. If this box is checked, I further certify that:

(1) Subcontractor has obtained all required criminal history record information regarding its covered employees. None of the covered employees has a disqualifying criminal history.

(2) If Subcontractor receives information that a covered employee subsequently has a reported criminal history, Subcontractor will immediately remove the covered employee from contract duties and notify YES Prep in writing within 3 business days.

(3) Upon request, Subcontractor will provide YES Prep with the name and any other requested information of covered employees so that YES Prep may obtain criminal history record information on the covered employees.

If YES Prep objects to the assignment of a covered employee on the basis of the covered employee’s criminal history record information, Subcontractor agrees to discontinue using that covered employee to provide services at YES Prep. I also certify to YES Prep and Contractor on behalf of Subcontractor that

Subcontractor has obtained certifications from its subcontractors of compliance with Texas Education

Code, Chapter 22. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.

Signature Title Date

ATTACHMENT H

ACKNOWLEDGEMENT OF FINAL COMPLETION DOCUMENTS

If awarded this project, the Contractor shall provide the following items at the project’s final completion stage.