RFP UCO 973 Vending Operations Addendum 2 Release Date April 30, 2025.pdf
PDF 94 KB Posted
- Attached to
- Vending Operations State and local contract opportunity
- Solicitation number
- 2121515
- Issued by
- Bronx County, New York
About this file
Addendum No. 2 for Request for Proposal (RFP) UCO-973 is issued by the City University of New York (CUNY) for Vending Machine Operations, dated April 30, 2025. This addendum provides clarifying information for prospective proposers, including details about student enrollment, employee data, sales figures, machine counts, and operational specifics across CUNY campuses. The document addresses 20 specific questions from potential bidders, covering topics such as machine types, sales by category, commissions, pricing, and operational constraints. There is no mandatory pre-proposal conference, but proposers wishing to conduct self-guided tours must email SHDBids@cuny.edu in advance with visit details.
The addendum reveals that CUNY currently does not have a pouring rights contract with Coca-Cola or Pepsi, and there are no exclusive food service providers for individual schools. The commission structure is consistently 26% of sales across all machine types, with commissions paid in a lump sum to CUNY. No revenue was generated from advertising during the specified periods, and there were no sponsorships. Proposers are instructed to refer to various attachments for detailed information on machine counts, sales, commissions, and current pricing. The document includes a signature section requiring proposers to acknowledge understanding of the addendum, with the university reserving the right to reject proposals that do not include properly signed addenda.
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UCO-973Vending Machine Operations
April 30, 2025
Office of the Chief Diversity and Procurement Officer
230 West 41st Street New York, NY 10036
ADDENDUM No. 2
TO: Prospective Proposers
FROM: Michelle Synovitsky (SHDbids@cuny.edu) The City University of New York
RE: Contract #UCO- 973
Request for Proposal
(RFP)
Vending Machine Operations
This Addendum No. 2 to the above-referenced RFP is being issued
1.What is the total student enrollment for year 5/1/24-4/30/25 by school and 5/1/23-4/30/24?
Please refer to Attachment, "IPEDS_12month_HC_FTE 2023-2024”. We do not have student data for the full academic year 2024 – 2025.
2.What are the total number of employees for year 5/1/24-4/30/25 and 5/1/23-4/30/24?
Please refer to the links below for Fall 2023 and Fall 2024 employee data. We do not have employee data total for the full academic year 2024 – 2025.
https://www.cuny.edu/wp-content/uploads/sites/4/media-assets/Fall-2023-CUNY- Workforce-Demographics.pdf https://www.cuny.edu/wp-content/uploads/sites/4/media-assets/Fall-2024-CUNY- Workforce-Demographics-1.pdf
3.What are the total sales by school for 5/1/24-4/30/25 and 5/1/23-4/30/24?
Please refer to Attachments, “Sales May 23 – April 24” and “Sales May 24 – April 25”.
mailto:SHDbids@cuny.edu https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cuny.edu%2Fwp-content%2Fuploads%2Fsites%2F4%2Fmedia-assets%2FFall-2023-CUNY-Workforce-Demographics.pdf&data=05%7C02%7CDeborah.Tavera%40cuny.edu%7C2585beecb8b9405f7f1e08dd87f633a0%7C6f60f0b35f064e099715989dba8cc7d8%7C0%7C0%7C638816213671012555%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Qhq1hwaB1EHkq5kCcwUBf3Ni4dZbuU3Qutqs31jUw9w%3D&reserved=0 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cuny.edu%2Fwp-content%2Fuploads%2Fsites%2F4%2Fmedia-assets%2FFall-2023-CUNY-Workforce-Demographics.pdf&data=05%7C02%7CDeborah.Tavera%40cuny.edu%7C2585beecb8b9405f7f1e08dd87f633a0%7C6f60f0b35f064e099715989dba8cc7d8%7C0%7C0%7C638816213671012555%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Qhq1hwaB1EHkq5kCcwUBf3Ni4dZbuU3Qutqs31jUw9w%3D&reserved=0 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cuny.edu%2Fwp-content%2Fuploads%2Fsites%2F4%2Fmedia-assets%2FFall-2024-CUNY-Workforce-Demographics-1.pdf&data=05%7C02%7CDeborah.Tavera%40cuny.edu%7C2585beecb8b9405f7f1e08dd87f633a0%7C6f60f0b35f064e099715989dba8cc7d8%7C0%7C0%7C638816213671033818%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=d9g0jRtYqsBPNO7Pee9301qVWE4jCDYYH0ICRBlgysM%3D&reserved=0 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cuny.edu%2Fwp-content%2Fuploads%2Fsites%2F4%2Fmedia-assets%2FFall-2024-CUNY-Workforce-Demographics-1.pdf&data=05%7C02%7CDeborah.Tavera%40cuny.edu%7C2585beecb8b9405f7f1e08dd87f633a0%7C6f60f0b35f064e099715989dba8cc7d8%7C0%7C0%7C638816213671033818%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=d9g0jRtYqsBPNO7Pee9301qVWE4jCDYYH0ICRBlgysM%3D&reserved=0
4.What are the total number of BEVERAGE/SNACK/HOT DRINKS/FOOD MACHINES
BY SCHOOL?
Please refer to Attachment, “Machine Counts”.
5.What are the total sales by beverages ONLY by school?
Please refer to Attachment, “Beverages May 23 – April 24”.
6.What are the total sales by snack machines by school?
Please refer to Attachment, “Snacks May 23 – Apr 24” and “Snacks May 24 – Apr 25”.
7.What are the total sales by Hot Drinks by school?
Please refer to Attachment, “Hot Drinks May 23 – Apr 24” and “Hot Drinks May 24 – Apr 25”.
8.What are the total sales by Food machines by school?
Please refer to Attachment, “Food May 23 – Apr 24” and “Food May 24 – Apr 25”.
9.What are the total commissions by school year 5/1/24-4/30/25 and 5/1/23-4/30/24?
Please refer to Attachment, “Commissions May 23 – Apr 24” and “Commissions May 24 – Apr 25”.
10.What are the total commissions by individual school for -5/1/24-4/30/25-5/1/23-4/30/24?
Commissions are paid in lump sum to CUNY. For individual school breakdown, please use 26% of Attachments, “Sales May 23 – April 24” and “Sales May 24 – April 25”.
11.What are the total sponsorships for years 5/1/24-4/30/25 and 5/1/23-4/30/24?
There were no sponsorships during these periods.
12.What are the current prices with size for BEVERAGE/SNACK/HOT DRINK/FOOD
MACHINES?
Please refer to Attachment, “Current Pricing”.
13.What is the current commission structure by machine type?
26% of sales from all machine types
14.Who is the food service provider by school?
There is not one exclusive food service provider for each school.
15. Is it imperative to be aligned in regards to pricing with food provider?
No.
16.How much revenue is generated through advertising for year 5/1/24-4/30/25 and 5/1/23- 4/30/24?
No revenue was generated from advertising during these periods.
17.What is the commission through advertising?
There is no commission from advertising.
18.Does Cuny currently have pouring rights. COKE or PEPSI?
Currently, CUNY does not have a pouring rights contract.
19.If you have pouring rights, are we obligated to sell only their products?
Please see answer for question # 18.
20. Is there a "Pre-Proposal Conference"?
No, there is not a mandatory pre-proposal meeting for this sourcing event. Proposers who wish to conduct self-guided tours must email SHDBids@cuny.edu in advance, providing the date, time, and campus location of their intended visit for attendance tracking purposes.
mailto:SHDBids@cuny.edu
THIS ADDENDUM NO. 2 IS PART OF YOUR PROPOSAL AND IS TO BE INCLUDED WITH
VOLUME I OF YOUR PROPOSAL. YOUR SIGNATURE BELOW WARRANTS THAT YOU
UNDERSTAND THIS ADDENDUM AND THAT YOU HAVE MADE THE APPROPRIATE
ADJUSTMENTS TO YOUR PROPOSAL AND CALCULATIONS. THE UNIVERSITY
RESERVES THE RIGHT TO REJECT PROPOSALS SUBMITTED WITHOUT ALL ADDENDA
PROPERLY SIGNED.
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