RFP-TrackRenovation-8.16.2024.pdf

ROGERS CITY AREA SCHOOL DISTRICT

INVITATION TO BID

The Rogers City Area School District is requesting sealed bids for the renovation of the existing high school track, in accordance with the enclosed specifications and instructions. All bids must be submitted in a sealed envelope, clearly marked "Track Bid," and delivered to:

Mr. Nicholas Hein

1033 W. Huron Avenue, Suite B

Rogers City, Michigan 49779

Bid Deadline:

Sealed bids must be received no later than 3:00 p.m. on Friday, August 30, 2024. Late bids, as well as email, oral, telephonic, or facsimile proposals, will not be accepted.

Bid Opening:

Bids will be publicly opened and read aloud at 3:01 p.m. on Friday, August 30, 2024, at the

Central Office, located at:

1033 W. Huron Avenue, Suite B

Rogers City, Michigan 49779

Bids must be valid for a period of not less than 120 days from the due date.

The Rogers City Area School District reserves the right to reject any and all bids, and to waive any omissions, irregularities, or clerical errors that do not affect substantial compliance with the specifications.

PROJECT INSPECTION

The high school track is available for inspection Monday through Friday, 8:00 a.m. to 3:00 p.m., by appointment only. Please check in at the Central Office upon arrival. Contact Aaron Spens, Maintenance & Transportation Supervisor at (989) 734-9179 or aaron.spens@rcashurons.org to schedule an appointment.

INSTRUCTIONS TO BIDDERS

The scope of work includes providing all necessary labor and materials to renovate the track.

This includes but is not limited to:

1. Site preparation and excavation.

2. Supplying and installing appropriate quantities of sand and gravel to create the foundation.

3. Installing drainage as needed.

4. Preparing and repairing the existing track to receive asphalt.

5. Paving the entire track with finish-grade asphalt.

6. Removing and disposing of all unused materials.

7. Obtaining all necessary applications and permits.

All work will be coordinated with the Maintenance & Transportation Supervisor and must comply with State of Michigan codes.

SPECIFICATIONS

1. Materials Required:

o 22A Road Gravel (or similar material) o Finish Grade Asphalt

2. Scope of Work:

o Prepare the area for the new track foundation.

o Where required, remove and dispose of dirt and other materials.

o Install appropriate materials to extend the foundation of the track.

o Asphalt paving of the new track addition and the existing track to ensure a consistent height.

ADDITIONAL REQUIREMENTS

• Bidders must provide proof of Workers' Compensation and General Liability insurance.

• The contractor is responsible for meeting all relevant state codes.

• The contractor must also provide any minor items necessary for the completion of the project, even if not specifically listed in the instructions.

SMOKING AND TOBACCO POLICY

Smoking or the use of tobacco products is strictly prohibited within all school buildings and on school property, in compliance with Michigan state law.

CONTACT FOR QUESTIONS

All questions regarding the bid should be directed to:

Aaron Spens

Maintenance & Transportation Supervisor

(989) 734-9179 aaron.spens@rcashurons.org

This RFP invites contractors to bid on the high school track renovation project as outlined above.

We look forward to receiving your proposal and working together to complete this important project for our school district.

Sincerely, Nicholas Hein

Superintendent of Schools

Rogers City Area School District

ROGERS CITY AREA SCHOOLS

Track Renovation Project

Rogers City, Michigan

IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

AND

NO FAMILIAL RELATION AFFIDAVIT

Effective April 1, 2013, all Bids and/or Proposals received by public entities in the State of Michigan must comply with the Iran Economic Sanctions Act, Act 517 of 2012. As a condition to compliance with the Act, the following certification must be submitted with the Bid.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The undersigned, the owner or authorized officer of (the "Bidder"), pursuant to the requirements of the Iran Economic Sanctions Act, Act 517 of 2012, hereby certifies under civil penalty for false certification, that the Bidder is not an "Iran Linked Business", as defined in the Act, and is eligible to submit a Bid.

NO FAMILIAL RELATIONSHIP

Further, there is no familial relation between the Owner of the Company and any School Board Member, School Superintendent, or other Employee of the School.

By:

Its:

State of Michigan )

) ss County of )

This instrument was acknowledged before me on the day of __________________, _______ by

,Notary Public

______________________,County, Michigan

My Commission Expires:

Acting in the County of: ____________________

ROGERS CITY AREA SCHOOLS

Track Renovation Project

Rogers City, Michigan

PROPOSAL FORM - DOCUMENT

PROPOSAL TO: Rogers City Area Schools

1033 West Huron Avenue, Suite B

Rogers City, Michigan 49779

FOR: TRACK RENOVATION PROJECT

SUBMITTED BY:

(Name & Address)

A. OFFER

Having read and fully understood the Contract Documents dated August 16, 2024, covering the Work required.

Our Lump Sum Bid for the Work described therein is:

Dollars ($_______________)

(in written word) (numeric)

B. SCHEDULE- DAYS TO COMPLETE

Once the District issues Notice of Award we will complete our work within calendar days.

EXCEPTIONS AND/OR SUBSTITUTIONS

We submit our proposal complete without exceptions or substitutions. (If you have made substitutions or exceptions, please explain below)

Our bid, if accepted by the Owner within thirty (30) days of the date designated for receiving proposals, will be the basis for a Contract directly with the Owner. The undersigned hereby accepts a Contract for the work covered by this proposal under the terms and conditions of the Contract Documents. We acknowledge that the Owner has the right to accept or reject any and all proposals in their sole discretion.

COMPANY NAME:

If corporation, affix Seal.

SIGNATURE:

NAME: (in Print)

TITLE: (in Print)

EMAIL: PHONE: FAX: