RFP_Playground Equipment.docx

P.O. Box 130 Swainsboro, GA 30401 478-237-6674 Fax: 478-419-1102

April 5, 2024

Request for Proposal: Swainsboro Primary School and Swainsboro Elementary School Inclusive Playground Equipment

Due Date: April 22, 2024 at 2:00 PM

Project Overview: Emanuel County Schools is seeking proposals for two inclusive playground systems. Locations for the playground systems are:

Scope of Work:

· Purchase equipment and installation of equipment

· Total budget: $300,000

· Aerial view of playground equipment location attached; bidders are responsible for verifying footage and area deminsions for playgrounds

· Quote to include boarder and rubber mulch

· Proposal package should include:

· Product description, specifications, system brochure and warranty information

· Material testing and certifications

· Installer information including documentation and certifications

· Layout Diagram with detailed list of specific equipment included in the play system, equipment location, diagram must show scale of equipment and total square footage of the proposed system

· All equipment and fall zones must fit within the curbing and mulched area

· Proposed delivery and installation schedule

· Safety:

· Safety Standards: Comply with ASTM standards

· Play system should be considered inclusive and include equipment such as:

· Climbers, slides, seasaws, swings, gliders, sensory and interactive activities, transfers and shades

· Minimum Specifications:

· General:

· Material must be in conformance with Consumer Product Safety Improvement Act of 2008, which limits the amout of lead, certain heavy metals and certain phthalates from children’s products. Equipment must be IPEMA-certified and meet U.S. Consumer Product Safety Commission guidelines.

· Molded Polyethylene- Products are to be rotationally molded plastic with a 1⁄4” nominal wall thickness. All plastic is to be U.V. stabilized with optional graphics molded into the component during the molding process. Molded products shall have an anti-static additive and be available in any of the manufacturer’s standard colors.

· High Density Polyethylene-shall be made from either 1⁄2” or 3/4" thick (depending on application used) high density, UV-stabilized and color impregnated polyethylene.

· Cabling - shall be 18mm polyester twisted type with the following properties: calculated tensile strength of >60kN, quantity 6 strands 2.8mm diameter each, steel strands shall have QTY 19 steel wires diameter .62mm each, quantity 3 fiber core 2.7mm diameter each, UV protected polyester impregnated. Terminations shall be made of the following materials: Aluminum forks, stainless steel D-shackles, stainless steel lifting eye nuts. Connections shall be made of the following: Aluminum connector eggs, aluminum 2-piece T-joints, aluminum T-joints, aluminum in-line connector, aluminum ferrules.

· Hardware – All nuts, bolts, screws, inserts, and lock washers used in the assembly of all play equipment shall be stainless steel, yellow dichromate plated steel, blue-coat plated steel, mechanically galvanized or powder coated/yellow dichromate plated steel. All primary fasteners shall be 304 alloy stainless steel. Fasteners with yellow dichromate treatment have an electro-deposited, 99.9% pure zinc substrate applied from a specially formulated solution sealed with a yellow dichromate topcoat designed to work in conjunction with the zinc plating. Yellow dichromate has a 320% longer life to white corrosion and 275% longer to red corrosion than does hot-dip galvanizing. PowerScape Plus stainless-steel fasteners shall be button pin-in head, socket cap screws with a two-part epoxy locking patch added to the threads. The two-part locking patch shall consist of one part resin and one part catalyst which are activated during installation. After curing, the material shall require a minimum of five times the installation torque to remove the fastener. Manufacturer shall provide special installation tools for pinned fasteners.

· Finishes:

· Polyester (Powder) Coating – The polyester coating shall be uniformly applied by the electrostatic method to a minimum thickness of four mils. Promptly after application of the powder, the coating shall be oven-cured at 350 degrees Fahrenheit. The color(s) of the polyester coating shall be as selected by the Architect from the manufacturer’s standard and/or custom color selection charts. The paint process must adhere to the Powder Coat Institute 4000 Certification.

· Galvanized Finish – All components shall have a galvanized finish prior to powder coating and shall be protectively coated with ZRP, a zinc primer that forms a rust-resistant barrier layer. All galvanized surfaces shall be free of burs, splinters, and sharp edges.

· Installation:

· Installer must comply with manufacturers written guidelines and meet all manufacturer warranty requirements.

· Must have at least 3 years experience with installing playgroud equipment.

· Uprights- set posts in concrete footings, finishes must be protected during installation and comply with locations, height and plumb requirements

· Warranty:

· Must meet or exceed industry standards

· Completion:

· All installed products must be protected until completion

· Areas damaged during installation must be touched up, repaired or replaced before closing out the project and receiving final payment.

· All installation instructions, parts list, maintenance instructions, tool kits and spare materials must be submitted to the owner upon completion.

Evaluation Criteria:

· Vendor History/Experience and Product Information

· Relevant Experience- prior experience with Emanuel County Schools

· Sub-Contractors used for installation

· Total Cost

· Installation Timeline

Insurance Requirement:

· Worker’s Compensation:

· Coverage A: State Statutory

· Coverage B: Employers Liability

· $500,000 each accident

· $500,000 disease policy limit

· $500,000 disease each employee

· Comprehensive General Liability

· Collapse and Underground Coverage:

· General Aggregate-$2,000,000.00

· Products/Completed & Operations Aggregate-$2,000,000

· Each Occurance-$1,000,000

· Personal & Advertising Injury- $1,000,000

· Fire Damage- $100,000

· Comprehensive Auto Liability

· Combined Single Limits-$1,000 ,000

· Umbrella Excess Liability

· General Aggregate-$1,000,000

· Products & Advertising Injury-$1,000,000

· Completed Value/Builders Risk including interests of the Owner, Contractor, Subcontractor and covering the entire project including materials stored off-site and materials in transit.

Funding:

Funding of this project is with federal funds. It is the bidders responsibility for follow all federal guidelines and provide all corresponding reports and documents as requested.

Contact Information:

Matt Braswell, Project Manager 478-237-6674 matt.braswell@emanuel.k12.ga.us image1.png