RFP - Northfield Community Center Parking Lot Paving.pdf

Requests for Proposals - Northfield Community Center Parking Lot Paving

BACKGROUND:

Northfield Township is in northeastern Washtenaw County, north of Ann Arbor and south of Brighton, with U.S. 23 running through the west side of the township from north to south. The Northfield

Township Community Center (formerly Senior Center) is located at 9101 Main St in Whitmore Lake. The

Community Center has two (2) separate parking lots in need of repair; one on the north side of the building and one on the south side of the building. The northern parking lot is constructed with an aggregate stone base held together with a geogrid material. The southern parking lot is an asphalt lot with curb and gutter extending along its perimeter with the exception of the west end side.

SCOPE OF WORK:

The northern geogrid lot has become difficult to maintain due to the stone base surface getting removed by snowplows in the winter and occasionally washed away during heavy rain events. The proposed solution is to remove the geogrid material, reuse as much of the existing aggregate stone base as possible, and replace with a new asphalt parking lot including appropriate drainage/directing of run-off.

The southern lot’s asphalt has deteriorated beyond basic repair. All runoff drains towards the west end and into the grass area between the parking lot and the railroad tracks. The western edge of the lot has deteriorated in part due to all runoff draining in that direction and not being controlled. Additionally, the existing asphalt pavement is beyond its useful life with a large percentage of the lot experiencing significant cracking.

Scope of work for the south parking lot would include removing and replacing all existing asphalt pavement, the cracked sidewalk in the driveway approach, and driveway approach. The existing curb and gutter is in good shape with the exception of select locations which would need to be removed and replaced. In order to combat the deterioration at the lot’s west end, the addition of curb and gutter to direct runoff to a certain point would help improve the life expectancy of new asphalt pavement.

The Township is looking for three cost estimates: one for paving just the South Lot, one for paving just the North Lot and one for paving both lots at the same time. After bids are received, the Township

Board of Trustees will review the costs and determine whether both lots are able to be completed in tandem. Depending on cost, the project may need to be split with completion of the North Lot this fall, and the completion of the South Lot next summer/fall.

The project deliverables will include plans and specifications for the following improvements:

• If necessary, contractor will prepare a soil erosion and sedimentation control (SESC) plan that meets the Washtenaw County Drain Commissioner’s Office requirements. Any permit application and associated fees will be the responsibility of the selected contractor.

North Lot (approx. 5600 sq. ft) :

• Remove existing geogrid material and salvage as much existing aggregate as possible

• Salvage existing parking blocks and replace them once paving is complete

• Install new aggregate base material, where necessary, pave the lot with 4” of asphalt, paint pavement markings and delineate ADA spaces

South Lot (approx. 5600 sq. ft.):

• Remove existing asphalt surface

• Supplement base with aggregate as needed

• Repair damaged sidewalk and drive approach

• Repair damaged sections of curbing and gutter

• Address grading/erosion on west end of lot; add curb and dedicated spillway

• Repave lot with asphalt, paint pavement markings and delineate ADA spaces

TENTATIVE SCHEDULE:

Project Site Walk Through 4:00pm August 26, 2025

Deadline for Proposal Submission 2:00pm September 2, 2025

Board Consideration 7:00pm September 9, 2025

Expected Project Dates:

If Both Lots are done together October 2025 If Lots are done separately - North Lot October 2025

South Lot Mid-Late Summer 2026

RESERVATION OF RIGHTS:

1. All proposals submitted may be subject to clarifications and further negotiation.

2. Northfield Township is not liable for any costs incurred by the firm prior to issuance of a contract.

3. Northfield Township reserves the right to waive, or not waive, informalities or irregularities in terms or conditions of any proposal if determined by the township to be in its best interest.

4. Northfield Township reserves the right to determine whether the scope of the project will be entirely as described in the RFP, a portion of the scope, or a revised scope to the implemented.

5. Northfield Township reserves the right to reject any and all proposals and to amend the project in the best interests of the Township.

INQUIRIES:

If you have any questions regarding this RFP, please direct them to Douglas McDonough, Township

Manager, at (734) 449-2880 ext. 122 or via email at mcdonoughd@northfieldmi.gov.

PROPOSAL RESPONSE DATE:

Proposals will be received until 2:00 p.m., Tuesday, September 2, 2025. Bids will be opened publicly.

Bids should be delivered to:

Northfield Township Manager – CC Parking Lot RFP

8350 Main St.

Whitmore Lake, MI 48189

INFORMATION TO BE INCLUDED IN YOUR PROPOSALS:

In order to be considered, your submittal must include the following information:

1. Company contact information – company name and address, contact person’s name, telephone number and email

2. Three project cost estimates:

a. North Lot only cost estimate

b. South Lot only cost estimate

c. Cost estimate to complete Both Lots at the same time

3. Three or more recent references

4. Proof of liability insurance

5. Certification that the firm is not an Iran-linked business as defined in the Iran Economic

Sanctions Act.

mailto:mcdonoughd@northfieldmi.gov

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Pine St

89.43 ft

24.68 ft

84.06 ft

Area: 0.13 ac Perimeter: 323.31 ft

77.81 ft

25.83 ft

25.19 ft

74.12 ft

64.47 ft

Area: 0.13 ac Perimeter: 328.86 ft

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This is user-generated output from a Washtenaw County mapping application and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Parcels may not be to scale and should not be construed as a "survey description."

Conclusions drawn from such information are solely the responsibility of the user. Any assumption of legal status of this data is hereby disclaimed.

1:502 1 inch = 41.83 feet

Created 8/13/2025Map Title

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