RFP MXL Fire Panel Migration.pdf

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Alamance-Burlington School System Central Offices

1712 Vaughn Road Burlington NC 27217

Request for Proposal

Siemens MXL Fire Panel Migration

August 1, 2024

IMPORTANT NOTICE TO ALL BIDDERS / PROPOSERS: Alamance-Burlington School System reserves the right to disqualify incomplete proposals, waive minor defects, as it deems applicable, in the written proposals, to request additional information from any respondent, change or modify the scope of the project at any time, without any penalty, negotiate terms with one or more of the respondents, reject any or all proposals, without a penalty, and take any steps necessary to act in ABSS’s best interest. Bids / proposals will not be considered for award if received by Alamance-Burlington School System after the official closing date and time.

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INVITATION TO BID

Alamance-Burlington School System Siemens MXL Fire Panel Migration

The Alamance-Burlington School System is requesting sealed bids for the migration of Siemens MXL panels and supporting detections devices at four (4) of our schools. Qualified contractors are invited to bid this project as outlined in this RFP. Bidders may bid one, any, or all sites.

Bidders may be awarded one or more sites. Sealed bids will be accepted on or before August 16, 2024 until 12:00 PM. Electronic bids will not be accepted. All terms must remain effective until end of contract.

Contractors should submit an original and two (2) additional copies of their complete proposal and completed Bid Form by 12:00 PM on August 16, 2024 in a sealed envelope or package clearly marked: “Fire Panel Migration”. Bids will be opened at 12:30 PM August 16, 2024 in the Operations Department.

The address: 1712 Vaughn Road, Burlington, NC 27217.

All questions and concerns should be sent via email to rfp@abss.k12.nc.us. Responses and/or questions should be sent to this email with “Fire Panel Migration” as the subject line. The deadline for questions is August 8th at 1:00 PM. Any responses will be sent to all vendors that are included in the email list. If you choose to be part of the email response list, please email the above email address with “Fire Panel Migration” on the subject line.

The winning bid will be chosen on its merit consisting of cost, bidder’s reputation, references, bidder’s proximity to Alamance County, prior experience installing fire panels and supporting devices in schools, and the ability to meet the district’s time schedule, service after-the-fact and the best all- around interest to the Alamance-Burlington School System.

The Alamance-Burlington School System reserves the right to reject any or all bids and to accept the bid which appears to be in the best interest of the district, even if the bid is not the lowest. The Board reserves the right to waive any formalities in, or reject, any or all bids or any part of any bid. Any bid may be withdrawn prior to the scheduled time for the opening of bids.

Any bid received after the time and date specified shall not be considered. The Board also reserves the right to negotiate with a bidder when all bids exceed the budgeted appropriation.

mailto:rfp@abss.k12.nc.us

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Pre-Bid site visit:

This site visit is required. The date of the site visit will be August 8, 2024 starting 8:00 AM at Hawfields Middle School/Garrett Elementary School located at 1951 South NC 119, Mebane, NC 27302 and proceed from there to the next (3) sites Woodlawn Middle School, Haw River Elementary School, B. Everett Jordan Elementary School. During the pre-bid site visits, bidders will spend approximately two hours at each school site.

Scope of Work:

• Remove and harvest fire panels and all supporting detection devices without damage. All panels and detection devices must be boxed and labeled for future use of the Alamance- Burlington School System.

• Supply and install new Siemens Cerberus PRO Modular fire panels at each site using required panel migration kit.

• Supply and install new Siemens detection devices to include: 1) smoke, 2) duct, 3) pull station, 4) relays, 5) monitor modules, and 6) beam detectors.

• Provide to the school system an as-built schematic map with the location of all detection devices labeled.

• Restore all work areas to conditions equal to or better than original. Any damage caused during the performance of installation activities shall be repaired by the contractor.

All work at the schools shall be done within the timeline described.

Fire Panel and Device Specifications:

Preferred Fire Panel Equipment – Siemens Cerberus PRO Modular Panels, Siemens panel migration kit, Siemens compatible detection devices

No alternates will be accepted.

Beginning Date:

Work shall begin no sooner than October 1, 2024 and be completed by December 20, 2024.

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Bidders must be able to meet the minimum insurance requirements listed below:

1. Worker’s Compensation Part One: Worker’s Compensation

Bodily Injury by Accident $100,000 each accident Bodily Injury by Disease $500,000 policy limit Bodily Injury by Disease $100,000 each employee

Statutory Part Two: Employers Liability

2. General Liability $1,000,000 per occurrence $2,000,000 policy aggregate

3. Auto Liability Combined Single Limit

Combined Single Limit $1,000,000 per accident Uninsured Motorists $1,000,000 per accident

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EXHIBIT A

PROJECT: ALAMANCE-BURLINGTON SCHOOL SYSTEM

BID FORM

Company Name:

Address:

Telephone Number:

Email:

Migration Fire Panel and Detection Device Bids

Hawfields Middle School/Garrett Elementary School Bid Panel Install Bid Price for Hawfields Middle School/Garrett Elementary School $_______________ This amount reflects the total cost to remove and harvest the existing MXL panel and to install and program the new Cerberus PRO Modular Panel.

Detection Devices Bid Price for Hawfields Middle School/Garrett Elementary School $_______________ This amount reflects the total cost to remove and harvest the existing detection devices to include: 1) smoke, 2) duct, 3) pull station, 4) relays, 5) monitor modules, and

6) beam detectors and install and program the new Cerberus PRO Modular Panel compatible detection devices to include: 1) smoke, 2) duct, 3) pull station, 4) relays, 5) monitor modules, and

6) beam detectors.

Total Bid Price for Hawfields Middle School/Garrett Elementary School $__________________This amount reflects the total cost to remove and harvest the exiting fire panel and existing detection devices and to install and program the new Cerberus PRO Modular Panel and install and program all compatible detection devices. This price must represent the total bid price of the project to include other installation materials and equipment needed to complete the project that are not otherwise named directly to ensure that the fire panel and detection devices function as intended by the manufacturer.

Woodlawn Middle School Bid Panel Install Bid Price for Woodlawn Middle School $_______________ This amount reflects the total cost to remove and harvest the existing MXL panel and to install and program the new Cerberus PRO Modular Panel.

Detection Devices Bid Price for Woodlawn Middle School $_______________ This amount reflects the total cost to remove and harvest the existing detection devices to include: 1) smoke,

2) duct, 3) pull station, 4) relays, 5) monitor modules, and 6) beam detectors and install and program the new Cerberus PRO Modular Panel compatible detection devices to include: 1)

-6-smoke, 2) duct, 3) pull station, 4) relays, 5) monitor modules, and 6) beam detectors.

Total Bid Price for Woodlawn Middle School $__________________This amount reflects the total cost to remove and harvest the exiting fire panel and existing detection devices and to install and program the new Cerberus PRO Modular Panel and install and program all compatible detection devices. This price must represent the total bid price of the project to include other installation materials and equipment needed to complete the project that are not otherwise named directly to ensure that the fire panel and detection devices function as intended by the manufacturer.

Haw River Elementary School Bid Panel Install Bid Price for Haw River Elementary School $_______________ This amount reflects the total cost to remove and harvest the existing MXL panel and to install and program the new Cerberus PRO Modular Panel.

Detection Devices Bid Price for Haw River Elementary School $_______________ This amount reflects the total cost to remove and harvest the existing detection devices to include: 1) smoke,

2) duct, 3) pull station, 4) relays, 5) monitor modules, and 6) beam detectors and install and program the new Cerberus PRO Modular Panel compatible detection devices to include: 1) smoke, 2) duct, 3) pull station, 4) relays, 5) monitor modules, and 6) beam detectors.

Total Bid Price for Haw River Elementary School $__________________This amount reflects the total cost to remove and harvest the exiting fire panel and existing detection devices and to install and program the new Cerberus PRO Modular Panel and install and program all compatible detection devices. This price must represent the total bid price of the project to include other installation materials and equipment needed to complete the project that are not otherwise named directly to ensure that the fire panel and detection devices function as intended by the manufacturer.

B. Everett Jordan Elementary School Bid Panel Install Bid Price for B. Everett Jordan Elementary School $_______________ This amount reflects the total cost to remove and harvest the existing MXL panel and to install and program the new Cerberus PRO Modular Panel.

Detection Devices Bid Price for B. Everett Jordan Elementary School $_______________ This amount reflects the total cost to remove and harvest the existing detection devices to include: 1) smoke, 2) duct, 3) pull station, 4) relays, 5) monitor modules, and 6) beam detectors and install and program the new Cerberus PRO Modular Panel compatible detection devices to include: 1) smoke, 2) duct, 3) pull station, 4) relays, 5) monitor modules, and 6) beam detectors.

Total Bid Price for B. Everett Jordan Elementary School $__________________This amount reflects the total cost to remove and harvest the exiting fire panel and existing detection devices and to install and program the new Cerberus PRO Modular Panel and install and program all compatible detection devices. This price must represent the total bid price of the project to include other installation materials and equipment needed to complete the project that are not

-7-otherwise named directly to ensure that the fire panel and detection devices function as intended by the manufacturer.

Three references from schools/school owner:

1. __________________________________________ _________________________ School Name Contact Person

Address Phone

2. __________________________________________ _________________________

3. __________________________________________ _________________________

Describe your installation process in a school: _________________________________________

What size team do you have to work on our projects? ___________________________________

What is the address of the Siemens certified vendor that will complete the work?

Signature:

Printed Name:

Date:

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This bid must be signed by a person authorized to legally bind the bidder.