RFP Letter W912DY20R0037 Sign Language Interpreter Services v1.pdf

DEPARTMENT OF THE ARMY

HUNTSVILLE CENTER, CORPS OF ENGINEERS

P.O. BOX 1600

HUNTSVILLE, ALABAMA 35807-4301

CEHNC-CT 23 March 2020

SUBJECT: Request for Proposal (RFP) W912DY20R0037, U.S. Army Corps of Engineers (USACE) Sign Language Interpreting Services at USACE Engineering and Support Center in Huntsville, AL.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This is a competitive set aside for Women Owned Small Business under subpart 19.15.

NAICS 541930. Small Business Size Standard: $8,000,000.00.

PROPOSAL INSTRUCTIONS:

1. Submit a Firm Fixed Priced (FFP) proposal for the effort described in the attached Performance Work Statement (PWS). Failure to comply with ALL of the directions provided herein shall result in an unsatisfactory rating of the proposal.

2. The proposal shall be in accordance with the following:

1. All proposal documents shall be formatted to be legible when printed on 8 1/2 X 11.5 inch paper to include spreadsheets (with appropriate page breaks, headers and footers). All documents and spreadsheets shall include the Contractor Name, PWS Title, and Date. The Technical proposal shall be submitted in Adobe PDF.

2. Spreadsheets (if used) shall be submitted as unlocked Microsoft Excel documents and include all formulas, function, macros, computations, or equations used to compute the proposed amounts. For each workbook, all Rows, Columns, Cells, and Worksheets must be visible. Zero height and zero width rows and columns in Worksheets are not acceptable.

Worksheet cells formatted with the font color equal to the fill color are not acceptable.

Print image files or pictures or files containing only values are not acceptable. Failure to provide fully functional excel spreadsheets in the proposal may result in your proposal being rejected.

3. Identify the primary and alternate project point of contacts (POCs) for this effort. Include the following POC information: Name, office telephone numbers, mobile telephone numbers, and e-mail address.

4. Provide a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items. https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550

5. Exclusions – ALL assumptions and clarifications shall be listed in the cover letter. In addition the assumptions shall be listed with the TECHNICAL PROPOSAL in the same format as the cover letter.

6. No hard copy documents are being requested. All submittals shall be electronic.

EVALUATION CRITERIA:

Evaluation Factor One (1)- Technical: Contractor is required to submit a technical solution addressing how it plans to provide interpreter services as outlined in section A and paragraph C.5 of the PWS. The technical proposal shall include a staffing plan to include resumes of personnel proposed under this effort and also address how it plans to provide for the replacement of personnel and include any back-up personnel. Proof of certification recognized by the National Registry of Interpreters for the Deaf (RID) and/or the National Association for the Deaf (NAD) (only NAD IV or NAD V certifications will be considered from NAD) must be provided with the proposal.

Recognized certifications can be found at https://rid.org/rid-certification-overview/. The Government will assess the Contractor’s proposal to verify proposed personnel’s certification(s) meet the requirement and the contractor’s staffing plan reduces the risk of nonperformance.

Evaluation Factor Two (2) – Past Performance: The Contractor is required to provide at least one (1) but no more than three (3) examples of Recent and Relevant Past Performance from the past three (3) years indicating the quality of performance of projects similar in size, scope, and substance to the requirements enumerated herein. The Contractor’s relevant past performance information must include the following: Company or Agency’s name, address, point-of-contact, e-mail address, and telephone number for which the contract was performed.

In addition, past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

Evaluation Factor Three (3) – Price and Price Related: The proposed price shall reflect a clear understanding of the requirements outlined in the performance work statement (PWS). The Government will evaluate all aspects of the price proposal for fairness, reasonableness and unbalanced pricing using the techniques in FAR 15.404, and negotiate, if necessary. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://rid.org/rid-certification-overview/ required contract if a fair and reasonable price is obtained. The Government reserves the right to award without discussions. The Government also reserves the right to make no award if a reasonable price cannot be obtained. Pricing will be evaluated as the total quoted amount of all priced items, including all options.

Pricing Format:

WAGE DETERMINATION:

SCA WD 2015-4603 Rev 13 available at https://beta.sam.gov/

BASIS FOR AWARD

The Government will award one Firm Fixed Price (FFP) task order resulting from this RFP. Each offeror’s proposal will be evaluated utilizing the Best Value Tradeoff process. As part of the best value determination, the relative strengths, weaknesses, and deficiencies of each proposal shall be considered in selecting the offer that is most advantageous and represents the best overall value to the Government.

Evaluation factors are listed in descending order of importance. Factor One (1) Technical is the most important factor and is more important than Factor Two (2) Past Performance. Factor Two

(2) Past Performance is more important than Factor Three (3) Price/Price Related. When combined all non-price factors are more important than Price.

The proposed technical approach will be evaluated and rated Outstanding, Good, Acceptable, Marginal or Unacceptable in accordance with DOD Source Selection Procedures. The Price Factor will be evaluated for fairness and reasonableness. The Past Performance Factor will be evaluated and rated in terms of recency, relevancy, and performance confidence (DOD Source Selection Procedures 3.1.3.1.1, 3.1.3.1.2, and 3.1.3.3).

To receive consideration for award, a rating of no less than 'Acceptable' must be achieved for Technical Approach. A rating of no less than ‘Relevant’ and ‘Satisfactory Confidence’ must be achieved for Past Performance. A ‘Neutral Confidence’ rating is also acceptable if no recent or

Period CLIN Description Hours Price Base Period 0001 ASL Interpreter Service for Weekly &

Monthly Meetings, and Special Events 130 $__.__

Option Year 1 1001 ASL Interpreter Service for Weekly & Monthly Meetings, and Special Events

130 $__.__

Option Year 2 2001 ASL Interpreter Service for Weekly & Monthly Meetings, and Special Events

130 $__.__

Option Year 3 3001 ASL Interpreter Service for Weekly & Monthly Meetings, and Special Events

130 $__.__

Option Year 4 4001 ASL Interpreter Service for Weekly & Monthly Meetings, and Special Events

130 $__.__ https://beta.sam.gov/ relevant performance record is available. The proposed price will be evaluated for fairness and reasonableness. The Government reserves the right to award without negotiations.

PRE-BIDDERS CONFERENCE/ SITE VISIT: A pre-bid site visit is NOT planned for this task order.

CONTACTS:

The contractor shall NOT engage into any form of contact with installation personnel regarding this requirement prior to submission of proposal and contract award. Contact regarding the requirements set forth in this RFP must only occur with the Contracting Officer. Discussions or information obtained via other sources could make you ineligible for award if deemed a conflict of interest or a violation of the Procurement Integrity Act.

PROPOSAL SUBMISSION:

Contractor questions are due 9:00 A.M. (Central Time), Monday, 30 March 2020 and shall be submitted to Contract Specialist, William Seelmann, at william.g.seelmann@usace.army.mil, Contracting Officer, Tondra R. Madison at tondra.r.madison@usace.army.mil and CEHNC-CT- SpecialProjectsBranch@usace.army.mil. Questions received after that date will be considered but no guarantee exists than an answer will be made. It is the Government’s intent to award without discussions; however, this request for proposal may result in discussions if necessary prior to award.

You must furnish your proposal in a digital format (Adobe PDF or Microsoft Office) by 9:00 A.M.

(Central Time), Monday, April 13, 2020 via email to the Contract Specialist, William Seelmann, at william.g.seelmann@usace.army.mil, Contracting Officer, Tondra R. Madison at tondra.r.madison@usace.army.mil and CEHNC-CT-SpecialProjectsBranch@usace.army.mil. All information will be protected as procurement sensitive.

Offerors shall follow the procedures found in FAR 15.208 for the submission of proposals.

Offerors are cautioned that due to file size limitations (20mb per email) and email security protocols, there is a risk that not all correspondence will be received by this office. It is the offeror’s responsibility to ensure receipt of all email correspondence on time. If receipt has not been acknowledged prior to the due date/time please contact the contract specialist by phone at (256)895-9476 for confirmation.

Sincerely, Tondra R. Madison Contracting Officer mailto:william.g.seelmann@usace.army.mil mailto:tondra.r.madison@usace.army.mil mailto:CEHNC-CT-SpecialProjectsBranch@usace.army.mil mailto:CEHNC-CT-SpecialProjectsBranch@usace.army.mil mailto:william.g.seelmann@usace.army.mil mailto:tondra.r.madison@usace.army.mil mailto:CEHNC-CT-SpecialProjectsBranch@usace.army.mil

Attachments:

(1) Performance Work Statement (PWS)

(2) Applicable Provisions and Clauses