RFP H9821020R0030 DEOC Scanning and Digitization.pdf

SEE ADDENDUM

(No Collect Calls)

H9821020R0030 10-Aug-2020

b. TELEPHONE NUMBER

571-372-1920

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 01 Sep 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

H982109. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERICA CONLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 03E25

ALEXANDRIA VA 22350-4000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

561439

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF39

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

H9821020R0030

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4 Months Phase I Operational Assessment Period

FFP

In accordance with Performance Work Statement 4.1. The contractor shall become familiar with performance requirements and prepare materials for Phase II Scanning and Digitization.

FOB: Destination

NET AMT

0002 5,300 Cubic Feet Phase II Scanning and Digitization

FFP

In accordance with Performance Work Statement 4.3 Requirements. The contractor shall prepare documents for scanning and adhere to the appropriate scanning and digitization procedures.

0003 12 Unitless Other Direct Costs (ODC)

FFP

Travel and Shipping: In accordance with JTR and PWS section 9.0 TRAVEL AND

TRANSPORT OF IMAGING WORKLOAD TO AND FROM CONTRACTOR

SCANNING FACILITY. Travel MUST BE pre-approved by the Contracting Officer Representative (COR).

1001 2,600 Cubic Feet Scanning and Digitization

FFP

In accordance with Performance Work Statement 4.3 Requirements. The contractor shall prepare documents for scanning and adhere to the appropriate scanning and digitization procedures.

1002 12 Unitless Other Direct Costs (ODC)

FFP

Travel and Shipping: In accordance with JTR and PWS section 9.0 TRAVEL AND

TRANSPORT OF IMAGING WORKLOAD TO AND FROM CONTRACTOR

SCANNING FACILITY. Travel MUST BE pre-approved by the Contracting Officer Representative (COR).

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2020 TO

30-JAN-2021

N/A N/A

0002 POP 31-JAN-2021 TO

29-SEP-2021

0003 POP 30-SEP-2020 TO

29-SEP-2021

1001 POP 30-SEP-2021 TO

29-MAR-2022

1002 POP 30-SEP-2021 TO

29-MAR-2022

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government

This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation (H9821020F0030) is being issued as a Request for Proposal (RFP). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.203-13 Contractor Code of Business Ethics and Conduct JUN 2020 52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

JUN 2020

52.204-14 Service Contract Reporting Requirements OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-20 Predecessor of Offeror JUL 2016 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

DEC 2019

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2019

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-3 Offeror Representations and Certifications--Commercial

Items – Fill-in

JUN 2020

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-3 Convict Labor JUN 2003 52.222-41 Service Contract Labor Standards AUG 2018 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

AUG 2018

52.222-50 Combating Trafficking in Persons JAN 2019 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.232-23 Assignment Of Claims MAY 2014 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-2 Service Of Protest SEP 2006 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General AUG 2019 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items JUN 2013

ADDENDUM 52.212-1 INSTRUCTIONS

Addendum 52.212-1 Instructions to Offerors

Proposal Preparation Instructions and Submission Requirements

a. General Instructions

This section provides general guidance for proposal preparation and any revisions, as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by these instructions and must be submitted in accordance with these instructions.

b. The Office of the Under Secretary of Defense Personnel and Readiness (OUSD P&R) and the DHRA Enterprise Operations Center (DEOC) requires Records Management support for the conversion of paper records to electronic formats to meet Department of Defense (DoD) and other Federal requirements for the OUSD P&R and Defense Human Resources Activity (DHRA).

This RFP utilizes DFARS 252.226-7002, Demonstration Project Funds For Contractors Employing Persons with Disabilities. Offerors shall self-certify with the required notice of intent to bid and their offer that the firm currently meets the requirements of an “eligible contractor” in accordance with the following definition:

(1) Eligible Contractor.—The term “eligible contractor” means a business entity operated on a for-profit or nonprofit basis that—

(A) employs severely disabled individuals at a rate that averages not less than 33 percent of its total workforce over a period prescribed by the Secretary;

(B) pays not less than the minimum wage prescribed pursuant to section 6 of the Fair Labor Standards Act of 1938 (29 U.S.C. 206) to the employees who are severely disabled individuals; and

(C) provides for its employees health insurance and a retirement plan comparable to those provided for employees by business entities of similar size in its industrial sector or geographic region.

(2) Severely Disabled Individual.—The term “severely disabled individual” means an individual with a disability (as defined in section 3 of the Americans with Disabilities Act of 1990 (42 U.S.C.

12102)) who has a severe physical or mental impairment that seriously limits one or more functional capacities.

ONLY THOSE FIRMS WHO SELF-CERTIFIED AS ELIGIBLE CONTRACTORS WILL BE

EVALUATED FOR CONTRACT AWARD

Offerors shall submit a notice of intent to propose by the time stated in paragraph c. below. The notice shall be in the form of an electronic communication to the Contracting Officer and the Contract Specialist and shall contain the prime contractor’s Company Name and Point of Contact for the individual authorized to conduct meaningful exchanges. Any questions pertaining to this RFP must be submitted by the due date stated in paragraph c below. Offers are due no later than the time specified in block c below of the solicitation.

Offerors that do not self-certify will not be evaluated and ineligible for award. Furthermore, the Government will not allow partial certifications for Offerors to become certified.

c. QUESTIONS DUE BY: August 14, 2020 at 11:00am Eastern Standard Time (EST) NOTICE OF INTENT TO BID DUE BY August 21, 2020 at 11:00am EST OFFERS ARE DUE BY September 1, 2020 at 1:00pm Eastern Standard Time

d. Points of contact for the requirement are:

Contracting Officer: Ralph Neely –ralph.m.neely.civ@mail.mil Contract Specialist: Anne Ditch – anne.t.ditch.civ@mail.mil Contract Specialist: Nedal Awadallah – nedal.awadallah.civ@mail.mil

e. This RFP will result in a best value trade-off award using simplified acquisition procedures in accordance with Federal Acquisition Regulation parts 12 and 13. The Government will base the award on its evaluation of proposals against the factors listed in this document.

f. Offer(s) in response to this RFP shall be valid through the time of award, unless withdrawn by the Offeror.

Offer(s) may be withdrawn by the Offeror by written notice received at any time before award.

Withdrawals are effective immediately upon receipt of the withdrawal notice by the Contracting Officer

g. The Government may incorporate the attachments, exhibits or appendices and the Offeror’s proposal into the resultant award by reference. See order of precedence Federal Acquisition Regulation (FAR) clause

52.2 for direction on which aspects of this contract take precedence in the event of conflicts. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation.

Offers must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s offer against the evaluation criteria. Offerors shall address each factor and element in the format and sequence identified in the solicitation.

h. Statements that merely repeat the solicitation requirements are unacceptable. Elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired. Failure to follow the format below or to submit any of the information requested by this solicitation risks rejection by the Government.

i. The Government reserves the right to award without meaningful exchanges; consequently, it is the

Offeror’s responsibility to propose a best and final solution that conforms to all of the terms and conditions of this solicitation.

j. The offer should include sufficient information to enable the evaluators to determine whether the Offeror understands the requirements in each of the evaluated areas of this RFP. The offer should not simply rephrase or restate the Government's requirements. Instead, Offerors shall address how they intend to meet these requirements. Offerors shall assume that the Government (1) has no prior knowledge of the Offeror's experience and (2) will base its evaluation on the information presented in the Offeror's offer.

k. The proposal must be clear and concise, and must include sufficient detail for effective evaluation of the oferror’s proposal. The proposal shall not simply restate or rephrase the Government’s requirements, but rather must provide specific, detailed information explaining how the offeror intends to meet the PWS requirements. The offeror shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the proposal.

l. The appropriate Department of Labor (DOL) wage determination (s) applicable to the geographic locations identified by the successful bidder must be incorporated in the resultant contract and must be observed, regardless of whether the contractor subsequently changes the place(s) of contract performances.

NOTE: Submissions using Microsoft Office applications should be in Microsoft (MS) Word 2010 and MS Excel 2007 versions or newer.

The proposal’s cover letter (one per submission) shall contain/adhere to the following:

i. Acknowledgement of all amendments to the RFP, if applicable.

ii. Offeror’s Principal point of contact (POC), title, address/location, telephone, and e-mail address.

iii. Title, address/location, telephone, and e-mail address of persons with authority to negotiate and bind the offeror, if different than the RFP principal Point of Contact (POC)

iv. Signature of the individual who has the authority to bind the offeror to the RFP.

Page Setup Parameters:

(1) Paper Size, Width – 8.5 inches

(2) Paper Size, Height – 11 inches

(3) Margins (Top, Bottom, Left, Right) – 1 inch

(4) Gutter – 0 inches

From Edge (Header, Footer) – 0.5 inch

Proprietary Information

b. Each offeror must clearly mark any information that it deems proprietary. Proposals submitted in response to this Solicitation will not be returned. If the offeror plans to propose a teaming, mentor protégée, or a subcontracting relationship, narrative statements must also be included for the additional organizations, as well as a clear delineation of tasks that they will be expected to support.

Period of Validity Offer(s) in response to this RFP shall be valid through the time of award, unless withdrawn by the offeror. The Offeor (s) agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of proposals, unless another time is specified in an amendment to the RFP.

Offeror Selection Selection of an Offeror will be based on a best value determination consistent with the evaluation factors described in Enclosure 3. The Government intends to evaluate and award a contract without meaningful exchanges with Offeror (s).

Therefore, the Offerror (s) proposal should contain the Offerror’s best terms from a cost or price and technical standpoint. The Government reserves the right to meaningful exchanges if the Contracting Officer later determines them to be necessary.

b. Proposal submission

The offeror may submit via email to: anne.t.ditch.civ@mail.mil , nedal.awadallah.civ@mail.mil, and ralph.m.neely.civ@mail.mil by the due date stated in block #8 on page one of this RFP. Failure to submit by deadline; the Government will not consider your proposal.

c. Proposal preparation instructions

1) The Offeror must submit its written response in three separate volumes. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing. Use letter-sized (8 ½” X 11”) pages, single-spaced, with one inch (1”) margins and use 11-point font in an easily readable font, such as Times New Roman or Arial. Nine (9) point font size and single spacing is acceptable for any tables, graphics, and illustrations; however, do not submit an abundance of information in chart format. Proposal information shall be separated into three (3) volumes as follows and ONLY ELECTRONIC SUBMISSIONS VIA EMAIL.

VOLUME

VOLUME TITLE

PAGE LIMIT

I

Technical 15 pages exclusive of Table of Contents (TOC), cover page, Appendices, Attachments, II

Past Performance

10 pages inclusive of TOC, title page, Etc.

III

Business and Pricing

No Page Limit

The Offeror is strongly encouraged to carefully review the PWS and submittal instructions when providing the written response.

2) VOLUME I – Technical. This volume shall include:

The proposal shall submit an electronic copy via email of Volume I. The total page count for this volume shall not exceed 15 single-sided pages, inclusive of any TOC, appendices, attachments etc.:

i. Technical Proposal: This section shall address the Offeror’s technical capability of meeting the requirements the PWS and Evaluation Factors (See Enclosures 1 & 3).

ii. The Proposal shall address the following elements: Technical Approach and Methodology, Staffing Plan, and Transition-In Plan. Proposal shall provide approaches to these elements in accordance with the Evaluation Factors, Criteria, and Rating Methods in Enclosure 3. The Proposal must demonstrate the Offerors ability to comprehend and perform the Government’s requirements as set forth in the technical portion of the PWS. The Proposal must demonstrate and explain the Offerors’ understanding of each of the Tasks in paragraph 4.0 of the PWS.

iii. Offerors will be rated at the factor level for the Technical Factor and will be assigned one overall Technical Rating in accordance with Evaluation Factors, Criteria, and Rating Methods (See Enclosure 3).

iv. Any Proposal receiving a Technical rating of Marginal or Unacceptable is deemed to have a risk that is so high that award cannot be made against the Proposal and it will not be further evaluated.

3) Volume II – Past Performance. This volume shall include:

The Offeror shall submit one electronic copy Volume II. The total page count for this volume shall not exceed 15 single-sided pages, inclusive of any TOC, appendices, attachments etc.:

i. Past Performance References: Offerors shall provide past performance information on no more than three references of recent and relevant past contracts. All references shall address current projects or those completed by the Offerors as a prime contractor. To be recent, the past performance effort being submitted for evaluation must have occurred within the last five years from the date of issuance of this Solicitation.

ii. Past Performance Relevancy Questionnaire (PPRQ): For each reference (Contracts or Task Orders or

Purchase Orders) being submitted, complete and include a Past Performance Relevancy Questionnaire (PPRQ) located at Enclosure 4. Complete and submit only one PPRQ per reference.

Number of Number of Total References PPRQs per Number of reference PPRQs

3 1 3

The Government may use references submitted to obtain additional performance information on Proposals. Past Performance as a subcontractor or for subcontractors will not be reviewed. If a Proposal has no relevant past performance, the offeror must provide a written statement to that effect. As a result, the Offeror will not be evaluated favorably or unfavorably on past performance and will be assigned a rating of Acceptable.

iii. The Government reserves the right to obtain information relative to each of the present and past performance on its own, in addition to information provided by the Offeror. The Offeror’s past performance may be reviewed and evaluated through the use of systems and past performance information may be obtained from any other sources available to the Government, to include, but not limited to CPARS or other databases; the Defense Contract Management Agency; and interviews or questionnaires with/from Program Managers, Contracting Officers, and Fee Determining Officials or other sources known to the Government.

4) VOLUME III – Business and Pricing. This volume shall include:

A. Business Information:

i. Company Name, Address, Point of Contact Information and Phone Number, CAGE code, DUNS Number, Tax Identification Number (TIN), Business Size, and GSA Schedule Contract Number

ii. All fill-in clauses that require an Offeror’s response

B. Price Proposal: This section shall include:

i. The complete Schedule (CLIN Structure). All pricing proposed by the Offeror shall be Firm Fixed Price. Prices shall be fully burdened to fulfill all contract requirements, except for required travel and shipping expenses which will be reimbursed based on actual costs incurred.

Identify and price discounts included in the pricing proposal.

ii. For Phase I CLIN 0001, Phase I CLIN 0002 and 1001 Scanning and Digitization: As supporting documentation to the prices proposed in the Schedule, the Contractor shall provide the number of proposed full-time equivalent positions, labor categories, with a brief description of each labor category, the estimated number of labor hours, and fully burdened labor rates for all remaining options.

Note 1: Travel and Shipping expenses– Offeror shall not propose a price for Travel or Shipping expenses. Travel and Shipping expenses are reimbursable under time and material CLINs. A Not-to-Exceed (NTE) amount is entered for information purposes and will be entered at award. Price assumptions will not be considered in the Offerors’ price Proposal. The Contractor shall obtain advance written approval authorizations each time Travel or Shipping expenses are necessary. Address price questions during the Question and Answer period.

Evaluation of Option to Extend Services. Evaluation of Options will be conducted in accordance with FAR 52.217-5, Evaluation of Options, to include FAR 52.217-8, Option to Extend Services. Evaluation of options shall not obligate the Government to exercise any options. The total evaluated price (TEP) will be based on the price for the base period and option period 1 as well as the 6-month option to extend services in accordance with FAR 52.217-8. The Government will evaluate the Option to Extend Services by using half of the proposed price for option period 1. Offerors are only required to price the base period and option period 1 as noted above. Offerors shall not submit a price for the potential six month extension of services.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical

2. Past Performance

3. Price

Technical and Past Performance, when combined, is significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-O0021) (JUL 2020)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vii) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(viii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(ix) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(x) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(xi) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xiii) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

(xiv)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services- Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvii) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xviii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xix) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xx)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xxi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxiii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx.

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor MAY include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at any time prior to contract expiration.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (MAY 2020)

(a) Definitions. As used in this clause--

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause. Such a concern is ``not dominant in its field of operation'' when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.

(b) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts--

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, when the Contracting Officer explicitly requires it for an order issued under a multiple-award contract.

(d) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.

(e) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a contract other than a construction or service contract, is 500 employees.

(f) Except as provided in paragraph (h) of this clause, the Contractor shall make the representation(s) required by paragraph (b) and (c) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting office in writing within the timeframes specified in paragraph (b) of this clause, or with its offer for an order (see paragraph (c) of this clause), that the data have been validated or updated, and provide the date of the validation or update.

(g) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (f) or (h) of this clause.

(h) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it [ ] is, [ ] is not a small business concern under NAICS Code assigned to contract number .

(2) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.] The Contractor represents that it [ ] is, [ ] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(3) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.] The Contractor represents that it [ ] is, [ ] is not a women-owned small business concern.

(4) Women-owned small business (WOSB) concern eligible under the WOSB Program. [Complete only if the Contractor represented itself as a women-owned small business concern in paragraph (h)(3) of this clause.] The Contractor represents that--

(i) It [ ] is, [ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (h)(4)(i) of this clause is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture.

[The Contractor shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(5) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the Contractor represented itself as a women-owned small business concern eligible under the WOSB Program in (h)(4) of this clause.] The Contractor represents that--

(i) It [ ] is, [ ] is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (h)(5)(i) of this clause is accurate for each EDWOSB concern participating in the joint venture. [The Contractor shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: .] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(6) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.] The Contractor represents that it [ ] is, [ ] is not a veteran-owned small business concern.

(7) [Complete only if the Contractor represented itself as a veteran-owned small business concern in paragraph (h)(6) of this clause.] The Contractor represents that it [ ] is, [ ] is not a service-disabled veteran-owned small business concern.

(8) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.] The Contractor represents that--

(i) It [ ] is, [ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR part 126; and

(ii) It [ ] is, [ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (h)(8)(i) of this clause is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The Contractor shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

[Contractor to sign and date and insert authorized signer's name and title.]

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

To Be Determined

52.222-49 SERVICE CONTRACT LABOR STANDARDS--PLACE OF PERFORMANCE UNKNOWN (MAY

2014)

(a) This contract is subject to the Service Contract Labor Standards statute, and the place of performance was unknown when the solicitation was issued. In addition to places or areas identified in wage determinations, if any, attached to the solicitation, wage determinations have also been requested for the following N/A. The Contracting Officer will request wage determinations for additional places or areas of performance if asked to do so in writing by the N/A.

(b) Offerors who intend to perform in a place or area of performance for which a wage determination has not been attached or requested may nevertheless submit bids or proposals. However, a wage determination shall be requested and incorporated in the resultant contract retroactive to the date of contract award, and there shall be no adjustment in the contract price.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

252.226-7002 REPRESENTATION FOR DEMONSTRATION PROJECT FOR CONTRACTORS EMPLOYING

PERSONS WITH DISABILITIES (DEC 2019)

(a) Definitions. As used in this provision--

Eligible contractor means a business entity operated on a for-profit or nonprofit basis that--

(1) Employs severely disabled individuals at a rate that averages not less than 33 percent of its total workforce over the 12-month period prior to issuance of the solicitation;

(2) Pays not less than the minimum wage prescribed pursuant to 29 U.S.C. 206 to the employees who are severely disabled individuals; and

(3) Provides, for its employees, health insurance and a retirement plan comparable to those provided for employees by business entities of similar size in its industrial sector or geographic region.

Severely disabled individual means an individual with a disability (as defined in 42 U.S.C. 12102) who has a severe physical or mental impairment that seriously limits one or more functional capacities.

(b) Demonstration Project. This solicitation is issued pursuant to the Demonstration Project for Contractors Employing Persons with Disabilities. The purpose of the Demonstration Project is to provide defense contracting opportunities for entities that employ severely disabled individuals. To be eligible for award, an offeror must be an eligible contractor as defined in paragraph (a) of this provision.

(c) Representation. The offeror represents that it [] is [] is not an eligible contractor as defined in paragraph (a) of this provision.

(End of provision)

ENCLOSURE 1

Defense Human Resources Activity Knowledge Management Support Services

Performance Work Statement (PWS) Records Scanning and Digitization of Paper Documents

1.0 INTRODUCTION

The Office of the Under Secretary of Defense Personnel and Readiness (OUSD P&R) and the DHRA Enterprise Operations Center (DEOC) requires Records Management support for the conversion of paper records to electronic formats to meet Department of Defense (DoD) and other Federal requirements for the OUSD P&R and Defense Human Resources Activity (DHRA). The primary records maintenance location is located at DHRA, 4800 Mark Center Drive, Alexandria, VA building. Collectively, these entities are referred to as OUSD P&R/DHRA throughout this document.

2.0 BACKGROUND

2.1 As established by DoD Directive 5124.02, Under Secretary of Defense for Personnel and Readiness (USD (P&R)), the USD (P&R) is the Principal Staff Assistant and advisor to the Secretary of Defense for Total Force Management; National Guard and Reserve Component affairs; health affairs; readiness and training; military and civilian personnel requirements; language; dependents’ education; equal opportunity; morale, welfare, recreation;

and quality-of life matters. DoD Directive 5100.87, “Department of Defense Human Resources Activity,” DHRA is an Office of the Under Secretary of Defense, Personnel and Readiness field activity. It supports policy development, performing cutting-edge research and expert analysis. Also supports supporting readiness and departmental reengineering efforts, managing the largest automated personnel data repositories in the world.

Additionally, prepares tomorrow’s leaders through robust developmental programs, supporting, recruiting, and retaining the best and brightest while delivering both benefits and critical services to warfighters and their families.

Effective November 1, 2016, Director, HQ DHRA was assigned the responsibility for executing the OUSD P&R enterprise-wide Knowledge Management Program function. These responsibilities have been delegated to the Director, DEOC.

2.2 OUSD P&R/DHRA requires non-personal contractor support service assistance to convert OUSD P&R/DHRA’s hardcopy records to an electronic format, in accordance with federal law, Department of Defense (DoD) guidance, and National Archives and Records Administration (NARA) requirements.

3.0 SCOPE

The contractor shall provide management, personnel, and transportation necessary to assist OUSD P&R/DHRA’s conversion of hardcopy records to an electronic format in accordance with federal law, Department of Defense (DoD) guidance, National Archives and Records Administration (NARA) requirements, and the requirements below. The Contractor shall provide: onsite validation of OUSD P&R’s and DHRA Components’ scanning estimates; expert technical support and training in the field of Government Records Management for the OUSD P&R/DHRA workforce on the full range of scanning requirements; on-site engagements with OUSD P&R/DHRA Components to optimize the accuracy of all document imaging requirements; scanning of all eligible records; and an Operational Plan for Phase I as described in PWS 4.1 inclusive of scanning deployment schedule.

4.0 REQUIREMENTS

4.1 Phase I Operational Assessment Period:

4.1.1 The contractor shall become familiar with performance requirements in order to minimize the impacts on continuity of operations. The Contractor shall prepare and be capable of full contract performance within 120 days after start of period of performance. During this period, the Contractor will ensure that it is prepared to perform the contract according to its terms and while ensuring the safety and health of all staff during the continued COVID-19 pandemic in accordance with applicable DoD guidance (see, e.g., https://www.whs.mil/Coronavirus/). The Contractor shall perform those activities that are necessary to transition work from the Government locations to the

Contractor’s scanning facility in a manner that: (1) ensures that all work under the contract is properly aligned to federal, DoD, and NARA records management standards; (2) provides for an orderly inventory, labeling, packaging, transfer of custody from the Government to the Contractor, and shipment of documents for imaging; and (3) provides efficient and effective…