RFP Dog Control Boiler.pdf

DORCHESTER COUNTY DOG CONTROL BOILER REPLACEMENT RFP

SEALED BIDS for Dorchester County Dog Control Boiler Replacement will be received at the Dorchester County Council Office BID BOX; 501 Court Lane, Room 108, Cambridge, Maryland 21613 until the time and date specified below for Bid Opening, at which time and place they will be publicly opened and read in the County Office

Building Room 110. All bids must be on provided Bid Form.

Bid Opening Date: 1:00 PM EST on Monday, October 27, 2025. No bids will be accepted after 1:00

PM EST on Monday, October 27, 2025. Sealed envelopes should be clearly marked Dorchester

County Dog Control Boiler Replacement RFP.

County: Dorchester

Cost of Plan/Specs: N/A

Pre Bid Meeting: None. Optional site visit available for walk-thru Monday-Friday 7:00am-2:00pm

October 09, 2025-October 22, 2025 with 24-hours-notice and staff availability. Project location: 4556 Ocean Gateway, Vienna, Maryland 21869

Contract/ Project: Dorchester County Dog Control Boiler Replacement RFP

For: Rebuild hot water heating hydronic system to include replacement of valves, pumps, regulator, boiler, and other ancillary equipment as needed.

Opening Date: 1:00 PM EST on Monday, October 27, 2025

Contact: David Dierks, 5435 Handley Rd., Cambridge MD 21613 (410)228-2920 ddierks@dorchestermd.gov

The Dorchester County Council hereby notifies all bidders that in regard to any contract entered into pursuant to this advertisement; bidders will be afforded full opportunity to submit bids in response to this notice and will not be subjected to discrimination on the basis of race, color, sex or national origin in consideration for an award.

The County reserves the right to reject any and all bids, waive formalities, informalities and technicalities therein, and to take whatever bid they determine to be in the best interest of the County considering the lowest or best bid, quality of goods and work, time of delivery or completion, responsibility of bidders being considered, previous experience of bidders, or any other factors they deem appropriate.

George L. Pfeffer, Jr., President

Dorchester County Council mailto:ddierks@dorchestermd.gov

DORCHESTER COUNTY DOG CONTROL BOILER REPLACEMENT RFP

SCOPE OF WORK/SPECIFICATIONS

Project location: 4556 Ocean Gateway, Vienna, Maryland 21869

Rebuild hot water heating hydronic system to include replacement of valves, pumps, regulator, boiler, controls, and other ancillary equipment as needed.

Boiler should be Peerless PF-200-LP-NS-REV is a high-efficiency, propane-fueled condensing boiler from the Peerless PureFire series or equivalent to support existing system.

Remove and replace six (6) circulation pumps. Remove and replace each relief valves and pressure regulators.

Drain and flush system to include purging system of any foreign materials or buildup. System startup and operational control confirmation and necessary tuning when complete. Turn-key installation and operation expected.

Bids should include all itemized costs including necessary permits and trades needed for project completion. Cut sheets and/or equipment specifications should be included in the bid.

Bid should include mobilization readiness with the expectation that all work can be completed within

45 days of signing. Equipment availability should be confirmed and noted in the bid.

Applicable warranty coverage should be included in the bid.

WARRANTY

Preference may be given to most comprehensive labor and parts/equipment warranty

PREBID MEETING

None. Site location is available for walk-thru Monday-Friday 7:00am-2:00pm October 08, 2025- October 22, 2025 with 24-hours-notice and staff availability.

QUESTIONS

Any questions must be received in writing by October 22, 2025 Email or mail to the following: ddierks@dorchestermd.gov or David Dierks, 5435 Handley Rd., Cambridge MD

21613

TIME FOR FILING

All bids shall be filed on or before October 27, 2025 at 1:00 PM EST to the Dorchester County Council.

No bids will be accepted after the aforementioned time. All bids are final. No electronic bids will be accepted. Sealed bids must be completed and returned to the Dorchester County Council’s Office, 501

Court Lane Room 108, Cambridge, Maryland, 21613. Envelopes should be clearly marked “Dorchester

County Dog Control Boiler Replacement RFP.”

OPENING

At 1:00 PM on Monday, October 27, 2025. All bids will be opened and publicly read in the County

Office Building Room 110.

BIDDING FORM

Bids will be submitted in, on the provided “Bidding Form” unless otherwise specified. Bids will be valid for 60 days.

REFERENCES

If bidder has not had contracts with or performed work for Dorchester County in the past 5 years, provide along with bid form submission 3 business references for similar projects that were completed in the past

3 years.

AWARD OF BID

After opening, bids will be forwarded to Department of Public Works for review and recommendation to the County Council for award at a future date.

CONTRACTOR’S INSURANCE

The Contractor shall take out and maintain during the life of this contract, Workman’s Compensation

Insurance for all of his or any subcontractor’s employees employed at the site of the work; and such

Public Liability and Property Damage Insurance as shall protect him from claims which may arise from operations under this contract for personal injury (including accidental death) as well as for property damage – whether such operations are by himself or by any subcontractor, or by anyone directly employed by them.

Public Liability Insurance shall be in the amount not less than $500,000 for injuries, including wrongful death to any one person; and, subject to the same limit for each person, in an amount not less than

$1,000,000 on account of one accident Property Damage Insurance shall be in an amount not less than

$500,000 for damages on account of any one accident, and in an amount not less than $1,000,000 for damages on account of all accidents.

INVOICING

Invoices are usually paid within 30 days. Invoices shall be emailed or mailed to contact:

ddierks@dorchestermd.gov or David Dierks, 5435 Handley Rd., Cambridge MD 21613

It is explicitly understood by all parties that the price bid for each item in this proposal represents the total compensation and that Dorchester County will not pay any interest charges on the Contractor’s billings.

A Certificate of Insurance and IRS Form W-9 shall be submitted with bid and provided as a condition of a contract award. Dorchester County shall be named as an additional insured.

TAX EXEMPTION

The Department of Public Works, Highway Division, being a political subdivision, is exempt by law from applicable excise and sales tax.

RESERVATION

The County Council reserves the right to reject any and all bids waive formalities, informalities and technicalities therein, and to take whatever bid they determine to be in the best interest of the County considering lowest or best bid, quality of goods and work, time of delivery or completion, responsibility of bidders being considered, previous experience of bidders, or any other factors they deem appropriate.

The Dorchester County Council hereby notifies all bidders that in regard to any contract entered into pursuant to this advertisement; bidders will be afforded full opportunity to submit bids in response to this notice and will not be subjected to discrimination on the basis of race, color, sex or national origin in consideration for an award.

AFFIDAVIT OF QUALIFICATION TO BID

I hereby affirm that

1. I am the ________________________________________________________and the duly authorized

(Title) representative of the firm of ____________________________________________________________________ (Name of Firm) whose address is ____________________________________________________________________________ and that I possess the legal authority to make this Affidavit on behalf of myself and the firm for which I am acting.

2. Except as described in paragraph 3 below, neither I nor the above firm, nor to the best of my knowledge, any of its officers, director, or partners, or any of its employees directly involved in obtaining contracts with the State or any county, bi-county or multi-county agency, or subdivision of the State have been convicted of, or have pleaded nolo contendere to a charge of, or have during the course of an official investigation or other proceeding admitted in writing or under oath, acts or omission which constitute bribery, attempted bribery, or conspiracy to bribe under the provision of Article 27 of the Annotated Code of Maryland or under the laws of any state or the federal government (conduct prior to July 1, 1977 is not required to be reported).

3. (State “None” or, as appropriate, list any conviction, plea, or admission described in paragraph 2 above, with the date, court, official, or administrative body, the individuals involved and their position with the firm, and the sentence of disposition if any).

I acknowledge that this Affidavit is to be furnished to the Dorchester County Council and, where appropriate the Board of Public Works and to the Attorney General under section 16D of Article 78A of the Annotated Code of Maryland. I acknowledge that, if the representations set forth in this Affidavit are not true and correct, The Dorchester County Council may terminate any contract awarded and take any other appropriate action. I further acknowledge that I am executing this Affidavit in compliance with section 16D of Article 78A of the Annotated Code of Maryland, which provides that certain persons who have been convicted of or have admitted to bribery, attempted bribery, or conspiracy to bribe may be disqualified, either by operation of law or after a hearing, from entering into contracts with the State or any of agencies or subdivisions.

I do solemnly declare and affirm under the penalties of perjury that the contents of the Affidavit are true and correct.

Signature Date

BID FORM

DORCHESTER COUNTY DEPARTMWENT OF PUBLIC WORKS

5435 Handley Rd., Cambridge MD 21613

(410) 228- 2920

TO: DORCHESTER COUNTY COUNCIL

FOR: Providing Dorchester County Dog Control Boiler Replacement RFP

WE SUBMIT THE FOLLOWING BID: $ ________________________

This price represents total of all work.

Witness: Bid Submitted By:

Company Name

Representative & Title

Email

Address

Phone Number

Date