RFP B-25-020 Crane and Hoists Inspections and Maintenance.pdf

Request for Proposal

#B-25-020

Cranes and Hoists Inspections and Maintenance

September 17, 2025

Metro Water Recovery 6450 York Street Denver, CO 80229-7499 www.MetroWaterRecovery.com http://www.metrowaterrecovery.com/

RFP Number: B-25-020

Title: Cranes and Hoists Inspections and Maintenance

Proposal Due Date: October 20, 2025 Time: 2:00 PM MDT

Issuing Office: Metro Water Recovery Attn: Christina Reed Purchasing Division 6450 York Street Denver, CO 80229-7499 creed@metrowaterrecovery.com

Vendors must ensure that proposals are submitted in accordance with this request for proposal (RFP) by the due date and time stated herein.

Late proposals will not be accepted nor evaluated.

Proposals that do not comply with the requirements of this RFP may be rejected.

Vendors are encouraged to read the entire RFP prior to submitting a proposal. Metro Water Recovery reserves the right to make an award without discussions, based on initial proposals received. Therefore, vendors should ensure their best terms and pricing are included with initial proposals. Likewise, Metro Water Recovery may conduct discussions with one, some, or all vendors as determined, in their sole discretion, to be in Metro Water Recovery’s best interest. Metro Water Recovery further reserves the right to cancel this RFP and/or reject offers, without obligation, as determined in the best interest of Metro Water Recovery. Any proposal that takes exception to any terms and conditions, including the Short Form Agreement may, at the sole discretion of Metro Water Recovery, be excluded from further consideration.

General Information

Table of Contents Section 1Introduction and Background

1.1 Introduction

1.2 Summary of Project Objective

1.3 About Metro Water Recovery

Section 2Instructions to Vendors

2.1 Schedule of Events

2.2 Administrative Information

Section 3Scope of Project

3.1 Statement of Work

Section 4Miscellaneous Provisions

4.1 Open Records

4.2 Arrears Vendor

4.3 Independent Proposal

4.4 Work Quality

4.5 Incurred Costs

4.6 Taxes

4.7 Media Release

4.8 Gifts and Gratuities

4.9 Reservation of Rights, No Obligation, Right of Rejection, and Multiple Award

Section 5Proposal Evaluation

5.1 Evaluation

5.2 Contract Negotiation

5.3 Dissemination of Evaluation and/or Award Information

Section 6Proposal Response Requirements

6.1 Transmittal Letter and Executive Summary

6.2 Company Background and References

6.3 Proposed Product(s) and Services

6.4 Proposed Team Resources

6.5 Price Proposal

Attachment 1: Short Form Agreement (SFA) SFA Exhibit A, Scope of Services

Attachment 2: RFP B-25-020 Exhibit D – Hite Crane and Hoist List Attachment 3: RFP B-25-020 Exhibit E – NTP Crane and Hoist List

NOTE: The attachment is the standard Metro Water Recovery contract. Metro Water Recovery will only consider exceptions to section 1.0 Services, 2.0 Payment and 3.0 Insurance. Any exceptions must be specifically stated with initial proposals. Metro Water Recovery may accept or reject such exceptions at its sole discretion. Other than these limited enumerated exceptions, non-acceptance of the standard Metro Water Recovery contract will render a vendor non-responsive and ineligible for award, at Metro Water Recovery’s sole discretion.

By submitting a proposal, vendors agree to these terms.

Section 1 Introduction and Background

1.1 Introduction

This RFP is to solicit proposals from vendors capable of satisfying the needs of Metro Water Recovery as stated herein. In addition to soliciting written responses, this document provides information to assist vendors in preparing their responses and facilitates the evaluation process.

1.2 Summary of Project Objective

Metro Water Recovery is seeking to contract with a qualified vendor to provide all necessary resources to test, inspect, and repair hoists and cranes as defined by OSHA 1910 Federal standards and/or ASME B30 The selected vendor will be responsible for furnishing all required inspections and documentation to ensure the safe and reliable operation of these lifting systems.

1.3 About Metro Water Recovery

Metro Water Recovery is the wastewater treatment authority for most of Metropolitan Denver and parts of Northern Colorado. Metro Water Recovery is a Metropolitan sewage disposal district formed in 1961 and is a political subdivision of the State of Colorado.

Metro Water Recovery is committed to protecting the environment and providing for the community's future needs.

• Metro Water Recovery operates and maintains two treatment plants – the Robert W. Hite Treatment Facility (RWHTF) and the Northern Treatment Plant (NTP) – the METROGRO Farm, and its 230-mile Interceptor System.

• Metro Water Recovery serves approximately 2.2 million people within the 817-square mile service area.

• Metro Water Recovery treats on average 138 million gallons of wastewater per day from neighborhood sewer lines and removes more than 95% of the pollutants before discharging it into the South Platte River.

Metro Water Recovery’s mission is to protect the region’s health and environment by cleaning water and recovering resources.

Visit at www.MetroWaterRecovery.com http://www.metrowaterrecovery.com/

Section 2 Instructions to Vendors

2.1 Schedule of Events

The following RFP Schedule of Events represents the best estimate of the schedule Metro Water Recovery will follow, which is subject to change at Metro Water Recovery’s discretion. Metro Water Recovery reserves the right to add or delete events as may be necessary.

2.2 Administrative Information

All official communication with vendors will be via the Rocky Mountain E-Purchasing System (Bidnet Direct) at https://www.bidnetdirect.com/colorado/metro-water-recovery prior to the Proposal Due Date. Notices may include RFP addendums, modifications, questions and answers, clarifications to requirements, and award announcements. It is the responsibility of vendors to monitor Bidnet for any such notices. Communications outside of the Bidnet system must be approved by Metro Water Recovery. Vendors are required to acknowledge receipt of all addendums in the cover letter of their proposal.

Metro Water Recovery is requesting vendor proposals for the items or services described herein.

All proposals must be clear, concise, accurate, and legible. There must be no doubt as to the intent and scope of the proposal. Proposals may be withdrawn, in writing, at any time prior to the Proposal Due Date and time.

Event

Date and Time

RFP Posted on Bidnet (https://www.bidnetdirect.com/colorado/metro-water-recovery)

September 17, 2025

Site Visit 6450 York Street Denver, CO 80229

October 2, 2025, 10am - 2pm

Written Inquiry Deadline

October 7, 2025, 2:00 PM MDT

Response to Written Inquiries

October 13, 2025

Proposal Due Date (must be submitted in Bidnet) October 20, Date 2:00 PM MDT

Oral Presentations (at Metro’s sole discretion)

Not applicable

Notice of Award

November 10, 2025, Estimated https://www.bidnetdirect.com/colorado/metro-water-recovery

Proposals shall be submitted as follows:

1. Proposals are due on or before the Proposal Due Date enumerated in the Event table included herein.

2. Unnecessarily elaborate proposals are not desired. Font size for basic narrative descriptions must be no smaller than 12 characters per inch.

3. Proposals should include all requirements as identified in Section 6.

4. The proposal shall present a full and complete description of how the vendor proposes to meet the scope requirements of this RFP.

5. Recent and relevant references for projects/contracts of similar size and scope.

6. A valid IRS Form W-9

The vendor and its employees will not disclose any written, printed, graphic, or electronically or magnetically recorded information furnished by Metro Water Recovery for the proposer’s use to any person except with Metro Water Recovery approval, and only to the extent necessary to perform the work under the Agreement. This also applies to the vendor’s employees, agents, and subcontractors.

All proposals should be valid for a minimum of 90 calendar days from the Proposal Due Date. All proposals and accompanying documentation will become the property of Metro Water Recovery at the Proposal Due Date.

Any person, vendor, corporation, or association submitting a proposal shall be deemed to have read and understood all the terms, conditions, and requirements in the RFP and SFA.

Vendors may make written inquiries concerning this RFP to obtain clarification of requirements.

No inquiries will be accepted after the Written Inquiry Deadline indicated in the Schedule of Events and no phone calls will be accepted. Metro Water Recovery requires that all inquiries be sent through Bidnet unless otherwise approved. Please ensure the RFP number and title is included in the subject line of all communications. Responses to inquiries may be published as addendums on Bidnet in accordance with the Schedule of Events. Vendors should not rely on any other statements, either written or oral during the open solicitation period.

During an active solicitation, all communication shall be with the issuing office. Vendors should not contact and/or discuss this solicitation with any other Metro Water Recovery office or individual.

A site visit will be held in accordance with the Schedule of Events. While the site visit is not mandatory, participation is highly encouraged. The format of the site visit will be an overview of the RFP followed by questions and answers related to the requirements, RFP, and/or overall process. Metro Water Recovery will attempt to answer all questions at the site visit; however, the site visit is not a substitute for the written questions due in the Schedule of Events. Following the site visit, Metro Water Recovery may post questions and answers on Bidnet and/or make any necessary changes to the RFP via a formal addendum.

Section 3 Scope of Project

3.1 Statement of Work

The successful vendor will provide comprehensive services for the testing, inspection, and necessary repairs of Metro Water Recovery’s hoists and cranes. Inspections and testing will take place at both Metro Water Recovery facilities, Robert W. Hite Treatment Facility (RWHTF) 6450 York Street Denver, CO 80229 and Northern Treatment Plant (NTP) 51 Baseline Road Brighton, CO 80603.

3.2 Scope of Work

1. Annual Inspections and Operation Test of Stationery and Portable Equipment

a. Provide labor and lift equipment for the performance annual testing and inspection of Metro Water Recovery’s stationery and portable hoists and cranes listed in Exhibits D & E included with this specification. Metro Water Recovery’s hoists and cranes equipment will vary from year to year.

i. All comprehensive inspection of Metro Water Recovery equipment shall be conducted in accordance with the current safety compliance standards, including Metro Water Recovery’s internal regulations, OSHA 1910, and/or ASME B30. The inspection shall verify operational integrity, hazard mitigation, and regulatory adherence across all relevant equipment and systems.

ii. All inspections shall be scheduled with the Metro Water Recovery representative at least 24 hours in advance.

iii. Conduct operational and load tests, where necessary, to ensure that all safety systems are operational and the equipment is operating properly.

iv. Complete each inspection form using electronic record keeping methods with a reporting system that provides detailed inspection information, and which conforms to all Federal regulations.

v. Provide Metro Water Recovery with an electronic documentation folder containing all inspection records for wire rope and hook reports which include certification documents.

vi. Provide decals or tags to place on Metro Water Recovery’s equipment to certify that the equipment has been inspected and meets OSHA 1910 Federal standards. All hoists, mobile units, portable units and rigging equipment shall be tagged as certified after each inspection. Tag cost shall be included in the inspection fee. The tag shall display the unit identification number, date of inspection, company name and technician’s initials.

ii. The purpose of the inspections is to find and correct any wear, damage, or defect, which could affect the safe operation of each crane and hoist listed in Exhibits D & E.

b. Overhead and Gantry Cranes

i. Inspection of overhead and gantry cranes shall be conducted according to OSHA

1910.179 and/or ASME B30.2-2016 – 2-2.1.5 as a minimum standard. A recommendation for repairs shall be made if the crane fails to meet the inspection requirements of OSHA 1910.179 and/or ASME B30.2-2016 – 2-2.1.5

ii. Operational Tests

Perform an operation test of each crane according to OSHA 1910.179 and/or ASME B30.2-2016-2-2.3. A recommendation for repairs shall be made if the crane fails to meet the operational requirements of OSHA 1910.179 and/or ASME B30.2-2016 – 2-2.1.5

iii. Wire Rope

Inspection of wire ropes shall be conducted according to OSHA 1910.179 and/or ASME B30.2-2016. A recommendation for replacement of the wire rope shall be made if the wire rope fails to meet the inspection requirements OSHA 1910.179 and/or ASME B30.2-2016.

c. Winches

i. Inspection of winches shall be conducted according to ASME B30.7-2016 – 7-2.1.4 as a minimum standard. A recommendation for repairs shall be made if the winch fails to meet the inspection requirements of ASME B30.7-2016 – 7-2.1.4.

ii. Operational Tests

1. Perform an operation test of each crane according to ASME B30.7-2011-7-2.21.

A recommendation for repairs shall be made if the winch fails to meet the operational requirements of ASME B30.7-2016-7-2.2.1.

iii. Wire Rope

1. Inspection of wire ropes shall be conducted according to ASME B30.7-2011. A recommendation for replacement of the wire rope shall be made if the wire rope fails to meet the inspection requirements of ASME B30.7-2016-7-2.4.1.

d. Monorails and Underhung Cranes

i. Inspection of monorails and underhung cranes shall be conducted according to ASME B30.17-2015 – 17-2.1.5 as a minimum standard. A recommendation for repairs shall be made if monorails and underhung cranes fail to meet the inspection requirements of ASME B30.17-2015 – 17-2.1.5.

ii. Operational Tests

1 Perform an operation test of each crane according to ASME B30.17-2015 – 17-2.2.1. A recommendation for repairs shall be made if monorails and underhung crane fail to meet the operational requirements of ASME B30.17-2015 – 17-2.2.1.

iii. Chain/Wire Rope/Hooks

1. Inspection of wire ropes shall be conducted according to ASME B30.16. A recommendation for replacement of the wire rope shall be made if it fails to meet the inspection requirements of ASME B30.16. Hooks 10% wear of original section dimension or its load pin. B30.10-2014 – 10.2.10.5 (a-i) (g).

e. Portable Hoists and Other Lifting Equipment

i. Inspection of portable hoist and other lifting equipment shall be performed according to the most applicable OSHA 1910.179 and/or ASME B30.2-2016 standards and shall include visual and operational tests at a minimum.

f. Slings and Rigging Equipment

i. Perform an annual inspection each contract year, of approx. 100-150 slings, wire ropes, chain slings and other rigging equipment. (Nylon Slings, Chain Slings, Wire Ropes, Shackles, Hoist Rings, Turnbuckles, Wire Rope Clips) per OSHA 1910.184 and/or

ASME B30.9

ii. All slings and rigging equipment that does not meet OSHA 1910.184 and ASME B30.9 requirements shall be tagged and removed from service at inspection.

iii. Where an inspection sticker is not applicable then a cable tie will be put on items that are certified ok to use (e.g. slings, hoists, lifts).

h. Lubrication

i. Lubrication is to be performed, documented and billed as part of the annual inspections.

1. The following tasks must be performed on each crane, hoist and lifting device listed in Exhibits D & E.

a. Fill all oil levels, lubricate wire ropes and/or load chains.

b. For wire rope lubrication, apply lubricant at a sheave, where the lubricant can be thoroughly assimilated.

c. If any casings have to be disassembled to apply any lubricant, reassembled equipment shall be free of leakage.

d. Observe oil quality and report to the Metro Water Recovery representative if an oil change may be needed based on visual observations for moisture and metal contamination at a minimum. This should be on the annual inspection report as well.

e. Follow manufacturer recommendations for each piece of equipment.

f. Oil changes will be billed separately from inspections as corrective maintenance.

i. Load Testing

i. Load testing shall be performed on an as needed basis and billed under corrective maintenance. A Metro Water Recovery representative will schedule this testing 24 hours in advance.

ii. Load testing shall be performed per ASME B30.2 standards.

iii. Load testing shall be no less than 100% of the rated load of the crane or hoist(s), whichever governs; or more than 125% of the rated load of the crane or hoist(s), whichever governs, unless otherwise recommended by the manufacturer or qualified person.

iv. When the load test is conducted, the person conducting the load test shall prepare a written report of the load sustained during the test and the operations performed during the test. This report shall be provided to the Metro Water Recovery representative to be kept on file.

3.3 Documentation

Provide Metro Water Recovery with a documentation folder containing all inspection records, wire rope, hook reports and certification documents. The documentation shall be submitted no later than 14 working days after the conclusion of the inspections. The vendor shall immediately notify the Metro Water Recovery representative of any safety issues found that would prohibit the unit from being operated.

a. Documentation shall include at a minimum:

i. Hoist/Crane inspection data

ii. Date of inspection

iii. Hoist/Crane number (as defined on the attached Equipment Listing)

iv. Hoist/Crane location (as defined on the attached Equipment Listing)

v. Hoist/Crane make, model, and serial number

vi. Name of inspector

vii. System capacity

viii. Detailed list of items inspected

ix. Corrective maintenance recommendations

x. Corrective maintenance requirements to bring each unit up to code

xi. Gathering of additional information as requested by the Metro Water Recovery representative (e.g. remote serial number and frequency)

b. Results

i. Documentation shall specifically indicate that all items listed in this specification are inspected and/or out of service (where applicable) with respect to their need to be lubricated, adjusted, cleaned, and/or (where applicable) that they were inspected and found to be functionally and/or structurally sound.

ii. In addition to the inspections specified above, the documentation provided shall indicate any and all other parameters necessary to the development of a complete historical record of the condition of these hoists/cranes as shown on Exhibit D & E.

d. Recommendations

i. The vendor will provide a list of recommendations for actions necessary to reestablish the structural and/or functional integrity of substandard equipment identified by the vendor. The vendor’s authorized representative shall sign documents for each item listed on Exhibit D & E.

3.4 Specifications for the Corrective Maintenance and Repair of Metro Water Recovery Cranes and Hoists

All corrective maintenance items and repairs found during inspection shall be estimated prior to performing work and approved by a Metro Water Recovery representative. All estimates shall be prepared per the contract terms. Include a detailed explanation of the approach your company will have for corrective maintenance on each quote provided.

i. Corrective maintenance shall not be performed during an inspection unless approved by a Metro Water Recovery representative. Vendor shall provide a quote including labor, materials and lift equipment needed for the corrective maintenance of Metro Water

Recovery’s stationery and portable hoists and cranes to complete the repair within 14 days of the inspection or troubleshooting activity. Metro Water Recovery representative must approve the repairs in writing before any repair work is started.

ii. Vendor shall be paid at the contract hourly rate for corrective maintenance, if required, only for the hours that the technician(s) is on plant site. Exceptions may be made when equipment needs to be returned to the vendor’s shop or sent out to another company for repair. In the event this type of repair work is needed, vendor shall provide the time and materials estimated to complete the job to the Metro Water Recovery representative for approval.

ii. All inspections must meet current OSHA 1910 Federal standards and/or ASME B30 at a minimum.

iii. If troubleshooting is necessary, the contractor must receive written approval from Metro Water Recovery before commencing on the work.

b. Completion of Work

i. All repair and corrective maintenance work required after inspection and testing shall be completed within 15 working days after it was begun. The vendor shall notify in writing, Metro Water Recovery of extenuating circumstances that exceed this time frame.

c. Time Constraints

i. Work shall be performed between 6 a.m. and 4 p.m., Monday through Friday, unless arrangements have been made in advance to be on the plant site after normal working hours.

ii. When urgent corrective maintenance is required, the response time shall not exceed 24hours. Emergency call response time shall not exceed 4 hours.

e. Crane and Hoist Accessibility

i. The vendor will be responsible for accessibility to cranes and hoists. This includes providing and transferring ladders, lifts, etc. Any such costs shall be included with the quoted price for the needed services.

ii. Maps will be provided to the vendor illustrating the location of the equipment at both the RWHTF and NTP locations.

3.5 Vendor Log/Billable Hours

i. All work shall be closely coordinated with the Metro Water Recovery representative.

ii. The vendor shall sign in and out at the Metro Water Recovery representative’s office before and after inspecting or repairing any hoists and cranes on the plant site. This log will be the official timekeeper which is used to verify time worked. Vendor will not be paid if they have not logged in and out for each job and the time spent on the job cannot be verified.

iii. Vendor shall not be paid during their lunch hour. Technician shall log in and out at the Metro Water Recovery representative’s desk when taking their desired lunch break.

iv. Travel time will be paid and limited to one-hour regular time per site visit per day for corrective maintenance. Travel time will not be paid for the annual inspections.

v. Searching for parts is not billable.

vi. Travel time to pick up parts is not billable, unless the technician leaves the plant site to pick up parts to complete the job they are currently working on and returns to perform the work. The Metro Water Recovery representative must be notified of the situation. In such cases the contractor shall stay logged in the contractor’s logbook.

vii. Miscellaneous fees are not permitted including, but not limited to, shop supplies, environmental fees, fees based on labor rate, etc.

viii. All parts and supplies used to repair the equipment listed in Exhibits D & E shall be provided when invoicing Metro Water Recovery for the work completed including a copy of the original parts invoice along with the quoted percent markup.

ix. Regular hours of work shall be billed for hours worked between the hours of 6 a.m.

and 4 p.m. Monday thru Friday.

x. Overtime will be paid at the vendor’s overtime rate for hours worked before 6 a.m. and after 4 p.m. and on weekends and holidays.

xi. Vendor shall be paid for unloading and loading weights to load test equipment offsite with a pre-approved estimate of time needed to perform this task. Travel time to and from the plant site shall not be included since the vendor is already being paid one-hour travel time per visit. There are times where weights are heavier than the repair company’s standard service trucks can handle therefore any travel time in addition to the on-hour travel time and truck fees will apply. These fees will be estimated and approved by a Metro Water Recovery representative prior to performing the work.

Metro Water Recovery will provide pallet jacks and forklift support for load testing activities. This activity must be scheduled at a minimum of 48 hours in advance.

xii. Vendor shall not be paid to perform paperwork (i.e. certification records) offsite.

xiii. In the event that repair costs are cost prohibitive or time is a factor, Metro Water

Recovery reserves the right to authorize repairs and/or purchase repair parts on the open market.

3.6 Inspector's Qualifications

a. An inspector shall have a minimum of 2,000 field hours of experience related to maintaining, servicing, repairing, modifying and functional testing of cranes and associated hoisting equipment. This experience should provide a working knowledge of how to identify deficiencies in mechanical, structural, electrical systems and components of cranes. Under no circumstances should an individual be permitted to perform inspections who has not received appropriate training and cannot demonstrate a working knowledge of the applicable codes and regulations of the product being inspected.

b. Vendor shall provide a copy of each technician’s certification card.

i. The inspector should have received formal training in the areas of: safety and design codes related to cranes; Federal, State and local codes and regulations; safe operating practices of cranes; report writing and documentation; and communication skills.

Vendor shall provide proof of electrical safety/ARC flash training certification.

3.7 Safety

a. Lock-Out/Tag-Out

i. Metro Water Recovery’s Lockout/Tagout Program was developed to meet the Metro Water Recovery commitment to providing a safe work environment for employees who operate, service, and maintain equipment. Vendor is responsible for protecting their personnel by ensuring that equipment or process lockout/tagouts are in place.

Vendor and their personnel must follow the Metro Water Recovery lockout/tagout requirements. Vendors are responsible for providing their own locks and tags to meet this requirement.

Section 4 Miscellaneous Provisions

4.1 Open Records

The vendor acknowledges that Metro Water Recovery is a public entity subject to the Colorado Open Records Act, §24-72-201, et. seq., C.R.S. (“CORA”). Consequently, the proposal, including any accompanying information and/or documentation that the vendor submits in conjunction therewith is public records available for public review under CORA. Written requests for confidentiality shall be submitted by the vendor with the proposal. The vendor must state, specifically, what elements of the proposal are to be considered confidential and/or proprietary and must state the statutory basis for the request under the Public (open) Records Act. (Section 24-72- 201 et seq., C.R.S.). Confidential and/or proprietary information must be readily identified/marked.

Neither a proposal in its entirety, nor price information will be considered confidential and/or proprietary. Any information that will be included in any resulting contract cannot be considered confidential and/or proprietary.

4.2 Arrears Vendor

No proposal shall be accepted from, nor any purchase order/contract be awarded to, any vendor that is in arrears upon any obligations to Metro Water Recovery, or that otherwise may be deemed irresponsible or unreliable.

4.3 Independent Proposal

By submission of a proposal, the vendor certifies that the proposal has been arrived at independently and submitted without collusion with any other vendor, and that the contents of the proposal have not been communicated to any person not an employee or agent of the vendor, or its surety on any bond furnished herewith, and will not be communicated to any person prior to the Proposal Due Date.

4.4 Work Quality

The apparent silence of any specification and any supplemental specifications as to any details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size, and design are to be used. All workmanship is to be first quality. All interpretations of the specification shall be made upon the basis of this statement and as determined solely by Metro Water Recovery.

4.5 Incurred Costs

All costs related to the preparation of the proposal, incurred by the vendor shall be the sole responsibility of the vendor. Metro Water Recovery will not consider and/or reimburse vendors for any costs or expenses incurred in preparing and/or submitting proposals in response to this RFP, attending meetings, presentations, or other necessary requirements.

4.6 Taxes

Metro Water Recovery is exempt from federal taxes and Colorado state and local government sales and use taxes. Where applicable, vendors are responsible for payment of use taxes.

4.7 Media Release

News releases, including social media, pertaining to this RFP and/or resultant award shall not be made without Metro Water Recovery’s written approval.

4.8 Gifts and Gratuities

Metro Water Recovery will not accept gifts or gratuities from vendors. Metro Water Recovery may request product samples from vendors for evaluation purposes with disposition of those samples to be at the discretion of Metro Water Recovery.

4.9 Reservation of Rights, No Obligation, Right of Rejection, and Multiple Award

The solicitation made through this RFP implies no obligation on the part of Metro Water Recovery.

Metro Water Recovery reserves the right to cancel this RFP in whole or in part, at any time, without penalty.

This RFP does not constitute an offer or a contract with any proposed vendor or other party.

The decision to reject a proposal is solely that of Metro Water Recovery. Metro Water Recovery reserves the right to reject or accept any or all proposals, in whole or in part. Proposals received from debarred or suspended vendors will be rejected. Metro Water Recovery may reject any proposal that is not responsive to all of the material and substantial terms, conditions, and performance requirements of this RFP. Metro Water Recovery further reserves the right to award all, some, or none of the components/functional areas included in this RFP. Metro Water Recovery further reserves the right to make one or more awards to competing vendors for all or subsets of functionality as a result of this RFP or as otherwise determined in Metro Water Recovery’s best interests. Metro Water Recovery further reserves the right to reject any proposal determined to be nonresponsive, negotiate with any or all vendors with respect to any or all terms of a proposal or contract, refrain from making an award if it determines it to be in its best interest, abandon the project, and/or to re-advertise and solicit other proposals at its discretion.

Metro Water Recovery reserves the right to award without discussions or to conduct discussions with one, some, or all vendors as it determines in its best interests.

Section 5 Proposal Evaluation

5.1 Evaluation

For proposals to be evaluated and considered for award, they must be deemed responsive to this RFP in the sole discretion of Metro Water Recovery. To be determined responsive, submitted documents shall conform in all material respects to the requirements stated herein and vendors shall document and validate the capability to fully perform all requirements defined by the RFP. Factors to be considered in connection with a vendor’s capability to fully perform all requirements of the

RFP include, and not limited to, qualifications, experience, innovation, creativity, functionality, value-added services, project approach, and other factors required to provide the products and/or services defined herein.

Metro Water Recovery will evaluate proposals received in response to this RFP that are determined to be responsive. The objective of the evaluation is to determine the proposal that most effectively meets Metro Water Recovery’s needs. Vendors should not assume they will have an opportunity for oral presentations or revisions of proposals, so they should submit their most favorable proposal as the initial proposal. Vendors may be provided an opportunity to make an oral presentation as part of the evaluation process at Metro Water Recovery’s sole discretion.

5.2 Contract Negotiation

In the event Metro Water Recovery and a vendor are unable to agree upon all contract provisions, Metro Water Recovery reserves the right to cease negotiations and negotiate with one or more other vendors, or to reject all proposals with no obligation.

5.3 Dissemination of Evaluation and/or Award Information

Before contract award, information shared concerning the proposal evaluation may only include:

• The number of proposals received

• The company name of vendors participating.

Vendors will be notified of selection on Bidnet after Metro Water Recovery after award of the contract.

Section 6 Proposal Response Requirements

6.1 Transmittal Letter and Executive Summary

SECTION 1 should contain the transmittal letter and executive summary and be limited to four pages.

The transmittal letter shall be signed by an authorized representative of the vendor such as the owner, partner, or in the case of a corporation, the president, vice president, secretary, or other corporate officer(s) responsible for binding the vendor.

The transmittal letter must provide the vendor’s primary contact information, including the following:

1. Name of the vendor representative

2. Title

3. Name of company

4. Address

5. Telephone number

6. E-mail address

7. Signature of authorized officer of the vendor

The transmittal letter must acknowledge all addendums, if applicable. A signature on the transmittal letter provides Metro Water Recovery with the vendor’s acknowledgement and acceptance of the RFP and execution of it during the discharge of any subsequent contract. It shall be clearly understood that by submitting a proposal in response to this solicitation the vendor shall be deemed to have accepted all specifications, terms, general conditions, and requirements set forth unless otherwise clearly noted and explained in the vendor’s proposal. Any exceptions or exclusions may render the proposal non-responsive in the sole discretion of Metro Water Recovery.

The executive summary may be incorporated as part of the transmittal letter and should include the following:

1. A brief summary of the proposal contents

2. Discussion of unique aspects, strengths, or value-added components being offered

6.2 Company Background and References

SECTION 2 of the proposal shall include company background information and client references.

Vendors should identify and include client references that may be contacted by Metro Water Recovery for evaluation purposes. Vendors shall provide at least three references of similar clients with whom the vendor has worked during the past five years that are of similar size and scope to this requirement. Metro Water Recovery reserves the right to contact any reference, whether provided by the vendor or obtained by Metro Water Recovery, in connection with evaluation of this RFP. If no such references exist, alternate references may be provided or none and shall be separately addressed in the proposal.

6.3 Proposed Product(s) and Services

SECTION 3 of the proposal must include a summarized narrative description of the capabilities for each requirement presented throughout the RFP, for the purpose of providing Metro Water Recovery with a high-level understanding of the proposed solution. The narrative should be written for an audience of the end-user community. Descriptions should include all products proposed by third parties to meet Metro Water Recovery’s Functional and Technical Requirements identified in this RFP.

6.4 Proposed Team Resources

SECTION 4 of the proposal should include the project and implementation team organizational structure, project roles and responsibilities, and key team member resumes of the proposed project personnel resources. The implementation team as well as the personnel involved in live operation and ongoing support and maintenance shall be included as necessary/required. A clear distinction shall be made to identify vendor resources, sub-contractor/third party resources, and Metro resources roles and responsibilities. Key team member resumes shall be specific to the actual personnel assigned to this project for all primary roles. Metro Water Recovery reserves the right to require that background checks be conducted on any and all individuals conducting work as either employees or independent contractors of the vendor, or who are otherwise providing services on the vendor’s behalf in connection with the project including, without limitation, employees and independent contractors of any third-party companies or vendors included in the vendor’s proposal.

6.5 Price Proposal

SECTION 5 The vendor’s price proposal shall be provided separately from all sections of the vendor’s technical proposal. Pricing information/proposal shall be in sufficient detail to allow an appropriate evaluation. Complete the columns below (page 22-23) including hourly rates, overtime/after-hours and weekend/holidays labor rates. Refer to equipment list located on Exhibits D&E.

B-25-020 - Cranes and Hoists Inspections and Maintenance at HITE and NTP

ANNUAL INSPECTION

CRANE/HOIST

TYPE SITE UNIT

*ESTIMATE

ANNUAL

QUANTITY

UNIT

COST

1ST

YEAR

UNIT

COST

2ND

YEAR

UNIT

COST

3RD YEAR

UNIT

4TH

YEAR

UNIT

5TH

YEAR

Stationary Cranes and Winches

NTP EA 24

Portable Cranes NTP EA 19 Breaker Lift NTP EA 7 Personnel Safety Cranes and Winches

NTP EA 6

Chain Hoist NTP EA 4

RWHTF -

Stationary Cranes and Winches

RWHTF EA 68

Portable Hoists RWHTF EA 23 Breaker Lift RWHTF EA 12 Portable Breaker Lift

RWHTF EA 7

Engine Lift RWHTF EA 4

PORTABLE

Gantry A Frames

RWHTF EA 10

Custom Gantry A Frames with Load Test

RWHTF EA 5

Manual Lever Chain Hoist

RWHTF EA 60

Lift Table RWHTF EA 20 Lifting Chains RWHTF EA 6 Slings RWHTF EA 150

ANNUAL INSPECTION TOTAL 0 0 0 0

*Quantity may change slightly based on Metro Water Recovery’s construction activities.

Description Hourly Rate

Regular work hours: 6:00 AM -

4:00 PM

Overtime, After hours, 4:00 PM -

6:00 AM -

Includes Saturdays

Weekends and Holidays

Percent markup on parts and materials for correct maintenance and repairs: Parts:

15 % Materials: 15 % (which includes load test weights)