RFP Arc Erie County, NY, 30 Wilson Glass Door Replacements with Drawings.pdf

The Arc Erie County NY, (hereinafter referred to as The Agency), a nonprofit organization in Williamsville, NY, is requesting proposals for a Glass Door Installation

Company (hereinafter referred to as Respondent) for the glass door replacements at 30

Wilson Road, Williamsville, NY. This project is tax exempt, non-prevailing wage.

Scope of Work

1. Replace four (4) existing exterior aluminum and glass doors, #3, #4, #6, #7.

Please see pictures provided.

2. Material: Kawneer Permanodic Anodized Finishes.

3. Color: Match existing building color (Dark Bronze).

4. Glass: 1” insulated clear.

5. Film: Security film by 3M (Ultra S800).

6. Size: All four (4) new doors shall be 42” wide, full opening height, remaining space to be sidelight.

7. Key: Match building master.

8. Latch: Provide electric surface latch.

9. Exterior Pull: Wire pull, dark bronze.

10. Threshold: Aluminum, low profile.

11. Existing Card Reader will be removed and replaced by Owner’s vendor.

12. Existing Alarm Point will be removed and replaced by Owner’s vendor.

13. Existing Mag Locks will be removed by Owner’s vendor.

14. New Latch will be wired by Owner’s vendor.

15. Door Swings: #3 – LH (same as existing).

16. Door Swings: #4 – LH.

17. Door Swings: #6 – LH (Change from existing).

18. Door Swings: #7 – RH (Change from existing).

19. Demolition: Contractor to handle all demolition and disposal off-site.

20. Sub-Framing: Contractor to handle all required new sub-framing.

21. Shop Drawings: Contractor to provide shop drawings for Owner’s approval before fabrication starts.

REQUEST FOR PROPOSALS

Glass Door Replacements at

30 Wilson Road, Williamsville, NY

Schedule of Events

Release of RFP Monday, August 10, 2026 Site Visits By appointment

Question Submission Deadline Friday, August 21, 2026

Sealed Submission Deadline Friday, August 28, 2026 by Noon

Substantial Installation Deadline October 30, 2026

*Site Visits are by appointment only. Please email bids@arceriecounty.org to schedule site visits.

The Agency will make every effort to adhere to this schedule. However, the Agency reserves the right to amend the schedule, as necessary, without notice, but will notify potential bidders of record when practical.

mailto:bids@arceriecounty.org

Bidder Requirements

1. Successful bidders must be able to provide documentation of any manufacturer’s certification, permits and/or licenses to operate within Erie County, New York.

2. Bidders must certify upon request that all employees are drug-free and have no past convictions for violent crimes, theft, or sexual assault. All personnel must commit to providing qualified and professional services.

3. Bidders must attest that they do not discriminate based on gender, race, sexual orientation or religion.

4. The successful bidder will be required to maintain insurance in the following amounts:

a. Workers’ Compensation (Employer’s Liability) $500,000 for each occurrence

b. Commercial General Liability

Combined Bodily Injury $1,000,000 per occurrence

And Property $2,000,000 in the aggregate

Contractual Liability $1,000,000 per occurrence

$2,000,000 in the aggregate

Products Liability $1,000,000 per occurrence

$2,000,000 in the aggregate

Completed Operations $1,000,000 per occurrence

$2,000,000 in the aggregate

c. Commercial Umbrella Liability $2,000,000 per occurrence

$2,000,000 in the aggregate

d. Automobile Liability Insurance (covering all vehicles owned, non-owned and hired, bodily injury and property damage combined single limit of not less than $1,000,000)

All certificates shall name as follows:

NYSARC, INC., Erie County Chapter dba The Arc Erie County New York

30 Wilson Rd.

Williamsville NY 14221 as an additional insured on a primary and non-contributory basis, with a waiver of subrogation, and shall provide that The Arc Erie County New York be given thirty

(30) days’ notice of intent to cancel such coverage.

The successful bidder will agree to defend, indemnify and hold harmless the property owner and property manager and their agents for whom the work is performed, for any liability, loss, or other claim for damages for death, bodily injury or property damage arising out of performance of the work by the successful bidder or any agent, servant, employee, subcontractor or supplier of the successful bidder.

5. Successful bidder will provide Labor and Supervision. (The Agency has the right to request any staff be replaced.)

6. Invoices must be sent to The Agency electronically as a pdf document and outline detailed work completed and charges listed per project and per building address. Upon approval by The Agency, payment to the vendor will be set at net

30.

7. Either party may terminate the agreement in writing with thirty (30) days’ notice outlining the reason for termination.

CONTRACTOR CODE OF CONDUCT

The Arc Erie County New York values its staff, the Intellectually Disabled/Disabled population served as well as contractors that provide necessary services to the facilities.

Ethical Code & Principles The Arc Erie County New York has a zero-tolerance policy for wrongdoing, including criminal, inappropriate and discriminatory activities. To fulfill its commitment to protect those served, the Arc expects a standard of integrity and honesty from individuals it partners with.

Standards of Conduct When conducting business with the Arc, contractors are expected to:

• Provide quality services according to industry and professional standards.

• Behave lawfully and honestly in all dealings with the Arc staff and people served.

• Comply with applicable Federal, State and local regulations.

• Remain respectful and professional to all Arc staff and people served. Arc properties are places of residences, clinical treatment and specialized education and care.

• Not use profanity or otherwise offensive language while on Arc properties and/or in the presence of Program Participants.

• Not use mobile devices to record or take photographs of any Arc staff or people served.

• Provide accurate and reliable information to the Arc.

• Ensure claims for payment or reimbursement of any kind are truthful and accurately reflect that services rendered are supported by relevant documentation. Will ensure there is no duplicate billing, i.e., occurs when one provider bills twice for the same service, or when two providers bill for the same service.

• Immediately report concerns of disrespectful behavior by Arc staff toward contractor staff to the Director of Property Management or the Associate Director of Property Management.

• Remain identified while on the Arc properties by company clothing or identification badges.

• Use of tobacco (including vaping) products, is only allowed in designated areas.

AFFIRMATION STATEMENT

I have received and reviewed a copy of The Arc Erie County New York Contractor Code of Conduct. I understand, acknowledge, and accept the contents of this Contractor Code of Conduct, and I agree to adhere to and follow the principles set forth in this Contractor Code of Conduct.

CONTRACTOR’S REPRESENTATIVE ______________________ DATE: ________________

Respondent References

List three commercial references to which you have provided the same type of services within the past two years.

Failure to complete and return this attachment will cause your proposal to be rejected.

Reference 1

Name of Reference

Street Address

City State Zip Code

Contact Person Contact Title Contact Phone Number

Brief Description of Services Provided

Dates of Service

Reference 2

Name of Reference

Street Address

City State Zip Code

Contact Person Contact Title Contact Phone Number

Brief Description of Services Provided

Dates of Service

Reference 3

Name of Reference

Street Address

City State Zip Code

Contact Person Contact Title Contact Phone Number

Brief Description of Services Provided

Dates of Service

Bid Proposal Please submit this sheet as your formal bid.

Please Note: All projects listed in this RFP bid sheet are considered stand alone or individual jobs and should be bid accordingly. Arc Erie County retains the right to award bids solely based on the bid matching the needs of the project. These awards may include all bids listed on a contractor’s bid proposal, only select individual project bids or

Arc Erie County may reject all bids listed.

30 Wilson Rd., Williamsville

PROJECT COST

Company: ___________________________________________________________

Company Representative _______________________________________________

(please print)

Signature: _______________________________________ Date: ______________

Respondents should not construe from this legal notice that The Agency intends to enter into a fixed-price contract with the Respondent unless, in the opinion of The

Agency, it is in the best interest of The Agency. The Agency reserves the right to negotiate final contractual terms with the successful Respondent. The Respondent will provide services to the Agency as described in the Scope of Work.

Please email questions and your proposal to bids@arceriecounty.org by the deadlines outlined on page one. Please reference “30 Wilson Door Replacements” in the subject line. Also, please note: No paper bids will be accepted. Only bids received via email will be accepted.

The Agency reserves the right to reject any or all proposals and will award the contract based on a review and analysis of the proposals that determines which proposal best meets the needs of The Agency. If the costs of all proposals are excessive, The Agency is not required to award a contract.

mailto:bids@arceriecounty.org