RFP # 927024 HVAC Upgrade Stanley T. Williams Community Center (STWCC) Page 1 of 22

Town of North Branford

Purchasing Department 909 Foxon Road

North Branford, CT 06471 Tel: 203-484-6005

Dr. Scott Nicol Town Manager

Michael V. Fumiatti, Sr

Purchasing Agent

The Town of North Branford (“Town”) is accepting sealed

Request for Proposals (RFP) for the following:

Request for Proposal Project Summary

RFP Title:

HVAC Upgrade Stanley T. Williams Community Center

(STWCC)

RFP #: 927024

Projection Description: The Town of North Branford is seeking proposals from a qualified contractor to design/build replace the HVAC system for

STWCC

Department: Parks and Recreation RFP/Advertise Date: August 16, 2026

RFP Due Date: September 16, 2026 Opening Time: 11:00 AM

Mandatory Pre-proposal Walkthrough on the Site

Main Entrance

1332 Middletown Avenue, Northford, CT 06472 Wednesday September 2, 2026 at 10AM Sharp

Insurance Requirements: Refer to Rider 150 (This Rider is attached)

Pricing Sheet: Respondent Supplied Bid Bond: X YES NO Amount 10 %

Labor, Material and Performance Bond

100% Labor Material and Performance Bond Required

Wage Rates X State of CT Prevailing Wage Rates

CHRO N/A

Responses must be submitted in the form and manner specified in this request.

Submit bids digitally to: bids@nbct.us

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Town of North Branford Table of Contents

Table of Contents

Item # PAGE

Cover Page & Invitation to RFP – Project Summary 1 Table of Contents 2

1 Instructions & RFP Documents 3 2 Internet Access 4 3 Solicitation Downloads 4 4 Inspection of Site 4 5 Inquiries for Clarification 4 6 Addendum to RFP Documents 4 7 Applicable Laws and Regulations 5 8 Contract Term 5 9 Insurance Requirements 5

10 Indemnification and Hold Harmless 5 11 Brand Name and Packaging 5 12 Unit Prices, RFP Quantities and Tax-Exempt Status 6 13 Wages and Salaries 6 14 Commission on Human Rights (CHRO) 6 15 Construction Related Permits 6 16 Alternate RFPs 6 17 Warranty 18 Calculation Sheet 6 19 RFP Process and Submission 7 20 Bid Bond 7 22 RFP Protest 8 22 Award of Contract 8 23 Execution of Contract 8 24 Notice to Proceed 9 25 Termination of Contract / Assignment / Default / Delivery Failures / Non-Liability 9 26 Non-Discrimination 10

Insurance Rider 11 Prevailing Wage Rates

RFP SPECIFICATIONS 12

CALCULATION SHEET – Respondent Provided – detailed schedule of values

TOWN FORMS SIGNATURE PAGE

BID BOND FORM (see Project Summary for applicability)

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INSTRUCTIONS TO RESPONDENTS

1 RFP Documents – the following documents are hereinafter collectively referred to as “RFP Documents” and each a RFP Document.

RFP Cover Sheet This document need not be returned with your submission

Invitation to RFP with Project Summary This document need not be returned with your submission

Instruction to Respondents This document need not be returned with your submission

Specifications This document need not be returned with your submission

Attachment to Specifications This document need not be returned with your submission

RFP SUBMISSION

1. Town Forms Signature Page (the following list of documents are part of the Town Forms Signature Page a-f)

Required with your RFP Submission a Certificate of Non-Arrearage Acknowledge on Town Forms Signature Page b Non-Collusion Affidavit Acknowledge on Town Forms Signature Page c Affirmative Action Statement Complete & Acknowledge on Town Forms Signature Page d Wage Rate Form Acknowledge on Town Forms Signature Page only if applicable per Project Summary Above e Statement of Qualifications Complete & Acknowledge on Town Forms Signature Page f References Complete & Acknowledge on Town Forms Signature Page

2. Subcontractor Listing Complete & Required with your RFP Submission (include even if none)

3. Calculation Sheet Complete & Required with your RFP Submission

4. Bid Bond Required with your Bid Submission only if applicable per Project Summary Above

(a) These RFP Documents include a complete set of forms.

(b) Respondent may not qualify or alter the terms of the solicitation or Calculation Sheet.

(c) Bid/Responses to solicitation opportunities should be submitted through the web portal.

Submit RFPS digitally to: bids@nbct.us

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2. Internet Access

(a) The Town cannot guarantee that equipment involved in Bid Submission and/or solicitation technology will be available to provide information or to receive transmittals. It is your responsibility to ensure that you have current information and that your Submission is received at the designated location complete and on time.

The Town is not responsible for the confidentiality of information transmitted over the Internet.

(b) Downloading solicitations of any type does not obligate the Town to send you future notifications of solicitations or addendum updates.

3. Solicitation Downloads

(a) Every part of this document may be downloaded from the website at no cost to you. If you require a third party to print the specifications and/or drawings, that cost will be borne by you.

(b) Drawing File Format: PDF

(c) You can download Adobe Acrobat to view the files in PDF format.

4. Inspection of Site * Mandatory Walkthrough

(a) Each Respondent should visit the site of the proposed work and fully acquaint itself with the existing conditions there relating to construction and labor and should fully inform itself as to the facilities involved, in addition to the difficulties and restrictions attending the performance of the Contract. The Respondent should thoroughly examine and familiarize itself with the site, drawings, technical information/notations, and all Bid Documents.

(b) The Respondent shall in no way be relieved of any obligation to receive or examine any form or legal instrument, or to visit the site and acquaint itself with the conditions there existing.

5. Inquiries for Clarification

(a) The Town will not respond to a Respondent’s request(s) for oral interpretation and/or clarification of the Bid Specifications for any reason.

(b) The Town will respond to a Respondent’s written request(s) for interpretation and/or clarification of the Bid Specifications.

(1) Any written Inquiry for Clarification must be received seven (7) or more business days prior to the Bid Opening Date and Time. Any request received by the Town after this deadline may not be given consideration.

(2) Every request for such an interpretation shall be made in writing via email to mfumiatti@northbranfordct.gov.

(3) Please do not send questions or requests for clarification in a PDF format.

(4) Every interpretation made to a Respondent will be in the form of an Addendum to the Bid

Documents.

6. Addendum to RFP Documents

(a) All Addendum to the Bid Documents shall become part of the Bid. Respondents are required to check the Website for Addendum. Each Respondent shall be bound by such Addendum whether or not received/viewed by the Respondent.

(b) We will endeavor to post Addendum(s) regarding Inquires for Clarification, not less than five (5) calendar days prior to the Bid Closing Date and Time.

(c) Addendum(s) regarding extension of time will be posted on the Town website, any time prior to the RFP Closing Date and Time.

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7. Applicable Laws and Regulations

(a) All applicable state, federal and local laws, statutes, Ordinances, Charter provisions, rules, regulations, and codes shall be adhered to by contractor in all aspects of the project.

(b) Any disputes between contractor and Town shall be subject to non-binding mediation as a condition precedent to the commencement of any lawsuit. Any lawsuit shall be brought in the Judicial District of New Haven at New Haven.

(c) Contractor shall be required to determine the applicability of and comply with all applicable legal requirements, including but not limited to prevailing wage laws, contractor prequalification statutes and non-resident contractor requirements.

8. Contract Term – (see Project Summary for applicability)

(a) The terms of the contract, as a result of this solicitation, shall be as stated in the Project Summary and/or the Specifications. If there are any options to renew, all renewals will be at the sole discretion of the Town and pursuant to the same terms and conditions.

9. Insurance Requirements – (see attached Rider for Limits)

(a) Insurance will be required for the entire term of the contract.

(b) The contractor, following award of the contract will be required to furnish to the Town of North Branford a

Certificate of Insurance for the following coverage:

(c) Comprehensive General Liability

(d) Property Damage & Bodily Injury Liability

(e) Automobile Liability

(f) Workers’ Compensation and Employees Liability

(g) Umbrella (Excess Liability)

(h) Professional Liability**

**Required for Architects/Engineering Services The contractor/ vendor shall agree to maintain in force at all times during the contract the minimum coverages per the attached rider and shall name the Town of North Branford as an Additional Insured on a primary and non-contributory basis to all policies except Workers’ Compensation. All policies should also include a Waiver of Subrogation. Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best’s Rating of “A-“ VIII. In addition, all Carriers are subject to approval by the Town of North Branford.

In addition to the coverage delineated above, Builders Risk Insurance may be required for construction contracts.

10. Indemnification and Hold Harmless

The contractor shall, at all times, indemnify and save harmless the Town of North Branford, its officers, agents, and servants on account of any and all claims, damages, losses, litigation expense, counsel fees and compensation arising out of injuries (including death) sustained by or alleged to have been sustained by the public, any or all persons affected by the contractor’s work, or by the contractor, any sub-contractor, material, or anyone directly or indirectly employed by them or any one of them while engaged in the performance of this contract.

11. Brand Name and Packaging

(a) A brand name, model number or other designation that identifies the product of a manufacturer may be indicated. Other brands will be considered, provided they meet the quality standards of the brands listed within. Product literature, i.e. (M.S.D.S.) and a sample of the product must accompany any substituted product prior to bidding.

(b) Respondents shall submit with their bid, detailed specifications and literature, catalogs and all necessary data concerning commodities to be furnished. The information shall be clearly labeled to correspond with

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(c) All items shall be packed in accordance with the prevailing commercial practices, in such a manner as to insure delivery in good condition.

(d) Respondents shall indicate on the calculation or attachment, for each item, the brand or trade names of the product that they propose to supply to the Town of North Branford. If the product is not identified with the brand or trade name, Respondents shall indicate the name of the producer or manufacturer of the product.

12. Unit Prices, Bid Quantities and Tax-Exempt Status

(a) The Unit Prices for each of the Bid items include its pro rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price represents the total Bid.

Special attention is called to this section because in the event it is necessary to revise the quantities, the increase or decrease thereof may be made without limit and adjustment and compensation shall be made on the basis of the Unit Prices for such items.

(b) Unit Prices should not include federal excise or state sales taxes. state sales tax is exempt under Connecticut General State Statute Sec. 12-412. The Town is also exempt from transportation taxes when goods are consigned to the Town. Tax Exemption certificates will be furnished by the Finance Department upon satisfactory proof of delivery to the Town.

(c) It is understood and agreed that the Unit Prices shall control the Contract award.

(d) The quantities noted in this Bid are approximate (estimated only for use in comparing Bids); and the sums obtained by multiplying the Unit Prices by the estimated quantities, and also the total of these sums, are inserted for the purpose of checking this Bid and for the convenience of the Respondent. The Unit Prices paid are for the actual ordered quantities only.

(e) Shipments should be consigned to the Town in the care of the Contractor.

(f) Unbalanced high or low Bid Unit Prices will be reviewed and may be grounds for rejection.

13. Wages and Salaries

(a) See Project Summary for applicability.

(b) Salary rates and the classification of employees shall be as specified in the Bid Documents.

(c) The rate of pay set forth in the Bid Documents is the minimum that shall be paid during the life of the

Contract. Respondents must inform themselves about local labor conditions (e.g. the length of work day and the work week, overtime compensation, health and welfare contributions, labor supply and prospective changes and adjustments of rates).

14. Commission of Human Rights and Opportunities (CHRO)

See Project Summary for applicability - generally when state funding is involved.

15. Construction Related Permits

The contractor is responsible for all fees associated with Permits. Town Fees are typically waived.

16. Alternate Bids

No alternate Bids will be considered unless alternate Bids are specifically requested by the Town.

17. Warranty

(a) A minimum of a One-year warranty is required for Labor and installation,

(b) Indicate the material warranty on the calculation sheet.

18. Calculation Sheet

(a) Respondent to supply a schedule of values .

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(b) A brand name, model number or other designation that identifies the product of a manufacturer may be indicated. Other brands will be considered, provided they meet the quality standards of the brands listed within. Product literature, i.e. (M.S.D.S.) must accompany any substituted product with your submission.

19. RFP Process and Submission

(a) RFP Process

(1) RFPs received prior to the advertised hour of closing are kept in a secure location. (This is the case in both hardcopy and/or digital submissions)

(2) Digital Submission: (preferred method) submit RFPs digitally to: bids@nbct.us

(3) Hard Copy submission: submit RFPs to Town of North Branford Purchasing Department, 909 Foxon

Road, North Branford, CT 06471

(4) RFP Closing - At the time and place fixed for the opening of RFPs, the Town will open and publicly read aloud every RFP received by the submission deadline. Respondents and other interested parties may be present, in person or by representative.

(5) Late Submittals –No RFPs will be accepted after the closing date and time.

(6) Withdrawal of RFPs - RFPs may be withdrawn by you prior to the RFP Closing Date and Time by notifying the Purchasing Department.

(7) RFP Rejections - The Town reserves the right to reject any and all RFPs which do not meet the requirements. Some reasons for rejection include but are not limited to altered or qualified Calculation Sheet, non-conforming Bid Bonds, incomplete or erroneous paperwork. Unbalanced High or Low Unit Pricing, and/or not habitually performing with the Respondent’s own forces.

(8) After RFPs are received the Town Manager and Purchasing Agent may analyze whether vendors have submitted comparable RFPs and meet the requirements called for. In reviewing RFPs, the Town Manager and Purchasing Assistant may consider the past performance and service experience of the vendors. The Town Manager reserves the right to choose to make purchases other than strictly in accordance with price consideration, and/or to choose other than the lowest Respondent, if it be deemed in the best interest of the Town of North Branford. Multiple vendors can be awarded this contract.

(9) RFP Rejection Notification - Should the Town reject a RFP for any reason, the Respondent shall be notified. In case of such rejection, the Town will return the Bid Bonds to the Respondent(s). No other part of the RFP Submission will be returned.

(10) The Town reserves the sole and absolute right to withdraw the Invitation to RFP at any time, and to reject any and all RFPs.

(b) RFP Submission

(1) Each RFP must be submitted in the prescribed format whether the submission is in an electronic format or hardcopy. All blank spaces must be filled in as noted. RFP responses must give the prices in numerical figures. No changes shall be made to the Town’s documents for any reason.

(2) The Respondent shall sign their RFP in the blank space provided for this purpose. If the RFP is made by a partnership or corporation, the name and address of the partnership or corporation shall be indicated, and the RFP Submission must be acknowledged by a corporate officer as applicable. Any partner or corporate stockholder owning 25% or more of the business shall also be disclosed.

(3) The Town may consider any RFP not prepared and submitted in accordance with the provisions hereof, and may, at its option, waive any informalities.

(4) No Respondent may withdraw an RFP within one hundred twenty (120) days after the actual date of the opening thereof.

20. Bid Bond (see Project Summary for applicability)

(a) For Construction related Bids, a Bid Bond is required if indicated in the Project Summary above and/or if your Bid exceeds $100,000. When a Bid Bond is required, the Awardee will be required to produce a Labor Material and Performance Bond for the total contract amount (this is also detailed in the Project Summary).

(b) The Bid Bond shall not be less than the percentage specified in the Project Summary above. At the option of the Respondent, the guaranty may be a certified check, negotiable U.S. Government Bonds (at par value), Electronic Bid Bond, or a Bid Bond in the form attached.

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(c) The Bid Bond shall be secured by a guaranty or surety company authorized and qualified to do business in the State of Connecticut.

(d) Certified check must be made payable to the order of the Town of North Branford. Cash deposits will not be accepted.

(e) The Bid guaranty shall insure the execution of the Agreement and the furnishing of the surety bond or bonds by the successful Respondent, all as required by the Contract Documents.

(f) All Bid Bonds will be verified within one day of the solicitation opening to verify accuracy. Any rejected Bids that have an accompanying Bid Bond, the Bid Bond will be returned.

(g) Bid Bond Procedures - You must complete the surety forms and they must be in the Purchasing Department’s office prior to the bid opening date and time, or your Bid will be considered nonresponsive and rejected. Your hard copy bid bond will stay in the project folder, until such time as an award is made and the contract is fully executed.

21. Protest

(a) Any RFP protest must be submitted in writing. Respondents may file a written protest of the Bid results with the Town's Purchasing Assistant, within 48 hours of the posting of the RFP results on the Town Website.

(b) A protest must be submitted via email, mfumiatti@northbranfordct.gov, or Fax, 203-484-6025.

(c) The Town will acknowledge receipt of written protest. If the Purchasing Assistant or representative has not acknowledged receipt of the protest by the close of business on the following day, please contact the Purchasing Department at 203-484-6005 or Fax at 203-484-6025.

22. Award of Contract/Agreement

(a) The Town will endeavor to award a contract for this RFP within one hundred and twenty (120) days after the date of the RFP opening. All Respondents acknowledge their RFP submittal will be valid for the duration of the one hundred and twenty (120) days’ timeframe.

(b) The Town reserves the right to separately RFP or secure pricing from additional contractors that may relate to the goods and/or services in the instant RFP, whether such goods and/or services are additional to the quantities stated in the instant RFP.

(c) The Town will not award to any contractor who is ineligible under any of applicable regulations issued by the Secretary of Labor and United States Department of Labor.

(d) The Town will not award any contractor who is not qualified under applicable State and local laws and regulations.

(e) Without limiting the generalities of the foregoing, a contractor will be deemed ineligible if they are not current with any taxes or other outstanding obligations to the Town of North Branford.

(f) Should a Contract be awarded, it will be awarded based upon the committees scoring of the review criterion and the appropriate committee/Town Council approval. The requesting department will convene a committee to review the RFP and provide a recommendation to award or reject all proposals.

(g) Availability of funds – The awarding of all contracts is contingent upon availability of appropriate funds.

If funding is not available at the time of award and/or execution of the contract the Town reserves the right to cancel the RFP.

(h) All Bid Bonds (if required) will be returned to all Respondents upon the execution of the contract documents to the awarded Respondent.

23. Execution of Agreement

(a) In executing the Agreement, the Awardee will be required to reaffirm and restate any and all representations made in its RFP Submission.

(b) Subsequent to the notice of award and within ten (10) days after the prescribed forms are presented for signature, the Awardee shall execute and deliver to the Town the Agreement in the form included in the Contract Documents, in such number of copies as the Town shall require.

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(c) The failure of the Awardee to execute such Agreement, pay any taxes due, to supply the required bonds or submit the Certificate of Insurance, all within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the Town grants based upon reasons determined sufficient by the Town, shall constitute a default and the Town reserves the right to any remedies available at law or in equity including pursuit of RFP Bond. The Town may either award the Contract to the next lowest responsible Respondent or re-advertise for RFPs.

(d) Performance Labor and Material Bonds - (see RFP Summary for applicability)

Having satisfied all conditions of award as set forth elsewhere in these documents, the successful Respondent shall, within the period specified in paragraph "A" above, furnish a bond in a penal sum not less than the amount of the Contract as awarded, as security for the faithful performance of the Contract, and a labor and material bond for payment of all persons, firms or corporations to whom the Contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him in performing the work. Such bonds shall be in the same form as those included in the RFP Documents and shall bear the same date, or a date subsequent to that of the Agreement. These bonds shall be signed and issued by a guaranty or surety company satisfactory to the Town, authorized and qualified to do business in the State of Connecticut, and listed in the latest issue of the U.S. Treasury Circular 570, and the penal sum of any such bond shall be within the maximum specified for such company in said Circular 570. The current power of attorney for the person who signs for any surety company shall be attached to such bonds.

24. Notice to Proceed

Once a contract is executed the Town department responsible for requesting the work will issue a Notice to Proceed.

25. Termination of Contract / Assignment / Default / Delivery Failures / Non-Liability

Contracts will remain in force for full periods specified, and until all articles ordered before the termination have been delivered and accepted, unless:

a. TERMINATION FOR CONVENIENCE: This Agreement, notwithstanding anything to the contrary herein above or hereinafter set forth, may be terminated by Town at any time without cause or legal excuse by providing the other party with thirty (30) calendar days written notice of such termination. Upon effective date of termination, Town shall have no further liability to Contractor except for payment for actual services incurred during the performance hereunder. Such liability is limited to the time specified in the said notice and for services not previously reimbursed by Town. Such liability is further limited to the extent such costs are actual, necessary, reasonable, and verifiable costs and have been incurred by Contractor prior to, and in connection with, discontinuing the work hereunder.

b. TERMINATION FOR CAUSE: The Town may terminate this Agreement and be relieved of making any payments to Contractor, and all duties to Contractor should the Contractor fail to perform any material duty or obligation of the Agreement. Notice shall be given as otherwise provided herein. In the event of such termination the Town may proceed with the work in any manner deemed proper by the Town. All costs to the Town shall be deducted from any sum otherwise due to the Contractor and the balance, if any, shall be paid to the Contractor upon demand. Such a remedy is in addition to such other remedies as may be available to the Town provided by law.

c. FORCE MAJEURE: Neither party will be liable for failure or delay to perform obligations under this Agreement, which have become practicably impossible because of circumstances beyond the reasonable control of the applicable party. Such circumstances include without limitation natural disasters or acts of God; acts of terrorism; labor disputes or stoppages; war; government acts or orders; epidemics, pandemics, or outbreak of communicable disease; quarantines; national or regional emergencies; or any other cause, whether similar in kind to the foregoing or otherwise, beyond the party’s reasonable control. Written notice of a party’s failure or delay in performance due to force majeure must be given to the other party no later than five (5) business days following the force majeure event commencing, which notice shall describe the force majeure event and the actions taken to minimize the impact thereof. All delivery dates under this Agreement affected by force majeure shall be tolled for the duration of such force majeure. The parties hereby agree, when feasible, not to cancel but reschedule the pertinent obligations and deliverables for mutually agreed dates as soon as practicable after the force majeure condition ceases to exist.

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d. ASSIGNMENT: Contractor shall not assign, transfer, sublet or otherwise dispose of his contract, or his right, title, or interest therein, or his powers to execute such contract to any other person, firm or corporation, without the previous written consent of the Purchasing Assistant. In no case shall such consent relieve the contractor from his obligations under the contract, nor shall consent change the terms of the contract. If the contractor assigns, transfers, conveys, sublets, or otherwise disposes of his contract or his right, title, or interest therein, without obtaining prior written consent from the Purchasing Assistant, the Purchasing Assistant may cancel the contract in whole or in part.

e. DEFAULT: The contract may be cancelled or annulled by the Purchasing Assistant in whole or in part by written notice of default to the contractor upon non-performance or violation of contract terms. An award may then be made to next lowest responsible Respondent, or, articles specified may then be purchased on the open market similar to those so terminated. In either event, the defaulting contractor (or his surety) shall be liable to the Town for costs to the Town in excess of the defaulted contract prices: Provided, that the contractor shall continue the performance of the contract to the extent not terminated under the provisions of this clause. Failure of the contractor to deliver materials or services within the time stipulated on his bid, unless extended in writing by the Purchasing Assistant, shall also constitute contract default.

f. DELIVERY FAILURES: Failure of a contractor to deliver within the time specified or to deliver within the time extended by the Purchasing Assistant, and failure to make replacements of rejected articles when so requested, immediately or as directed by the Purchasing Assistant, shall constitute contract default and authorize the Purchasing Assistant to purchase in the open market articles of comparable grade to replace articles rejected or not delivered. On all such purchases, the contractor shall reimburse the Town, within a reasonable time as specified by the Purchasing Assistant, for any expenses incurred in excess of contract prices or the Town may deduct such amount from monies owed the defaulting contractor. Such substitute purchases shall be deducted from contract quantities. Should public necessity demand it, the Town reserves the right to use or consume articles delivered which are substandard in quality, subject to an adjustment in price to be determined by the Purchasing standard.

g. NON-LIABILITY: The Contractor shall not be liable in damages for delay in shipment or failure to deliver when such delay or failure is the result of fire, flood, strike, act of God, act of government, act of an alien enemy or any other circumstances which, in the Purchasing Assistant’s opinion, is beyond the control of the Contractor. Under such circumstances, however, the Purchasing Assistant may, in his discretion, cancel the contract.

26. Non-Discrimination

In performing under this contract, shall not discriminate against any worker, employee or applicant, or any member of the public, because of race, creed, color, age or national origin, nor otherwise commit an unfair employment practice. Contractor further agrees that this article will be incorporated by contractor in all contracts entered into with suppliers of materials or services, contractors and sub-contractors and all labor organizations, furnishing skilled, unskilled and craft union skilled labor, or who may perform any such labor or services in connection with this contract. The following principles and requirements of Equal Opportunity and Affirmative Action, as incorporated herein, will be incorporated into “Equal Opportunity – Non-Discrimination Clause” to be included in all bid documents, purchase orders, lease and contracts. The principles of Affirmative Action are addressed in the 13th, 14th, and 15th Amendments of the United States Constitution, Civil Rights Act of 1886, 1870, 1871, Equal Pay Act of 1963, Title VI and VII of the 1964 United States Civil Rights Act, Presidential Executive Orders 11246, amended by 11375, (nondiscrimination under federal contracts), Act 1, Section 1 and 20 of the Connecticut Constitution, Governor Grasso’s Executive Order Number 11, Governor O’Neill’s Executive Order Number 9, the Connecticut Fair Employment Practices Law (Sec. 46a-60-69) of the Connecticut General Statutes, Connecticut Code of Fair Practices (46a-70-81), Deprivation of Civil Rights (46a-58 (a) (d) ), Public

Accommodations Law (46a-63-64), Discrimination against Criminal Offenders (46a-80), definition of blind (46a-5 1 (l) ), definition of Physically Disabled (46a-51 (15) ), definition of Mentally Retarded (46a-51 (13) ), cooperation with the Commission on Human Rights and opportunities (46a-77), Sexual Harassment (46a-60

(a) –8), Connecticut Credit Discrimination Law (360436 through 439), Title 1 of the State and the Local Fiscal Assistance Act of 1972.

The Contractor shall comply with the Provisions of the Immigration Reform and Control Act of 1986 effective and enforceable as of June 6, 1987 which Act makes unlawful the hiring for employment or subcontracting individuals failing to provide documentation of legal eligibility to work in the United States. The Contractor shall hold the Town of North Branford harmless for the failure of the Contractor to comply with the provisions of said Act.

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150 Town of North Branford Risk Template (rev. 07/2022)

Construction / Service / Repair & On Calls Umbrella w Pollution Liability Standard Construction Service & On Call work, with ProfessionalSVC

Contractor/Vendor shall agree to maintain in force at all times during the contract the following minimum coverage and shall name the Town of North Branford as an Additional Insured (1) on a primary and non-contributory basis to all policies except Workers Compensation. All policies should also include a Waiver of Subrogation (1). Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best’s rating of “A-“VIII.

Minimum Limits (dollar amount indicates required minimum)

Additional Insured (Y indicates required)

Waiver of Subrogation (Y indicates required)

General Liability Each Occurrence $1,000,000 Y Y Combined Aggregate $2,000,000 Y Y Products/Completed

Operations Aggregate

$2,000,000

Y

Abuse & Molestation --- --- ---

Auto Liability (includes all owned, hired & non-owned autos

Combined Single Limit Each accident including endorsements

$1,000,000

Excess/Umbrella Liability

Each Occurrence $1,000,000 Y Y Combined Aggregate $1,000,000 Y Y

Workers’ Compensation & Employers’ Liability (EL)

Statutory Limits

EL EACH $500,000 --- Y

EL DISEASE $500,000 --- Y

EL POLICY $500,000 --- Y

Professional Liability $1,000,000 --- ---

Pollution Liability $1,000,000 --- --- Cyber Liability --- --- ---

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two) years from the completion date.

Original, completed Certificates of Insurance must be presented to the Town of North Branford prior to contract issuance. Contractor/Vendor agrees to provide replacement/renewal certificates at least 30 days prior to the expiration date of the policies. Should any of the polices be cancelled, limits reduced, or coverage altered, 30 days written notice must be given to the Town.

Notes

(1) Additional Insured & Waiver of Subrogation boxes must be checked off on the COI.

(2) If contractor/vendor will be working with children or serving youth under the age of 21, Abuse and Molestation coverage must be included.

(3) Town of North Branford is the Certificate holder and the additional insured.

Town of North Branford 909 Foxon Road North Branford, CT 06471

RFP # 927024 HVAC Upgrade Stanley T. Williams Community Center (STWCC) Page 12 of 22

STATE OF CONNECTICUT

PREVAILING WAGE RATES

RFP # 927024 HVAC Upgrade Stanley T. Williams Community Center (STWCC) Page 13 of 22

RFP Specifications

The Town of North Branford is seeking proposals from a Contractor to design/build an upgraded HVAC system for the Stanley T Williams Community Center (STWCC) Located at 1332 Middletown Avenue, Northford, Connecticut. The Building was built in 1967 and is approximately 33,000 square feet.

Current Equipment:

The building currently includes

1. 2– HB Smith Oil boilers 1,709,000 BUT each

2. Mix of mini splits and air handlers for Air conditioning

3. 1000 gallon indirect water heater

In addition, we have in storage 2 Lochnivar natural gas boilers from the high school (approximately 5 years old), which may be converted to propane. We would like to utilize these unit(s) if feasible, Propane tank installation would be required Looking to have controls on the heaters to replace old Nematic thermostats no longer in use, using zone valves to thermostats in the rooms Desire a BMS controls system A/C needs to be reviewed, and the gym AC requires controls Heat system for outside ramp – already plumbed

PROJECT:

The project consists of the turn-key replacement/upgrade and will be design-build. Drawings and submittals must satisfy permitting and Connecticut Administrative Services requirements.

The scope includes, but not limited to - removal and disposal, furnish and install, permitting, rigging, controls integration, and engineered drawings as applicable. Since work will occur when buildings are occupied, careful coordination will be required - including after hours.

PRICING:

You are required to submit a detailed cost analysis broken down by trade and indicate base pricing and options, if applicable.

TIMING/Schedule:

Advertise Date – see project summary Pre-Proposal Walkthrough – Mandatory- see project summary RFP opening – see project summary

These following Dates are approximate:

RFP Review – late September RFP Interviews (If Needed) – October 4 RFP Award Mid-October Award approved by Town Council Mid- October Notice to proceed End of October Project completed by March 31, 2027

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Selection Criterion:

Qualifications of Dedicated staff 25% Projects of similar size 20% Completeness of Response 15% Price 40%

RFP # 927024 HVAC Upgrade Stanley T. Williams Community Center (STWCC) Page 15 of 22

Town Forms Signature Page

Solicitation Title: HVAC Upgrade - Stanley T. Williams Community Center (STWCC)

Solicitation Number: RFP 927024 Contractor/Vendor Name:

Contractor Main Address

Contact Email Address for questions to this response:

Contractor Signatory Email:

This is the person that signs the contract:

Attached please find the Town of North Branford forms which are required for this solicitation. Below please Initial to the left of each form and sign in the space below acknowledging that you have read, understood, and comply with these documents. This Town Forms Signature Page must be notarized below. This entire packet must be submitted with your response.

Failure to complete & Submit this form with your bid / proposal / response will cause rejection of your submission.

Initial Town Form

Certificate of Non-Arrearage Non-Collusion Affidavit Affirmative Action Statement Wage Rate Form Statement of Qualifications References

Signature of person completing this form:

Title of person completing this form:

Printed name of person Signing above:

Date:

THIS FORM MUST BE NOTARIZED

NOTARY SEAL (if available)

Signature of Notary:

Subscribed and sworn to, before me on this: Day of 20 ___

RFP # 927024 HVAC Upgrade Stanley T. Williams Community Center (STWCC) Page 16 of 22

My Commission Expires:

Certificate of Non-Arrearage

I am the owner, partner, agent, officer, member, or representative, of the bidder/proposer of the submitted solicitation and Neither the Bidder/Proposer, nor its subcontractors are in arrears to the State of Connecticut Second Injury Fund.

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Non-Collusion Affidavit of Bidder/Proposer

(Herein referred to as respondent)

The respondent, having fully informed themselves regarding the accuracy of the statements made herein certifies that:

The solicitation has been arrived at by the respondent independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment, or services described in the invitation to bid, designed to limit independent bidding or competition.

Such response is genuine and is not a collusive or sham response.

The contents of the response have not been communicated by the respondent or its employees or agents to any person not an employee or agent of the respondent or its surety on any bond furnished with the response and will not be communicated to any such person prior to the official opening of the solicitation.

No Council, committee member(s) or other officer or employee or person paid or unpaid in part from the Town Treasury is directly or indirectly interested in the response, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits thereof.

The above signed respondent further certifies that this statement is executed for the purpose of including the Town of North Branford to consider the response and make an award in accordance therewith.

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AFFIRMATIVE ACTION STATEMENT

Any Entity seeking to do business with the Town of North Branford must, upon request, supply the Purchasing Department with any information concerning the Affirmative Action/Equal Employment practices of the respondent. Failure to supply such information, when requested, will result in the termination of any further transactions between the respondent and the Town of North Branford. All Respondents submitting a sealed bid are required to complete the Affirmative Action Statement.

All Respondents with more than 10 employees are required to complete the Affirmative Action/Equal Opportunity Employment requirements statement on an annual basis except as noted below:

# All vendors or Respondents with less the 10 Employees are exempt from this requirement. Indicate number in the box to the left

Date All vendors or Respondents that have completed this form within the last fiscal year (July xx-June xx) are exempt. Indicate Date in the box to the left.

Equal Employment Opportunity

1 Does your company have a written policy statement regarding Equal Employment Opportunity? (If yes attach Copy)

Yes No

2 In recruiting Employees are all sources of recruitment notified that all qualified applicants would receive equitable consideration?

If yes, please provide a brief description of what methods were used:

3 Do all recruitment advertisements state that you are an equal opportunity employer?

4 Please list by name and contact person any local community agent or other group providing minority and/or female placement services which you have contacted for recruitment (if none, state NONE) Company:

Contact:

Telephone:

Company:

Contact:

Telephone:

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Affirmative Action

5 Does your company maintain a written Affirmative Action Plan for the employment of females and minorities? (If yes attach Copy)

6 Please indicate the name and address of the Company Official(s) responsible for carrying out the EEO/Affirmative Action Program for your company

Name Address

Email 7 If a written Affirmative Action plan for your company is not in place, please estimate the number of vacancies expected during the next 12 months and indicate the numerical or percentage goals you have set for the employment of minorities and females to make your labor force reflective of the labor market in which you operate:

Vacancies Qty Minority # Minority % Female # Female %

The Vendor/Bidder/Contractor is hereby notified that failure to complete the above form in a satisfactory manner will preclude such respondent from being actively considered to contract with the town, the respondent is further advised that the affirmative action statement included with solicitation document will become part of the contract and that any breach of such statements will constitute a breach of contract subject to such remedies as provided by law.

By signing on the signature page, you are certifying that there are no misrepresentations, omissions or falsifications in the foregoing statements and answers and that all entries above are true, complete, and correct to the best of my knowledge and belief.

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CONTRACTORS WAGE CERTIFICATION FORM

REGULATION OF WAGES DIVISION

I am the owner, partner, agent, officer, member, or representative, of the bidder/proposer of the submitted solicitation and I do hereby certify that the company listed above, and all its subcontractors, will pay all workers on the Bid/Contract listed above the wages as listed in the schedule of prevailing rates required for such project (a copy of which is attached hereto).

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Purchasing Department

909 Foxon Road North Branford, CT 06471

Tel: 203-484-6005 Fax: 203-484-6025

Statement of Qualifications

Solicitation Name: HVAC Upgrade Stanley T. Williams Community Center

Solicitation #: RFP 927024 Contractor/Vendor Name:

Contractor Permanent Mailing Address:

Contractor Remittance Address

Contractor Email Address:

Contractor Telephone:

Federal Tax Identification #

1 Year Company Organized:

2 Legal form of Ownership

If Corporation Indicate State of Incorporation

3 Federal Tax ID #

4 How many years have you been engaged in services, under your present name?

5 Experience in work similar in scope of services and in importance to this solicitation

Please utilize the attached reference sheet

6 Have you ever failed to complete any work awarded to you?

NO YES

If yes (indicate where & why (Attach a memo if needed)

7 Have you ever defaulted on a contract NO YES If yes (indicate where & why

(Attach a memo if needed)

8 Describe any pending litigation or other factors, which could affect your organization's ability to perform this agreement (if none mark N/A)

9 Will you, upon request, fill out a financial statement and furnish any other information that may be required by the Town?

NO YES

10 Please attach resumes of the principal members of your organization

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References (minimum of 3)

Reference 1

Company Name Contact Person

Company Address Company Telephone

Contact Cell Phone Contact Email Address

Project Location

Project Amount Project Completed

Reference 2

Contact Person

Company Address Company Telephone

Contact Cell Phone Contact Email Address

Project Location

Reference 3

Contact Person

Company Address Company Telephone

Contact Cell Phone Contact Email Address

Project Location