RFP 702 Groundskeeping & Landscaping Services at the Alaska State Capitol Complex.pdf

RFP 702 Groundskeeping and Landscaping Services at the Alaska State Capitol Complex Issued By: Ernest Daigle, Procurement Manager, Legislative Affairs Agency Issue Date: October 9, 2026 Page 1 of 37

REQUEST FOR PROPOSALS PACKAGE

RETURN THIS PROPOSAL TO THE ISSUING OFFICE:

LEGISLATIVE AFFAIRS AGENCY

Procurement and Supply Section

Issuing Office Mailing Address: State Capitol, 120 4th Street, Room 3, Juneau, AK 99801-1182

Issuing Office Hand Delivery Address: Terry Miller Legislative Office Building, 129 6th Street, Room 222, Juneau, Alaska

REQUEST FOR PROPOSALS (RFP) NO. 702

GROUNDSKEEPING AND LANDSCAPING SERVICES AT THE ALASKA STATE

CAPITOL COMPLEX

SEALED PROPOSALS MUST BE RECEIVED AT THE ABOVE ADDRESS OR MUST BE

EMAILED TO LAA.PROCUREMENT@AKLEG.GOV BY 1:30 P.M. ALASKA TIME ON

MONDAY, NOVEMBER 16, 2026. FAXED PROPOSALS ARE NOT ALLOWED.

Offerors Are Not Required to Return this RFP with the Proposal.

Under AS 36.30.020, the Alaska Legislative Council adopted procurement procedures that were based on competitive principles consistent with AS 36.30 and adapted to the special needs of the Legislative Branch. Therefore, the Legislative Branch follows its own procurement procedures (Alaska Legislative Procurement Procedures) and is not subject to the procurement procedures of the Executive Branch. Copies of the Alaska Legislative Procurement Procedures are available upon request or at:

https://aws.state.ak.us/OnlinePublicNotices/Notices/Attachment.aspx?id=161929

IMPORTANT NOTICE: YOU MUST REGISTER WITH THE PROCUREMENT MANAGER LISTED IN THIS DOCUMENT TO RECEIVE SUBSEQUENT AMENDMENTS, WHETHER YOU RECEIVED THIS REQUEST FOR PROPOSALS (RFP) FROM THE STATE OF ALASKA’S “ONLINE PUBLIC NOTICE” WEBSITE, VIA THE MAIL, OR FROM ANOTHER SOURCE. FAILURE TO CONTACT THE PROCUREMENT MANAGER MAY RESULT IN THE REJECTION OF YOUR PROPOSAL. OFFERORS SHALL THOROUGHLY REVIEW ALL THE REQUIREMENTS OF THE RFP WHEN SUBMITTING THEIR PROPOSALS. A PROPOSAL CHECKLIST HAS BEEN INCLUDED FOR OFFERORS TO USE, THE CHECKLIST IS INTENDED AS A REMINDER OF CERTAIN IMPORTANT ITEMS AND IS

NOT INTENDED TO BE A COMPLETE LIST OF WHAT MUST BE INCLUDED IN THE PROPOSAL.

Ernest Daigle, Procurement Manager

PH: 907-465-3763

TDD: 907-465-4980

Email: LAA.Procurement@AKLeg.gov mailto:LAA.Procurement@AKLeg.Gov https://aws.state.ak.us/OnlinePublicNotices/Notices/Attachment.aspx?id=161929 mailto:LAA.Procurement@AKLeg.gov

Issue Date: October 9, 2026 Page 2 of 37

Table of Contents

SECTION ONE - NOTICES TO OFFERORS

1.01 PURPOSE OF RFP

1.02 PROCUREMENT MANAGER

1.03 PRE-PROPOSAL TELECONFERENCE AND SITE VISITS

1.04 SCHEDULE OF EVENTS

1.05 RIGHT OF REJECTION

1.06 PHOTOCOPIES

1.07 ALASKA BUSINESS LICENSE AND LEGAL ENTITY

1.08 U.S. FUNDS

1.09 TAXES

1.10 CONTACTS / RFP QUESTIONS / CONTACT PERSON

1.11 REVIEW OF RFP

1.12 PROPOSAL SUBMISSION, DELIVERY, AND ACCEPTANCE

1.13 DISCUSSIONS WITH OFFERORS

1.14 AMERICANS WITH DISABILITIES ACT

1.15 PREFERENCE FOR ALASKA OFFEROR

1.16 FUND OBLIGATIONS

1.17 CANCELLATION; REJECTION OF ALL PROPOSALS; PREPARATION COSTS

1.18 REJECTION OF INDIVIDUAL PROPOSALS

1.19 MORE THAN ONE PROPOSAL SUBMISSION

1.20 PROCUREMENT PROCEDURES

1.21 DISCLOSURE OF PROPOSAL CONTENTS

1.22 ADDITIONAL TERMS AND CONDITIONS

1.23 FORMAT OF CONTRACT

1.24 FIRM OFFER

1.25 AWARD OF CONTRACT

1.26 AWARD CRITERIA

1.27 NOTICE OF INTENT TO AWARD

1.28 PROTEST

1.29 CONTRACT NEGOTIATIONS

1.30 FAILURE TO NEGOTIATE

1.31 PERFORMANCE BOND

1.32 CONTRACT AMENDMENTS

1.33 CONTRACT ASSIGNMENT/TRANSFER

1.34 TERMINATION OF CONTRACT

1.35 BINDING ON SUCCESSORS

1.36 BREACH OF CONTRACT

1.37 APPLICABLE LAWS

Issue Date: October 9, 2026 Page 3 of 37

1.38 VENUE AND APPLICABLE LAW

1.39 RECORDS; AUDIT

1.40 OWNERSHIP AND REUSE OF DOCUMENTS

1.41 MATERIALS AND PROCESSES COVERED BY PATENTS, TRADEMARKS, OR COPYRIGHTS

1.42 INDEMNIFICATION

1.43 FORCE MAJEURE

1.44 INSURANCE

1.45 TIME

1.46 HUMAN TRAFFICKING

1.47 COVERAGE UNDER ETHICS LAW

1.48 PREVAILING WAGE

SECTION TWO - RFP SPECIFICATIONS

2.01 SCOPE OF WORK AND SERVICES

2.02 MINIMUM EXPERIENCE AND QUALIFICATIONS

2.04 GENERAL TERMS AND CONDITIONS OF ENSUING CONTRACT

2.05 ADDITIONAL SAFETY AND PROTECTION REQUIREMENTS

2.06 PROJECT DIRECTOR

2.07 BUILDING PERMIT

2.08 SPECIAL REQUIREMENTS

2.08 LOCATIONS OF WORK AND SERVICES

SECTION THREE - PROPOSAL FORMAT AND CONTENT

3.01 GENERAL INSTRUCTIONS

3.02 TECHNICAL PROPOSAL FORMAT

3.03 COST PROPOSAL REQUIREMENTS

SECTION FOUR - EVALUATION CRITERIA

4.01 UNDERSTANDING OF THE WORK AND SERVICES

4.02 EXPERIENCE AND QUALIFICATIONS

4.03 IMPLEMENTATION OF THE WORK AND SERVICES

4.04 CONTRACT COST

SECTION FIVE – ATTACHMENTS

5.01 SAMPLE EVALUATION FORM

5.02 CAPITOL COMPLEX WORK AND SERVICE AREAS

5.03 COST PROPOSAL FORM

5.04 PERFORMANCE BOND

5.05 PROPOSAL CHECKLIST

Issue Date: October 9, 2026 Page 4 of 37

SECTION ONE - NOTICES TO OFFERORS

1.01 PURPOSE OF RFP

The Legislative Affairs Agency (Agency) is soliciting proposals from qualified Contractors to provide professional groundskeeping and landscape maintenance services for the Alaska State Capitol Complex (Capitol Complex) in Juneau, Alaska. The Agency seeks to protect and maintain recent landscape improvements at the Alaska State Capitol, rehabilitate designated landscaped areas at the Terry Miller Legislative Office Building and Legislative Finance Office Building, and provide ongoing professional maintenance of the landscaped areas included in this solicitation.

A more detailed description of the work and services to be performed is provided in Section Two (RFP Specifications) of this RFP.

1.02 PROCUREMENT MANAGER

The Procurement Manager for this project is the Agency’s Contracting Officer. The Procurement Manager's office is located in Juneau, Alaska. The Procurement Manager’s contact information is shown on page one (1) of this RFP.

1.03 PRE-PROPOSAL TELECONFERENCE AND SITE VISITS

All prospective Offerors are encouraged to attend in person or call into the pre-proposal teleconference. This pre-proposal teleconference will be held on Thursday, October 22, 2026, at 2:00 p.m., Alaska Time. To attend, Offerors shall either attend in person at the Terry Miller Legislative Office Building (TMLOB) in Juneau, Alaska, located at 129 6th Street, 1st floor conference room, Juneau, Alaska, or call one of the following teleconference lines: 907-586- 9085 (Juneau), 907-563-9085 (Anchorage), or 1-844-586-9085 (toll free outside of Juneau and Anchorage).

The purpose of the pre-proposal teleconference and site visits is to discuss details of the RFP with the prospective Offerors and allow them to ask questions concerning the RFP. In person and/or call-in attendance at the pre-proposal teleconference is not mandatory.

Following the teleconference, the Project Director will coordinate site visits of the service areas at the Capitol for the purpose of planning and preparing the Offeror's Proposal for this RFP.

The site visits will be limited to 30 minutes. All visitors attending the site visits will be required to follow the Agency’s visitor requirements.

The Agency will not provide any information that was given or details that were discussed during the teleconference or site visits to potential Offerors that do not attend the teleconference or site visits. Participants should read the RFP and come prepared to discuss any concerns and ask questions related to the work site.

Questions asked during the teleconference and site visit will be answered in accordance with paragraph 1.10 (Contacts / RFP Questions / Contact Person). The Procurement Manager may request potential Offerors to submit questions in writing for further clarification.

Issue Date: October 9, 2026 Page 5 of 37

Offerors with a disability needing accommodation should contact the Procurement Manager prior to the date set for the pre-proposal teleconference and site visits so that reasonable accommodation can be made.

1.04 SCHEDULE OF EVENTS

This schedule represents the Agency’s best estimate. If one component is delayed, the remainder of the schedule may be shifted to an equivalent number of days at the Agency’s discretion.

RFP Issue Date October 9, 2026 Pre-Proposal Teleconference and Site-visits October 22, 2026 Deadline for Written Questions November 6, 2026 Deadline for Receipt of Proposals and Proposals Opened November 16, 2026 Notice of Intent to Award Contract Issued (NIA) December 8, 2026 Agency Signs Contract December 18, 2026 Onsite Contract Work and Services Begins May 1, 2027

1.05 RIGHT OF REJECTION

A proposal may be rejected if the proposal contains a material alteration or erasure that is not initialed by the signer of the proposal.

The Procurement Manager may waive minor informalities that:

a) do not affect responsiveness;

b) are merely a matter of form or format;

c) do not change the relative standing of or otherwise prejudice other offers;

d) do not change the meaning or scope of the RFP;

e) are trivial, negligible, or immaterial in nature;

f) do not reflect a material change in the work, services, or products requested; or

g) do not constitute a substantial reservation against a requirement or provision.

1.06 PHOTOCOPIES

Photocopied proposals may be submitted. However, at least one original document, with an original signature on the enclosed Proposal and Price Offer Forms, must be submitted.

If the Offeror chooses to submit their proposal through email, a scanned copy of the original signed document, submitted by email, is sufficient to meet the requirement of this section.

However, at any time, the Procurement Manager may request that an Offeror provide the Procurement Manager with the original signed document. If requested by the Procurement Manager, the Offeror shall deliver the original signed document to the Procurement Manager within five (5) business days of the request. Failure to provide the Procurement Manager with an original signed document under this paragraph may result in an Offer being determined to be nonresponsive or termination of a Contract resulting from this RFP.

1.07 ALASKA BUSINESS LICENSE AND LEGAL ENTITY

The Offeror must have a current, valid Alaska business license when the proposal is submitted.

The Offeror must include the business license number in the cover letter or provide a copy of

Issue Date: October 9, 2026 Page 6 of 37 the business license with the Proposal. The Offeror must include in the cover letter the type of legal (e.g., corporate) entity of the Offeror and the current status of that entity. If the Offeror is a corporation or a limited liability company, the business entity must be in good standing with the State of Alaska Department of Commerce, Community, and Economic Development at the time of proposal submission. For more information regarding an Alaska business license or legal entity’s status, please contact the Division of Corporations, Business and Professional Licensing in the Department of Commerce, Community, and Economic Development at

(907) 465-2550 or visit: https://www.commerce.alaska.gov/web/cbpl. If an Offeror fails to comply with this paragraph, the Agency reserves the right to disregard the proposal.

1.08 U.S. FUNDS

Prices quoted shall be in U.S. funds.

1.09 TAXES

All proposals shall be submitted exclusive of federal, state, and municipal taxes.

1.10 CONTACTS / RFP QUESTIONS / CONTACT PERSON

AN OFFEROR OR THEIR AGENT MAY NOT CONTACT ANY MEMBER OF THE

PROPOSAL EVALUATION COMMITTEE (PEC), THE STAFF OF A MEMBER OF THE

PEC, OR ANY MEMBER OF THE LEGISLATURE OR THEIR STAFF REGARDING THIS

RFP. All questions concerning this Request for Proposals must be directed to the Procurement Manager.

There are generally two types of questions:

(1) A question which can be answered by directing the Offeror to the specific section of the

RFP where the information is found. Response to these questions may be given over the phone or email but are limited to directing the Offeror to a portion of the RFP which can then be read by the Offeror.

(2) A question that would require the Procurement Manager to clarify or interpret part of the

RFP or its intent. Response to this type of question will not be given except in writing via amendment to the RFP, and Offerors must put these questions in writing; "writing" includes, but is not limited to, email; these questions should be received by the Procurement Manager at least ten (10) days prior to the deadline for receipt of proposals.

The Procurement Manager is Ernest Daigle, Legislative Affairs Agency, State Capitol, 120 4th Street, Room 3, Juneau, Alaska. The Procurement Manager’s contact information is shown on page one (1) of this RFP.

1.11 REVIEW OF RFP

Offerors shall carefully review this RFP, without delay, for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing and should be received by the Procurement Manager at least ten (10) days before the deadline for receipt of proposals. This will allow issuance of any necessary amendments. It will also help prevent the opening of a defective solicitation and exposure of an Offeror’s proposal upon which award could not be made.

https://www.commerce.alaska.gov/web/cbpl

Issue Date: October 9, 2026 Page 7 of 37

1.12 PROPOSAL SUBMISSION, DELIVERY, AND ACCEPTANCE

An Offeror must submit and deliver its proposal in one sealed package to the issuing office identified on Page 1 of this RFP or may email its proposal to the Procurement Manager at the email address shown on Page 1 of this RFP, no later than the date and time listed on Page 1 of this RFP as the deadline for receipt of proposals. If mailed or hand delivered, the package must be marked on the outside to identify the RFP and the Offeror. If emailed, the email must contain the RFP number in the subject line of the email.

An Offeror must complete and submit the form in attachment 5.03 (Cost Proposal Form) separately from the Offeror's Technical Proposal.

Only one (1) copy of the form in attachment 5.03 (Cost Proposal Form) should be submitted in a separate sealed envelope or PDF document marked COST PROPOSAL with the RFP number on the outside of the envelope or the COST PROPOSAL shall be emailed in the form of a PDF document labeled COST PROPOSAL with the RFP number in the subject line of the email.

One (1) copy of the TECHNICAL PROPOSAL with the remainder of the offer shall be submitted in a sealed envelope or container with the RFP number on the outside of the sealed envelope or container; or the TECHNICAL PROPOSAL with the remainder of the offer shall be emailed in the form of a PDF document labeled TECHNICAL PROPOSAL with the RFP number in the subject line of the email that the PDF forms are sent in.

Emailed proposals must be submitted as an attachment in PDF format. The PDF document should be named in a format such as “Offeror A – Cost Proposal for RFP 702.pdf” (Offeror A is the name of the Offeror).

Please note that the maximum size of a single email (including all text and attachments) that can be received by the Agency is 50 megabytes (mb). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 50mb and each email must comply with the requirements described in the previous two paragraphs.

The Agency is not responsible for unreadable, corrupt, or missing attachments. It is the

Offeror’s responsibility to contact the issuing office at (907) 465-3763 - Voice, (907) 465-4980

- TDD to confirm that the emailed proposal has been received. Failure to follow the above instructions may result in the proposal being found nonresponsive and rejected.

It is the responsibility of the Offeror to ensure that their proposal and any Agency-issued RFP amendments (signed by the Offeror) are in the issuing office of the Agency prior to the scheduled proposal closing time. A proposal will be rejected if the proposal and any signed amendments are not received prior to the closing date and time.

1.13 DISCUSSIONS WITH OFFERORS

The Agency may conduct discussions with Offerors for the purpose of clarification. The purpose of these discussions will be to ensure full understanding of the proposal and the requirements of the RFP. Discussions will be limited to specific sections of the RFP identified by the Procurement Manager. Discussions, if held, will be after initial evaluation of proposals by the Proposal Evaluation Committee (PEC), and only with Offerors who have submitted a proposal considered reasonably eligible for award. If modifications are made as a result of these

Issue Date: October 9, 2026 Page 8 of 37 discussions, they will be put in writing. Following discussions, the Procurement Manager may set a time for best and final proposal submissions from those Offerors with whom discussions were held. Proposals may be reevaluated after receipt of best and final proposal submissions.

Reevaluation will be limited to the specific sections of the RFP opened to discussion by the Procurement Manager.

1.14 AMERICANS WITH DISABILITIES ACT

The Alaska State Legislature complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to submit a proposal should contact the Procurement Manager before proposals are due, to make any necessary arrangements. The Procurement Manager’s contact information is shown on page one (1) of this RFP.

1.15 PREFERENCE FOR ALASKA OFFEROR

If the Alaska Legislative Procurement Procedures apply and if an Offeror qualifies for the Alaska Bidder Preference, the Offeror will receive a preference of five (5) percent, applied in accordance with sec. 145 (Contract Award) of the Alaska Legislative Procurement Procedures.

To qualify for the preference, the Offeror must: (a) hold a current Alaska business license; (b) submit an offer for the Contract under the name that appears on the person's current Alaska business license; (c) have maintained a place of business in the State staffed by the Offeror or an employee of the Offeror for a period of six months immediately preceding the date of this offer; (d) be incorporated or qualified to do business under the laws of the State, be a sole proprietorship and the proprietor is a resident of the State, be a limited liability company organized under AS 10.50 and all members are residents of the State, or be a partnership under AS 32.06 or AS 32.11 and all partners are residents of the State; and, if a joint venture, be composed entirely of ventures that qualify under (a) - (d) of this paragraph.

To receive the Alaska Bidder Preference, the proposal must include a statement certifying that the Offeror is eligible to receive the Alaska Bidder Preference. If the Offeror is a limited liability company (LLC) or a partnership as identified in the previous paragraph, the statement must also identify each member or partner and certify that all members or partners are residents of the State. If the Offeror is a joint venture which includes an LLC or a partnership as identified in the previous paragraph, the statement must also identify each member or partner of each LLC or partnership that is included in the joint venture and certify that all of those members or partners are residents of the State.

1.16 FUND OBLIGATIONS

The availability of funds to pay for the Agency’s monetary obligations under the Contract is contingent upon appropriation of funds for the particular fiscal year involved. In addition to any other right of the Agency under this Contract to terminate the Contract, if, in the judgment of the Executive Director of the Agency, sufficient funds are not appropriated, the Contract will be terminated by the Executive Director or amended, without liability of the Agency for the termination or amendment. To terminate under this section, the Project Director shall provide written notice of the termination to the Successful Offeror.

1.17 CANCELLATION; REJECTION OF ALL PROPOSALS; PREPARATION COSTS

This RFP does not obligate the Agency or the Alaska Legislative Council to award a contract or to pay any costs incurred in the preparation of the proposal if a contract is not awarded. This

Issue Date: October 9, 2026 Page 9 of 37

RFP may be cancelled, or all proposals rejected, as provided in sec. 120 of the Alaska Legislative Procurement Procedures. Among the reasons that justify cancellation is that all of the responsive proposals exceed the funds available for the Contract.

1.18 REJECTION OF INDIVIDUAL PROPOSALS

A proposal may be rejected in whole or in part when in the best interest of the Agency, as provided in sec. 130 of the Alaska Legislative Procurement Procedures.

1.19 MORE THAN ONE PROPOSAL SUBMISSION

Offerors may only submit one proposal in response to this RFP. If an Offeror submits more than one proposal in response to this RFP, all proposal submissions from that Offeror will be considered nonresponsive to the RFP.

1.20 PROCUREMENT PROCEDURES

This RFP may be subject to the Alaska Legislative Procurement Procedures. The website link to the Procurement Procedures may be found on page one (1) of this RFP.

1.21 DISCLOSURE OF PROPOSAL CONTENTS

All proposals and other material submitted become the property of the Agency and may be returned only at the Agency’s option. All proposal information, including detailed price and cost information, will be held in confidence during the evaluation process and prior to the time a Notice of Intent to Award a Contract is issued. Thereafter, proposals will become public information.

1.22 ADDITIONAL TERMS AND CONDITIONS

The Agency reserves the right to include additional terms and conditions in the Contract.

However, these terms and conditions must be within the scope of the RFP and may not amount to a material modification of this RFP.

1.23 FORMAT OF CONTRACT

The Contract entered into as a result of this RFP will be in the contract format desired by the Agency and will include the provisions of the RFP that apply to the Contract.

1.24 FIRM OFFER

For the purpose of award, proposals made in accordance with this RFP shall be good and firm for a period of ninety (90) days from the deadline for receipt of proposals in response to the

RFP.

1.25 AWARD OF CONTRACT

Award of this RFP may be subject to approval by the State of Alaska Legislative Council.

1.26 AWARD CRITERIA

The final award of a Contract based on this RFP is not solely based on the price. See Section Four (Evaluation Criteria) requirements of this RFP.

Issue Date: October 9, 2026 Page 10 of 37

1.27 NOTICE OF INTENT TO AWARD

Upon selection of an apparent Successful Offeror, the Procurement Manager will issue a written Notice of Intent to Award (NIA) and send copies to all Offerors. The NIA will list the names and addresses of all Offerors and identify the proposal selected for award.

1.28 PROTEST

If an Offeror wishes to protest a solicitation, the award of a contract, or the proposed award of a contract, the protest must be filed in accordance with secs. 230 and 240 of the Alaska Legislative Procurement Procedures.

1.29 CONTRACT NEGOTIATIONS

After issuing the NIA, the Agency may elect to initiate contract negotiations. The option of whether or not to initiate contract negotiations rests solely with the Agency. If the Agency elects to initiate contract negotiations, these negotiations cannot involve changes in the Agency’s requirements or the Offeror’s proposal that would, by their nature, affect the basis of the source selection and the competition previously conducted.

1.30 FAILURE TO NEGOTIATE

The Agency may terminate negotiations under paragraph 1.29 (Contract Negotiations) of these Notices to Offerors and negotiate with the next highest ranked Offeror if:

a. the selected Offeror fails to provide the necessary information required to begin negotiations in a timely manner;

b. the selected Offeror fails to negotiate in good faith;

c. the selected Offeror indicates it cannot perform the contract within the budgeted funds available for the project; or

d. the selected Offeror and the Agency, after a good faith effort, simply cannot come to terms.

1.31 PERFORMANCE BOND

If the resulting Contract exceeds $100,000 during a Contract year, the Successful Offeror, at Offeror’s sole cost and expense, shall maintain at all times during the Contract term a performance bond covering duties and services of the Successful Offeror in an amount that equals the amount of the Contract that year and a form acceptable to the Agency. Any changes in this bond must be approved in writing by the Agency. The Successful Offeror hereby collaterally assigns to the Agency all proceeds of the bond as they relate to the Contract and agrees to execute such further collateral assignments and notices thereof as may be required by the Agency. This bond shall insure the Successful Offeror's faithful performance of its obligations under the Contract. If applicable, the Successful Offeror shall provide the Procurement Manager with a certificate or other satisfactory documentation of the existence and terms of this bond within five (5) business days of the execution of the Contract resulting from this RFP. An example of the form acceptable to the Agency is included in attachment 5.04 (Performance Bond) of this RFP.

1.32 CONTRACT AMENDMENTS

In addition to any other amendment the parties may be allowed to make under the Contract, the terms of the Contract entered into as a result of this RFP may be amended by mutual agreement of the parties if the Agency determines that the amendment is in the best interests of the Agency.

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1.33 CONTRACT ASSIGNMENT/TRANSFER

Assignment or transfer of the Contract entered into as a result of this Request for Proposals is subject to sec. 160 of the Alaska Legislative Procurement Procedures.

1.34 TERMINATION OF CONTRACT

Upon delivery of written notice to the Successful Offeror, the Contract resulting from this RFP may be terminated by the Project Director with or without cause. To terminate, the Project Director shall provide notice by email or delivery of a hard copy to the Successful Offeror, whichever method is selected in the sole discretion of the Project Director. If the Contract is so terminated and the termination is not based on a breach by the Successful Offeror, the Agency shall compensate the Successful Offeror for services and/or products provided under the terms of the Contract up to the date the termination notice is delivered, provided the Successful Offeror provides the Agency with a statement in writing containing a description of the services and/or products provided prior to contract termination and a copy of all documents, reports, material, and other items required to be delivered to the Project Director by this RFP.

1.35 BINDING ON SUCCESSORS

The Contract issued as a result of this RFP and all the covenants, provisions, and conditions contained in the Contract shall inure to the benefit of and be binding upon the successors and assigns of the Successful Offeror and the Agency.

1.36 BREACH OF CONTRACT

In case of a breach of the Contract, for whatever reason, by the Successful Offeror, the Agency may procure the services from other sources and hold the Successful Offeror responsible for damages resulting from the breach.

1.37 APPLICABLE LAWS

The Successful Offeror and its offer must comply with all applicable federal, state, and municipal labor, wage/hour, safety, and any other laws which have a bearing on the Contract, and the Successful Offer must have all licenses, registrations, permits, and certifications required by the Agency and state and municipal law for performance of the Contract covered by this RFP.

1.38 VENUE AND APPLICABLE LAW

In the event that the parties find it necessary to litigate the terms of the Contract, the venue shall be the State of Alaska, First Judicial District at Juneau, and the Contract shall be interpreted according to the laws of Alaska.

1.39 RECORDS; AUDIT

The requirements in this section 1.39 (Records; Audit) are in addition to any other records required by this RFP. Unless the resulting Contract will be primarily for products, the Successful Offeror shall accurately maintain detailed daily records that state the date of the work, the start and finish time of the work for each day, and describe the work done during the day. For all types of contracts, the Successful Offeror shall also keep any other records that are required by the Project Director. The records required by this paragraph are subject to inspection by the Agency or the Project Director at all reasonable times.

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1.40 OWNERSHIP AND REUSE OF DOCUMENTS

Unless an RFP is soliciting primarily for products, all documents, reports, material, and other items generated as a consequence of work done under this Contract are the property of the Agency. To the extent an Offeror has any interest in the copyright for these items under the copyright laws of the United States, the Offeror transfers any and all interest the Offeror has in the copyright for these items to the Agency, and the Agency will be the owner of the copyright for these items. Upon completion of the work or termination of the Contract, the items shall be delivered to the Project Director. Offerors acknowledge that all the items are Agency records and, as a result, may be public records.

1.41 MATERIALS AND PROCESSES COVERED BY PATENTS, TRADEMARKS, OR

COPYRIGHTS

If the Successful Offeror employs any design, device, material, or process covered by a patent, trademark or copyright, the Offeror shall provide for the use by suitable legal agreement with the owner. The Successful Offeror shall indemnify and save harmless the Legislature of the State of Alaska, the Agency and their officers, agents, and employees, and any affected third party from any and all claims for infringement by reason of the use of the patented design, device, material or process, or any trademark or copyright, and shall indemnify the Agency for any costs, expenses, and damages which it may be obliged to pay by reason of any infringement at any time during the Contract or after the completion of the Contract.

1.42 INDEMNIFICATION

The Successful Offeror shall indemnify, save harmless, and defend the Alaska State Legislature, the Agency, and the Legislature and Agency’s officers, agents, and employees from liability of any nature or kind, including, but not limited to, costs, attorney fees, and expenses, for or on account of any and all legal actions or claims of any character whatsoever resulting from injuries or damages sustained by any person or persons or property as a result of any error, omission, or negligence of the Successful Offeror that occurs on or about the Legislature or Agency’s premises or that relates to the Successful Offeror's performance of its Contract obligations.

1.43 FORCE MAJEURE

The Successful Offeror is not liable for the consequences of any delay or failure to perform, or default in performing, any of its obligations under this Agreement, if that failure or default is caused by any unforeseeable Force Majeure, beyond the control of, and without the fault or negligence of, the Successful Offeror. For the purposes of this paragraph, “Force Majeure” means: war (whether declared or not); revolution; invasion; insurrection; riot; civil commotion;

sabotage; military or usurped power; lightning; explosion; fire; storm; drought; flood;

earthquake; epidemic; quarantine; or strike.

1.44 INSURANCE

Without limiting the Successful Offeror’s indemnification responsibilities under paragraph 1.42 (Indemnification) of this RFP, it is agreed that the Successful Offeror shall purchase at its own expense and maintain in force at all times during the Contract the following insurance and bonds:

1. workers’ compensation insurance as required by AS 23.30.045(d) for all employees engaged in work under the Contract and as required by any other applicable law; the Successful Offeror will be responsible for worker’s compensation insurance for any subcontractor who

Issue Date: October 9, 2026 Page 13 of 37 directly or indirectly provides services under the Contract; the coverage under this paragraph must include a waiver of subrogation against the State of Alaska;

2. comprehensive general liability insurance covering all business premises of, and operations by or on behalf of, the Successful Offeror in the performance of the Contract, including, but not limited to, blanket contractual coverage, products coverage, premises and operations coverage, independent contractors coverage, broad form property damage endorsement, and personal injury endorsement; the policy must have minimum coverage limits of $1,000,000 combined single limit per occurrence and annual aggregates where generally applicable;

unless waived by the Agency, the insurance policy shall name the Agency as an additional insured;

3. commercial automobile liability insurance covering all vehicles used by the Successful Offeror or any subcontractor who directly or indirectly provides services under this Contract in the performance of the Contract, with minimum coverage limits of $500,000 combined single limit per occurrence;

Certificates of Insurance must be furnished to the Procurement Manager before a contract is entered into. Each of the required insurance policies must provide for the Agency to receive a 30-day prior notice of any cancellation. Where specific limits are shown above, it is understood that they are the minimum acceptable limits. If a policy contains higher limits, the Agency will be entitled to coverage to the extent of the higher limits.

All insurance shall be considered to be primary and non-contributory to any other insurance carried by the Agency through self-insurance or otherwise.

In addition to providing the above coverages, the Successful Offeror shall require that all indemnities obtained from any subcontractors be extended to include the Agency as an additional named indemnitee. The Successful Offeror shall further require that the Agency be named as an additional insured on all liability insurance policies maintained by all subcontractors under their contracts with the Successful Offeror, and that an appropriate waiver of subrogation in favor of the Agency be obtained with respect to all other insurance policies.

A lapse of an insurance policy and or bond or a failure to furnish satisfactory evidence of insurance or bond is a material breach of this Agreement and shall be grounds for termination of Successful Offeror’s services. All insurance policies shall comply with, and be issued by, insurers licensed to transact the business of insurance in Alaska.

1.45 TIME

Time is of the essence.

1.46 HUMAN TRAFFICKING

By the Offeror’s signature on their Proposal, the Offeror certifies that the Offeror is not headquartered in a country recognized as Tier 3 in the most recent U.S. Department of State’s Trafficking in Persons Report.

In addition, if the Offeror conducts business in but is not headquartered in a country recognized as Tier 3 in the most recent U.S. Department of State’s Trafficking in Persons Report, a certified

Issue Date: October 9, 2026 Page 14 of 37 copy of the Offeror’s policy against human trafficking must be submitted to the Agency prior to contract award.

The most recent U.S. Department of State’s Trafficking in Persons Report can be found at the following website: https://www.state.gov/bureaus-offices/under-secretary-for-foreign-assistance-humanitarian-affairs-and-religious-freedom/bureau-of-democracy-human-rights-and-labor/office-to-monitor-and-combat-trafficking-in-persons/

If an Offeror fails to comply with this paragraph 1.46 (Human Trafficking), the Agency may, without liability, reject the Offeror’s proposal as nonresponsive, cancel an intent to award to the Offeror, or cancel the resulting Contract to the Offeror.

1.47 COVERAGE UNDER ETHICS LAW

Certain provisions of the Legislative Ethics Act (AS 24.60) apply to legislative consultants, legislative independent contractors, and their employees. It is the responsibility of the Successful Offeror to review AS 24.60 and determine whether the Offeror is in compliance with

AS 24.60.

1.48 PREVAILING WAGE

The Contract resulting from this RFP may be subject to the minimum wage and other requirements of AS 36.05. It is the responsibility of the Successful Offeror to check with Department of Labor and Workforce Development to determine if the Contract will require prevailing wages. The current minimum wages for various classes of laborers, mechanics, and field surveyors (as these terms are defined in AS 36.95.010) are listed in the Laborers’ and Mechanics’ Minimum Rates of Pay Pamphlet No. 600, provided by the State of Alaska, Department of Labor and Workforce Development through the following website:

https://labor.alaska.gov/lss/pamp600.htm The rate of wages paid by the Successful Offeror during the Contract shall be adjusted to the wage rate under AS 36.05 that is in effect at time of the RFP’s Deadline for Receipt of Proposals – Proposal Opened or any subsequent Contract renewal period. The Successful Offeror and any subcontractor shall pay all employees unconditionally and not less than once a week. Wages may not be less than those required by AS 36.05 regardless of the contractual relationship between the Successful Offeror or subcontractors and laborers, mechanics, or field surveyors. The scale of wages to be paid shall be posted by the Successful Offeror in a prominent and easily accessible place at the site of the Work. The Agency may withhold so much of the accrued payments as is necessary to pay to laborers, mechanics, or field surveyors employed by the Successful Offeror or subcontractors the difference between (1) the rates of wages required by the Contract to be paid laborers, mechanics, or field surveyors on the Work, and (2) the rates of wages in fact received by laborers, mechanics, or field surveyors. Before commencing work, the Successful Offeror is required to designate a primary contractor under AS 36.05.045, and the primary contractor is required to file a notice of work with the Department of Labor and Workforce Development, to pay certain filing fees, and to comply with certain other requirements involving the Department of Labor and Workforce Development after the Work is completed and before final payment can be made. Before final payment of the Contract is made, it is the responsibility of the Successful Offeror to submit a Notice of Completion form signed off by the Department of Labor and Workforce Development, wage and hour section, to the Agency. The final payment of the Contract may be affected by the Successful Offeror’s compliance with the requirements.

https://www.state.gov/bureaus-offices/under-secretary-for-foreign-assistance-humanitarian-affairs-and-religious-freedom/bureau-of-democracy-human-rights-and-labor/office-to-monitor-and-combat-trafficking-in-persons/ https://www.state.gov/bureaus-offices/under-secretary-for-foreign-assistance-humanitarian-affairs-and-religious-freedom/bureau-of-democracy-human-rights-and-labor/office-to-monitor-and-combat-trafficking-in-persons/ https://www.state.gov/bureaus-offices/under-secretary-for-foreign-assistance-humanitarian-affairs-and-religious-freedom/bureau-of-democracy-human-rights-and-labor/office-to-monitor-and-combat-trafficking-in-persons/ https://labor.alaska.gov/lss/pamp600.htm

Issue Date: October 9, 2026 Page 15 of 37

The Successful Offeror is encouraged to contact the wage and hour section of the State of Alaska, Department of Labor and Workforce Development for more information.

With regard to overtime work hours and compensation, pursuant to 40 U.S.C. 3701 – 3703 or AS 23.10.060, the Successful Offeror may not require or permit any laborer or mechanic in any work week in which the laborer or mechanic is employed on any Work under this Contract to work in excess of eight hours in any calendar day or in excess of forty hours in such work week on work subject to 40 U.S.C. 3701 – 3703 or AS 23.10.060 unless such laborer or mechanic receives compensation at a rate not less than one and one half times the basic rate of pay for all such hours worked in excess of eight hours in any calendar day or in excess of forty hours in such work week, whichever is the greater number of overtime hours. In the event of any violation of this provision, the Successful Offeror shall be liable to any affected employee for any amounts due, liquidated damages, and penalties and to the Agency for liquidated damages.

Such liquidated damages to the Agency shall be computed with respect to each individual laborer or mechanic employed in violation of this provision in the sum of $10.00 for each calendar day on which such employee was required or permitted to be employed on such Work in excess of eight hours or in excess of the standard work week of forty hours without payment of the overtime wages.

If it is found that a laborer, mechanic, or field surveyor employed by the Successful Offeror has been or is being paid a rate of wages less than the rate of wages required by law, the Agency may, by written notice to the Successful Offeror, terminate the Successful Offeror’s right to proceed with the work or the part of the work for which there is a failure to pay the required wages and may proceed with the work to ensure its timely completion, by contract with a third party or otherwise. The Successful Offeror and the Successful Offeror’s sureties are liable to the Agency for excess costs for completing the work under this paragraph.

Issue Date: October 9, 2026 Page 16 of 37

SECTION TWO - RFP SPECIFICATIONS

2.01 SCOPE OF WORK AND SERVICES

The Agency seeks a qualified contractor to provide professional landscape rehabilitation and ongoing maintenance services for designated Service Areas, ensuring all areas are maintained in a healthy, attractive, and safe condition using horticulturally appropriate practices for Juneau’s climate. Work includes a one‑time initial rehabilitation of specified sites, followed by recurring groundskeeping performed between May and October each year. The contractor must identify and protect existing plantings, obtain approval before removing or replacing established vegetation, coordinate closely with the Project Director, and perform additional corrective or enhancement work only when authorized. The Scope of Work and Services includes but is not limited to the following:

1. GENERAL PERFORMANCE STANDARD: The Successful Offeror shall maintain all service areas in a healthy, attractive, orderly, and professionally maintained condition consistent with the design and character of the Capitol Complex. Services shall be performed at the frequency necessary to maintain this standard throughout the Service Season and shall not be deferred until visible deterioration occurs.

The Successful Offeror shall use accepted horticultural practices appropriate for Juneau's climate, the site conditions, and the individual plant species. The Successful Offeror shall promptly notify the Project Director of conditions that may materially affect plant health, public safety, or the Successful Offeror's ability to meet the required standard.

2. KNOWLEDGE AND PROTECTION OF EXISTING PLANTINGS: Personnel performing weeding, pruning, fertilization, pest management, or other plant-care services must be capable of identifying the established ornamental plants, perennials, bulbs, groundcovers, shrubs, and trees within the service areas. Intentional plant material, including Creeping Dogwood, Rozanne Geranium, Golden Crocus, and other established groundcovers and perennials, shall not be removed or treated as weeds. No established tree, shrub, perennial planting, or groundcover may be substantially pruned, removed, or replaced without appropriate horticultural justification and prior approval from the Project Director.

3. INITIAL LANDSCAPE REHABILITATION: During the first Service Season, the Successful Offeror shall perform initial corrective landscape work at the Terry Miller Legislative Office Building and Legislative Finance Office Building to bring the existing landscaped areas to a condition suitable for ongoing professional maintenance. The Successful Offeror shall inspect both properties with the Project Director before beginning work and provide written recommendations regarding plant removal, replacement, corrective pruning, soil amendment, fertilization, bed restoration, mulching, and other corrective measures. No tree, shrub, or established perennial planting may be removed or replaced without prior written approval from the Project Director.

A. Terry Miller Legislative Office Building Initial rehabilitation shall include:

• Corrective pruning of the Spiraea, lilac hedge, vine maple, roses, and other excessively overgrown vegetation, including establishing maintainable separation between vegetation and the chain-link fence;

Issue Date: October 9, 2026 Page 17 of 37

• Removal or control of grass and other unwanted vegetation growing through or immediately adjacent to the chain-link fence;

• Assessment and corrective pruning or stabilization of snow-damaged arborvitae, with recommendations for future replacement if recovery is not reasonably expected;

• Assessment of the Sitka spruce near the flagpole and a recommendation regarding removal due to its location, anticipated mature size, and interference with the flags;

• Soil amendment, lime or fertilizer as appropriate, restoration or replacement of approved groundcover and bulbs, and application of bark or mulch; and

• Incidental corrective work directly associated with the rehabilitation activities identified above, including ordinary cleanup and disposal of resulting landscape debris. Work involving substantial plant replacement, tree removal, or other improvements beyond the identified rehabilitation activities requires prior written authorization through a separate work order.

B. Legislative Finance Office Building Initial rehabilitation shall include:

• Corrective pruning of the Irish yews, Spiraea, and other overgrown vegetation to maintain appropriate separation from the building and sidewalks;

• Assessment of unsuitable, failing, or poorly located plantings and recommendations for replacement with species appropriate to the location, light conditions, mature size, and intended appearance;

• Soil amendment and species-appropriate fertilization;

• Restoration or replacement of approved groundcover and bulbs;

• Application of bark or mulch; and

• Incidental corrective work directly associated with the rehabilitation activities identified above, including ordinary cleanup and disposal of resulting landscape debris. Work involving substantial plant replacement, tree removal, or other improvements beyond the identified rehabilitation activities requires prior written authorization through a separate work order.

Initial rehabilitation shall be separately priced from recurring groundskeeping services. The rehabilitation price shall include all labor, supervision, equipment, supplies, and ordinary materials necessary to complete the work specifically identified above, including soil amendments, fertilizer, approved replacement groundcover and bulbs, and bark or mulch.

Removal of the Sitka spruce, replacement of the arborvitae, substantial replacement of shrubs or other established plantings, and other work not specifically included in the rehabilitation requirements shall be performed only if separately authorized by written work order.

Unless otherwise authorized by the Project Director, the Successful Offeror shall complete the initial rehabilitation early enough in the first Service Season to support successful plant recovery and ongoing maintenance. The Successful Offeror shall coordinate the sequence and timing of the work with the Project Director. Initial rehabilitation is a one-time requirement applicable only to the first Service Season and will not recur during a subsequent Service Season or renewal term unless separately authorized by written work

Issue Date: October 9, 2026 Page 18 of 37

4. ONGOING LANDSCAPE MAINTENANCE: Throughout each Service Season, the Successful Offeror shall provide ongoing landscape maintenance at all included properties as necessary to maintain the required performance standard. At the Terry Miller Legislative Office Building and Legislative Finance Office Building, ongoing maintenance shall be coordinated with and performed as appropriate during the initial rehabilitation work; it shall not be delayed until the rehabilitation is fully completed.

A. Spring Cleanup: Remove leaves, dead vegetation, litter, trash, and foreign material from lawns, planting beds, landscaped areas, sidewalks, fence lines, and other service areas.

Rake or dethatch lawn areas and aerate, edge, amend, or repair them when horticulturally appropriate. Prepare planting beds and landscaped areas for the growing season.

B. Weeding and Bed Maintenance: Keep planting beds, sidewalks, parking areas, building edges, fence lines, and adjoining rights-of-way free of weeds and unwanted vegetation.

Use care to preserve intentional perennials, bulbs, and groundcovers. Maintain bark or mulch at an appropriate depth and replenish it when authorized by the Project Director.

C. Lawn Care: Mow, trim, and edge turf areas as needed to maintain an even, healthy, and professional appearance. Mowing height and frequency shall be appropriate for the turf type, weather, and site conditions. Remove or evenly disperse clippings so that no visible accumulation remains, and clean adjacent sidewalks, curbs, driveways, and parking areas after service.

D. Watering: Apply sufficient water to lawns, trees, shrubs, annuals, perennials, groundcovers, and planting beds to maintain healthy plant material without overwatering, erosion, runoff, or damage. The Successful Offeror shall provide additional watering visits when weather or plant conditions require them at no extra cost to the Agency.

E. Fertilization and Soil Care: Test or assess soil conditions when necessary and apply lime, soil amendments, and fertilizer at the appropriate time, formulation, and rate for the individual turf or plant species.