RFP #6 Insulation and Sound Proofing .docx

Village of Mexico Lake Ontario RE HoldCo, LLC

Request for Proposals

Becks Hotel Renovation Project Owner: Lake Ontario RE HoldCo, LLC Administering Entity: Village of Mexico

RFP #6 INSULATION AND SOUND PROOFING

Village of Mexico Address:

PO Box 309 3236 Main Street Mexico, NY 13114

Village of Mexico Phone Number:

315-963-7564

Primary Email Contact:

Jamie Hawksby, Project Manager Email : BecksHotel3302@gmail.com

1. Notice to Proposers:

Sealed proposals will be received by the Village of Mexico, electronically via email to Jamie Hawksby, Project Manager, at BecksHotel3302@gmail.com until August 18th, 2026 at Noon, for the following:

Project: Beck’s Hotel Redevelopment – INSULATION AND SOUND PROOFING

RFP # 6

Proposals received after this deadline will not be considered. Proposals may not be submitted via fax. This project is funded through the Restore NY Communci8ites Initiative administered by Empire State Development, with the Village of Mexico as the award recipient and pass through funding to Lake Ontario RE HoldCo, LLC.

Copies of this RFP may be obtained from the Village Clerk’s Office or requested via email at BecksHotel3302@gmail.com

The Village of Mexico reserves the right to reject any or all proposals, waive informalities, and award contracts in whole or in part, consistent with applicable law.

A walk-through date will be scheduled for July 28th, 2026 at 10:00AM-12:00PM Please pre—register by emailing Project Manager Jamie Hawksby at BecksHotel3302@gmail.com

Questions regarding this RFP must be submitted in writing to Project Manager Jamie Hawksby at BecksHotel3302@gmail.com no later than August 5th, 2026 at Noon. Responses will be shared with all prospective proposers.

2. Project Background and Overview The building historically known as John Beck’s Hotel was constructed in 1851 and remains a century-old architectural and social landmark int eh Village of Mexico, New York.

Key features include:

· Full basement with mortared stone foundation walls

· Two-story brick masonry construction

· Historic woodwork and architectural detailing

In 2025, new ownership-initiated plans to redevelop the building into a mixed-use facility including:

· A full-service restaurant and banquet facility on the first floor

· Six (6) apartment/short-stay suites on the second floor

The project's goal is to preserve historic character while meeting modern structural design standards, NYS Building Code requirements, ADA accessibility standards, and life-safety requirements.

3. Project Description

First Floor – Commercial Assembly (A-2 Occupancy)

· Full commercial kitchen, dining, and bar areas

· Separate reception and banquet rooms

· New public restrooms

· Seasonal outdoor dining space

· ADA-compliant public access

· Suspended acoustical ceiling system concealing MEP systems

· Modern lighting integration

Second Floor – Residential (R-2 Occupancy)

· Six apartment/short stay suites designed for modern living

· Code-compliant egress and accessibility

· Rated floor/ceiling separation between occupancies

· Updated mechanical, electrical, and plumbing systems

Selective demolition will be required to modernize the space while preserving historic woodwork and other character-defining elements.

Scope of Work – Insulation and Soundproofing

The selected Insulation Contractor shall furnish all labor, materials, equipment, supervision, and coordination necessary to provide thermal insulation and sound attenuation improvements for the Beck’s Hotel rehabilitation project.

All insulation and soundproofing materials provided under this scope shall be fire-retardant and suitable for use in a mixed-use, multi‑story building.

Included in Base Bid A. Thermal Insulation

· Supply and installation of fire-retardant insulation materials in:

· Exterior wall cavities where accessible

· Attic and/or roof assemblies (if applicable)

· Floor assemblies over unconditioned spaces, including basement areas

· Insulation materials shall meet or exceed NYS Energy Code requirements

· Air sealing at penetrations and transitions associated with insulation work

· Coordination with framing, drywall, mechanical, and electrical trades

· Preferred fire-rated mineral wool (rock wool) where possible. Fire-retardant fiberglass batts or approved equal materials may be used subject to approval.

B. Soundproofing / Acoustic Control

· Installation of fire‑retardant sound attenuation insulation in:

· Walls between residential units

· Walls and/or ceilings separating residential units from the first floor restaurant and banquet spaces

· Floor/ceiling assemblies between occupied spaces, where accessible

· Acceptable materials include fire‑rated mineral wool, fire-retardant fiberglass batts, or approved equal

· Installation methods shall minimize sound transmission and flanking paths

· Preferred fire-rated mineral wool (rock wool) where possible. Fire-retardant fiberglass batts or approved equal materials may be used subject to approval.

C. Fire Retardant Material Requirements

· All insulation and soundproofing materials shall:

· Be fire-retardant or fire-resistant

· Comply with applicable NYS Building Code fire and life safety requirements

· Be installed in accordance with manufacturer recommendations and code requirements

· Product data sheets shall be submitted upon request to verify fire-retardant properties D. General Requirements

· Field verification of existing conditions

· Protection of existing finishes and historic elements

· Proper handling and disposal of waste materials

· Final inspection and punch list completion

Historic Building Considerations

· Insulation methods shall be compatible with historic masonry and wood framing

· Materials shall not trap moisture or damage historic construction

· Work shall minimize disturbance to existing historic materials

Exclusions The following are excluded unless specifically noted in the bid:

· Structural modifications

· Specialty sound isolation systems (resilient channel, isolation clips, floating floors)

· Drywall replacement or finish painting beyond minor patching Any work not specifically excluded shall be deemed included in the Base Bid.

All plans showing RFP # 6 INSULATION AND SOUND PROOFING will be labeled with Prefix A-200, A-201, S-200, S-201

The selected contractor will provide all labor, supervision, coordination, and services necessary to complete the work associated with their discipline, including but not limited to:

· Review of project drawings and specifications

· Coordination with Owner and project team

· Compliance with applicable NYS and local codes

· Field coordination with other trades

· Site safety and protection of historic elements

· Participation in inspections and close‑out activities

Permitting and Regulatory Compliance

· NYS Building Code compliance

· Sealed drawings and calculations

· Coordination with code officials

· Support during permit review

Construction Phase Services

· Respond to RFIs

· Review drawings

· Review submittals related to scope of work components

· Periodic site visits

· Filed observation reports

· Construction administration support

Historic Considerations

· Preservation-sensitive structural solutions

· Reinforcement strategies minimizing impact to historic materials

· Documentation of existing structural conditions

· Solutions balancing modernization and historic integrity

4. NAICS Code NAICS Code: 238310, 423330

5. MWBE/SDVOB Participation

This project is subject to Contractor and Supplier Diversity requirements administered by Empire State Development.

Participation Goals:

· MWBE – 30%

· SDVOB – 6%

Proposers must:

· Provide proof of certification if applicable

· Submit MWBE/SDVOB utilization plan

· Include documentation of intent to subcontract to certified firms MWBE/SDVOB participation will be included in proposal evaluation scoring.

6. Proposal Requirements

· Firm Information

· Company name, address, and contact

· NYS licensing (if applicable)

· Relevant Experience

· 2–3 similar projects (rehab, mixed‑use, or historic preferred)

· Approach

· Understanding of the project

· Staffing plan and on‑site presence

· Cost Proposal

· Fee or price structure

· Assumptions and exclusions clearly stated

· References

· At least two (2) owner or client references

7. Proposal Submission Instructions

Submit proposals in PDF format via email to:

Jamie Hawksby, Project Manager Email: beckshotel3302@gmail.com Subject Line: RFP – Beck’s Hotel – [RFP # and Type] – [Firm Name]

Submission Deadline: AUGUST 18TH, 2026 12:00PM Late submissions will not be considered.

8. Evaluation Criteria (weighted) Award will be made to the most qualified, responsive, and reasonable proposer whose proposal best serves the interests of the Village of Mexico and project stakeholders.

Proposals will be evaluated based on:

· Relevant experience and qualifications

· Understanding of project scope and constraints

· Staffing and coordination approach

· Cost proposal

· Ability to meet MWBE / SDVOB participation goals

· Project schedule

· References

The Village of Mexico reserves the right to reject any or all proposals and to select the proposal that best serves the project and public interest.

9. Insurance and Indemnification

The selected firm small maintain, at minimum:

· Workers’ Compensation and NYS Disability Insurance

· Commercial General Liability - $2,000,000 aggregate

· Business Automobile Liability - $1,000,000 combined single limit

· Professional Liability (Errors and Omissions) - $1,000,000

The selected firm shall indemnify, defend, and hold harmless the Village of Mexico, its officers, employees, and agents from claims arising from the performance of services under this contract.