RFP 47QSCC23R0008 EUCOM_.pdf

Request for Proposal (RFP)

47QSCC23R0008

OCONUS LOGISTICS SERVICE SUPPORT EUCOM

March 20, 2023

TABLE OF CONTENTS

(B) CONTINUATION OF ANY BLOCK FROM SF 1449 (AS NEEDED) 4

(C) CONTRACT CLAUSES 6

(D) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 10

(E) SOLICITATION PROVISIONS 11

E.1 Solicitation Provisions 11

E.2 Addendum to FAR 52.212-1 Additional Instructions to Offerors –Commercial Items 13

E.2.1 Single or Multiple Awards 13

E.3 Period for Acceptance of Offers 13

E.4 Disposition of Offers 13

E.5 Non-government/Government Consultant/Advisors 13

E.5.1 Evaluation Notice 13

E.6 General Instructions for Submission of Technical and Price Proposals 14

E.6.1 General Instructions 14

E.7 Source Selection Procedures 15

E.8 Instructions for Volume 1-Contract Data 16

E.9.0 Instructions for Volume 2 - Oral Presentation 19

E.9.1 Factor 1 - Technical Excellence and Capabilities 21

E.9.2 Factor 2– Operational Quality Assurance 25

E.9.3 Factor 3 – Experience 26

E.9.4 Factor 4 - Past Performance 26

E.9.5 Factor 5 – Small Business Participation 27

E.9.6 Factor 6 – Small Business Utilization 27

E.9.7 Factor 7 - Live Test Demonstration (LTD) 27

E.9.8 Instructions for Volume 3 - Price Proposal 28

E.9.8.1 Pricing Proposal 29

E.10 EVALUATION FACTORS (ADJECTIVAL RATINGS DESCRIPTION TABLE) 30

E.10.1 Evaluation and Award 30

E.10.2 Evaluation Ratings for Factors 1 and 2 31

E.10.3 Evaluation Ratings for Factor 3 32

E.10.4 Definitions for Factors 1, 2, and 3 32

E.10.5 Evaluation Ratings for Factor 4 - Past Performance 33

E.10.5.1 Definitions for Evaluation Factor 4 34

E.13 Evaluation Ratings for Factor 7 - Live Test Demonstration 34

E.15 Evaluation of Price Factor 35

E.15 GSAM 552.217-71 Notice Regarding Option(s) (Nov 1992) 36

E.16 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) 36

E.17 Assessment of C-SCRM Risks 36

E.18 IN-depth Feedback through Open Reporting Methods (INFORM) 37

E.19 Federal Acquisition Security Council Approval 38

(A) STANDARD FORM SF-144

A.1 Not Applicable at time of solicitation. The SF-1449 will be sent to awardee.

(B) CONTINUATION OF ANY BLOCK FROM SF 1449 (AS NEEDED)

1. SCHEDULE OF SUPPLIES/SERVICES - INTRODUCTION

This is a solicitation for commercial items prepared in accordance with the format in FAR part 12

Commercial Item as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and proposals are being requested to establish an

Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The solicitation is being issued as a Request for

Proposals (RFP) under solicitation number 47QSCC23R0008.

The U.S. General Services Administration (GSA), Federal Acquisition Service (FAS), General Supplies and Services (GSS) Portfolio, Office of Supply Chain Management (SCM) and Acquisition

Management (AM) Internal Acquisitions Branch (QSABB) is seeking proposals from contractors who can provide Global Supply outside the Contiguous United States (OCONUS) Logistics Operations

Solutions Support within EUCOM. The solution will be open to Federal and Department of Defense

(DoD) customers in the following countries: Denmark, Germany, Belgium, Netherlands, France, Monaco, Luxembourg, Switzerland, Czech Republic, Austria, Italy, the Slovakia Republic, Croatia, Kosovo, Bosnia Herzegovina, Romania, Bulgaria, Hungary, Poland, Moldova, Albania, Andorra, Macedonia, Montenegro, Serbia, Slovenia, Vatican, Portugal, Spain, Norway, Sweden, Finland, Ireland, the UK, Turkey, Malta, Lithuania, Estonia, Latvia, Greece, and Cyprus.

The contractor will be responsible for sourcing, warehousing National Stock Number (NSN) items and for delivering these items within 3-7 business days (depending on country and designated zone) to ordering customers in Europe after receipt of order.

The contractor is required to provide a total supply chain solution from sourcing, procuring, warehousing, transporting or arranging for transportation/delivery to the location identified in each

Delivery Order (DO), as detailed in the attached Performance Work Statement (PWS).

2. MINIMUM DOLLAR VALUE

GSA guarantees a minimum dollar value of $20,000.00 for this solicitation.

3. CONTRACT TYPE

This solicitation is for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract on the basis of Firm

Fixed Price (FFP).

4. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

The IDIQ will be established with a contractor holding the below North American Industry

Classification System (NAICS) in the System for Award Management (SAM):

- NAICS 493190 Other Warehousing and Storage

**To be considered eligible for the IDIQ, the contractor’s SAM account shall reflect the above NAICS code prior to submitting a proposal in response to this RFP.

5. PERIOD OF PERFORMANCE

The IDIQ’s Period of Performance (PoP) consists of a one-year base period and four (4) one-year option periods. The CO may exercise an Option Period only after conducting an annual evaluation in accordance with FAR Part 17.207-Exercise of Options. Option exercise is not guaranteed.

6. CLIN STRUCTURE AND PRICE SCHEDULES

CLIN NUMB

ER

TOTAL PRICING

TOTAL ESTIMATED

VALUE

0001 TOTAL BASE PERIOD PRICING

TBD by Offeror at time of price proposal submission

TOTAL OPTION YEAR ONE

PRICING

TBD by Offeror at time of price proposal submission

TOTAL OPTION YEAR TWO

PRICING

TBD by Offeror at time of price proposal submission

TOTAL OPTION YEAR THREE

PRICING

TBD by Offeror at time of price proposal submission

TOTAL OPTION YEAR FOUR

PRICING

TBD by Offeror at time of price proposal submission

TOTAL ESTIMATED CONTRACT VALUE

TBD by Offeror at time of price proposal submission

(C) CONTRACT CLAUSES

C.1 PLEASE SEE ATTACHMENT 1 FOR TERMS AND CONDITIONS.

C.2 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer Heidi McFall

Contracting Officer

General Services Administration

1800 F. Street Washington, DC 20405

Email: heidi.mcfall@gsa.gov

Contracting Specialist Sarah Duncan

Contract Specialist

Contracting Officer’s Representative (COR) To Be Determined (TBD)

C.3 CONTRACTING OFFICER’S AUTHORITY

The CO assigned to this contract has the responsibility of ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the CO is the only individual who has the authority to enter into, administer, or terminate this agreement. In addition, the

CO is the only person authorized to approve changes to any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, the said authority remains solely with the CO.

The contractor must immediately request clarification from the CO when a question arises regarding the authority of any person to act for the CO under the agreement or when the contractor receives direction that appears outside the scope of the agreement. The contractor must seek clarification in writing or e-mail with a subsequent response in the same format from the CO either acknowledging authority of the person or denying such authority.

Costs incurred that were not authorized by the CO and work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the government.

Only those government representatives (e.g. COR), as designated in writing by the CO, may provide technical or other interpretations in the performance of this contract. Technical interpretation will be provided only within the limits specified in this paragraph, as delineated in a letter of authority from the

CO, or contained in Section D or elsewhere of this agreement.

As used herein, “technical interpretation” is defined as providing technical clarification, confirming the results of meetings, completing details in the form of work orders, pursuing certain lines of inquiry, or otherwise serving to accomplish the contract Performance Work Statement (PWS). Technical directions may be issued either verbally or in writing. Such technical direction must include or comply with the following:

mailto:heidi.mcfall@gsa.gov

1. Be consistent with the general scope of work and terms and conditions contained in the agreement.

2. Does not constitute assignment of new work or change the terms, conditions, or specifications of the agreement.

3. Does not constitute a basis, either directly or indirectly, that could result in a change in the pricing, quantity, quality, or period of performance as established in this agreement.

Technical direction that exceeds the authority listed above or the limits of specific letters of authority is invalid and will not be enforceable against the government. Any costs incurred by the contractor in violation of this clause will be considered unallowable costs and will not be reimbursed by the government.

C.4 CONTRACT ADMINISTRATION

Administration of the IDIQ will include but are not limited to the following:

1. Annual reviews of the IDIQ

2. Surveillance in conjunction with COR to ensure IDIQ holder is complying with terms and conditions including, but not limited to, the following:

a. Use of the IDIQ (GSA will rely on COR to evaluate whether items delivered, etc.)

b. Required delivery timeliness, which requires proof of inspection and acceptance as well as COR approved invoices. An itemized invoice shall be submitted at least monthly or upon expiration of this IDIQ, whichever occurs first, for all deliveries made and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

c. Proper billing (invoice submitted per instructions on the delivery order (GSA’s

Credit and Finance Center).

C.5 INCORPORATION OF SECTION E BY REFERENCE

Section E and Attachment 1 including Representations, Certifications and Notices to Offerors of

Proposals, are hereby incorporated by reference into this contract.

C.6 PERSONAL SERVICES

No personal services shall be performed under this contract. No contractor employee will be directly supervised by the government. All individual contractor employee assignments, and daily work direction, shall be given by the applicable contractor supervisor. If the contractor believes that any government action or communication has been given that would create a personal services relationship between the government and any contractor employee, the contractor shall promptly notify the contracting officer of this communication or action.

The contractor shall not perform any inherently governmental actions under this contract. No contractor employee shall hold him or herself out to be a government employee, agent or representative. No contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the government. In all communications with third parties in connection with this contract, contractor employees shall identify themselves as contractor employees and specify the name of the company for which they work. In all communications with other government contractors in connection with this contract, the contractor employee shall state that they have no authority to in any way change the contract and that if the other contractor believes this communication to be a direction to change their contract, they should notify the CO for that contract and not carry out the direction until a clarification has been issued by the CO.

The contractor shall ensure that all of its employees working on this contract are informed of the substance of this clause. Nothing in this clause shall limit the government's rights in any way under any other provision of the contract, including those related to the government's right to inspect and accept the services to be performed under this contract. The substance of this clause shall be included in all subcontracts at any tier.

C.7 IT SECURITY

Contractors entering into an agreement for service to Government activities will be subject to IT security standards, policies, reporting requirements, and Government wide laws or regulations applicable to the protection of Government wide information security.

C.8 VENDOR RISK MITIGATION

On a post award basis before the beginning of the period of performance, the awardee will be loaded into the Vendor Risk Assessment tool. In the event supply chain risks are identified and corrective action becomes necessary, mutually agreeable corrective actions will be sought based upon specific identified risks. An awardee will not receive a Notice to Proceed (NTP) if it is determined that they pose an unacceptable level of risk or if corrective actions are not taken. A NTP will be issued once all discovered risks have been mitigated.

Per section XXIV of the PWS, vendors must provide a SCRM Plan and annual updates by no later than

60 days before the end of an option period. SCRM Plans and annual SCRM Plan updates must receive

Government approval before any option periods are exercised. Awarded contracts without approved

SCRM Plans (or SCRM Plan updates in option years) within one year will not have their next option exercised. The contract holder must use the SCRM Plan template (Attachment 11) when completing their SCRM Plan for submission for Government review and approval.

C.9 MANAGEMENT OF CYBER-SUPPLY CHAIN RISKS

The Government may perform a cyber-supply chain risk assessment of the awarded contractor at any time during the period of performance. The Government may review any information provided by the contractor to the Government as part of this contract action, along with any other information available to the Government from any other source, to assess the cyber-supply chain risk associated with the contractor. The Government may monitor the following cyber-supply chain risk information, including, but not limited to:

1. Functionality and features of awarded products and services, including access to data and information system privileges;

2. The ability of a source to produce and deliver products and services as expected;

3. Foreign control of, or influence over, a source, product or service (e.g., foreign ownership, personal and professional ties between a source and any foreign entity, legal regime of any foreign country in which a source is headquartered or conducts operations);

4. Security, authenticity, and integrity of products and services and their supply and compilation chains;

5. The contractor’s capacity to mitigate identified risks;

6. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of products, services or sources.

In the event supply chain risks are identified during contract administration and corrective action becomes necessary, mutually agreeable corrective actions will be sought based upon specific identified risks. Failure to resolve any identified risk may result in Government action including not extending the period of performance, not exercising remaining option periods and contract termination.

(D) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Contract Exhibits/Attachments

Attachment 1 – Terms and Conditions

Attachment 2 – Performance Work Statement

Attachment 3 – List of NSNs

Attachment 4 – GSA Delivery Order

Attachment 5 – Quality Assurance Surveillance Plan

Attachment 6 – National Stock Number Descriptions

Attachment 7 – Pricing Breakdown

Attachment 8 – Security Controls

Attachment 9 – Packing List and Documentation Supplemental Information

Attachment 10 - Manage Your GHG Emissions - Slip Sheet

Attachment 11 - Supply Chain Risk Management (SCRM) Plan Template

Attachment 12 - Supply Chain Risk Management Questionnaire https://drive.google.com/file/d/1gqy_Jf2tLDNgKja033iFhjwnKgSRwsIp/view?usp=sharing https://docs.google.com/document/d/1P9to_4JLSPp5x3JFL16WY57Fjnms8I0cCIgXfcxArdU/edit https://docs.google.com/document/d/1P9to_4JLSPp5x3JFL16WY57Fjnms8I0cCIgXfcxArdU/edit https://docs.google.com/spreadsheets/d/16FwoIuI7MGk93CPU2vu6kOxjrnvhW1mgRjnbBrLUK5o/edit?usp=sharing https://docs.google.com/spreadsheets/d/16FwoIuI7MGk93CPU2vu6kOxjrnvhW1mgRjnbBrLUK5o/edit?usp=sharing https://docs.google.com/spreadsheets/d/1bWH_Q20fN8O46K-vkaggshYeqjb-PrOUAbmjB6msu1M/edit#gid=330246795

(E) SOLICITATION PROVISIONS

E.1 Solicitation Provisions

Please see Attachment 1 for Solicitation Provisions, Representations and Certifications.

FAR 52.212-1 Instructions to Offerors—Commercial Items (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appears in Section

B.4 of this solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is

500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, email and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different from mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers, email addresses and other relevant information); and

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is

5:00 P.M., local time, for the designated government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the CO determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers;

or

(B) There is acceptable evidence to establish that it was received at the government installation designated for receipt of offers and was under the government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(3) Acceptable evidence to establish the time of receipt at the government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of government personnel.

(4) If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the government office designated for receipt of offers by the exact time specified in the solicitation, and urgent government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(e) Contract award. The government reserves the right to conduct discussions if the Contracting

Officer determines them to be necessary. The government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers timely received.

(f) Unique entity identifier. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the offeror’s name and address. The offeror also shall enter its Electronic

Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the offeror to establish additional

SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the offeror does not have a unique entity identifier, it should contact the entity designated at https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 www.sam.gov for unique entity identifier establishment directly to obtain one. The offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(g) Debriefing. If a post-award debriefing is given to requesting offerors, the government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weakness or deficient factor(s) in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for the award.

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

E.2 Addendum to FAR 52.212-1 Additional Instructions to Offerors –Commercial Items

E.2.1 Single or Multiple Awards

The Government will be awarding only one contract under this solicitation.

E.3 Period for Acceptance of Offers

The offeror agrees to hold its offer (both technical and price) firm for 200 calendar days from the date specified for receipt of offers, within which the offer may be accepted.

E.4 Disposition of Offers

GSA will retain an electronic copy of each proposal (both successful and unsuccessful) for the official contract file. Proposals will not be returned to offerors.

E.5 Non-government/Government Consultant/Advisors

The government may employ individual technical consultant(s)/advisor(s) from firms under contract with GSA to read and advise on portions of the written proposals (technical or price), as well as any

Live Test Demonstration (LTD).

These technical consultant(s)/advisor(s) and their firms will sign, or have already signed, non-disclosure agreements (NDAs) for the protection of source selection information and proprietary data.

In addition, these technical consultant(s)/advisor(s) are subject to Organizational Conflict of Interest

(OCI) notification requirements and are restricted from being a contractor, subcontractor, or teaming partner in this solicitation in any capacity. These representatives shall not, under any circumstances, be used as voting evaluators. However, the government may consider the advice provided in its evaluation process.

E.5.1 Evaluation Notice

The government may need to conduct exchanges with offerors after receipt of proposals which will be in the form of a written Evaluation Notice (EN). Page format and limitations may be placed on https://www.acquisition.gov/sites/default/files/current/far/html/www.sam.gov https://www.acquisition.gov/sites/default/files/current/far/html/www.sam.gov responses to ENs in the event an EN is issued. ENs shall be sent electronically (i.e., via e-mail) to

Dominic.Lackey@gsa.gov, heidi.mcfall@gsa.gov, and Sarah.Duncan@gsa.gov.

E.6 General Instructions for Submission of Technical and Price Proposals

E.6.1 General Instructions

a) Volume 1 must be submitted electronically to Dominic.Lackey@gsa.gov, heidi.mcfall@gsa.gov, and Sarah.Duncan@gsa.gov by May 1, 2023 at 10:00 AM, Eastern Time (ET). Volume 1 must be received timely or the proposal as a whole will be considered late and will not be accepted or evaluated by the government. A proposal that is deemed non-responsive will also be removed from further consideration and will not be further considered and will not receive an invitation to conduct an oral presentation. A proposal is considered non-responsive if it does not conform to the material requirements of the solicitation or is deemed incomplete. A non-responsive determination is made at the sole discretion of the Contracting Officer

b) Dates for the Oral Presentation will be coordinated through the Contracting Officer. The Contracting Officer will contact qualified offerors with a date and time for their presentation, as well as joining instructions. The Oral Presentation will be conducted virtually through the Google

Meet platform. Offerors who do not appear for this meeting will be considered late and the proposal will be removed from further consideration. Appearance means on time, at the time and date specified in the notice to the contractor for the Oral Presentation.

c) Volume 2, which includes any written supplement to the oral presentation that is specifically allowed as stated in the instructions of this solicitation, must be received via email to

Dominic.Lackey@gsa.gov, heidi.mcfall@gsa.gov, and Sarah.Duncan@gsa.gov by the scheduled time and date of the oral presentation for your company. If Volume 2 is not received by the scheduled time and date of your oral presentation, then Volume 2 will not be evaluated.

No written documents received by the Government after the scheduled time and date of your presentation will be evaluated.

d) A price proposal will only be requested from offerors that receive an “Acceptable” rating or higher for Factors 1, 2, and 7; a “some confidence” or higher for Factor 3, a “somewhat relevant” or higher for Factor 4, and a “satisfactory” for Factor 6. The price proposal must be submitted via email to Dominic.Lackey@gsa.gov, heidi.mcfall@gsa.gov, and Sarah.Duncan@gsa.gov by the date and time as notified by the Contracting Officer by email after the evaluation of Factors

1-7 has been completed. If a response is not received by the Government by the notified date and time, the proposal will be considered late and will be removed from consideration.

e) Offerors shall submit their proposal documents in soft copy electronic versions. All documents must be in Microsoft Office 2007 or Adobe Acrobat 9.4 or later version, in a searchable format.

Electronic proposal documents shall be consolidated by volume. If documents cannot be grouped within one *.zip file and/or one email, offerors may use multiple emails provided they label each email “Email X of X” (ex. “Email 1 of 3”). Attachments that were uploaded to SAM in Excel format (i.e. Attachment 3, 7, and 8) must be submitted in Excel format.

f) GSA accepts no responsibility and shall not be held liable for incomplete and/or late proposal submissions, including if due to technical difficulties in transmission of messages and/or documents exceeding the 25MB per email limit. The last submitted version of a Volume will be the version that is reviewed by the Government, if the Volume is submitted timely.

g) Questions concerning the contents of this RFP will be accepted no later than on April 6, 2023 at

10:00 AM, ET. Please submit questions in the following link:

https://forms.gle/jWrVE2oT18HynuV69. Questions received and GSA’s responses will be mailto:Dominic.Lackey@gsa.gov mailto:Dominic.Lackey@gsa.gov mailto:heidi.mcfall@gsa.gov mailto:Dominic.Lackey@gsa.gov about:blank mailto:heidi.mcfall@gsa.gov mailto:Sarah.Duncan@gsa.gov mailto:Dominic.Lackey@gsa.gov about:blank mailto:heidi.mcfall@gsa.gov mailto:Sarah.Duncan@gsa.gov mailto:Dominic.Lackey@gsa.gov about:blank mailto:heidi.mcfall@gsa.gov mailto:Sarah.Duncan@gsa.gov mailto:Sarah.Duncan@gsa.gov posted to www.sam.gov at regular intervals during the proposal period. Identities of prospective Offerors asking questions will not be disclosed and any proprietary information contained within questions will be redacted. Questions should cite the section, paragraph number and page number in question within the RFP. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries or comments and will not receive a response from GSA. Offerors are reminded that GSA will not address hypothetical or scenario-based questions or questions aimed toward receiving potential “evaluation decisions” from GSA.

h) All volumes are to be prepared as separate files. Technical proposals must not contain any pricing information; do not cross-reference material submitted in the technical proposal with the price proposal, and vice versa. Information provided shall be concise, complete, and shall demonstrate a thorough understanding of the requirements as described in Attachment 2 of this solicitation. It is imperative that offerors thoroughly read and understand the Performance

Work Statement when preparing and submitting proposals. Proposals that merely restate the government’s requirements or offer to conduct a program in accordance with the government’s requirements without going into further detail will not be considered acceptable and will not receive further consideration. Similarly, over-generalizations and phrases such as “standard procedures will be employed” or “well-known techniques will be used” are also not acceptable.

i) Offerors are cautioned that the use of any format other than the one described in this section could result in the evaluation board’s inability to give maximum ratings.

j) When evaluating an offeror’s capability to perform the prospective contract, the government will also consider how well the offeror complied with proposal submission instructions. Offers should contain the contractor’s best terms from a technical and price standpoint.

k) Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for contract award. Should the offeror have any questions related to specific terms and conditions, these should be resolved prior to submission of the offer.

l) The government will not be liable for any costs associated with the development, preparation, transmittal, or presentation of any proposal or material submitted in response to this RFP. The proposal and all materials submitted by the offeror in connection with this RFP shall become the property of the government.

E.7 Source Selection Procedures

Source selection will be conducted in accordance with the evaluation criteria stated in the solicitation.

A complete proposal must consist of:

A. Volume 1 – Contract Data

B. Volume 2 – Oral Presentation

a. Factor 1 – Technical Excellence and Capability

b. Factor 2 – Operational Quality Assurance

c. Factor 3 – Experience

d. Factor 4 – Past Performance

e. Factor 5 – Small Business Participation

f. Factor 6 – Small Business Utilization

g. Factor 7 – Live Test Demonstration

C. Volume 3 – Price Proposal http://www.fbo.gov/

E.8 Instructions for Volume 1-Contract Data

NOTE: A single Volume 1 – Contract Data submission is required.

Page Limitations: Please see page limitations per each section. Please note that ALL pages, including blank pages, cover letters, Table of Contents pages, tables, illustrations, and appendices will be counted towards the page calculation. Pages that exceed the listed page limitation per section will not be evaluated. Additional pages over the maximum allowed will be removed, not read, and will not be evaluated by the government which may lead to the disqualification of a proposal. The font on all documents submitted for this proposal shall not be smaller than Times New Roman font size 10.

Content: Volume 1 shall include all information listed below.

Contents Volume 1 – Contract Data Page Limit

Tab 1 Cover Page to Offer 1

Tab 2 Table of Contents for Volume 1 2

Tab 3 Points of Contact 1

Tab 4 Amendments to SF 1449 N/A

Tab 5 Completion of all Representations and Certifications N/A

Tab 6 SAM.gov Registration, to include up-to-date including NAICS

493190 is listed and completed online representations and certifications

N/A

Tab 7 Complete and executed copy of any Joint Venture (JV)

Agreement or Mentor Protégé arrangement (as applicable)

Tab 8 Subcontractor Letters of Commitment – fully signed/executed 20

Tab 9 Organizational Conflict of Interest (OCI) Disclosure 5

Tab 10 Financial Statements 25

Tab 11 Mandatory Sources letters- Pre-Authorization delegation 10

Tab 12 Authorization letters from Toner manufacturers or authorized distributors

Tab 13 Subcontracting Plan 10

Tab 14 C-SCRM Questionnaire Excel Spreadsheet

(Attachment 12) only; fill-in sections only; no additional information is allowed.

Contract Data: Tab Specific Notes

● There are no additional notes for Tabs 1 – 2

● Tab 3: The offeror must include point(s) of contact to include name(s), phone number(s) and email address(es). Note: If the CO contacts the provided point(s) of contact to set up oral presentation and/or submission of Volume 2 or Volume 3., and does not receive a timely response, the proposal will be rejected based on non-responsiveness. The CO will contact the point(s) of contact by email.

● Tab 4: All amendments to the solicitation that were posted to SAM.gov must be signed by an authorized representative of the offeror and submitted with Volume 1.

● Tab 5: The offeror shall submit a completed copy of the representations and certifications at

Federal Acquisition Regulation (FAR) 52.212-3. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. The CO will verify the offeror’s representations and certifications on SAM.gov for those offers that include only 52.212-3(b).

● Tab 6: The offeror is required to be registered on SAM.gov. The offeror’s SAM.gov registration is required to be current and active as of the date and time set forth for Volume 1 submission under section E.6.1 General Instructions. There is no submission requirement for proof of registration; the GSA CO will verify required information and proof of completion directly from

SAM.gov. The offeror’s SAM registration must include NAICS 493190 in their current online representations and certifications on SAM.gov.

● Tab 7: Joint Venture (JV) Agreement--JVs must be registered as a single entity within SAM.gov and be current/active as of the date/time set forth for submission of Volume 1 under section

E.6.1 General Instruction. Mentor Protégé arrangements must be in accordance with the

Mentor Protégé program.

● Tab 8: The proposal must include Letters of Intent or Agreement for all subcontractors, and must be signed by both the subcontractor and the prime contractor. The Letters of Intent or

Agreement must include the name and address of the subcontractor, the name of the requirement, the solicitation number of this requirement, and what role the subcontractor will be fulfilling during contract performance, and must indicate that the agreement is or will be for the length of the period of performance.

https://www.sam.gov/

● Tab 9: Organizational Conflict of Interest Disclosure--The CO has determined that potential conflicts of interest, as described in FAR 9.505, may occur in this procurement. Offerors, and any significant subcontractor/team member/consultant, must disclose any known or potential

OCI which presently exists or may exist at the time of award. If OCI(s) exist, offeror’s must provide a copy of their firm’s policy and procedures for tracking, reporting, mitigating, neutralizing, and evaluating OCIs. The government shall be the sole determiner of the existence of an OCI in accordance with the principles established under FAR Subpart 9.5- Organizational and Consultant Conflicts of Interest. Failure to disclose a known or potential OCI may be cause for rejection of the proposal. If the information provided or otherwise obtained by the government reveals the presence of a significant OCI which prevents the offeror from being able to perform this contract, the offeror may be eliminated from further consideration for contract award.

● Tab 10: The offeror must provide three years of financial statements for the company that is submitting the proposal. The submitted documents must show that the offeror has sufficient resources to ramp up full inventory in accordance with the PWS and maintain stock levels throughout the life of the contract.

● Tab 11: The offeror must provide a signed and dated letter from AbilityOne showing the contractor has received Pre-Authorization delegation to become a distributor for all items in

Attachment 3 that are designated as Mandatory AbilityOne products.

● Tab 12: The offeror must provide letter(s) of authorization from manufacturers and/or authorized resellers that show the contractor has authority to sell, resell, provide, and distribute toner to the government, and that the provided toner is original equipment manufacturer (OEM) toner.

● Tab 13: Offerors who are Other Than Small businesses under the applicable NAICS for this procurement must submit a subcontracting plan as part of Volume 1. The subcontracting plan must be in accordance with FAR 19.704 and FAR 52.219-9. GSA expects offerors to thoroughly review the requirements set forth in FAR 19.704, Subcontracting Plan Requirements and

FAR Clause 52.219-9, Small Business Subcontracting Plan before submitting their subcontracting plans.

● Tab 14: The offeror must submit a fully completed Supply Chain Risk Management

Questionnaire (Attachment 12). All fill-in sections must be completed by the offeror.

Evaluation Factors for Volume 1: Volume 1 will not be evaluated against specific factors and will not receive an adjectival rating but will be evaluated to determine the offeror’s responsiveness to the solicitation requirements. Volume 1 will also be reviewed for completeness and accuracy. Information included in, or excluded from, Volume 1 (and any other Volume submitted as part of the offeror’s overall Technical or Price Proposal) may be used by the CO to make a determination of contractor responsibility prior to contract award, as required under FAR 9.103, and may also be used to make a determination of non-responsiveness. The information submitted at Tab 14 (Attachment 12) may be used in a responsibility determination and may also be used to assess C-SCRM risks in accordance with

RFP Section E.17. Any offeror not registered as a under NAICS code 493190 in SAM by the date and time set forth for submission of Volume 1 will be determined non-responsive and removed from consideration.

https://docs.google.com/spreadsheets/d/1bWH_Q20fN8O46K-vkaggshYeqjb-PrOUAbmjB6msu1M/edit#gid=330246795 https://docs.google.com/spreadsheets/d/1bWH_Q20fN8O46K-vkaggshYeqjb-PrOUAbmjB6msu1M/edit#gid=330246795

E.9.0 Instructions for Volume 2 - Oral Presentation

Factors Required for Volume 2 - Oral Presentation

Factor 1 Technical Excellence and Capabilities

Factor 2 Operational Quality Assurance

Factor 3 Experience

Factor 4 Past Performance

Factor 5 Small Business Participation

Factor 6 Small Business Utilization

Factor 7 Live Test Demonstration

NOTE: Volume 2 will be presented orally by the offeror. Factors 1-7 will be presented orally. A written supplement shall be submitted in accordance with RFP Section E.6.1.C. The written supplement must only include the items specifically allowed; See Use of Written Material or Other Media to

Supplement Oral Presentations, below. Any items included in the written supplement that are not specifically allowed will not be considered or evaluated. Page limits are also specified in section Use of

Written Material or Other Media to Supplement Oral Presentations below. Please note that ALL pages, including blank pages, cover letters, Table of Contents pages, tables, illustrations, and appendices will be counted in the page calculation. Pages that exceed the listed page limitation per section will not be evaluated. Additional pages over the maximum allowed will be removed, not read, and will not be evaluated by the government which may lead to the disqualification of a proposal. The font on all documents submitted for this proposal shall not be smaller than Times New Roman font size 10.

Content: Volume 2 shall include only the technical information described below. The oral presentation must fully address Factors 1, 2, 3, 4, 5, and 6, and 7. Failure to address any factor or sub factor may result in a determination by the CO that the proposal is non-responsive and may be removed from further consideration. The written supplement to Volume 2 must also include a cover letter, a table of contents, and an outline of the oral presentation.

Date, Time, and Place: The date and time will be coordinated directly with the offeror, as discussed in

RFP Section E.6.1. If an offeror is deemed non-responsive to Volume 1, then their proposal will be removed from further consideration and will not receive an invitation to conduct an oral presentation.

Length: The oral presentation is limited to no more than 2 hours in length. The allotted 2 hour length of time begins at the scheduled start time of the meeting event; i.e. if the Google Meet meeting begins at

2:00 PM Eastern Time, then the offeror’s presentation must end no later than 4:00 PM Eastern Time.

The government will stop evaluating after the 2 hour length of time has elapsed. . Any time exceeding the limitation will not be evaluated. The government will end the session after 2 hours.

Qualifications for Personnel: The Offeror’s personnel who attend the presentation shall be qualified to present and answer questions on the offeror’s technical approach and proposed solution. The presenters must be employed by the offeror (prime) and not a proposed subcontractor.

Use of Written Material or Other Media to Supplement Oral Presentations: Oral presentations will be supplemented with printed information when the factor specifically includes a requirement for supplemental information or otherwise indicates that written material may be submitted to supplement the orally presented information. If this is not explicitly stated, then no written supplement is allowed.

Each allowable written supplement is limited to the following page limits.

A summary of the sections that require a written supplement, and the associated page count limitations, are as follows.

See associated RFP section for more information on the requirements for the written supplement for that section.

Volume 2 Written Supplement

Section Page limitation

Cover Letter 1 page

Table of Contents 3 pages

Outline of oral presentation 5 pages

RFP Section E.9.1 subsection 1a 2 pages

RFP Section E.9.1 subsection 1.e 10 pages

RFP Section E.9.1 subsection 1.j

This written supplement is limited to the Excel spreadsheet with the offeror only filling out the specified fill-in sections; no additional written information or written explanations are allowable. The Excel spreadsheet is to be included as part of the written supplement to Volume 2, with fill-in sections filled out by the offeror.

RFP Section E.9.1 subsection 1.k 5 pages

RFP Section E.9.1 subsection 1.o

This written supplement is limited to the Excel spreadsheet with the offeror only filling out the specified fill-in sections; no additional written information or written explanations are allowable. The Excel spreadsheet is to be included as part of the written supplement to Volume 2, with fill-in sections filled out by the offeror.

RFP Section E.9.2 subsection 1 15 pages

RFP Section E.9.4 10 pages

RFP Section E.9.6 subsection 2

This subsection requires submission of the offeror’s latest annual summary subcontracting report (SSR, previously entitled

SF 295). This document is the only allowable written supplement for this section and is limited to 8 pages in length.

Exchanges with Offerors: Exchanges may be conducted during the presentation for the Government to understand or gain clarifications. However, exchanges are not required if not deemed necessary, at the discretion of the Contracting Officer. The scope and content of exchanges shall be limited to the proposed technical approach and technical solution. Discussions will not be permitted during oral presentations. The offeror must present the information without the assumption of exchanges.

Record of Presentation: The contracting officer will maintain a record of oral presentations to document what the Government relied upon in making the source selection decision. The presentation will be recorded. A copy of the record will be maintained for the file.

E.9.1 Factor 1 - Technical Excellence and Capabilities

In response to this factor, offerors shall provide a clear, concise, and complete narrative that clearly verifies the offeror’s technical understanding, operational processes, technical expertise, and electronic capability, which the offeror would utilize in order to successfully perform the requirement.

1) Each proposal must demonstrate the following information, which will be presented orally except for where specifically stated that a written supplement is required; written supplements are subject to the page count limitations stated under “Use of Written Material or Other Media to Supplement

Oral Presentations,” above.

a. Describe the processes used to satisfy the requirements of the solicitation to include procurement of all items in Attachment 3, shipment configuration, transportation, delivery, and all documentation associated with all of these requirements. The proposal must discuss the delivery vehicles and warehouse equipment and resources planned to execute the requirement and whether these are owned/leased or contracted arrangements. The proposal must clearly state the specific type of vehicles to be used both CONUS and OCONUS (i.e. long distance trucks, vans) and the number of these vehicles that are available to be used for this requirement.

The proposal must also include a description of the warehouse or other consolidation point located in the United States that the contractor will utilize to consolidate shipments prior to shipment overseas, including the address of the warehouse or consolidation point. The proposal must clearly address how the contractor will consolidate items prior to shipment overseas, especially focusing on mandatory source items from suppliers located within the United States, and how they will comply with Section III(i) which states that, for overseas transportation, the individual container(s) must only include items for this contract.

A written supplement is required for Section E.9.1(1)(a). The written supplement must include a flowchart of the contractor’s distribution channel that will be used to execute the requirement, to include all levels of the supply chain. This written supplement is limited to 2 pages in length.

b. The offeror must explain how it will meet Full Operational Capability (FOC) by estimated date

March 22, 2024, or within 120 days from the date the Government gives notice that ordering will be available.

c. Explain the contractor’s plan to deliver all commodities in Attachment 3 within the required number of business days. The required delivery days are stated in PWS section III(a)(i) and are restated as follows:

a. Denmark, Germany, Belgium, Netherlands, France, Monaco, Luxembourg, Switzerland, Czech Republic, and Austria: delivery in 3 business days (Zone 1)

b. Italy, the Slovakia Republic, Croatia, Kosovo, Bosnia Herzegovina, Romania, Bulgaria, Hungary, Poland, Moldova, Albania, Andorra, Macedonia, Montenegro, Serbia, Slovenia, Vatican: delivery in 5 business days. (Zone 2)

c. Portugal, Spain, Norway, Sweden, Finland, Ireland, the UK, Turkey, Malta, Lithuania, Estonia, Latvia, Greece, and Cyprus: delivery in 7 business days. (Zone

3)

d. Explain how the contractor will monitor suppliers’ compliance with the Domestic Sourcing

Restrictions contained in the solicitation, such as: Trade Agreements Act (TAA), AbilityOne, environmental green cleaning…