Amendment 0001 SF30 and Continuation Pages.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

PAGE OF PAGES

6. ISSUED BY CODE

NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

Amendment 0001

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Heidi McFall, Contracting Officer

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment Number 0001 amends RFP 47QSCC23R0008 as stated in the following continuation pages.

Please note that DUE DATE IS EXTENDED to May 10, 2023 at 10:00 AM Eastern Time.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Office of Acquisition Management Internal Acquisition Branch Office of General Supplies and Services Federal Acquisition Service U.S. General Services Administration 1800 F Street NW, Washington DC 20405-0001

9A. AMENDMENT OF SOLICITATION NUMBER

47QSCC23R0008

1 1 6

04/20/2023

X

9B. DATED (SEE ITEM 11)

3/20/2023

X

47QSCC23R0008 Amendment 0001 Continuation Pages Page 2 of 16

The following changes are made to Solicitation 47QSCC23R0008, as shown in the following tracked changes. Tracked changes are in bold red and are either underlined (when language is added) or struck through (when language is deleted).

1. The due date for Volume 1 submission is extended to May 10, 2023 at 10:00 AM Eastern Time.

2. Answers to questions received in accordance with the solicitation are included with this amendment.

3. Section E.6.1, General Instructions, Section (a), is amended as follows:

Volume 1 must be submitted electronically to Dominic.Lackey@gsa.gov, heidi.mcfall@gsa.gov, and Sarah.Duncan@gsa.gov by May 103, 2023 at 10:00 AM, Eastern

Time (ET). Volume 1 must be received timely or the proposal as a whole will be considered late and will not be accepted or evaluated by the government. A proposal that is deemed non-responsive will also be removed from further consideration and will not be further considered and will not receive an invitation to conduct an oral presentation. A proposal is considered non-responsive if it does not conform to the material requirements of the solicitation or is deemed incomplete. A non-responsive determination is made at the sole discretion of the Contracting

Officer.

4. Section E.6.1, General Instructions, Section (d), is amended as follows:

A price proposal (Volume 3) will only be requested from offerors that receive an “Acceptable” rating or higher for Factors 1, 2, and 7; a “some confidence” or higher for Factor 3, a “somewhat relevant” or higher for Factor 4, and a “satisfactory” for Factor 6. Volume 3The price proposal must be submitted via email to Dominic.Lackey@gsa.gov, heidi.mcfall@gsa.gov, and Sarah.Duncan@gsa.gov by the date and time as notified by the Contracting Officer by email after the evaluation of Factors 1-7 has been completed. If a response is not received by the Government by the notified date and time, the proposal will be considered late and will be removed from consideration.

5. Section E.8, Instructions for Volume 1 – Contract Data, “Page Limitations,” is amended as follows:

Page Limitations: Please see page limitations per each section. Please note that ALL pages, including blank pages, cover letters, Table of Contents pages, tables, illustrations, attachments, and appendices will be counted towards the page calculation, unless it is specifically stated in the RFP instructions that there is no page limit for a particular section, subsection, attachment, appendix, or other portion of the proposal. Pages that exceed the listed page limitation per section will not be evaluated.

Additional pages over the maximum allowed will be removed, not read, and will not be evaluated by the government which may lead to the disqualification of a proposal. The font on all documents submitted for this proposal shall not be smaller than Times New Roman font size 10. The page size must be 8.5” by 11” and may have up to .75 inch margins.

mailto:Dominic.Lackey@gsa.gov about:blank mailto:heidi.mcfall@gsa.gov mailto:Sarah.Duncan@gsa.gov mailto:Dominic.Lackey@gsa.gov about:blank mailto:heidi.mcfall@gsa.gov mailto:Sarah.Duncan@gsa.gov

47QSCC23R0008 Amendment 0001 Continuation Pages Page 3 of 16

If the attachment template was uploaded to SAM.gov by the Government in Microsoft Excel format

(RFP Attachments 3, 7, and 8), then the attachment must be returned back in Excel format, per

RFP Section E.6.1(e); the offeror is only allowed to fill in information in columns that state “offeror fill-in”, and must only include the information requested by the template per RFP instructions. Any extraneous information not specifically requested per RFP instruction, or any information outside of columns labeled “offeror fill-in” and outside of the rows that have information from the

Government (i.e. blank rows within the template) will not be reviewed, evaluated or considered.

The font shall not be smaller than Times New Roman font size 10.

6. Section E.8, Instructions for Volume 1 – Contract Data, “Content,” is amended as follows:

Content: Volume 1 shall include all information listed below.

Contents Volume 1 – Contract Data Page Limit

Tab 1 Cover Page to Offer 1

Tab 2 Table of Contents for Volume 1 2

Tab 3 Points of Contact 1

Tab 4 Amendments to SF 1449 N/A

Tab 5 Completion of all Representations and Certifications N/A

Tab 6 SAM.gov Registration, to include up-to-date including NAICS

493190 is listed and completed online representations and certifications

N/A

Tab 7 Complete and executed copy of any Joint Venture (JV)

Agreement or Mentor Protégé arrangement (as applicable)

Tab 8 Subcontractor Letters of Commitment – fully signed/executed 20

Tab 9 Organizational Conflict of Interest (OCI) Disclosure 5

Tab 10 Financial Statements 30 25

Tab 11 Mandatory Sources letters- Pre-Authorization delegation 10

Tab 12 Authorization letters from Toner manufacturers or authorized distributors

Tab 13 Subcontracting Plan 10

Tab 13-4_ C-SCRM Questionnaire Excel

Spreadsheet

(Attachment

12) only; fill-in sections only; no additional

47QSCC23R0008 Amendment 0001 Continuation Pages Page 4 of 16 information is allowed.

Contract Data: Tab Specific Notes

● There are no additional notes for Tabs 1 – 2

● Tab 3: The offeror must include point(s) of contact to include name(s), phone number(s) and email address(es). Note: If the CO contacts the provided point(s) of contact to set up oral presentation and/or submission of Volume 2 or Volume 3., and does not receive a timely response, the proposal will be rejected based on non-responsiveness. The CO will contact the point(s) of contact by email.

● Tab 4: All amendments to the solicitation that were posted to SAM.gov must be signed by an authorized representative of the offeror and submitted with Volume 1.

● Tab 5: The offeror shall submit a completed copy of the representations and certifications at

Federal Acquisition Regulation (FAR) 52.212-3. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. The CO will verify the offeror’s representations and certifications on SAM.gov for those offers that include only 52.212-3(b).

● Tab 6: The offeror is required to be registered on SAM.gov. The offeror’s SAM.gov registration is required to be current and active as of the date and time set forth for Volume 1 submission under section E.6.1 General Instructions. There is no submission requirement for proof of registration; the GSA CO will verify required information and proof of completion directly from

SAM.gov. The offeror’s SAM registration must include NAICS 493190 in their current online representations and certifications on SAM.gov.

● Tab 7: Joint Venture (JV) Agreement--JVs must be registered as a single entity within SAM.gov and be current/active as of the date/time set forth for submission of Volume 1 under section E.6.1

General Instruction. Mentor Protégé arrangements must be in accordance with the Mentor

Protégé program.

● Tab 8: The proposal must include Letters of Intent or Agreement for all subcontractors, and must be signed by both the subcontractor and the prime contractor. The Letters of Intent or

Agreement must include the name and address of the subcontractor, the name of the requirement, the solicitation number of this requirement, and what role the subcontractor will be fulfilling during contract performance, and must indicate that the agreement is or will be for the length of the period of performance.

● Tab 9: Organizational Conflict of Interest Disclosure--The CO has determined that potential conflicts of interest, as described in FAR 9.505, may occur in this procurement. Offerors, and any significant subcontractor/team member/consultant, must disclose any known or potential OCI which presently exists or may exist at the time of award. If OCI(s) exist, offeror’s must provide a copy of their firm’s policy and procedures for tracking, reporting, mitigating, neutralizing, and evaluating OCIs. The government shall be the sole determiner of the existence of an OCI in accordance with the principles established under FAR Subpart 9.5- Organizational and Consultant https://www.sam.gov/

47QSCC23R0008 Amendment 0001 Continuation Pages Page 5 of 16

Conflicts of Interest. Failure to disclose a known or potential OCI may be cause for rejection of the proposal. If the information provided or otherwise obtained by the government reveals the presence of a significant OCI which prevents the offeror from being able to perform this contract, the offeror may be eliminated from further consideration for contract award.

● Tab 10: The offeror must provide annual financial statements for the previous two years.

Financial statements must consist of a balance sheet and income statement for each of the previous two full years, in accordance with commonly accepted accounting standards. GSA will use this information to determine financial responsibility. The offeror must also provide an explanation for any negative financial information disclosed, including negative equity or income. Offerors may be required to provide letters of credit or other documentation to demonstrate that adequate financial resources are available, if requested by the

Contracting Officer. In accordance with Federal Acquisition Regulation (FAR) 9.104-1(a), contracts will only be awarded to responsible prospective contractors. To be determined responsible, an offeror must have adequate financial resources to perform the contract.

Offerors must not submit tax returns. The offeror may submit audited financial statements but are not required to be audited. The offeror may also include summaries of audited reports, as long as this does not replace the requirement for submitting financial statements. The offeror must provide three years of financial statements for the company that is submitting the proposal. The submitted documents must show that the offeror has sufficient resources to ramp up full inventory in accordance with the PWS and maintain stock levels throughout the life of the contract.

● Tab 11: The offeror must provide a signed and dated letter from AbilityOne showing the contractor has received authorization Pre-Authorization delegation to become a distributor for all items in Attachment 3 that are designated as Mandatory AbilityOne products.

● Tab 12: The offeror must provide letter(s) of authorization from manufacturers and/or authorized resellers that show the contractor has authority to sell, resell, provide, and distribute toner to the government, and that the provided toner is original equipment manufacturer (OEM) toner.

● Tab 13: Offerors who are Other Than Small businesses under the applicable NAICS for this procurement must submit a subcontracting plan as part of Volume 1. The subcontracting plan must be in accordance with FAR 19.704 and FAR 52.219-9. GSA expects offerors to thoroughly review the requirements set forth in FAR 19.704, Subcontracting Plan Requirements and FAR Clause 52.219-9, Small Business

Subcontracting Plan before submitting their subcontracting plans.

● Tab 143: The offeror must submit a fully completed Supply Chain Risk Management

Questionnaire (Attachment 12). All fill-in sections must be completed by the offeror.

7. Section E.9.0, Instructions for Volume 2 – Oral Presentation is amended as follows:

Factors Required for Volume 2 - Oral

Presentation

Factor 1 Technical Excellence and

Capabilities https://docs.google.com/spreadsheets/d/1bWH_Q20fN8O46K-vkaggshYeqjb-PrOUAbmjB6msu1M/edit#gid=330246795 https://docs.google.com/spreadsheets/d/1bWH_Q20fN8O46K-vkaggshYeqjb-PrOUAbmjB6msu1M/edit#gid=330246795

47QSCC23R0008 Amendment 0001 Continuation Pages Page 6 of 16

Factor 2 Operational Quality Assurance

Factor 3 Experience

Factor 4 Past Performance

Factor 5 Small Business Participation

Factor 6 Small Business Utilization

Factor 7 Live Test Demonstration

NOTE: Volume 2 will be presented orally by the offeror. Factors 1-3, 6, and 7 will be presented orally

(NOTE: Factors 4 will be covered by the written supplement required for that factor, and Factor 5 will be verified by information located in SAM. Therefore, orally presenting Factors 4 and 5 is not required). A written supplement shall be submitted in accordance with RFP Section E.6.1.C. The written supplement must only include the items specifically allowed; See Use of Written Material or Other Media to Supplement Oral Presentations, below. Any items included in the written supplement that are not specifically allowed will not be considered or evaluated. Page limits are also specified in section Use of

Written Material or Other Media to Supplement Oral Presentations below. Please note that ALL pages, including blank pages, cover letters, Table of Contents pages, tables, illustrations, and appendices will be counted in the page calculation. Pages that exceed the listed page limitation per section will not be evaluated. Additional pages over the maximum allowed will be removed, not read, and will not be evaluated by the government which may lead to the disqualification of a proposal. The font on all documents submitted for this proposal shall not be smaller than Times New Roman font size 10. The page size must be 8.5” by 11” and may have up to .75 inch margins.

Content: Volume 2 shall include only the technical information described below. The oral presentation must fully address Factors 1, 2, 3, 4, 5, and 6, and 7. Failure to address any factor or sub factor may result in a determination by the CO that the proposal is non-responsive and may be removed from further consideration. The written supplement to Volume 2 must also include a cover letter, a table of contents, and an outline of the oral presentation.

PowerPoint presentations (or similar computer program; exact format is not a requirement as this is not a document that will be submitted to the Government or will be evaluated) will be allowed during the Oral Presentation. The offeror is allowed to share their screen during the presentation to display the slides during their presentation (Note - for Factor 7, Live Test Demonstration, the offeror is required to share their screen to demonstrate the e-portal and associated information under Factor 7). The PowerPoint presentation will be limited to 25 slides. The PowerPoint slides are NOT a written supplement and will not be submitted with the proposal, and will not be evaluated. Only the oral presentation itself is evaluated (i.e. information and/or statements included on the slides that are not orally presented will not be considered).

Date, Time, and Place: The date and time will be coordinated directly with the offeror, as discussed in

RFP Section E.6.1. If an offeror is deemed non-responsive to Volume 1, then their proposal will be removed from further consideration and will not receive an invitation to conduct an oral presentation.

Length: The oral presentation is limited to no more than 2 hours in length. The allotted 2 hour length of time begins at the scheduled start time of the meeting event; i.e. if the Google Meet meeting begins at

47QSCC23R0008 Amendment 0001 Continuation Pages Page 7 of 16

2:00 PM Eastern Time, then the offeror’s presentation must end no later than 4:00 PM Eastern Time. The government will stop evaluating after the 2 hour length of time has elapsed. . Any time exceeding the limitation will not be evaluated. The government will end the session after 2 hours.

Qualifications for Personnel: The Offeror’s personnel who attend the presentation shall be qualified to present and answer questions on the offeror’s technical approach and proposed solution. The presenters must be employed by the offeror (prime) and not a proposed subcontractor.

Use of Written Material or Other Media to Supplement Oral Presentations: Oral presentations will be supplemented with printed information when the factor specifically includes a requirement for supplemental information or otherwise indicates that written material may be submitted to supplement the orally presented information. If this is not explicitly stated, then no written supplement is allowed.

Each allowable written supplement is limited to the following page limits.

A summary of the sections that require a written supplement, and the associated page count limitations, are as follows.

As noted above, PowerPoint presentations will be allowed during the Oral Presentation but the

PowerPoint slides are NOT a written supplement and will not be submitted with the proposal, and will not be evaluated. PowerPoint slides (or similar computer program) are limited to twenty five (25) for the Oral Presentation.

See associated RFP section for more information on the requirements for the written supplement for that section.

Volume 2 Written Supplement

Section Page limitation

Cover Letter 1 page

Table of Contents 3 pages

Outline of oral presentation 5 pages

RFP Section E.9.1 subsection 1a 2 pages

RFP Section E.9.1 subsection 1.e

10 pages, except for the lease agreement or documentation of ownership, which does not have a page limitation

RFP Section E.9.1 subsection 1.j

This written supplement is limited to the Excel spreadsheet with the offeror only filling out the specified fill-in sections; no additional written information or written explanations are allowable. The Excel spreadsheet is to be included as part of the written supplement to Volume 2, with fill-in sections filled out by the offeror.

RFP Section E.9.1 subsection 1.k 5 pages

47QSCC23R0008 Amendment 0001 Continuation Pages Page 8 of 16

RFP Section E.9.1 subsection 1.o

This written supplement is limited to the Excel spreadsheet with the offeror only filling out the specified fill-in sections; no additional written information or written explanations are allowable. The Excel spreadsheet is to be included as part of the written supplement to

Volume 2, with fill-in sections filled out by the offeror.

RFP Section E.9.2 subsection 1 15 pages

RFP Section E.9.4 10 pages

RFP Section E.9.6 subsection 2

This subsection requires submission of the offeror’s latest annual summary subcontracting report (SSR, previously entitled SF 295). This document is the only allowable written supplement for this section and is limited to 8 pages in length.

Exchanges with Offerors: Exchanges may be conducted during the presentation for the Government to understand or gain clarifications. However, exchanges are not required if not deemed necessary, at the discretion of the Contracting Officer. The scope and content of exchanges shall be limited to the proposed technical approach and technical solution. Discussions will not be permitted during oral presentations.

The offeror must present the information without the assumption of exchanges.

Record of Presentation: The contracting officer will maintain a record of oral presentations to document what the Government relied upon in making the source selection decision. The presentation will be recorded. A copy of the record will be maintained for the file.

8. Section E.9.1, Technical Excellence and Capabilities, Section (1)(e) is amended as follows:

(e) Provide a description of the warehouse(s) space that the contractor Intends to use for this requirement. The description must describe the warehouse location, size (square feet), layout, and whether or not it is a space within a warehouse or is a stand-alone warehouse. If the warehouse is not a stand-alone warehouse, then the proposal must describe how the warehouse(s) section is divided within the interior of the building with at least an immovable wall (no chain link fence) with its own separate loading dock(s) and separate entrance & exit for foot traffic into the designated warehouse area. This contract cannot be used for any other purposes but for the support of this effort, and the proposal must clearly state that the warehouse space(s) will not be used for any other purpose. The proposal must clearly state that all warehouse space(s) utilized for this requirement will be climate controlled. The proposal must confirm that the warehouse(s) have a separate entrance, exit, and loading dock(s) (the loading dock(s) do not count towards the requirement for a separate entrance and exit), with access and use only for this requirement.

A written supplement is required for this subsection. The written supplement must include documentation regarding the warehouse. Documentation of the warehouse(s) must include pictures, layouts/blueprints, and the size (square footage) of the warehouse(s). Pictures of the warehouse and or blueprints shall clearly label the warehouse sections. The pictures and/ or blueprints provided shall highlight and label the location of all warehouse entrances and exits.

Please note docking stations will not count as an entrance or exit to the building. If the warehouse space is not a standalone warehouse, then the pictures and/or blueprints shall also

47QSCC23R0008 Amendment 0001 Continuation Pages Page 9 of 16 clearly label the warehouse section(s) within the interior of the building, and shall clearly show and label the immovable wall(s) (no chain link fence(s)) that divide the space, and shall clearly show and label the separate entrance(s) and exit(s), as well as the loading dock(s). Please note docking stations will not count as an entrance or exit to the building.

The written supplement must also include documentation of ownership or a copy of the proposed formal lease agreement for the warehouse(s) that will be used for this requirement and are in accordance with the warehouse requirements in the PWS. The required documentation is an executed or proposed lease agreement or proof of ownership and must be a legally acceptable document. Documentation must clearly state the warehouse size, address, and that the warehouse space is available during the duration of the period of performance under the contract. The contractor must provide documentation showing that it will have ownership of warehouse(s) or formal lease agreements for access to warehouse(s) upon contract award. The proof of ownership or formal lease agreement must include the address of the warehouse space and the length of the agreement.

The written supplement for this subsection (e) is limited to 10 pages in length, except for the lease agreement or documentation of ownership, which does not have a page limitation.

9. Section E.9.2, Factor 2 – Operational Quality Assurance, Section (1) is amended as follows:

1. An explanation of qualifications of the technical staff, the supervisor(s), and the workers. Each proposal must identify the location of technical staff, supervisor(s), and workers and also identify key personnel responsible for ensuring quality controls are monitored.

As a written supplement to the oral presentation, the offeror must provide résumés for key personnel, who consists of supervisors and technical staff that lead or are in charge of: sourcing the items in Attachment 3; warehouse facility(s); delivery, and EDI compliance; however, the résumés cannot be submitted in lieu of the oral written explanation of the qualifications of the technical staff, supervisors, and workers. (The documentation discussed in this paragraph

(resumes for key personnel) must be included in the written supplement to Volume 2. See Use of

Written Material or Other Media to Supplement Oral Presentations above for page limitations for this portion of the written supplement.)

10. Section E.9.4, Past Performance is amended as follows:

(The documentation discussed in this section must be included in the written supplement to Volume 2. See

Use of Written Material or Other Media to Supplement Oral Presentations above for page limitations for this portion of the written supplement.)

This section in its entirety must be submitted in writing. , and is exempt from the above stated page limitations.

1. The offeror shall provide the name, address, telephone number, fax number, and email address of the associated COR or other appropriate Point of Contact (POC) for up to three (3) projects that are similar in size, scope, and complexity. Each project must be ongoing or have been completed within the three (3) years prior to the closing date of the RFP.

47QSCC23R0008 Amendment 0001 Continuation Pages Page 10 of 16

0. The proposal must list any contract under which it received a cure notice, show-cause letter, and/or was terminated for cause or convenience within the three (3) years prior to the closing date of the

RFP. The proposal must also identify any actions for suspension or debarment (regardless of the outcome) that either began or concluded within the past three (3) years. The proposal must explain the facts and circumstances in each such instance.

If no such action was taken, the proposal should state so under this section.

Note: The government reserves the right to obtain and use past performance information from sources other than those provided in the proposals.

11. E.9.5, Factor 5 - Small Business Participation, is amended as follows:

This solicitation is open to all businesses; however, greater weight will be given to those responsible, responsive and qualified small businesses who also meet one socio-economic category (small disadvantaged business, woman-owned small business, service-disabled veteran-owned small business, HUBZone) as defined in FAR part 19 under NAICS code 493190. The offeror’s SAM account must be up to date showing any socioeconomic category/ies applicable to the offeror, as the offeror’s SAM account will be used to verify this information. If the offeror’s SAM account does not include a socioeconomic category at the date and time of review by a member of the acquisition team, then the offeror will not receive credit for the socioeconomic category. The offeror must assume that the information used as of day and time of proposal submission (Volume 1) and therefore must be up-to-date by the required date and time of submission of Volume 1.

12. E.9.7, Factor 7 - Live Test Demonstration (LTD), is amended as follows:

The LTD will demonstrate the contractor’s e-portal capabilities and a comparison of the e-portal to the stated requirements in the solicitation.

The presentation must also include a description on how its e-portal will allow the government to view purchase order numbers, requisition numbers, delivery status, current stock levels, and information on commodities such as country of origin, AbilityOne, UNICOR and Berry Amendment compliance.

The demonstration must show that the contractor has an e-portal, and will provide GSA and its customers access to the e-portal, which will serve as a mechanism to view current, up to date information on all shipments including the requisition numbers, purchase order number and delivery status. Through this e-portal the contractor must also provide current, up to the date stock levels as well as additional information on all commodities such as the country of origin and whether the items are AbilityOne, UNICOR, TAA, and/or Berry Amendment requirement, including documentation on the portal illustrating compliance on every shipment. The portal must be able to provide live tracking of orders, including shipments traveling by ocean freighter to stock the warehouse. The portal must include shipment records for all orders for the previous 6 month period. Reports are downloadable by the CO at any time in PDF format. Offerors must demonstrate how the e-portal will be labeled as GSA and will be in compliance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d). In the e-portal, the offeror must demonstrate how they would provide tracking for items throughout the entire delivery process including when the commodities are traveling by land, air or sea.

The demonstration will test system up to date information on all shipments including the requisition numbers, purchase order number and delivery status. Offerors must also show how they would provide current, up to the date stock levels as well as additional information on all commodities such as the

47QSCC23R0008 Amendment 0001 Continuation Pages Page 11 of 16 country of origin and whether the items are AbilityOne, UNICOR, TAA, and/or Berry Amendment requirements. Offerors must demonstrate how the e-portal will be labeled as GSA and will be in compliance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d). The e-portal must have warehouse documentation illustrating how shipments to the warehouse are compliant with TAA and AB1 requirements. These reports shall be downloadable in Microsoft Word, or PDF, or

Microsoft Excel. The e-portal shall have live tracking of shipments as they travel across the ocean to the country wherein the warehouse is located.

13. E.9.8, Instructions for Volume 3 – Price Proposal, is amended as follows:

Note: Volume 3 will only be requested from offerors that receive an “Acceptable” rating or higher for Factors 1, 2,, and 7; a “some confidence” or higher for Factor 3, a “somewhat relevant” or higher for Factor 4, and a “satisfactory” for Factor 6. on the LTD evaluation.

Offerors shall submit an electronic copy of Volume 3 in the format indicated under section E.6.1

General Instructions.

Volume 3 – Price Proposal Page Limit

Tab 1 Volume 3 Table of

Contents

5 pages

Tab

Factor 9 - Pricing Proposal 1 page

Tab

2-a

Pricing Data Must be submitted in Excel format at Attachment 7, with offeror fill-in sections completed with numerical prices (US Dollar) only, with no additional information included.

1 additional page, in Word, is required for filling out the chart found at solicitation section B.6. The contractor must fill in the Total Estimated Value for CLINs 0001, 0002, 0003, 0004, and 0005, and the Total Estimated

Contract Value.

No additional information is allowed for this tab.

Tab

2-b

EPA Statement and Cost

Decrease Plan Supporting

Documentation

15 pages 1 page

Tab

2-c

Supplemental explanation of pricing

2 pages

Tab

Subcontracting Plan 10 pages (Small Businesses are not required to submit a Subcontracting Plan)

PAGE LIMITATION:

47QSCC23R0008 Amendment 0001 Continuation Pages Page 12 of 16

The page limits for each tab are listed in the table directly above this section.

Tab Specific Notes

Tab 1: Volume 3 must include a table of contents summarizing the contents of the volume.

Tab 2-a: See below submission requirements for Factor 9, pricing proposal.

Tab 2-b: The pricing proposal must include the offeror’s plan to decrease pricing as inflation and global supply chain costs go down in the future. The plan must discuss how the contractor will utilize the EPA clause to request price decreases, and how decreasing costs will be monitored by the offeror to ensure price reductions are submitted when appropriate.

Tab 2-c: The offeror may utilize this section to explain their markup percentages and other pricing information. The document must also include the market indicator being used for annual increases in accordance with the EPA clause section (b). This market indicator may be negotiated prior to award.

Tab 3: Offerors who are Other Than Small Businesses under the applicable NAICS for this procurement must submit a subcontracting plan as part of Volume 1. The subcontracting plan must be in accordance with FAR 19.704 and FAR 52.219-9. GSA expects offerors to thoroughly review the requirements set forth in FAR 19.704, Subcontracting Plan Requirements and FAR Clause 52.219-9, Small Business

Subcontracting Plan before submitting their subcontracting plans. Any offeror required to submit a subcontracting plan, and either fails to provide one or provides one that does not meet the subcontracting requirements will be removed from consideration for being non-responsive. If subcontracting goals cannot be negotiated and agreed to by both parties (Government and apparent awardee) prior to award, then the Contracting

Officer may determine that an award cannot be made to the offeror and may award to the next apparent awardee. The offeror’s compliance with subcontracting plans on previous contracts may also be considered in the responsibility determination per FAR

19.705.

14. E.9.8.1, Pricing Proposal, is amended as follows:

General Pricing Information

The Price Volume must address all pricing requirements listed in the solicitation.

Submission

The pricing proposal must include an Excel spreadsheet using the format at Attachment 7. All fill-in sections and tabs of Attachment 7 must be filled out and submitted by the offeror. The information filled in by the contractor must be numerical prices in US Dollars. No additional

47QSCC23R0008 Amendment 0001 Continuation Pages Page 13 of 16 information is allowed. Information outside of columns labeled “Offeror Fill-In”, with fill-in cells shaded with color, will not be evaluated or considered. See page count limitations in chart under Section E.9.8, above. The pricing proposal must also include the chart at solicitation section B.6, with the Total Estimated Value filled out by the offeror for each CLIN (CLIN 0001, 0002, 0003, 0004, and 0005), and with the Total Estimated Contract Value filled out by the offeror. 1 page is allowed in order to submit this chart; see page count limitations under section

E.9.8, above.

The Excel spreadsheet using the format at Attachment 7 must list, for each delivery zone (Zone

1, Zone 2, and Zone 3):

● The material price per NSN item;

● The markup amount, stated both in terms of US Dollars and percentage of material price, for each NSN. The markup amount must be inclusive of sourcing, management, transportation, general and administrative expenses, overhead, taxes, packaging, delivery, anticipated profits, and any other direct and indirect cost associated with this requirement;

● The final per-unit Firm Fixed Price (FFP) for each NSN. The per-unit FFP encompasses the material price and the markup discussed above.

Note that while the offeror must fill out for each zone (Zone 1, Zone 2, and Zone 3) the material price, the markup, and the final per-unit FFP, the pricing for each Zone is not required to be different (i.e. the offeror may propose the same per-unit price for Zone 1 and for Zone 2, if the offeror chooses to do so).

For each zone (Zone 1, Zone 2, and Zone 3), the per-unit FFP for each NSN is then multiplied by the estimated quantity to calculate the Extended FFP. The Extended FFP for Zone 1, the extended FFP for Zone 2, and the Extended FFP for Zone 3 are then added together to calculate the Total Extended Price., The Total Extended Prices for each NSN are added together to calculate the Total Estimated

Price for that performance period.

The offeror must fill out the above for each contract period (Base Period, Option Period 1, Option Period 2, Option Period 3, and Option Period 4). Annual pricing must be in accordance with the EPA clause with escalation in accordance with EPA clause (b).

The sum of the Total Estimate Price of each contract period is the Total Estimated Contract

Value.

The pricing proposal must also include the offeror’s plan to decrease pricing as inflation and global supply chain costs go down in the future. The plan must discuss how the contractor will utilize the EPA clause to request price decreases, and how decreasing costs will be monitored by the offeror to ensure price reductions are submitted when appropriate.

Note: Contractors must propose pricing for all items in Attachment 3. Pricing format is included at Attachment 7.

47QSCC23R0008 Amendment 0001 Continuation Pages Page 14 of 16

15. Attachment 1, Terms and Conditions, is amended as follows:

● The “X” next to “(14) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15

U.S.C.644)” under 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2022) is removed.

16. Attachment 2, Performance Work Statement, Section 1(g) is amended as follows:

. The contractor is responsible for sourcing all products in Attachment 3, as well as other products added throughout the life of this IDIQ, and the products must meet the following requirements:

• Pursuant to the provisions of the Javits-Wagner-O’Day Act, production facilities of the

NIB and SourceAmericaitems marked as AbilityOne in Column D in Attachment 3 are mandatory sources and the contractor must procure those items from AbilityOne wholesalers or otherwise in strict compliance with their AbilityOne distributor agreement/authorization distributors.

• Pursuant to FAR 8.6, items marked as UNICOR in Column D in Attachment 3 are mandatory sources for the contractor and must procure those items from UNICOR, unless a waiver is granted for the item.

• All other items listed in Attachment 3 not identified as AbilityOne must be TAA compliant per FAR subpart 25.4. A list of countries with Trade Agreements with the United States is located at: https://ustr.gov/trade-agreements/free-trade-agreements.

• Contractors must provide Letters of Authorization for all toner items in Attachment 3 stating that the contractor or their subcontractors are authorized distributors for the specified type of toner product that will be supplied.

17. Attachment 2, Performance Work Statement, Section VI, Contingency/Surge Requirements, is amended as follows; the requirement is 30%:

Surge requirements may occur in the event of a real world contingency or planned exercise. The contractor must demonstrate it has the capability to meet the increased demand, by as much as 30% for each item, for a period of 30 days to 6 months at a time. The contractor should also be prepared for potentially higher demand at the 4th quarter of each fiscal year.

18. Attachment 2, Performance Work Statement, PWS Section X, Large Orders, is amended as follows, stating 8 months instead of 4 months:

The Large order Policy only applies for the first 8 months after FOC. After this point, large orders will be treated as all other orders.

Large orders are out of the ordinary, such as an order for 638 pails of wiping rags going to Navy

Inventory Stock. Large orders will be addressed on a case-by-case basis.

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1057393 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://ustr.gov/trade-agreements/free-trade-agreements

47QSCC23R0008 Amendment 0001 Continuation Pages Page 15 of 16

A large order is an order that would reasonably deplete the contractor’s inventory stock.

An order is only deemed a large order with the PMO’s approval. The PMO office will determine an order to be a large order in coordination with the COR. The contractor must submit a request in writing to the PMO, COR, and CO in order to be granted large order approval for the order.

Any order determined to be a large order as approved by the PMO will not be filled using available stock in the EUCOM warehouse(s) but rather will be filled using material shipped from CONUS and the delivery requirement will be 35 business days after receipt of order.

Note: Large orders are typically an order for a quantity to satisfy the customer's inventory stock, SSA

Authorized Stock List ASL, or a project inventory stock and not a customer order for regular use.

Process:

The order will come from the customer to the contractor through GSA OMS. The contractor will acknowledge receipt of the large order with Backorder status (EDI 855) with a new estimated shipping date.

The contractor will send to the PMO office and the COR a weekly large order report that will include

NSN, item, shipping status, tracking number when applicable, and estimated shipping date.

The PMO and COR will review the weekly large order report and will provide approvals and/or disapprovals. Approved orders will be granted an allowable delivery time of 35 days after receipt of order.

19. Attachment 3, List of NSNs, is amended as follows. Revised Attachment 3 is incorporated into the solicitation and replaces the original Attachment 3.

● Columns for Non-Stock, Manufacturer (Offeror Fill-In), and Part Number (Offeror Fill-In) are added.

● Non-Stock items are noted in the Non-Stock column.

● The following NSNs are removed.

o 6810005987316 o 7520016189917 o 5130010146856 o 7110015908676 o 8520015220840 o 7290002248308 o 7520014521564 o 7520016222122 o 8520015223887 o 7520014521562

20. Attachment 5, Quality Assurance Surveillance Plan, Section 5, Performance Requirements, is amended as follows:

Delivery time Standard is updated as follows:

47QSCC23R0008 Amendment 0001 Continuation Pages Page 16 of 16

Delivery time standard

Items are delivered in the required number of business days, taking 3 Business days after receipt of order to customers in Kuwait, Saudi

Arabia, UAE, Oman, Qatar, Bahrain and within 10-15 business days to customers in

Jordan, Israel, Iraq, Egypt.

This concept takes into account

USA Holidays and Countries of performance Holidays.

92.5% Calculation based on purchase order issue and either vendor proof of delivery or customer receipt acknowledgment

Positive:

Continued

Performance

Eligibility.

Negative:

Potential

Cancellation

21. Revised Attachment 6, NSN Descriptions, is incorporated into the solicitation and replaces the original Attachment 6.

22. Attachment 7, Pricing Breakdown, is amended as follows. Revised Attachment 7 is incorporated into the solicitation and replaces the original Attachment 7.

● The following NSNs are removed.

o 6810005987316 o 7520016189917 o 5130010146856 o 7110015908676 o 8520015220840 o 7290002248308 o 7520014521564 o 7520016222122 o 8520015223887 o 7520014521562

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