RFP 280-21-0561_Attachment 1c_Schedule of Deliverables.docx

RFP No. 280-21-0561 ATTACHMENT 1c

Training and Technical Assistance to Native Connections Grantees Delivery Schedule

SAMHSA Division of Technology (DTM) Requirements

· Conduct Kick-off Meeting

· Draft Plan of Performance

· Revise Draft Plan of Performance

· Final Plan of Performance

· Update Plan of Performance

1.2 IT Requirements

· Meeting with COR and CIO

· Meet with COR and DTM

· Transition to Extranet

1.3 Weekly Meeting

· Plan/Participate in bi-weekly meetings

· Create/distribute agendas

· Provide call line and send meeting invites

· Provide notes of the meeting

· 1

· TBD

· Privacy and Security Kick Off Meeting

· Information Technology transition activities

· As needed

· 26

· Base Year – 1 week after CED and 2 weeks after CED in option years 1-4 within 2 weeks of kick-off meeting for all years

· Within 3 weeks of feedback for all years

· Within one week of feedback for all years

· Update upon request

· Within 4 weeks CED

· Within 120 days of notification

· Bi-weekly

· Bi-weekly

· Bi-Weekly

· Within 1 week of meeting

· Provide TTA to grantees

· Develop and annually review tribal specific TTA plans

· Ongoing

· TBD and annually

2.2 TTA for Developing Community Readiness Assessments (CRA)

· Provide TTA to grantees for the development of a CRA

· 112

2.3 TTA for Developing Strategic Action Plans (SAP)

· Provide TTA to Grantees

· Assist grantees in developing a successful SAP

2.4 TTA for Implementing Strategic Action Plan

2.5 TTA for other Grant Activities and Webinars

· Provide TTA to assist grantees

· Coordinate grantee buddy matches

· Buddy match updates

· Plan and conduct webinars

· 8

· Base Year

· Option Years 1-4

· Annually

· Develop a draft plan

· Submit final plan

· Develop and Disseminate materials

3.2 Information Management

· Develop and maintain a contact list and listserv

· Provide a SharePoint-type site

· Provide content updates

· 508 compliance

· 4

· Within 4 weeks of CED

· Within 1 week of COR/ACOR feedback

· Within 6 weeks CED

· TBD

· TBD

· Draft Annual Report

· Develop Final Annual Report

· Draft Final End-of-Contract Report

· Develop Final End-of-Contract Report

· 12

· 4

· First monthly report 60 days from CED then by the 10th workday of each month for the base year and all option years.

· Annually, NLT 3weeks from the end of the contract year

· NLT 1 week after feedback

· 8 weeks before the end of the contract year

· By contract expiration date

· Participate in meetings to facilitate transition to the new Contractor

· Deliver all publications, equipment, materials, files, etc. to COR/Alternate COR

· Deliver all software acquired, developed or altered with documentation

· Deliver all course material

· Return all data used in the project

· Develop inventory list with copies

· Meet with COR and DTM to discuss IT transition activities

· 1

· 5

· 8 weeks prior to end of contract

· End of contract

Optional Task 6 – Support for Annual Native Connections Grantee Symposium

· 6.a Conduct planning meeting

· 6.b Draft Invitation/Save the Date

· Distribute invitations

· 6.c Hold series of conference calls

· Submit draft agenda

· Submit final agenda

· 6.d Develop registration process and open registration

· Develop registration packets

· 6.e Conduct logistics and site selection

· Secure hotel and sleeping rooms

· Make travel arrangements for consultants

· 6.f Ensure availability of audio visual supplies and equipment

· Supply necessary equipment

· 6.g Coordinate consultants/SME

· Submit consultant materials/ presentations for initial review

· Submit final materials

· 6.h Debriefing/post training including conduct follow ups, reconcile bills, honoraria, thank you letters, meeting summaries

· 6.i Use OMB-approved evaluation forms

· Develop and draft meeting report

· Submit final report

· 1

· 350-375

· 1 for each participant

· NLT 4 months prior to grantee meeting

· 3 months prior to meeting

· 7 weeks prior to event

· 2 months prior to meeting

· 2 weeks prior to meeting

· 2 months prior to meeting

· Provide on the first day of the meeting

· 4 months prior to meeting

· 4 months prior to meeting

· 1 week prior to the meeting

· Day of the meeting

· 3 months prior to meeting

· 6 weeks prior to meeting

· 3 weeks prior to meeting

· Within 2 weeks of the end of the meeting

· At close of meeting

· Within 2 weeks of the end of the meeting

· Within 1 week of feedback

· Schedule and plan site visit

· Provide brief summary report

· 1

· 1

· 1

· TBD

· TBD

· Within 2 weeks of TA site visit

· Collect TTA outcome data with SAMHSA’s OMB-approved GPRA Measures

· Submit collected data to a SAMHSA-supported data collection platform

· Provide GPRA measures and summary report

· Ongoing

· 2

· 2

· TBD

· Every 6 months

· Every 6 months

· Provide TTA to grantee

· Develop and annually review tribal specific TTA plans

· TBD and annually

9.2 TTA for Developing Community Readiness Assessments (CRA)

· Assist the grantee in the development of a CRA

9.3 TTA for Developing Strategic Action Plans (SAP)

· Provide TTA to grantee

· Assist grantee in developing a successful SAP

9.4 TTA for Implementing Strategic Action Plan

9.5 TTA for other Grant Activities

· Provide TTA to assist grantee

· Coordinate grantee buddy match

· Buddy match updates

· Base Year

· Option Years 1-4