REQUEST FOR PROPOSAL

Notice is hereby given that proposals will be received by the City of Bellevue, Washington for:

RFP # 26077

Electrician Services Citywide On-Call

Bids must be submitted to the City's eProcurement Public Purchase portal no later than August 20th, 2026 at 2:00 pm PST. To register for the Public Purchase portal, go to www.publicpurchase.com.

Date:

Time:

August 20th, 2026

2:00 PM

Proposals submitted after the due date and time will not be considered. The proposing party accepts all risks of late delivery of mailed proposals regardless of fault.

Detailed Request for Proposal (RFP) information including general information, general terms and conditions, requested services, proposal requirements and evaluation process is available on the City’s website at www.bellevuewa.gov, under "Find”, “Bids, RFPs and RFQs”, then "Solicitation Board”.

The City of Bellevue reserves the right to reject any and all submittals and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the City to pay any costs incurred by respondents in the preparation and submission of a proposal. Furthermore, the RFP does not obligate the City accept or contract for any expressed or implied services.

The successful bidder must comply with the City of Bellevue equal opportunity requirements. The City of Bellevue committed to a program of equal employment opportunity regardless of race, color, creed, religion, gender, ag national origin, pregnancy, genetic information, marital status, sexual orientation (including gender identity), o presence of any sensory, physical, or mental disability.

The City of Bellevue’s is also committed to complying with Title VI of the Civil Rights Act of 1964, that provides person in the United States shall, on the ground of race, color, or national origin, be excluded from participation be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

Dated this 6th day of August, 2026 http://www.bellevuewa.gov/

City of Bellevue

Request for Proposals

Request for Proposals Information: Submit Proposals to:

RFP Number:

RFP Title:

Date Issued:

Contact Person:

Email Address:

Backup Contact Person:

Backup Email:

Online Submittal: Responses can be submitted online through the City's eProcurement system

Public Purchase. To register, go to www.publicpurchase.com.

Proposals Due:

26077

Electrician Services

Citywide On-Call

August 6th, 2026

Justin Apodaca japodaca@bellevuewa.gov

August 20th, 2026 @

2:00PM

Section 1 - General Information

NOTICE: Notice is hereby given that proposals will be received by the City of Bellevue, Washington, for

RFP # 26077 - Electrician Services Citywide On-Call by electronically submitting your proposal on www.publicpurchase.com.

BRIEF SCOPE OF SERVICES (Additional Detail listed in Attachment "A"):

The Request for Proposals (RFP) anticipates a variety of Electrician Services work. Electrician Services work shall be small jobs, most are less than $35,000, and are not intended to include major structural work that requires architectural or engineering design. All work must comply with the National Electrical Code, National Electrical Safety Code and other standards approved by the American National Standards Institute.

DURATION OF SERVICES:

The term of the awarded Contract will be for 3 years.

Prior to the expiration of the term of the awarded Contract, or any renewals or extensions thereof, the City may, in its sole discretion, renew the Contract for 1 period of 1 year, with the same terms and conditions.

RFP SCHEDULE:

(These dates are estimates and subject to change by the City)

Event Date

RFP Release: August 6th, 2026

Pre-Submittal Meeting:

Contractor Questions Due: August 13th, 2026 @ 5:00 PM

Responses to Contractor Questions: August 18th, 2026

Proposal Responses Due: August 20th, 2026 @ 2:00 PM

Consultant Evaluation Complete: N/A

Announce Short-Listed Firms: N/A

Formal Presentation/Interviews:

Announce Apparently Successful Firm:

New Contract in Place: September, 2026

ON-CALL CONTRACTS - OBJECTIVES:

This RFP is issued to competitively establish a contractor, or pool of contractors, to provide on-call services for limited scope projects under $90,000 in value per each project or work order.

Projects performed under this on-call contract shall not include any of the following:

• New construction

• Design by a licensed architecture or engineering firm.

• Land use, building or environmental permitting.

• Subcontracting

PRE-SUBMITTAL MEETING:

N/A

ON-CALL CONTRACTS - COST PROPOSAL:

City staff shall request a cost proposal from the awarded contractor(s) for each project. Cost proposals must be accepted by the City prior to contractor commencing work.

MINIMUM QUALIFICATION REQUIREMENTS:

The following are minimum qualifications and licensing requirements that Contractor's must meet in order to be eligible to submit a proposal. Responses must clearly show compliance to these minimum qualifications in order to be found responsive (Form #1 - Contractor Qualification Requirements).

Those that are not clearly responsive may be rejected by the City without further consideration.

• Contractor must have an active Contractor's license with the Washington State Department of Labor

& Industries.

• Contractor must have a current Washington State Department of Revenue Business License (UBI number).

• Industrial insurance coverage must be current.

• Employment security department number must be provided.

• Contractor must not be currently debarred from any federal or state bidding.

• Certification of compliance with wage payment statutes.

ADDITIONAL QUALIFICATION REQUIREMENTS: At the time of submittal, please provide the following information on Form #2 provided within this packet:

• Regular Hours Rate (M-F) 7:00am-5:00pm - $/Hour

• After Hours Rate (M-F) 5:00pm-7:00am - $/Hour

• Weekend Rate (Saturday/Sunday/Holiday) - $/Hour

• Emergency Call Out - $/Hour

At the time of contract award, Contractors must provide proof of:

• Current City of Bellevue Business License or copy of registration to obtain a City of Bellevue Business License.

• Insurance Certificate - Identifying proper insurance coverages as listed in Attachment "B" and listing the

City of Bellevue as an additional insured.

SUBMITTAL REQUIREMENTS:

Responses to this RFP must include the following information:

• Response to Scope of Work

• Response to Supplemental Bidder's Criteria

• Checking the box on Form #2 indicating you have reviewed the City's insurance requirements as described in Attachment B and acknowledge you understand the requested coverages. Please include either: Evidence of Insurance Certificate showing amounts of current coverage or a written statement under the check box acknowledging you currently have the necessary coverage or are willing to obtain, at your cost, the necessary coverages required in this RFP.

• A completed Form #1 - Contractor's Qualification Requirements

• A completed Form #2 - Pricing Form

• A completed Form #3 - Affidavit of Equal Opportunity Compliance.

• A completed Form #4 - Non-Collusion Certificate.

• A completed and signed RFP Proposal Form

• A completed and signed Cost Proposal Form

• A completed and signed Non-Collusion Certificate

• A completed and signed Affidavit of Equal Opportunity & Title VI Compliance Form

• A completed and signed Proposer Qualification Certificate

REQUIRED NUMBER OF PROPOSALS: completed proposals must be received by the proposal due date.

The City at its discretion may make additional copies of the proposal for the purpose of evaluation only.

SHARED PROCUREMENT PORTALPARTNERS: The City is a member of the Shared Procurement Portal

Partner website (www.sharedprocurementportal.com) to advertise solicitations. This RFP is made available through the Purchase and all Proposers are required to apply on this roster system. Any Proposer not approved on the rost the City's discretion, be considered non-responsive. To apply to the roster, before the due date, go to: www.publicpurchase.com and click "Register” under the Free Registration.

QUESTIONS: Questions regarding this project may be directed to the RFP coordinator. Unauthorized contact regarding this RFP with other City employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City. Any questions will be answered in writing and posted on the

City’s website at www.bellevuewa.gov under “Find”, “Bids, RFPs and RFQs”, then "Solicitation Board”. It is the responsibility of individual firms to check the website for any amendments or Q & A’s to this RFP.

CODE OF CONDUCT POLICY - COMPETITIVE SOLICITATIONS:

Definitions:

• Solicitations: method of acquiring goods, services, and construction for public use in which offers are made to the City between two or more sources. Typical documents used by the City are titled:

Invitation to Bid, Invitation to Quote, Request for Proposals, Request for Qualifications Request for

Information, or any other method of obtaining competitive offers.

• Blackout Period: The period between the time a solicitation is issued by the City and the time the

City awards the contract.

• Lobbying: The attempt to persuade or influence any City employees, officials, or representatives responsible for reviewing, evaluating, ranking or awarding the work or contract for goods or services for or against any solicitation; provided, however, that lobbying shall not include the submission of required materials in direct response to the solicitation according to the instructions to respondents in such solicitation.

Conduct of Participants: After the issuance of any solicitation, all bidders, proposers, contractors, consultants or individuals acting on their behalf are hereby prohibited from lobbying any City employee, official or representative at any time during the blackout period.

Sanctions: The City may reject the submittal of any bidder, proposer, contractor and/or consultant who violates the policy set forth herein.

REJECTION OF PROPOSALS: The City reserves the right to reject any and all Proposals and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the city to pay any costs incurred by Contractors in the preparation and submission of their Proposals.

Furthermore, the RFP does not obligate the City to accept or contract for any expressed or implied services.

RFP ADDENDA: The City reserves the right to change the RFP schedule or issue addenda to the RFP at any time. The City also reserves the right to cancel or reissue the RFP. All such addenda will become part of the RFP.

In the event that it becomes necessary to revise any part of this RFP, the City will issue the addenda on the City’s website (www.bellevuewa.gov) under “Find”, "Bids, RFPs and RFQs", then "Solicitation Board".

It is the Contractor’s responsibility to confirm as to whether any addenda have been issued.

PROPOSAL MODIFICATION & CLARIFICATIONS: The City reserves the right to request that any Contractor clarify its proposal or to supply any additional material deemed necessary to assist in the evaluation of the proposal.

Modification of a proposal already received will be considered only if the request is received prior to the submittal deadline. All modifications must be made in writing, executed and submitted in the same form and manner as the original proposal.

EXCEPTIONS: If Contractor(s) takes exception to any term or condition set forth in this proposal and/or the Sample Agreement and any of its Exhibits and Attachments (including Insurance Requirements), said exceptions must be clearly identified in the response to this RFP. Exceptions or deviations to any of the terms and conditions must not be added to the proposal pages but must be submitted in a separate document accompanying Contractor’s proposal identified as “Exceptions.” Such exceptions shall be considered in the evaluation and the award processes. The City shall be the sole determiner of the acceptability of any exception.

PROPOSAL VALIDITY PERIOD: Submission of a proposal will signify the Contractor’s agreement that its proposal and the content thereof are valid for 180 days following the submission deadline unless otherwise agreed to in writing by both parties. The proposal will become part of the Contract that is negotiated between the City and the successful Contractor.

PROPOSAL SIGNATURES:

• An authorized representative must sign proposals, with the Contractor's address, telephone and email information provided. Unsigned proposals will not be considered.

• If the proposal is made by an individual, the name, mailing address and signature of the individual must be shown.

• If the proposal is made by a firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown.

• If the proposal is made by a corporation, the name and mailing address of the corporation and the signature and title of the person who signs on behalf of the corporation must be shown.

• The City reserves the right to request documentation showing the authority of the individual signing the proposal to execute contracts on behalf of anyone, or any corporation, other than himself/herself. Refusal to provide such information upon request may cause the proposal to be rejected as non-responsive.

COMPLETENESS OF PROPOSAL: The Contractor must attach the Proposal Form (Form #1) signed by a Contractor representative authorized to bind the proposing firm contractually.

PAYMENT OPTIONS: The City encourages our vendors and suppliers to enroll in one of two automated payment options to optimize payment efficiency and reduce fraud. Go to www.bellevuewa.gov under "Find", "Bids, RFPs and RFQs" then Payment Options to see the options for automated payments.

Section 2 Terms & Conditions

EQUAL OPPORTUNITY EMPLOYMENT: The successful Contractor or Contractors must comply with the

City of Bellevue equal opportunity requirements. The City of Bellevue is committed to a program of equal employment opportunity regardless of race, color, creed, religion, gender, age, national origin, pregnancy, genetic information, marital status, sexual orientation (including gender identity), or the presence of any sensory, physical, or mental disability.

TITLE VI: The City of Bellevue in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle

A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all proposers that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit proposals in response to this request and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.

INSURANCE REQUIREMENTS: The selected Contractor, or Contractors, shall maintain insurance that is sufficient to protect the Contractor’s business against all applicable risks, as set forth in the City’s

Standard Insurance Requirements Attachment “B”. Please review insurance requirements prior to submitting a Proposal. If selected Contractor is unable to meet these standard requirements, please note current or proposed insurance coverage in submittal as an Exception. Standard requirements may be negotiated if it is in the best interest of the City.

INDEMNIFICATION: The Contractor shall hold harmless, defend, and indemnify the City and the City’s officers, agents, and employees against any liability that may be imposed upon them because of the

Contractor’s failure to provide compensation coverage or liability coverage.

PREVAILING WAGE: This Contract is subject to the requirements of Chapter 39.12 RCW, and as it may be amended, relating to prevailing wages. On Public Works projects, funded in part or in whole with

Federal Funds, laws and regulations shall also be applicable. NO WORKER, LABORER OR MECHANIC EMPLOYED IN THE PERFORMANCE OF ANY PART OF THIS CONTRACT SHALL BE PAID LESS THAN THE

PREVAILING RATE OF WAGE as determined by the Industrial Statistician of the Department of Labor and

Industries for the State of Washington. The schedule of prevailing wage rates for the Contract is made a part of this contract as set forth in Attachment "C" to this contract or as subsequently amended.

Prior to making any payment under this Contract, the City must receive an approved copy of the

"Statement of Intent to Pay Prevailing Wages on Public Works Contracts" from the Department of Labor &

Industries. It is the Contractor's responsibility to obtain and file the "Statement of Intent to Pay Prevailing Wage". The Contractor shall be responsible for all filing fees. Each invoice may include a signed statement that prevailing wages have been paid by the contractor and all subcontractors. Following the final acceptance of services rendered, the Contractor shall submit an "Affidavit of Wages Paid".

BUSINESS REGISTRATION AND TAXATION: The Contractor or Contractors awarded the contract will be subject to City of Bellevue Business Registration and Business Taxation as presented in the Bellevue

City Code. Questions about the city’s Business and Occupation (B&O) tax should be directed to the City’s

Tax office at 425-452-6851.

NON-ENDORSEMENT: As a result of the selection of a Contractor to supply products and/or services to the City, Contractor agrees to make no reference to the City in any literature, promotional material, brochures, sales presentation or the like without the express written consent of the City.

NON-COLLUSION: Submittal and signature of a Proposals swears that the document is genuine and not a sham or collusive, and not made in the interest of any person not named, and that the Contractor has not induced or solicited others to submit a sham offer, or to refrain from proposing.

COMPLIANCE WITH LAWS AND REGULATIONS: In addition to nondiscrimination and affirmative action compliance requirements previously listed, the Contractor or Contractors ultimately awarded a contract shall comply with federal, state and local laws, statutes and ordinances relative to the execution of the work. This requirement includes, but is not limited to, protection of public and employee safety and health; environmental protection; waste reduction and recycling; the protection of natural resources;

permits; fees; taxes; and similar subjects.

EXPANSION CLAUSE: Any resultant contract may be further expanded to include any other item normally offered by the vendor, as long as the price of such additional products based on the same cost/profit formula as the listed item.

OWNERSHIP OF DOCUMENTS: Any reports, studies, conclusions and summaries prepared by the Contractor shall become the property of the City.

CONFIDENTIALITY OF INFORMATION: All information and data furnished to the Contractor by the City, and all other documents to which the Contractor’s employees have access during the term of the

Contract, shall be treated as confidential to the City. Any oral or written disclosure to unauthorized individuals is prohibited.

PUBLIC RECORDS: Under Washington state law, the documents (including but not limited to written, printed, graphic, electronic, photographic or voice mail materials and/or transcriptions, recordings or reproductions thereof) submitted in response to this RFP (the “documents”) become a public record upon submission to the city, subject to mandatory disclosure upon request by any person, unless the documents are exempted from public disclosure by a specific provision of law. If the city receives a request for inspection or copying of any such documents it will promptly notify the person submitting the documents to the city (by U.S. mail and by fax if the person has provided a fax number) and upon the written request of such person, received by the city within five (5) days of the mailing of such notice, will postpone disclosure of the documents for a reasonable period of time as permitted by law to enable such person to seek a court order prohibiting or conditioning the release of the documents. The city assumes no contractual obligation to enforce any exemption.

COOPERATIVE PURCHASING: RCW 39.34 allows cooperative purchasing between public agencies (political subdivisions) in the State of Washington. Public agencies that file an Interlocal Joint Purchasing

Agreement with the City of Bellevue may also wish to procure the goods and/or services herein offered by the selected Contractor. The selected Contractor shall have the option of extending its offer to the City of

Bellevue to other agencies for the same cost, terms and conditions.

The City of Bellevue does not accept any responsibility for agreements, contracts or purchase orders issued by other public agencies to the Contractor. Each public agency accepts responsibility for compliance with any additional or varying laws and regulations governing purchase by or on behalf of the public agency. The City of Bellevue accepts no responsibility for the performance of the Contractor in providing goods and/or services to other public agencies, nor any responsibility for the payment price to the Contractor for other public agency purchases.

INVASIVE SPECIES MANAGEMENT: N/A

Section 3 Evaluation Process

EVALUATION PROCEDURES: Proposals will be evaluated by the Selection Committee. The Selection

Committee will consider the completeness of a Contractor’s proposal and how well the proposal meets the needs of the City. In evaluating the proposals, the City will be using a criteria evaluation process. All proposals will be evaluated using the same criteria and possible points.

EVALUATION CRITERIA: Proposals will be evaluated by City staff based upon the responsiveness of the

Proposal to this Request for Proposal. Evaluations will be based on criteria outlined herein, which may be weighted by the City in any manner it deems appropriate. Interviews, if considered necessary, will be held with selected Contractors based on an evaluation of the proposals. All proposals will be evaluated using the same criteria and weighting.

Evaluations of submittal packet will be based on the criteria listed below:

• Price

CONTRACTOR PRESENTATION, COMMITTEE INTERVIEW, ADDITIONAL INFORMATION OR

REVIEWS: After the Proposals have been evaluated, the Selection Committee will determine whether formal presentations and/or interviews are necessary, and if so, which Contractors will be invited to participate. The City may request clarification or additional information from a specific Contractor in order to assist in the City's evaluation of a Proposal.

APPARENTLY SUCCESSFUL CONTRACTOR(S): The combined score of the proposal evaluations and interviews (if applicable) will determine the Apparently Successful Contractor(s). The Selection Committee will formulate their recommendation to management and City Council ( if necessary). Announcement of the Apparently Successful Contractor(s) will be available on the City's website.

CONTRACT AWARD & EXECUTION: The City reserves the right to make an award without further discussion of the submittals. Therefore, the proposal should be initially submitted on the most favorable terms the Contractor can offer. The Contractor selected as the apparently successful Contractor will be expected to enter into a contract with the City.

A sample City contract is provided on the City’s website at www.bellevuewa.gov. To view a PDF version of a sample contract document click on “Find | Bids, RFPs and RFQs" then look under the section titled

"Contract Templates.” It is expected that the Contractor will review this contract prior to submitting a proposal. Should the Contractor wish to propose changes to the Contract terms and conditions, the desired changes must be identified in the Contractor’s proposal. The City is under no obligation to accept such proposed changes, and may reject a Contractor's proposal based on proposed changes unacceptable to the City.

The general conditions and specification of the RFP and the successful Contractor's response, as amended by Contract between the City and the successful Contractor, including e-mail or written correspondence relative to the RFP, will become part of the Contract documents. Additionally, the City will verify Contractor representations that appear in the proposal. Failure of a Contractor to perform services as represented may result in elimination of the Contractor from further competition or in Contract cancellation or termination.

Once the City and Contractor have reached an agreement on the scope of services, a final contract will be prepared by the City. The foregoing should not be interpreted to prohibit either party from proposing additional contract terms and conditions during the negotiations of the final Contract. If the selected Contractor fails to sign the Contract within ten (10) business days of delivery of the final Contract, the City may elect to negotiate a Contract with the next-highest ranked Contractor. The City shall not be bound, or in any way obligated, until both parties have executed a Contract. No party may incur any chargeable costs prior to the execution of the final Contract.

The City further reserves the right, at its sole option, to award more than one contract or split a contract among multiple Contractors or use a contract different from the sample City contract.

Section 4 General Contract Information

CONTRACT AMOUNT: The City will enter into a contract with the successful contractor(s) with an upper limit cap on the contract. This "not-to-exceed" amount will be based upon an estimated amount of work for the particular on-call service . This "not-to-exceed" amount does not guarantee work to any contractor and the amount paid to the contractor will be based upon time and materials of actual work performed.

The City may opt not to use an on-call contract at any time.

MULTIPLE CONTRACTS AWARDED: The City reserves the right to award multiple contracts to multiple Contractors for this work if it is in the best interest of the City.

USE OF OTHER CONTRACTORS: The City may, at it's sole discretion, secure services from additional contractors not awarded a contract resulting from this RFP.

INVOICING: Contractor(s) shall submit an invoice for services rendered to the City. Invoices shall not exceed the amount provided in the original Cost Proposals without prior approval from City staff.

Contractor shall be paid as follows upon the submission of invoices approved by the City:

LABOR/HOURLY RATES -

1. The amounts computed by multiplying the appropriate hourly rates, or rates, set forth in this contract by the number of direct labor hours performed, which rates shall include wages, overhead, general and administrative expense, profit and other costs and expenses of Contractor incident to this contract. Fractional parts of an hour shall be payable on a prorated basis. The Contractor will substantiate invoices by evidence of actual payment and by individual daily job timecards, or such other substantiation approved by City.

2. Unless provisions of this contract otherwise specify, the hourly rate or rates set forth in this contract shall not be varied by virtue of Contractor having performed work on an overtime basis. If this contract provides rates for overtime, the rates will be reimbursable only to the extent the overtime has been approved by City.

MATERIALS -

1. Allowable costs of direct materials shall be determined by the City. Contractor shall be reimbursed for items and services purchased directly for this contract only when cash, checks, or other forms of actual payment has been made for such purchased items or services. Direct materials are defined as those materials which enter directly into the goods to be delivered hereunder, or which are used or consumed directly in connection with the furnishing of such goods or in performing services hereunder.

2. In cases, where the City has specified certain materials, the Contractor shall, to the extent of his ability, procure materials at the most advantageous prices. The City shall reimburse the Contractor for the materials, if purchased at a reasonable price, and the markup.

3. In cases where the City provides the materials, the Contractor shall not charge the City for the material nor the markup.

The contractor shall invoice for services rendered and materials only. Invoice(s) shall be addressed to:

City of Bellevue

Attention: Procurement Services PO Box 90012

Bellevue, WA 98009-9012

The invoice must provide the following minimum information.

1. Unique invoice number

2. Contract #

3. Contractor Name, Address and Telephone number

4. Name of City Staff authorizing work

5. Date(s) of Work

6. Number of workers assigned to task

7. Classification of workers assigned as identified in Attachment "D"

8. Total hours worked

9. Materials including mark-up

10. Amount due for each site

11. Washington State Sales Tax (if applicable)

12. Total amount due

PAYMENTS: The City shall pay all invoices from the Contractor by mailing a City Warrant within 30 days of receipt of a properly completed invoice.

PAYMODE - ELECTRONIC PAYMENT: At their options, Contractors may sign up for the City of Bellevue's electronic payment processing through Bank of America's PayMode. PayMode offers a secure, efficient, internet-based service to make electronic payments. You can enroll online at:

www.bankofamerica.com/paymode/cityofbellevue

For more information, or if you have any questions, please contact Bank of America's PayMode service toll free at 1-866-252-7366 or call the City of Bellevue Accounts Payable staff at 425-452-6111.

http://www.bankofamerica.com/paymode/cityofbellevue

Attachment "A" Scope of Work

Objectives of City-Wide On-Call Contracts

The City will utilize this RFP as the basis for solicitation. The City will select and award contracts to a one or more

Contractors. As individual projects arise, City Representative may call upon a single Contractor to request a price quote or may instead go to multiple Contractors to obtain competitive price quotes and/or availability times. The

City does not intend to conduct a rotation among Contractors to obtain price quotes, but instead will provide City

Representative access to all awarded Contractors to obtain services in a manner that best meets the needs of the

City.

Intent of RFP for Electrical Services

To competitively solicit proposals from Contractors to provide on-call electrical services at various City of Bellevue locations.

General city facilities may include but are not limited to: Bellevue City Hall, Bellevue Service Center, Bellevue Fire

Stations, City-wide Community Centers, Utility Pump Stations, City-owned rental properties, etc. Work hours will fluctuate according to each project and will be determined by the City Representative ordering the work. 24-hour emergency on-call service with 1-hour minimum response time.

Scope of General Electrical Services

Minor repair, maintenance, replacement or installation of electrical equipment including but not limited to the following:

• Electrical service equipment (i.e. panels, branch circuitry, breakers, switches and fixtures)

• Motor Control Centers (various brands i.e. Siemens, Eaton, Square D)

• Modify, replace, and troubleshoot motor starting methods; such as Frequency Drives, Soft-Start; Auto-transformer, and Across the Line.

• New instrumentation installations and repair, replace existing pressure transmitters, flow meters, and ultrasonic technologies.

• Generator systems including Russ electric switchgear and Westinghouse powered breakers type DS.

• Extend existing circuits to provide power to workstations, offices, interior and exterior areas.

• Lighting systems all areas including office, common areas, exterior plaza and parking lot, wastewater wet wells

• Troubleshoot, inspect and/or replacement of 120 -208 & 277-480 volt service equipment

• General wiring & ground faults (interior/exterior).

• Small tenant improvement wiring needed to relocate existing workstations.

• Demountable office furniture trouble-shooting, repair (wiring only).

• Be able to work up to heights of 100 ft.

• Trained in confined space & Lock/Out-Tag/Out procedures.

• Work in confined spaces; such as, water control vaults and wastewater wet wells, etc..

• Experience with and perform work in Class 1, Division 1 classified areas.

• Familiarity and limited repair activities with Remote Telemetry Units (RTU).

• Provide proper PPE , Arc Flash gear, eye protection,

• Provide documentation of training of specialty works training , high voltage splicing, confined space , Scissor lift operation.

The Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be paid by the Contractor. Insurance shall meet or exceed the following unless otherwise approved by the City.

A. Minimum Insurance:

B. Additional Insurance:

C. Self-Insured Retentions:

Self-insured retentions must be declared to and approved by the City.

D. Other Provisions:

1. Commercial General Liability policies must be endorsed to:

a. Include the City, its officials, employees and volunteers as additional insureds,

b. Provide that such insurance shall be primary as respects any insurance or self-insurance maintained by the City,

2. Contractor or its Insurance Agent/Broker shall notify the City of any cancellation, or reduction in coverage or limits, of any insurance within seven (7) days of receipt of insurers' notification to that effect.

E. Acceptability of Insurers:

Insurance shall be placed with insurers with a rating acceptable to the City.

F. Verification of Coverage:

Contractor shall furnish the City with certificates of insurance required by this clause. The certificates are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

G. Subcontractors:

Contractor shall require subcontractors to provide coverage which complies with the requirements stated herein.

City of Bellevue 450 110th Ave. NE Bellevue, WA 98004

Attachment "B" - Insurance Requirements

- Commercial General Liability coverage with limits not less than $1,000,000 per occurrence/ $2,000,000 annual aggregate.

- Business Automobile Liability Coverage with limits not less than per accident for any auto.$1,000,000

- Stop Gap/Employer's Liability coverage with limits not less than $1,000,000 per accident/disease.

- Workers' Compensation coverage as required by the Industrial Insurance Laws of the State of Washington.

N/A

Page 19 or 32

Attachment “C” Prevailing Wage Rate Requirements

The State of Washington prevailing wage rates for King County apply to work performed under this contract. The applicable prevailing wage rates may be found at the following website address of the

Department of Labor and Industries: https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx.

A copy of the applicable prevailing wage rates are available for viewing at the City of Bellevue’s Purchasing and Contracting Services office, located at Bellevue City Hall 450 110th Ave NE, Bellevue WA 98004. Upon request, the City will mail a hard copy of the applicable prevailing wages for this project.

Prevailing Wage rates for prevailing wage contracts are published on the first business day of February and the first business day of August of each year. These rates become effective thirty days after the date of publication. Maintenance services (e.g.: janitorial, landscape, etc.) contracts of more than one year duration shall be modified for potential future variance in applicable prevailing wages each year after the first year of the contract. Prevailing wage increases shall be adjusted on the annual anniversary date of the Contract.

Contractor agrees to alter the wages it pays it’s employees on an annual basis in order to recognize and follow the most recently promulgated increases in prevailing wage rates established by the State of Washington Department of Labor and Industries (L & I) each year. Contactor acknowledges that the City has borne the cost of the increase in wages due employees under WAC 296-127-023 for the duration of the contract and included these increase in the original contract amount. Should the increase in wages due to employees exceed the contract amount, the Contractor must notify the City forty-five (45) days prior to the anniversary date of the contract in order to amend the contract. Failure of the Contractor to comply with the terms of this section may be considered by the City to be a material breach of this agreement.

Intents and Affidavits

Prevailing Wage contracts require that each and every Contractor and Sub-Contractor (“Contractors”) on the contract file the Statement of Intent to Pay Prevailing Wages (Intent), and Affidavit of Wages Paid

(Affidavit) Public Works contract form. The Contractors are responsible for filing all forms with L&I and shall be responsible for paying all filing fees. Once forms are approved by L&I, Contractor shall submit forms to the City. There is no minimum dollar contract amount. Intent and Affidavit forms are required for every prevailing wage contract regardless of the size of the contract.

The Intent form is filed annually on the anniversary date of the contract. The City shall not make the first annual payment until Contractors have submitted an Intent form that has been approved by the Industrial

Statistician.

The Affidavit form is filed prior to the final payment of the annual contract. The City shall not release final annual payment until all contractors have submitted an Affidavit form that has been certified by the industrial statistician.

For additional information, contact:

State of Washington

Department of Labor and Industries

Prevailing Wage Section – Telephone 360-902-5335

PO Box 44540, Olympia, WA 98504-4540 http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp

FORM #1

CONTRACTOR QUALIFICATION REQUIREMENTS

Electrician Services Citywide On-Call (Form to be submitted with RFP)

GENERAL COMPANY INFORMATION:

Company Name

Address

Date

Owner Name

Contact Person Phone

Contact Person's Title Email

MINIMUM QUALIFICATIONS:

1. Washington State Department of Revenue Business License (UBI) #:

2. Washington State Contractor License #:

3. Employment Security #:

Verify the following

4. Choose one:

5. Choose one:

Bidder has current industrial insurance coverage for employees working in

Washington: or

Bidder is not required to have industrial insurance coverage for employees working in Washington as required in Title 51 RCW.

Bidder’s has not been disqualified or debarred from bidding on any federal or state bidding; or

Bidder has been disqualified or debarred from bidding on any federal or state bidding;

Explain:

ADDITIONAL QUALIFICATION REQUIREMENTS:

6. Number of Years in Business under Current Company Name/License #:

7. Number of employees in your company:

8. Please list experience of “key personal” that will be assigned to supervise or work on City contracted sites

Staff Name Job Title Yrs of Experience Licenses/Certifications

1.

2.

3.

4.

9. Please describe current screening process for hiring employee, if applicable.

10. Please describe current employee training (e.g.: hazardous materials disposal, etc.).

11. List your companies recent experience in requested services:

Owner/Agency Contact Phone # Type of Work $ Amount

1.

2.

3.

4.

5.

REQUIREMENTS AFTER CONTRACT AWARD:

If awarded a contract, Contractor agrees to comply with and obtain the following documentation:

l Provide a Certificate of Insurance with the City listed as an additional insured showing coverage amounts that meet or exceed the requested standard requirements (see Attachment "B") l Each Contractor, and each employee, must sign an affidavit allowing the City of Bellevue to conduct a criminal background investigation for any employee working on City property.

l Provide documentation of legal residency or right-to-work in the State of Washington for each employee working on City property.

l Obtain a City of Bellevue Business License. Questions about the application should be directed to the

City's Tax Division at 425-452-6851.

l Provide City with Statement of Intents to pay Prevailing Wages and Affidavit of Wages Paid.

CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date, the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the

Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

The undersigned certifies that the information provided above is a true representation of its company’s qualifications and agrees to comply with these assurances following award of this contract and during the performance of this contract.

By: Date:

Authorized Signature

Printed Name

END, FORM #1 CONTRACTOR QUALIFICATION REQUIREMENTS

FORM #2

Pricing Form

Electrician Services Citywide On-Call (Form to be submitted with RFP)

TO: City of Bellevue

Pursuant to and in compliance with all documents relating thereto, the undersigned hereby certifies that he/she has examined the agreement for the requested services on City property in Bellevue, Washington, that he/she has read and thoroughly understands the terms of the contract, and that he/she will bill the City on a time and materials basis for such services, and that he/she proposes and agrees to provide and furnish any and all labor, materials, tools, expendable equipment, utility and transportation services necessary to perform the non-routine services, in a professional manner, and as required by and in strict conformance with the Scope of Work and Addendum, all for the attached rates.

I have read, understood and acknowledge the requested insurance requirements listed in Attachment "B" for this project.

OVERHEAD AND PROFIT

The attached Proposal includes overhead, profit and other expenses involved.

CONTRACTOR:

ADDRESS

TELEPHONE: FEDERAL TAX ID #:

SIGNATURE: DATE:

PRINTED NAME:

TITLE:

FORM #2

Pricing Form Electrician Services Citywide On-Call

(Form to be submitted with RFP)

NOTE: NO WORKER, LABORER OR MECHANIC EMPLOYED IN THE PERFORMANCE OF ANY PART OF THIS CONTRACT SHALL BE PAID LESS THAN THE PREVAILING RATE OF WAGE AS DETERMINED BY THE INDUSTRIAL STATISTICIAN OF THE WASHINGTON STATE DEPARTMENT OF LABOR & INDUSTRIES (REFER TO ATTACHMENT “C” FOR CURRENT PREVAILING

WAGE RATES).

LABOR ACTIVITY $ HOURLY RATE

Electrical On-Call

Regular Hours Rate (M-F 8:00am – 5:00pm)

After Hours Rate (M-F 5:00pm-8am)

Weekend Rate (Saturday/Sunday)

Emergency Call Out

Material Mark-up

$ / hour

$ / hour

$ / hour

$ / hour

END, FORM #2 - PRICING FORM

FORM #3

Equal Opportunity & Title VI Compliance

Equal Opportunity Requirements Section

General Instructions:

Applications: The following materials pertain to the Equal Opportunity Requirements of the City of Bellevue as set forth in Chapter 4.28.170 of the Bellevue City Code. All contractors, subcontractors, consultants, vendors and suppliers who contract with the City in a total amount of thirty-five thousand or more within any given year, or as requested by the City, must comply with these requirements.

Affidavit: Before being considered for a contract of the magnitude listed above, all Vendors will be required to submit the “Affidavit of Equal Opportunity Compliance” as part of their proposal/qualifications or upon the request of the Procurement Services Division.

Compliance: The City of Bellevue reserves the right to randomly select contractors, subcontractors, consultants, vendors or suppliers to be audited for compliance of the requirements listed. During this audit, the contractors, etc. will be asked for a specific demonstration of compliance with the requirements.

Noncompliance: A finding of a noncompliance may be considered a breach of contract and suspension or termination of the contract may follow.

City contact: The City’s Compliance Office is the Procurement Services Division, and specific questions pertaining to this section may be directed to the Procurement Services Division at (425) 452-7876.

Bellevue City Code Excerpt:

Section 4.28.170 of the Bellevue City Code establishes the requirements for all contractual service providers:

“All contractors, subcontractors, consultants, vendors and suppliers who contract with the City of Bellevue in a total amount of thirty-five thousand or more within any given year, or are requested by the City, are required to take affirmative action and comply with the following requirements of this section. There shall be included in any contract between such contractual services provider and the City of Bellevue the following provisions:

1. Vendor shall make specific and constant recruitment efforts with minority and women’s organizations, schools, and training institutions. This shall be done by notifying relevant minority and women’s organizations.

2. Vendor shall seek out eligible minority and women contractors to receive subcontract awards.

Appropriate minority and women Vendors shall be notified in writing of any bids advertised for subcontract work.

3. Vendor shall provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer and the steps taken to equal treatment of all persons.

4. Vendor shall actively consider for promotion and advancement available minorities and women.

5. Vendor is encouraged to make specific efforts to encourage present minority and women employees to help recruit qualified members of protected groups.

6. Vendor is encouraged to provide traditional and nontraditional employment opportunities to female and minority youth through after school and summer employment.

7. Vendor is encouraged to assist in developing the skills of minorities and women by providing or sponsoring training programs.

Willful disregard of the City’s nondiscrimination and affirmative action requirements shall be considered breach of contract and suspension or termination of all or part of the contract may follow.

All contractors, subcontractors, vendors, consultants or suppliers of the City required to take affirmative action must sign the affidavit of compliance and submit with the bid proposal or upon the request of the

Procurement Services Division. All documents related to compliance steps listed above shall be presented upon the request of the Procurement Services Division. The Procurement Services Manager shall serve as the compliance office for the City and is authorized to develop and issue procedures for the administration of this section.”

Interpretations:

In order to more readily determine compliance with BCC 4.28.170, the following interpretations are provided:

Requirement 1. When a Vendor needs to recruit, they must notify minority and women’s organizations, schools and training institutions. Such “notification” can be in the form of an advertisement in newspapers or trade journals of general circulation in the metropolitan Seattle area.

When the contractor hires through a union hiring hall, the contractor must be able to provide confirmation, upon request by the City, that the hiring hall has an equal opportunity policy.

Requirement 2. When a Vendor intends to subcontract out any work they shall notify minority and women contractors for the subcontract work. The requirements to notify minority and women Vendors of any bids can be satisfied by advertising in newspapers or trade journals that are of general circulation in the metropolitan Seattle area.

Requirement 3. If and when a Vendor hires new employees or contracts with subcontractors, the contractor must alert such employees and subcontractors to the contractor’s commitment as an equal opportunity employer, etc. This requirement may be complied with by posting a notice of equal opportunity commitment at the job shack, or by the time clock.

Requirement 4. If and when a Vendor promotes or advances employees, the Vendor must consider all eligible employees.

The City of Bellevue reserves the right to audit all Vendors for compliance with the requirements set forth in BCC 4.28.170.

Affidavit of Title VI Compliance Section:

Assurances for Contractors, Subcontractors, Consultants, Suppliers and Manufacturers.

Compliance with Regulations: The Vendor shall comply with the Regulations relative to nondiscrimination in Federally assisted programs of the Department of Transportation (hereinafter DOT), Title 49, Code of Federal Regulations, part 21, and as may be requested by the City, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

Nondiscrimination: The Vendor, with regard to the work performed during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Vendor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the

Regulations.

Solicitations for Subcontracts, including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the Vendor for…