RFP 26-21 Solid Waste and Recycling Services.pdf

RFP 26-21 Solid Waste and Recycling Services

Procurement Operations Department

3100 Main Street, 11th Floor Houston, Texas 77002

REQUEST FOR PROPOSAL (RFP)

FOR:

SOLID WASTE AND RECYCLING SERVICES

RFP NUMBER.: 26-21

ISSUED BY:

Procurement Operations

Department

FOR

Facilities Department

PROCUREMENT OFFICER:

Nikole Cruz, Buyer of Record Email: nikole.cruz@hccs.edu

Phone: (713) 718-2528

PROPOSAL CLOSE DATE: August 31, 2026 TIME (Before): 2:00 p.m. (local time)

HCC BID Portal: Houston City College (hccs.bonfirehub.com)

This Solicitation Requires All Proposals to be Submitted Electronically Through Bonfire. No Paper, Email or Fax Submissions Will Be Accepted.

TABLE OF CONTENTS

Section Headings Page Number Introduction and General Information 3 Section 1 – Submittal Instructions 4 Section 2 – Project Overview and Scope of Services 6 Section 3 – Schedule of Items and Pricing 19 Section 4 – Evaluation Criteria 21 Section 5 – Instructions to Proposers 24 Section 6 - General Information 31 Section 7 – Required Attachments 42

NOTE: All noted Attachments are to be completed and submitted with Proposal, Attachments 1, 5 and 7 must be signed and notarized.

Exhibit Number Exhibit Title Appendix A Solid Waste and Recycling Service, Locations &

Frequency Schedule Exhibit No. 1 HCC Master Services Agreement (Attached)

SOLICITATION SCHEDULE

The following is the anticipated solicitation schedule including a brief description for milestone dates:

Solicitation Milestone Date & Time

RFP released and posted to HCC’s & ESBD’s websites July 30, 2026 A non-mandatory in person face-to-face Pre- Proposal Meeting will be held at HCC’s Administration Bldg., 3100 Main Street, Houston, TX 77002 -Second Floor- Conference Room “B”

August 13, 2026, at 2:00 p.m. (local time)

Deadline to receive written questions/inquiries August 18, 2026 by 5:00 pm (local time)

Responses to written questions/inquiries (estimated) August 25, 2026

Proposal Submittal Due Date August 31, 2026, by 2:00 pm (local time) Anticipated Board Recommendation and Approval Date

November, 2026

NOTE: Houston City College reserves the right to revise this schedule. Any such revision will be formalized by the issuance of an addendum to the RFP and posted on HCC Procurement Portal for your convenience.

INTRODUCTION

This is a Request for Proposal (RFP) pursuant to Chapter 44.031 of the Texas Education Code.

Houston City College (“HCC” and/or “the College”) seeks proposals from qualified firms to provide Solid Waste and Recycling Services. Sealed responses, subject to the terms and conditions of this RFP as more fully explained herein, for evaluation of services must be received on or before the due date specified in the Solicitation Schedule above. Visit Houston City College (bonfirehub.com) for additional information on this and other business opportunities.

GENERAL INFORMATION

Houston City College's service areas include Houston, Katy, Spring Branch, and Alief Independent School Districts, as well as Stafford Municipal District, and the Fort Bend portion of Missouri City. The System is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate and baccalaureate degrees.

HCC serves its students and the region by offering associate and bachelor’s degrees, certificates, academic preparation, economical education options, vocational trainings, flexible class schedules, and lifelong learning opportunities that prepare students in our diverse community to compete in an increasingly technological and international society. Houston City College increases the economic outcome of its students and communities, playing an integral role in transforming and improving lives.

As of the year 2024, HCC has nineteen (19) campuses, spanning 6,517,666 square feet, serving 95,401 students.

More information regarding HCC is found in the annual HCC Fact book.

VENDOR COMMUNICATION:

Communication between the Procurement Operations Department and vendors is helpful and encouraged. Steps must be taken, however, to maintain a fair opportunity to compete for all vendors and to avoid any appearance of favoritism. In order to protect the integrity of the process, once the solicitation is issued, the following protocols must be observed:

1. Other than the Assigned Procurement Officer listed, all communication is strictly forbidden and may result in disqualification.

2. All requests for clarifications, information and questions must be submitted in writing to the Assigned Procurement Officer during the Question-and-Answer time frame outlined in the solicitation document.

3. All responses and necessary corrections to the solicitation will be communicated through the addendum process by the Assigned Procurement Officer.

The above referenced guidelines will ensure the College is maintaining a fair and equal opportunity among all eligible vendors during the solicitation process.

SECTION 1 – SUBMITTAL INSTRUCTIONS

1.1 HCC is requiring respondents to submit their response to this request electronically through the Bonfire Portal Houston City College (bonfirehub.com). HCC intends to utilize Bonfire as its exclusive solicitation platform. Proposals can now be accepted through the Bonfire platform.

1.2 The following are some important notes about Bonfire:

1.2.1 Official versions of HCCs solicitation, associated documents and any updates are available through Bonfire;

1.2.2 Questions are only accepted through Bonfire before the deadline as noted in the Solicitation Schedule. Associated answers will be posted in Bonfire;

1.2.3 Logging in and/or uploading files(s) does not mean that the response is submitted.

Proposers must successfully upload the required files(s), submit all required information including forms and attachments and click the submit button before Closing Date and Time;

1.2.4 Proposers will receive an email confirmation receipt with a unique confirmation number once Proposers finalize their submission. This will confirm that Proposers have successfully submitted their response;

1.2.5 If an item in Requested Information is designated as Required, Proposers will not be able to complete their submission until the requirement is met;

1.2.6 Uploading large documents may take significant time depending on factors such as the size of the file(s) and Proposer’s internet connection speed;

1.2.7 Please note the type and number of files allowed. The maximum upload file size is one gigabyte (1 GB). Please Do Not embed any documents within the uploaded files as they will not be accessible or evaluated;

1.2.8 Minimum system requirements for uploading files(s): Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled;

1.2.9 If Proposers need technical assistance with using Bonfire, you may contact Bonfire directly at Support@GoBonfire.com or 1.800.654.8010 x2;

1.2.10 Please note that all inquiries related to the actual solicitation contents and any clarifications must be submitted to HCC though the Opportunity Q&A feature in Bonfire;

and by submitting a Proposal in Bonfire, Proposer acknowledges and accepts all addenda, questions and answers posted by HCC in Bonfire.

1.3 Proposers shall meet the following minimum requirements to be considered for evaluation:

1.3.1 The proposer shall complete the appropriate Pricing documents found in Bonfire based on goods and/or services offered. Proposer shall submit a fee schedule for any fees not already listed on the line items;

1.3.2 The proposer shall submit all Requested Information in Bonfire and shall submit the Form CIQ (Conflict of Interest Questionnaire) regardless if conflicts exist. By submitting a Proposal, with a completed Form CIQ, Proposer certifies compliance with the requirements therein;

1.3.3 HCC reserves the right to request additional information as it deems necessary; and

1.3.4 It is incumbent upon the Proposer to review the solicitation in whole and particularly the evaluation categories and provide any other information that it deems relevant to HCC’s consideration of their Proposal.

1.4 The College will in no way be responsible for any delay, difficulties, causes or any other occurrences that inhibit or prevent a timely submittal.

1.5 The College accepts no financial responsibility for any costs incurred by the respondent in the course of responding to this invitation.

1.6 All questions regarding this proposal must be submitted in writing not later than the due date specified above in the Solicitation Schedule in the Bonfire portal. Contact between solicited vendors and user departments during the request for sealed proposal process or evaluation process is prohibited.

1.7 HCC reserves the right to reject any or all proposals, accept proposals deemed most advantageous to the college system and to waive any technicalities in proposing.

1.8 Each proposer agrees to hold their offer open for acceptance by The College for a minimum of one hundred eighty (180) days from the submittal deadline date and time for proposal submission.

SECTION 2 –PROJECT OVERVEW & SCOPE OF SERVICES

2.1 Project Overview

The Houston City College System (“HCC and/or the “College”) is accepting sealed proposals from qualified firms/contractors to provide Solid Waste and Recycling Services. The purpose of this request is to allow HCC to purchase services from your firm while remaining in compliance with state and federal laws and requirements. HCC reserves the right to award separate contracts to multiple contractors.

2.2 Contract Term

It is anticipated that the contract term for contract(s) awarded as a result of this RFP, if any, will be two (2) years with the option to renew for three (3) additional one-year terms. Further, HCC reserves the right to extend the contract on a month-to-month basis, not to exceed three (3) months upon the expiration of the initial term and any successive renewal term.

HCC estimates the annual contract spend to be, one hundred eighty thousand dollars and no cents, ($180,000,00). PLEASE NOTE THERE IS NO GUARANTEED ANNUAL VOLUMES. The College makes no guarantees on quantities and may purchase more or less than those stated in this proposal.

2.3 Pre-Proposal Conference

A non-mandatory pre-proposal conference will be held at a time and location as indicated in the Solicitation Schedule above. Attendance at this conference is advised if your firm wishes to ask any questions in connection with this RFP. The College intends to present general information, which may be helpful in the preparation of proposals, and to offer firms the opportunity to ask questions concerning this RFP.

Attendance is highly recommended to understand the requirements of this proposal. Any questions/clarifications that result from the meeting shall be submitted through the Vendor Discussion section in Bonfire.

The pre-proposal conference also provides opportunities for respondents to network and establish SBE and/or subcontracting relationships.

2.3.1 Contractor Must Make Thorough Study and Investigation

The Contractor is encouraged to tour campuses on their own to understand the scope of its geography and parking and access limitations that impact the Service Provider’s ability to provide service in a timely and cost-effective manner.

The Contractor must familiarize himself/herself with the project by thorough personal examination of the proposed work site(s), by due consideration of the specifications if applicable, and by use of any other means that may be necessary to determine the following:

a. The actual conditions and requirements of the work;

b. Any unusual difficulties that may be encountered in the prosecution of the work;

c. The character and respective amounts of all classes of labor and material which the contractor may be required to furnish in order to complete all or any part of the work; and

d. All circumstances and conditions affecting the work or its cost.

The Contractor's proposal must include any and all expenses he or she may incur in order to complete the work stipulated under the proposed contract. Any failure of the Contractor to acquaint himself or herself with all the available information concerning the above shall not relieve him or her of responsibility for estimating properly the difficulties or cost to successfully perform the work.

A map of the various campus locations is provided on the College’s website at:

https://www.hccs.edu/locations/.

2.4 Scope of Services

HCC seeks proposals from qualified firms to provide Solid Waste and Recycling Services to be performed in accordance with the scope of services required by HCC as set forth below. HCC reserves the right to award separate contracts to multiple contractors.

The College System requires the services of a contractor or contracts to remove and dispose of solid waste and collect and remove recyclable materials. At minimum, the College is seeking the following goods and/or services to be provided by the Contractor.

Trash collection, solid waste disposal, recycling services and heavy trash/roll off services for the College, to include all supervision, labor, transportation, equipment, and consumables necessary to provide such Services.

HCC hereby invites proposals from qualified and experienced firms for the collection and disposal of solid waste and recyclable materials as specified herein.

2.4.1 Objectives:

2.4.1.1 Award to an experienced, licensed, and qualified firm (s) to collect and properly dispose of solid waste materials from HCC properties.

2.4.1.2 Award to an experienced, licensed, and qualified firm (s) to collect and properly dispose of and process recyclable materials from HCC properties.

2.4.2 Requirements

The Contractor shall furnish and deliver containers to all HCC facilities listed herein within five (5) working days after receipt of a written Notice-to-Proceed issued by HCC.

• Must be an active business in solid waste disposal and recycling industry for at least 3 years minimum or have at least seven (7) years of waste disposal/recycling experience.

• Must have sufficient fleet and equipment to service any awarded portions of the HCC portfolio.

• Access to one or more legal sites.

• Be licensed and insured as required by Federal, State and Local authorities.

2.4.3 Regulatory Compliance

2.4.3.1 The Contractor shall comply with all existing local, state, and federal regulations related to the collection and disposal of solid waste and recycle materials. All solid waste and recycle materials collected at HCC facilities shall be disposed of at landfills that meet or exceed all local, state, and federal regulations. Any permits, licenses or fees required to execute this scope of service shall be the responsibility of the Contractor.

2.4.3.2 The name, location and operating permits of primary and secondary Treatment

Storage Disposal Facilities to be used during performance of services covered by the requirements of this scope of service shall be submitted to the Director of Maintenance, Facilities, within fourteen (14) business days after receipt of a notice of contract award.

2.4.3.3 Recycling:

These containers shall be used for recycling purposes only. Items to go into these containers;

Single Stream Recycling

2.4.3.3.1 Paper products

a.) Office paper b.) Newspaper c.) Magazines d.) Folders e.) Paperboard f.) Paperback books g.) Plastic h.) Cans i.) Glass

2.4.3.3.2 Cardboard products

a.) Corrugated cardboard b.) Shipping boxes

2.4.4 The successful contractor may be disqualified on account of:

2.4.4.1 Formal enforcement action against the contractor and any of its subcontractors, or against contractor’s disposal facility by the U.S.

Environmental Protection Agency, or the Texas Commission on Environmental Quality; or

2.4.4.2 More than three (3) violations in the last year by the contractor or any of its subcontractors issued by the U.S. Department of Transportation and/or the Texas Department of Public Safety.

2.4.4.3 HCC will not issue a notice to proceed under the contract until after receipt of the permits and other documentation.

2.4.5 Requirements

Delivery Timeline: The Contractor shall furnish and deliver containers to all HCC facilities listed herein within five (5) working days after receipt of a written Notice of Contract Award issued by HCC. Service Transition:

The Contractor is required to coordinate with the outgoing service provider for the delivery of all bins to ensure a seamless transition. No location shall be left without containers during the change of service.

2.4.6 Solid Waste Pickup Schedule

At any given time, HCC may increase or decrease the frequency for solid waste pickup services with prior written notice to the contractor and with acknowledgement by the contractor. Campuses will require, at a minimum, one visit per week to collect and transport solid waste.

At select campuses, HCC will require roll off containers on an “as needed” collection of, but not limited to, construction materials, broken furniture, etc. to be serviced on an as-needed basis. The Contractor will be notified when the roll off is ready to be serviced.

2.4.7 Recycle Waste Pickup Schedule

At any given time, HCC may increase or decrease the frequency for recycling waste pickup services with prior written notice to the contractor and with acknowledgement by the contractor. Campuses will require, at a minimum, one visit per month to collect and transport recycle waste.

2.4.8 Transportation and Manner of Operation

2.4.8.1 The Contractor will provide adequate transportation to remove landfill and recycle materials.

2.4.8.2 Any vehicle entering HCC’s premises must be clearly identified with the company’s logo on the front or on the side of the vehicle. It must be visible for any of HCC’s employees to identify the motor vehicle.

2.4.8.3 The Contractor must efficiently and meticulously collect and transport all solid waste and recycle materials. Should any spillage occur during removal, or due to missed pick-ups if trash is placed on the ground next to or near container, contactor is held responsible for taking appropriate measures to collect and adequately dispose of any such materials leaving site clear of all debris.

2.4.8.4 The Contractor is to notify HCC of any service location it is unable to service whether due to driver fault, blocked bin, access gate locked, inclement weather, etc. The Contractor is to report issues to Director of Maintenance or designee; on the same day service is scheduled.

2.4.8.5 Access Badge and Padlock Key:

Drivers will be issued, on an as-needed basis, access badges for properties requiring gated entry and/or keys to locked gates. Immediately upon contract award, the vendor must submit an official request for driver badges and gate keys that includes the total number of drivers assigned to the HCC account. The vendor and individual drivers will be held strictly responsible for the safekeeping of both badges and keys. Furthermore, the Contractor is required to immediately notify HCC of any missing, stolen, or damaged badges or keys. The Contractor is to report issues to Director of Maintenance or designee; the day issue is discovered.

2.4.8.6 For security purposes, all the contractor’s employees must be equipped with an identification tag or a properly worn uniform that identifies the contractor and its employees.

2.4.8.7 All employees operating any commercial vehicles must be properly licensed by the

Texas Department of Transportation along with other applicable licenses and/or permits.

2.4.8.8 Any vehicle entering HCC’s premises must be fully licensed and insured. At any given time that the contractor damages any of HCC’s property, the contractor/driver is responsible for reporting damages, and contractor is to issue payment to HCC for such damages.

2.4.9 Waste Management Requirements for Supplier Selection

2.4.9.1 Solid waste and refuse collections at all campuses; recycle services at designated campuses.

2.4.9.2 Clear messaging on dumpsters to indicate; Solid Waste and Refuse or Recycle Service

2.4.9.3 The Contractor shall have the flexibility to change dumpster size or haul frequency periodically at the request of HCC.

2.4.10 Services, Locations & Frequencies (See Appendix A)

2.4.10.1 Commercial Solid Waste Collection & Disposal Services:

2.4.10.2 Compactor Collection and Disposal Services

Note: Pick-Up services at that location shall occur before noon on the scheduled days for pick-up.

2.4.10.3 Roll-Off Collection and Disposal Services

2.4.10.4 Recycle Collection & Disposal Services

2.4.11 Vehicle, Safety and Employee Identification

All vehicles used in the performance of the services covered by the requirements of this scope of service shall conform to all applicable local, state, and federal regulations. All vehicles must display the Contractor’s logo.

The Contractor shall provide personnel who are properly trained in solid waste collection and disposal procedures and requirements. All personnel shall be dressed in clean, easily recognizable uniforms. The Contractor’s employees shall wear personal safety equipment, which includes, at a minimum, eye protection and appropriate hand and foot protection personal safety equipment.

To minimize health and safety hazards to the public, all vehicles and equipment used for the collection, transportation and disposal of solid waste shall be operated and maintained by the Contractor in a safe manner to prevent spills of solid waste.

2.4.12 Contractor-Owned Containers

2.4.12.1 The Contractor-owned front-end loader and roll-off containers shall meet the following minimum requirements:

a.) Shall be constructed of steel.

b.) Shall be freshly painted prior to delivery to HCC Facilities.

c.) Shall be free of defects.

d.) Shall have covers at all openings to prevent infiltration of pests, rodents, etc.

2.4.12.2 The Contractor shall service (clean) all containers on a regularly scheduled basis, and upon the request of the HCC designated representative. Also, the Contractor shall clean and clear the area immediately adjacent to the containers of all waste each time the containers are serviced. The Contractor shall not be responsible for removing waste that is too large to fit into a container. However, the Contractor shall immediately notify the HCC designated representative of any such occurrence.

2.4.12.3 The Contractor shall not discharge or allow the discharge of solid waste from the vehicle(s) on route to the landfill. Should any discharge of waste occur during transport, the Contractor’s employee (vehicle operator) shall take immediate action to contain the waste and clean up any spillage at the Contractor’s sole obligation.

2.4.12.4 HCC may request to have slant style bins at various locations contract shall have the ability to provide such style bins, (to be utilized by parking lot cleaning contractor to dispose of clean up debris) count and locations to be determined once contract is awarded.

2.4.12.5 The Contractor shall notify the Director, Building Operations, or designee if hazardous waste is found in any of the containers located at any HCC Facility.

2.4.13 Contractor Assessment/Evaluation

The Contractor shall provide an assessment and study of current waste collection and disposal management program at HCC within ninety-days (90 days) after contract award and produce two (2) copies of written and electronic reports of HCC’s current operation, deficiencies, and recommendations for cost savings and operation effectiveness in moving forward for the duration of the contract with waste management services to

HCC.

2.5 Delivery

The awarded Vendor shall deliver an order within five (5) business days after receipt of an approved HCC purchase order (PO). Purchase orders will contain detailed line items along with agreed upon pricing. Where the delivery of materials is delayed, because of a shortage or unavailability of materials, the awarded vendor shall not be liable for any additional costs or damages associated with such delay(s).

Delivery locations or physical addresses for the delivery of goods and services ordered by or for a particular department will be specified on each individual Purchase Order.

The awarded Vendor shall have an adequate amount of stock to fulfill an order initiated by HCC within the requested delivery window.

The awarded vendor shall only be paid for products/services as they are delivered to HCC in accordance with an authorized Purchase Order, and receipted invoice.

2.6 Special Deliveries

A contract resulting from this bid, if any, shall be on an “as needed’ delivery basis with estimated delivery dates to be determined upon the issuance of a Purchase Order. Houston City College reserves the right to request special deliveries that may include products and services not included in these specifications. The awarded vendor may provide these “special deliveries” as an additional service. See Section 2: 2.9 “Additional Services” for the requirements.

2.7 Warranty of Services

1. Definitions: “Acceptance” as used in this clause, means the act of an authorized representative of HCC and/or designee by which HCC assumes for itself, approval of specific services, as partial or complete performance of the Contract must be in writing.

2. Definitions: “Correction” as used in this clause, means the elimination of a defect.

3. Notwithstanding inspection and acceptance by HCC or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this Contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this Contract. HCC shall give written notice of any defect or nonconformance to the Contractor within a one-year period from the date of acceptance by HCC. This notice shall state either (1) that the Contractor shall correct or re-perform any defective or non- conforming services at no additional cost to HCC, or (2) that HCC does not require correction or re-performance.

4. If the Contractor is required to correct or re-perform, it shall be at no cost to HCC, and any services corrected or re-performed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or re-perform, HCC may, by contract or otherwise correct or replace them with similar services and charge to the Contractor the cost occasioned to HCC thereby or make an equitable adjustment in the Contract price.

5. If HCC does not require correction or re-performance, HCC shall make an equitable adjustment in the contract price.

2.8 Certificate of Insurance Information

Parties making deliveries to or performing services at the HCC sites, must carry public liability, property damage and Worker Compensation insurance with carriers authorized to provide such insurance under the laws of the State of Texas. Minimum requirements:

a. Commercial General Liability - $1,000,000.00 bodily injury and $1,000,000.00 property damage;

b. Automobile Liability - $1,000,000.00 bodily injury and $1,000,000 property damage;

c. Worker Compensation Insurance - $1,000,000.00.

Upon request from the College, the successful bidder shall provide the College with a certificate of insurance, adding the Houston City College as an additionally insured party, provide Houston City College with a waiver of subrogation, and name Houston City College as a certificate holder.

Respondent must provide proof of insurance for any third-party liability associated with the proposed scope of work and/or services (i.e., injury to, or damage to property of, a third party).

2.9 Additional Services:

In the event the College may require additional related services to be performed by the Contractor that are outside the scope of this Agreement (“Additional Services”) the College may seek a proposal from the Contractor (“Proposal”), which the Contractor may provide if the Contractor is willing and able to perform such Additional Services.

The Proposal shall contain (a) the scope of work to be performed; (b) a fixed fee or set billing rate for the proposed services; and (c) any other information relevant to the Proposal.

The Contractor shall deliver the Proposal to the College within a reasonable period of time. If the Proposal for Additional Services is acceptable to the College, the Proposal will be used to issue a purchase requisition. No additional work shall begin without the Contractor receiving the first and approved purchase order from HCC’s Procurement Operations.

The College may elect to deny such Proposal at its sole and absolute discretion.

2.10 Additional Information

A bid award, if any, will be through the issuance of a purchase order (PO) and shall be governed by the general terms and conditions of purchase outlined on the purchase order document.

Unless such terms and conditions are superseded by the content of this Request for Proposal or a contract (if terms are in conflict, the terms of the Request for Proposal will take precedence).

The final authority to approve or disapprove of delivered equipment, products and/or services lies with HCC. In the event products delivered do not meet specification quality level, or do not perform as specified in this bid/proposal, the supplier will replace the items, at no additional cost to HCC.

The supplier shall be responsible for all claims against the manufacturer for manufacturing defects.

Any correspondence regarding a purchase order, specifically an invoice, must include the PO number to ensure correct and timely processing. Invoices must reference HCC’s PO number.

HCC will not be responsible for products delivered or services rendered in advance of a Contractor’s receipt of a purchase order.

The Contractor must notify HCC immediately once it is known that products and/or services will not be delivered / rendered as promised.

If HCC, in the exercise of its best judgment, determines the supplier's process for the delivery of products and/or services is unsafe or hazardous to life or property, HCC will suspend the process until the supplier takes corrective action.

Trash or refuse generated because of the operations or activities of the supplier delivering products will properly be disposed at the Contractors' expense.

2.11 Additions and Deletions

HCC, by written notice to the Contractor, at any time during the term of this contract, may add or delete like or similar items, locations, and/or services to the list of items, locations, and/or services to be performed. Any such written notice shall take effect on the date stated in the notice from the College. The Contractor will be requested to provide a monthly fee equal to their normal and customary charges or rates for the equipment, locations and/or services requested.

2.12 Holidays

Generally, HCC Colleges are closed on the Federal holidays below but because of the dynamic nature of the campus buildings, some buildings may require service on these holidays while others may not require service.

− New Year’s Day − Martin Luther King’s Day − President’s Day − Memorial Day − Juneteenth Day − Independence Day − Labor Day − Thanksgiving (Week) − Christmas Day

In addition, HCC Colleges are closed for two (2) weeks for Winter Break and one (1) week for Spring Break and one (1) day for Spring Holiday.

2.13 Travel Time

Proposers shall include any travel time to the various HCC campuses for services provided in their costs (No additional charges shall apply). The contractor may be required to visit the premises where work shall be performed prior to work authorization, as it is the contractor’s responsibility to identify all costs associated with a particular unit or equipment.

Prices must include all transportation costs. The college will not pay for mileage or fuel charges.

Time begins when the contractor has reached the designated job site. The College will not pay travel time to and from a job site.

2.14 Identification

Contractors, subcontractors or company representatives working at any college property or college facility shall wear a clearly visible name tag, badge, embroidered or labelled uniform shirt, or other personal company identification at all times. Failure to comply with this requirement could result in removal from the campus until corrected.

2.15 Estimated Quantities Not Guaranteed

The estimated quantities stored herein are not a guarantee of actual quantities, as HCC does not guarantee any particular demand during the term of this contract. The quantities may vary depending upon the actual needs of the end-user. The quantities specified herein are good faith estimates of usage during the term of this contract. Therefore, HCC shall not be liable for any contractual agreements/obligations the Contractor enters based on all the quantities specified herein.

“Appendix A” Solid Waste and Recycling Service, Locations & Frequency Schedule

The proposed solid waste bins and recycling bins and associated pickup and disposal schedules are as follows:

LOCATION BIN SIZE/SERVICE No. of Bins

M T W Th F

HCC-System, Administration Building; 3100 Main St.

20-Yard Waste 5X Week 1 X X X 8-Yard Recycle 2X Week 1 X X

HCC-Administration System; District 3220 Main Street (Garage Area)

4-Yard Waste 2X Week 2 X X Recycle-None

HCC-Northwest College; Spring Branch 1050 W Sam Houston Pkwy N

8-Yard Waste 2X Week 1 X X Recycle-None

HCC-Northwest College; Spring Branch; 1010 W.

Sam Houston Pkwy. N

8-Yard Waste 2X Week 2 X X 8-Yard Recycle 1X Week 1 X

HCC-Northwest College; Spring Branch 1060 W Sam Houston Pkwy. N

8-Yard Waste 2X Week 1 X X Recycle - None

HCC-Northwest College; Katy Campus; 22910 Colonial Parkway

8-Yard Waste 5X Week 1 X X X X X 8-Yard Recycle 1X Week 1 X

HCC-Northwest College; Alief Center, 13803 Bissonnet St.

8-Yard Waste 2X Week 1 X X Recycle-None

HCC-Northwest College West Houston Institute; 2811 Hayes Rd. bldg. “C”

8-Yard Waste 2X Week 1 X X 8-Yard Recycle 1X Week 1 X

HCC-Central College; South Campus, Willie

Lee Gay Hall 1990 Airport

8-Yard Waste 1X Week 1 X 8-Yard Recycle 1X Week 1 X

HCC-Central College; South Campus, Workforce

Bldg. 1990 Airport 8-Yard Waste 1X Week 1 X

Recycle - None HCC-Central College, EDC bldg.; 3214

Austin St.

8-Yard Waste 3X Week 1 X X X

Recycle - None HCC-Central College, SIS Warehouse, 3821

Caroline St.

8-Yard Waste 2X Week 1 X X

Recycle - None HCC-Central College, J Don Boney /BCC; 1205 Holman St.

8-Yard Waste 3X Week 2 X X X Recycle - None

HCC-Central College, Fannin Bldg.; 3601

Fannin 8-Yard Waste 2X Week 1 X X

Recycle - None HCC-Central College, San Jacinto Memorial/

JB Whiteley; 1300 Holman St.

8-Yard Waste 5X Week 2 X X X X X

8-Yard Recycle 1X Week 1 X HCC-Central College, Culinary Arts; 1401

Alabama St.

8-Yard Waste 5X Week 1 X X X X X

8-Yard Recycle 1X Week 1 X HCC-Southwest College, West Loop Campus;

5601 W Loop S 8-Yard Waste 5X Week 2 X X X X X

8-Yard Recycle 1X Week 2 X X HCC-Southwest College, Stafford Fine Arts;

9910 Cash Rd.

Waste NONE

8-Yard Recycle 1X Week 1 X HCC-Southwest College, Stafford Scarcella

Bldg.; 10041 Cash Waste NONE

8-Yard Recycle 1X Week 1 X HCC-Southwest College, Stafford Learning HUB; 10141 Cash Rd.

Waste NONE 8-Yard Recycle 1X Week 1 X

LOCATION SERVICE

No. of Bins

M T W Th F

HCC-Southwest College, Stafford Work Force;

13622 Stafford Rd.

Waste NONE

8-Yard Recycle 1X Week 1 X HCC-Southwest College, Brays Oaks Campus;

8855 W Bellfort Ave 8-Yard Waste 2X Week 1 X X

Recycle-None HCC-Northeast College Codwell Hall

Building 1; 555 Community College Dr.

8-Yard Waste 3X Week 1 X X X 8-Yard Recycle 1X Week 1 X

HCC-Northeast College Roland Smith Building

2; 555 Community College Dr.

8-Yard Waste 1X Week 1 X

Recycle-None HCC-Northeast College Fire Tower Building 6;

555 Community College Dr.

8-Yard Waste 1X Week 1 X

Recycle-None HCC-Northeast College Shooting Range

Building 4; 555 Community College Dr.

8-Yard Waste 1X Week 1 X

Recycle-None HCC-Northeast College Automotive

Technology; 4638 Airline Dr.

8-Yard Waste 2X Week 2 X X

Recycle-None HCC-Northeast College Northline Campus;

8001 Fulton 8-Yard Waste 5X Week 1 X X X X X

Recycle-None HCC-Northeast College; North Forest Campus;

6010 Little York 8-Yard Waste 5X Week 1 X X X X X

Recycle-None HCC-Northeast College Acres Homes; 630 W.

Little York Rd.

8-Yard Waste 2X Week 1 X X

Recycle-None HCC-Coleman College, Coleman Health

Science; 1900 Pressler 8-Yard Waste 3X Week 2 X X X 8-Yard Recycle 1X Week 1 X

HCC-Coleman College, Coleman Tower; 1919

Pressler 8-Yard Waste 3X Week 2 X X X

Recycle-None HCC-Southeast College, Angela & Felix Morales;

6815 Rustic 8-Yard Waste 3X Week 2 X X X

Recycle-None HCC-Southeast College, SE Learning HUB; 6815 Rustic

8-Yard Waste 3X Week 2 X X X 8-Yard Recycle 1X Week 2 X

HCC-Southeast College, Felix Fraga Campus; 301

N. Drennan

8-Yard Waste 3X Week 1 X X X Recycle-None

HCC-Northwest College, Hayes Rd. Campus; 281

Hayes Rd.

35-Yard Waste 1X Week 1 X 8-Yard Recycle 1X Week 1 X

HCC-System, Warehouse Roll-Off Bin; 3821

Caroline, 77002

30-Yard Waste – as needed On C ll

Recycle-None

SECTION 3 –SCHEDULE OF ITEMS AND PRICING

Name of Bidder/Contractor: ___________________________________________________

3.1 Instructions

Proposer must complete this section in its entirety and may supplement this section with additional pages as to provide HCC with a more detailed breakdown, backup and/or options of related cost associated with the services being solicited in this solicitation. The Total Cost for the solution provided must be a turnkey cost inclusive of but not limited to travel and living expenses.

3.2 Price Schedule

The respondent is to provide information and pricing for all items listed in the Price Schedule to support the purchase of the requested product/service. Respondent must complete the open boxes using information supplied in the Price Schedule. The Price Schedule will help HCC to fairly assess each proposer's pricing and evaluate the competitiveness of each proper's offer. (All boxes must be completed in order to complete your submission.)

The proposer shall indicate annual cost within the BONFIRE Bid Table titled, Schedule of Items & Prices Worksheet.

3.3 Value Added Services

Respondents are to indicate any value-added services offered by an individual or firm for its services. These services include any skillset, abilities, or service(s) that may add overall value to a project that has not been previously requested in this document nor inherent in the delivery of said service(s). Please use this section to propose additional services related to the scope of work that are not specifically outlined in this RFP along with any standard price sheet.

3.4 Price Evaluation

Price points shall be calculated based on the following formula:

Lowest Total Proposed Cost/Proposer’s Total Proposed Cost X Available Price Points = Price Score.

3.5 Price Proposal Signature

The information in this RFP is to be utilized solely for preparing the proposal in response to this RFP and does not constitute a commitment by HCC to procure any product or service in any volume.

Name:

Title:

Date:

Signature:

Cooperative Contract (If Applicable) Please list the following information for the cooperative contract that your proposal is being submitted under:

Cooperative Contract Name:

Cooperative Contract No.

Cooperative Contract Term

Cooperative Contract Website link:

SECTION 4 –EVALUTION CRITERIA

4.1 Evaluation Criteria

An Evaluation Committee (“Committee”) will review all proposals to determine which proposers have qualified for consideration according to the criteria stated herein. The Committee’s evaluations will be based on all available information, including qualification statements, subsequent interviews, if necessary, reports, discussions, reference checks, and other appropriate checks. The highest rated proposer(s) evaluated by the Committee may be invited to make an oral presentation of their written proposal to the Committee.

An evaluation committee will score proposals on the basis of the following evaluation criteria:

Evaluation Criteria Available Points Firm’s Qualification and Experience (Tab 1) and Demonstrated Qualifications of Personnel and Team (Tab 2)

Proposed Approach and Methodology (Tab 3)

Past Performance & References (Tab 4) 10

Price Proposal (Tab 5) 40

Small Business Practices (Tab 6) 15

Total Points 100

4.2 Eligibility for Award

In order for a proposer to be eligible to be awarded the contract, the proposal must be responsive to the solicitation and HCC must be able to determine that the proposer is responsible and has the resources and capacity to perform the resulting contract satisfactorily. Responsive proposals are those that comply with all material aspects of the solicitation, conform to the solicitation documents, and meet the requirements set forth in this solicitation. Proposals which do not comply with all the terms and conditions of this solicitation will be rejected as non-responsive.

a. Responsible proposers, at a minimum, must meet the following requirements:

i. Have adequate financial resources, or the ability to obtain such resources as required during the performance of any resulting contract.

ii. Be able to comply with the required performance schedule, taking into consideration all existing business commitments.

iii. Have a satisfactory record of past performance.

iv. Have necessary personnel and management capability to perform any resulting contract.

v. Be qualified as an established firm regularly engaged in the type of business necessary to fulfill the contract requirements.

vi. Certify that the firm is not delinquent in any tax owed the State of Texas under Chapter 171, Tax Code; and is not delinquent in taxes owed to the Houston City College System; signing and submitting the proposal is so certifying to such non-delinquency; and

vii. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

b. The proposer(s) may be requested to submit additional written evidence verifying that the firm meets the minimum requirements described above and, as necessary, to perform the requirements of the solicitation and be determined a responsible proposer. Failure to provide any requested additional information may result in the proposer being declared non-responsive and the proposal being rejected.

c. A person is not eligible to be considered for award of this solicitation or any resulting contract or to be a subcontractor of the proposer or prime contractor if the person assisted in the development of this solicitation or any part of this solicitation or if the person participated in a project related to this solicitation when such participation would give the person special knowledge that would give that person or a prime contractor an unfair advantage over other proposers.

d. A person or proposer shall not be eligible to be considered for this solicitation if the person or proposer engaged in or attempted to engage in prohibited communications as described in Section 6.16 - Prohibited Communications and Political Contributions.

e. Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using subcontractors or contractors.) HCC will contract only with the individual firm or formal organization that submits a response to this RFP.

SECTION 5 – INSTRUCTIONS TO PROPOSERS

5.1 To achieve a uniform review process and obtain the maximum degree of impartiality, all proposals must be organized in the manner specified.

5.2 Pagination: All pages of the proposal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.) Attachments should be numbered or referenced separately.

5.3 All Attachments noted are to be completed and submitted with Proposal, Attachments 1, 5 and 7 must be signed and notarized.

5.4 Proposal must be signed by Proposer’s company official(s) authorized to commit such proposals.

Failure to sign and return these forms will subject your proposal to disqualification.

5.5 Responses to this RFP must include a response to the proposal requirements set forth in the Scope of Services, above.

5.6 Proposals must be typed on letter-size (8-1/2” x 11”) paper. HCC requests that proposals be submitted electronically through HCC’s eProcurement system Bonfire. Preprinted material should be referenced in the proposal and uploaded and labeled as attachments. Sections should be divided by tabs for ease of reference. Electronic proposals should be provided in an Adobe Acrobat (.pdf) format.

5.7 Table of Contents: Include with the proposal a Table of Contents that includes page number references. The Table of Contents should be in sufficient detail to facilitate easy reference of the sections of the proposal as well as separate attachments (which should be included in the main Table of Contents). Supplemental information and attachments included by your firm (i.e., not required) should be clearly identified in the Table of Contents and provided as a separate section.

5.8 Number of Copies: Your Proposal must include an original signed copy including all required HCC forms and documents. An original (manual) signature must appear on the original electronic copy. The electronic copies should be in non-editable PDF format and should include the entire submission, including an individual separate file containing your price proposal. The front cover of the response should be clearly labeled with the Project Name and Number.

5.9 Proposals must be submitted and received on or before the time and date specified in the Solicitation Schedule through the Bonfire Platform.

5.10 Late proposals will not be considered under any circumstances.

5.11 Telephone, Facsimile (“FAX”) or electronic (email) proposals are not acceptable when in response to this Request for Proposal.

5.12 Proposer Response General: Your Technical Proposal should clearly define (i) your Firm’s total capacity and capabilities, (ii) your qualifications to perform the work, (iii) your ability to perform the services outlined in the Scope of Services, (iv) your understanding of HCC, and (v) what differentiates you from your competitors. At a minimum, your Technical Proposal shall include the following:

5.13 Cover letter - The cover letter shall not exceed 1 page in length, summarizing key points in the proposal and shall briefly furnish background information about your firm, including date of founding, legal form (sole proprietorship, partnership, corporation/state of incorporation), number and location of offices, location of company headquarters/main office, total number of employees’ company-wide and total number of employees in the State of Texas, and principal lines of business. Certify that the firm is legally permitted or licensed to conduct business in the State of Texas for the services offered.

Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using consultants.) HCC will contract only with the individual firm or formal organization that submits a response to this RFP.

5.14 Table of Contents - Immediately following the cover letter and introduction, include a complete table of contents for material included in the response documents.

5.15 Tab 1: Firm’s Qualification and Experience

1. Qualifications & Experience of the Firm: Provide a brief description of your firm, including the total number of supporting personnel related to providing the services of the type and kind required in this RFP.

2. Provide firm’s principal(s) and staff commitment in providing the services required in this solicitation.

3. Provide firm’s overall ability in providing the services required in this solicitation.

4. Demonstrate firm’s understanding, knowledge and experience of the solicitation requirements.

5. Provide examples of your firm's civic activities including awards and recognitions.

6. Provide a detailed list where your firm has provided services of the type and kind required in this RFP during the past 3 years including but not limited to public and private organizations including: state agencies, state institutions of higher education, cities, counties, school districts, junior colleges, or other special authorities and districts.

7. HCC may verify all information furnished. As a minimum, include the following per project experience:

a. Project Name, Location – Year Completed.

b. A brief project description describing your experience, work performed by your firm, and work subcontracted.

c. Owner’s Name, title, and current phone number.

d. Identify the firm’s role; completion date; and contract name(s).

e. The methods of delivery used and how the firm maintains quality control.

f. Provide documented experience in providing the types of services described herein especially related to community or junior college experience or higher education facilities experience and with regard to accomplishment of past engagements involving services of the type and kind required in this RFP. List if firm was prime or subcontractor.

5.16 Tab 2 – Demonstrated Qualifications of Personnel and Team This section should discuss the proposed designated staff of the responding firm (key personnel) committed to HCC and providing the services described in this solicitation.

1. Key Personnel: Identify key personnel that would be assigned to HCC, and that will provide the services described in the Scope of Services. Include an organizational chart, which identifies key personnel and their particular roles in furnishing the services required under this RFP. Describe how the team will be organized to deliver the services defined in this RFP.

2. Provide brief resumes (not more than one (1) page) for each key personnel. The resumes must clearly specify the number of years the personnel have been providing the type of services as described in this RFP.

3. A brief description of their unique qualifications, experience and education as it pertains to services of the type and kind required in this RFP.

4. Availability and commitment of the respondent, its principal(s) and assigned professionals to undertake the services described in this RFP.

5. Personnel job functions, role, percentage of time to be assigned to this account and physical office location.

6. Designate the individual who is authorized to sign and enter into any resulting contract.

7. Provide a list of similar accounts where they have provided services of the type and kind required in this…