RFP 26-01 AD1.pdf

This Request for Proposals document is issued by the Orange County Superintendent of Schools on behalf of 27 school districts and 600+ schools serving over 500,000 students in Orange County, California. The procurement seeks comprehensive interpretation and translation services across multiple languages including Spanish, Vietnamese, Korean, Mandarin, Farsi, Arabic, Japanese, Khmer, Chinese, Armenian, Cantonese, French, Ukrainian, Russian, Romanian, Hmong, Tagalog, and Croatian, with services available on an on-call, scheduled, emergency, and as-needed basis. Required services encompass written translation of educational materials, forms, policies, reports, and digital content; oral interpretation for meetings, hearings, and events via in-person, telephone, video remote, and virtual modalities; and accessibility services including American Sign Language interpretation, real-time captioning, and closed captioning. Proposals must be submitted in sealed format with five bound copies, one unbound copy, and an electronic PDF version limited to 40 double-sided pages, along with organizational charts, staffing resumes, and three client references from the past three years. The proposal deadline is August 14, 2026 at 10:00 a.m. PST, with clarification requests due by August 7, 2026. Proposal reviews are scheduled for August 17-21, finalist notification on August 24, interviews on August 26-28, and contract award anticipated on September 7, 2026. The initial contract term is one year with four optional one-year renewal periods, not to exceed five years total.

Pricing is the most heavily weighted evaluation criterion at 40 of 100 points, and proposals must include comprehensive fee schedules detailing rates for all service modalities, languages, overtime, rush jobs, cancellations, and reimbursable items. Respondents must demonstrate a minimum of five years in business, maintain general liability and professional liability insurance at $1,000,000 each, comply with FERPA requirements, and submit financial statements attesting to fiscal stability. All personnel with student contact must pass Department of Justice fingerprint clearance under Education Code Section 45125.1. No minimum volume of services is guaranteed under this contract.