RFP 25-07 - Certified Nursing Assistant Professional Development Programs.pdf

ROCHESTER, NEW YORK

REQUEST FOR PROPOSALS (RFP) FOR

Instructional Resource and Delivery:

Certified Nursing Assistant Professional Development Workshops

RFP 25-07

Important Dates

Issue Date: July 25, 2025

Proposal Deadline: August 15, 2025 3:00 pm

Proposals must be received by the due date and time to be considered.

Important Notice

Monroe Community College officially distributes RFPs through the Empire State Purchasing Group website at https://www.bidnetdirect.com/new-york/monroe-community-college. Copies of RFP documents obtained from any other source are not considered official copies. Addendum information, if such information is issued, can also be obtained from the website of the Empire State Purchasing Group.

https://www.bidnetdirect.com/new-york/monroe-community-college

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Table of Contents

1.0 INTRODUCTION & QUALIFICATIONS

2.0 BACKGROUND

3.0 SCHEDULE OF EVENTS

4.0 RFP COORDINATOR

5.0 CLARIFICATION OF THE COLLEGE’S INTENTIONS

6.0 SERVICES/SCOPE OF WORK

7.0 SPECIFIC PROPOSAL REQUIREMENTS

8.0 CLARIFICATION OF RFP AND QUESTIONS

9.0 ADDENDA TO THE RFP

10.0 FREEDOM OF INFORMATION LAW

11.0 CONFIDENTIALITY AND PUBLICITY/NONDISCLOSURE

12.0 METHOD OF EVALUATION

13.0 CONTRACTUAL AND INSURANCE RELATED REQUIREMENTS

14.0 CONTRACT APPROVAL PROCESS

APPENDIX A: Proposal Cover Page and Addendum Confirmation

APPENDIX B: Sample Agreement

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1.0 INTRODUCTION & QUALIFICATIONS

Monroe Community College (“MCC” or “College”) is accepting proposals for instructional resources to deliver (and tailor as required) professional development workshops for the Certified Nursing Assistant (CNA) program. These workshops are offered as part of Monroe Community College’s (MCC) Economic & Workforce Development Center/Corporate College’s non-credit schedule. Workshops are delivered during the day, in person at the Downtown Campus.

Workshops will provide individuals, seeking an entry level position in the healthcare profession, learn professional competencies that will aid in developing improved workplace conduct, increased job retention, and create promotion ready employees that can contribute to healthy workplace cultures.

The workshop covers training and coaching simultaneously during facilitation. The training includes the following professional development topics - Introspection & Critical Thinking, Self-awareness, Self-Reflection, Professional Goal Planning, Effective Communication (verbal & non-verbal), Active Listening, Interview Preparation, Character Development, Stress Management, Empathy, Interpersonal Skills, Conflict Resolution, Workplace Etiquette, and Decision Making.

Women, minority, and Veteran owned businesses are encouraged to submit proposals.

2.0 BACKGROUND

Monroe Community College was founded in 1961 as part of a statewide system of two-year institutions designed to provide technical, paraprofessional and university-parallel education.

Today, the College is one of thirty (30) community colleges within the State University of New York System (SUNY). The College has two campuses: the Brighton Campus is located in a suburb of Rochester, NY at 1000 East Henrietta Road and the Downtown Campus is located at 321 State Street, Rochester, NY. The College also has two additional locations that are focused on career and technical education: The Public Safety Training Facility and the Applied Technical Center.

Vision 2027 is the College’s 2022-2027 strategic plan that sets forth the mission, vision, and values of the institution. The details of the current plan are below:

MCC’s Mission Monroe Community College transforms lives and communities, fostering the success of diverse students through affordable and innovative academic, career, technical, and workforce development programs. Our shared work inspires and champions excellence in higher education and builds global engagement and understanding.

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MCC’s Vision Monroe Community College champions equity, opportunity, innovation, and excellence while transforming students’ lives and communities.

Core Values:

Monroe Community College values Community:

We believe in meaningful partnerships among students, colleagues, departments, offices, and divisions within MCC as well as with local, regional, national, and global communities.

Monroe Community College values inclusiveness:

We commit to an environment of belonging in which everyone feels safe, valued, and respected by dismantling practices, policies, and procedures that uphold structural racism and other systemic inequities.

Monroe Community College values integrity:

We believe in respect, honesty, authenticity, accountability, and ethics in policies, actions, and behaviors.

Monroe Community College values excellence:

We encourage innovation, creativity, critical analysis, and continuous assessment to improve teaching, learning, programs, services, and policies.

Monroe Community College values empowerment:

We support learners and employees on their paths to intellectual, professional, and personal growth.

Monroe Community College values stewardship:

We are accountable to our stakeholders for responsible management of the human, fiscal, physical, and environmental resources and information entrusted to us.

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3.0 SCHEDULE OF EVENTS

The College’s schedule of events for this RFP is shown below:

Release of Request for Proposals July 25, 2025

Deadline for Submission of Technical Questions August 1, 2025 @ 11:00 AM

Proposals due to the office noted in Section 7.0 August 15, 2025 @ 3:00 PM

Anticipated Award Determination August 25, 2025

Proposals must be submitted as noted in Section 7.0 below by 11:00 A.M. on August 15, 2025. In the interest of fairness to all participants, no extensions or exceptions will be permitted, unless issued as an Addendum to this RFP and applicable to all consultants.

4.0 RFP COORDINATOR

This RFP is issued for Monroe Community College. The RFP Coordinator, identified below, is the sole point of contact regarding this RFP from the date of issuance until the selection of the successful firm:

Julianna Frisch Director, Health Care Programs Monroe Community College 1000 E. Henrietta Road Rochester, NY 14623 jfrisch@monroecc.edu 585-685-6283

5.0 CLARIFICATION OF THE COLLEGE’S INTENTIONS

As a result of this RFP, the College intends to enter into a contract with the selected firm(s) to supply the services described herein. However, this intent does not commit the College to award a contract to any responding firm, or to pay any costs incurred in the preparation of the proposal in response to this request, or to procure or contract for any services. The College reserves the right, in its sole discretion, to (a) accept or reject in part or in its entirety any proposal received as a result of this RFP if it is in the best interest of the College to do so; (b) award one or more contracts to one or more qualified firms if necessary to achieve the objectives of this RFP and if it is in the best interest of the College to do so.

mailto:jfrisch@monroecc.edu

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6.0 SERVICES/SCOPE OF WORK

The College seeks an Instructor/training consultant to deliver professional development workshops for students enrolled in the non-credit Certified Nursing Assistant program.

The CNA program is scheduled year-round, Monday through Friday, as part of MCC’s Corporate College non-credit open enrollment catalog. There is no program delivery on dates the College is closed. A calendar of College closure dates is provided annually.

Program delivery mode is in-person, onsite at MCC’s downtown campus (321 State Street)..

Below is a description of the CNA Program & Professional Development:

Certified Nursing Assistant – This basic training program is designed as a boot camp style training. The curriculum covers professional skills, mandated nurse assistant content, and practical skill development. Through lecture, group activity, exams, hands-on demonstrations, and clinical experience, students will demonstrate the competencies required to qualify to sit for the New York State exam. Students will complete mandated CNA program content, lab work, and clinical experience.

MCC provides professional workforce development training alongside our CNA curriculum to offer our students the best chance of success when they enter the workforce.

Three in four employers say they have a hard time finding graduates with the soft skills their companies need (SHRM, 2019). We noticed that after program completion, our healthcare students fell into this statistic as they still did not possess the necessary social and professional skills needed to be successful in the workforce, retain employment, or acquire promotions/increases, even after securing their Nursing Assistant credential. Our goal is to circumvent this challenge by providing professional development to include workplace power skills to each student that enrolls in our Certified Nursing Assistant program.

CNA Program description: https://workforceforward.com/wp-content/uploads/2019/02/website-use_CNA-brochure.pdf .

The selected firm(s) shall perform or provide the following:

6.1 Services

Instructor to deliver in person workshops to CNA students, providing tools to learn professional competencies that will aid in developing improved workplace conduct, increased job retention, and create promotion ready employees that can contribute to healthy workplace cultures.

https://workforceforward.com/wp-content/uploads/2019/02/website-use_CNA-brochure.pdf https://workforceforward.com/wp-content/uploads/2019/02/website-use_CNA-brochure.pdf

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The program/workshops will provide training and coaching simultaneously during facilitation.

The training will include the following professional development topics - Introspection & Critical Thinking, Self-awareness, Self-Reflection, Professional Goal Planning, Effective Communication (verbal & non-verbal), Active Listening, Interview Preparation, Character Development, Stress Management, Diversity, Equity, & Inclusion, Empathy, Interpersonal Skills, Conflict Resolution, Workplace Etiquette, and Decision Making.

Instructor will have demonstrated proficiency in:

• Presentation skills o Ability to deliver in-person with use of multimedia

• Time management & prioritization

• Communication skills o Including difficult conversations and conflict management skills

• Emotional Intelligence

• Classroom management

• Experience and understanding of adult learning styles

7.0 SPECIFIC PROPOSAL REQUIREMENTS

7.1 General Instructions

Acceptance Period: To be considered, firms must submit a complete response to this RFP. Firms not responding to all information requested in this RFP or indicating exceptions to those items not responded to may have their proposals rejected.

Delivery: Firms mailing proposals should allow ample delivery time to assure timely receipt of their proposals. Firms submitting proposals are fully responsible for their delivery. Reliance upon mail or public carriers is at the firm’s risk; late proposals will not be considered. Proposals must be submitted to:

Monroe Community College Purchasing Department, Building 21, Room 108 1000 E. Henrietta Road Rochester, New York 14623 by 3:00 PM on August 15, 2025

Opening: There will be no public opening of the proposals.

Required copies: Firms must submit:

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• one (1) signed original Proposal (with original signature if possible)

• one (1) complete copy of the signed original

• one (1) electronic copy on a thumb drive (in addition to hardcopy submissions).

Proposals should be clearly marked as “For RFP 25-07 Certified Nursing Assistant Professional Development Workshops”. A representative authorized to bind the firm to the provisions outlined in the proposal must sign each proposal.

Conflicts: Please disclose any conflicts or perceived conflicts of interest you may have with MCC.

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Economy of Preparation: Proposals should be prepared as simply as possible and provide a straightforward, concise description of the firm’s capabilities to satisfy the requirements of the RFP. Expensive bindings, color displays, promotional material, etc., are not necessary or desired. Emphasis should be concentrated on accuracy, completeness, and clarity of content. All parts, pages, figures, and tables should be numbered and clearly labeled. Vague terms such as ‘firm complies’ or ‘firm understands’ should be avoided.

All proposals shall be considered final when received.

7.2 Information Proposals Must Include:

Proposals should be prepared simply and economically, providing a straightforward, concise description of the firm’s capabilities to satisfy the requirements of the RFP, as outlined herein. This section outlines the information that must be included in all proposals. Please provide the proposal information using the same order as the items in this section.

Cover Sheet and Addendum Confirmation: Proposer shall include the proposal cover sheet and addendum confirmation (if addenda to this RFP were issued) found in Appendix A.

Transmittal Letter: Each response to the RFP should be accompanied by a letter of transmittal not exceeding one (1) page that summarizes key points of the proposal and which is signed by an officer of the firm authorized to commit the firm to the obligations contained in the proposal. The transmittal letter shall contain an acknowledgement that the individual signing the letter is authorized to contractually bind the firm. The transmittal letter should also include a phone number, fax number and e-mail address for the firm’s primary contact person.

Table of Contents: Include a Table of Contents at the beginning, which clearly outlines the contents of the proposal document.

Firm Background, Experience and Services: A clear demonstration of the firm’s background and prior experience particularly for community colleges, four-year colleges and universities, and non-profit organizations. This section should include:

• A brief history and description of the firm including address of the office that will provide the services requested, telephone number, fax and website, if applicable and a general description of the proposing firm’s size, number of employees and primary business focus.

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• A listing of the firm’s key staff members who would be involved in providing services to the College and the experience each of them possesses.

• Résumés of the lead staff who would be responsible for the college engagement.

• A detailed listing of the experience of the firm and team assigned to MCC.

• An outline of the specific range of services available from the firm.

Describe any contractual relationships with organizations necessary to complete the scope of work.

• A statement that if selected, the firm will begin work within five (5) days of contract execution.

Additional Professional Services: List any ancillary services not included as part of your proposal and their cost.

Prior Engagements: Include a list of three (3) of the most significant engagements performed in the last five (5) years that are similar to the engagement described in this RFP. This should include:

• Scope of Work.

• Name and address of the client.

• Approximate annual budget of the client (if known)

• Name and telephone number of principal client contact (reference).

• Dates of engagement with the client.

The College reserves the right to contact these organizations for reference purposes.

Work Plan: Provide a detailed narrative that describes:

• How the proposing firm’s management procedures will ensure quality work is performed for the College.

• How proposed services will meet the tasks and deliverables as described in Section 6.0 of this Request for Proposals.

• Proposed quality control mechanisms that ensure a high level of quality and commitment to excellence.

Billing Method: Proposals must include a description of your method of compensation for the requested services.

Cost Proposals:

• Proposals shall include either a firm fixed price proposal or any other fee proposal, along with a schedule of payments for the services requested in the scope of work. Base services and additional support services shall be clearly separated.

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• Proposal shall provide cost information related to any supplementary services available.

Note: Travel expenses incurred by any firm awarded a contract as a result of this RFP, may be reimbursed (generally in accordance with MCC’s travel guidelines) and must be pre-approved by MCC.

All prices and notations shall be written in ink or typed.

External Resources: The names and qualifications of any needed outside specialists and consultants that will assist the firm’s staff members.

Publications: List of publications issued by the firm that would be of interest and assistance to the College.

Confidentiality: Provide a copy of the firm’s confidentiality policy. A successful search will be dependent upon the confidentiality maintained by all parties involved.

8.0 CLARIFICATION OF RFP AND QUESTIONS

8.1 Questions related to the interpretation of this RFP must be submitted in writing (e-mail) to the RFP Coordinator in accordance with the timeline set forth in this RFP.

No questions will be entertained by any other means. Questions will be answered in an Addendum/Addenda posted to the Empire State Purchasing Group:

https://www.bidnetdirect.com/new-york/monroe-community-college

Questions will not be responded to individually. In the event that a firm or someone acting on the firm’s behalf attempts to discuss the RFP orally or in writing, with any employee of the College, other than the RFP Coordinator, the firm may be disqualified. Firms may continue to communicate with the College staff regarding other business matters relative to Monroe Community College business. No contact will be allowed between the firm and any other member of the College with regard to this RFP during the RFP process, unless specifically authorized in writing by the RFP Coordinator.

8.2 Prohibited contact may be grounds for disqualification.

9.0 ADDENDA TO THE RFP

In the event it becomes necessary to revise any part of this RFP, an addenda will be issued. A sheet to acknowledge receipt of such addenda can be found in Appendix A.

https://www.bidnetdirect.com/new-york/monroe-community-college

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10.0 FREEDOM OF INFORMATION LAW

As a public institution, MCC is required to comply with the New York State Freedom of Information Law (Public Officer’s Law Article 6). Should any member of the public request a copy of a proposal, MCC will review the request and may disclose the requested proposal in whole or in part. If a respondent believes that its proposal or any portion thereof should be exempt from disclosure, it is incumbent upon the respondent to identify, AT THE TIME OF ITS PROPOSAL SUBMISSION, each page of the proposal for which exemption will be claimed. The bidder may indicate same with the words “Confidential”, “Proprietary”, or “Trade Secret” written or stamped on the page. While the College gives firms the opportunity to state, in advance, objections to disclosure pursuant to FOIL, the College reserves the right to disclose requested records if the College believes it is mandated by law to do so. If a FOIL request is received and the firm has indicated in the RFP response that the firm opposes the release of said firm’s RFP response, in part or in whole, the College will notify the firm prior to the release and provide the firm with an opportunity to detail the objection.

11.0 CONFIDENTIALITY AND PUBLICITY/NONDISCLOSURE

Any firm responding to this RFP recognizes that it will be receiving confidential information and will retain all information provided by MCC in the strictest confidence and will neither use it nor disclose it to anyone other than employees requiring the information to perform services under this agreement without prior written consent of MCC. MCC retains the right to enjoin any unauthorized disclosure in an appropriate court of law. If requested by MCC, each staff member assigned to the MCC account will execute a non-disclosure agreement prior to assignment, the original of which shall be maintained by MCC

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12.0 METHOD OF EVALUATION

12.1 Evaluation Committee: Selected personnel from the College will form the evaluation committee for this RFP. It will be the responsibility of this committee to evaluate all properly prepared and submitted proposals for the RFP and make a recommendation for award.

12.2 Evaluation and Selection Criteria: All properly prepared and submitted proposals will be evaluated using three (3) sets of criteria.

12.2.1 Mandatory elements:

• The firm has no conflict of interest and is independent with regard to any other work performed by the firm for the College.

• The firm adheres to the instructions included in this RFP regarding preparation and submission of proposals.

• The firm’s RFP response clearly communicates an understanding of the scope of the services.

• The firm’s RFP response is responsive to all requirements of the RFP.

12.2.2 Technical Qualifications and Competence:

• Firm Background, Experience and Services: The experience and quality of the firm’s professional personnel to be assigned to the engagement and the quality of the firm’s management support personnel to be available for technical consultation.

• Prior Engagements: The firm’s past experience and performance on comparable educational and non-profit organizations.

• Work Plan: Demonstration of an understanding of the project requirements and ability to meet the stated needs of this RFP.

12.2.3 Price:

• Costs and Compensation Plan.

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Note: Firms submitting proposals may be requested to make oral presentations to the College selection committee. Presentations will provide firms with an opportunity to clarify any aspects of their written proposals about which the College may have questions. Such oral presentations shall be requested solely at the discretion of the College and not all firms may be asked to make such oral presentations. Oral presentations may be in person (or transmitted through Zoom or similar electronic means). All travel, per diem, and any associated costs for the oral presentation will be borne solely by the firm. Refusal to provide an oral presentation, failure to appear for a scheduled presentation, or inability to agree on a suitable date/time for the presentation shall constitute complete grounds for disqualification of the firm from further consideration.

13.0 CONTRACTUAL AND INSURANCE RELATED REQUIREMENTS

Attached to and made part of this RFP, is Monroe Community College’s standard contractual agreement as Appendix B. For all exceptions to the Standard Monroe Community College Contract, firms must indicate on a separate sheet labeled “Exceptions Taken to the Standard Monroe Community College Contract”, the section number of any requirement to which an exception is being taken and an explanation of the firm’s position. It is not intended that new contract wording be proposed by firms, but rather that firms explain their position so that the conflict can be evaluated. Submission of a proposal with no exceptions indicates acceptance by the firm of all conditions of the standard contract attached hereto.

13.1 Indemnification: The firm awarded any contract resulting from this RFP will be required to defend, indemnify and save harmless the College and the County of Monroe, its officers, agents, servants and employees from and against all liability, damages, costs or expenses, causes of actions, suits, judgments, losses, and claims of every name not described, including attorneys’ fees and disbursements, brought against the College which may arise, be sustained, or occasioned directly or indirectly by any person, firm or corporation arising out of or resulting from the performance of the services by the firm its agents or employees, the provision of any products by the firm, its agents or employees, arising from any act, omission or negligence of the firm, its agents or employees, or arising from any breach or default by the firm, its agents or employees under the agreement resulting from this RFP.

Nothing herein is intended to relieve the College from its own negligence or malfeasance or to assume any such liability for the College by the firm.

13.2 Insurance Certificates: The firm awarded any contract resulting from this RFP will be required to supply a copy of their current Certificate of Insurance showing the insurance coverage at or above those described as follows:

13.2.1 Specific Insurance Requirements: The selected firm shall procure and maintain at the firm’s own expense, until final completion of the work covered by the contract resulting from this RFP, insurance for liability for damages imposed by

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The successful firm shall furnish to the College a certificate or certificates of insurance in a form satisfactory to the College’s Risk Manager showing that firm has complied with all insurance requirements set forth in the contract for services resulting from this RFP; said certificate or certificates shall provide that the policies shall not be changed or canceled until thirty (30) days written notice has been given to the College.

The required kinds and amounts of insurance are as follows:

A. LIABILITY AND PROPERTY DAMAGE INSURANCE: Issued to the selected Firm naming the College and Monroe County as an additional insured, and covering liability with respect to all work performed by him under the Contract. The minimum limits for this policy for property damage and personal injury shall be $1,000,000 per occurrence, $3,000.000 aggregate covered under liability and damage property. All of the following coverage shall be included:

• Comprehensive Form

• Premises-Operations

• Products, Completed Operations

• Contractual Insurance covering the Hold Harmless Provision

• Broad Form Property Damage

• Independent Contractors

• Personal Injury

B. PROFESSIONAL LIABILITY INSURANCE: Covering errors and omissions of the selected Firm with minimum limits of $1,000,000 per occurrence.

C. MOTOR VEHICLE INSURANCE: Vendor will provide evidence of coverage for Hired and Non-Owned Autos either as part of its General Liability insurance or under a separate policy.

14.0 CONTRACT APPROVAL PROCESS

The College reserves the right to reject any or all proposals received. Non-acceptance of a proposal shall mean that another proposal was deemed more advantageous to the College, or that all proposals were rejected.

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Each respondent should include in its written proposal its best pricing offer as well as all requirements, terms or conditions it may have, and should not assume that an opportunity will exist to add such matters or modify their proposal after the proposal has been submitted.

The College personnel will evaluate all proposals properly submitted in response to this RFP.

The College reserves the right in awarding a contract to consider the qualifications of the firms, as well as the amounts of the various proposals. The contract may not necessarily be awarded to the firm which proposes the lowest pricing offer. The College reserves the right to accept or reject any and all proposals and to waive any irregularities or informalities and to award the contract in the best interest of The College.

APPENDIX A:

Page | 17

RFP FOR Certified Nurse Practitioner and Licensed Practical Nurse programs.

RFP 24-26

RFP 24-26 PROPOSAL

(Cover Sheet) Submitted by:

Type or Print Name of Company: ________________________________________________________________________

Type or Print Address, City, State, and Zip code: _____________________________________________________________

Phone Number: __________________________ Fax Number: _________________________

This business is a certified MWBE: Yes_ No If yes, list certifying agency(cies):

The individual submitting this bid on behalf of their firm certifies by their signature below that:

• I agree to be bound the terms and conditions contained in this RFP.

• I am authorized to submit this bid on behalf of the company named above.

• I have read and understood the full Request for Bid cited above.

Signature: _________________________________________ Date: __________________________________________

Name (printed): ____________________________________ Federal ID Number of Company: _____________________

Title: ______________________________________________ D & B D-U-N-S Number: ___________________________

Page | 18

RFP FOR Certified Nurse Practitioner and Licensed Practical Nurse programs.

RFP 24-26

ADDENDUM CONFIRMATION

(Use this section only when addendum/addenda were received for this RFP.)

Addendum #_ - Received _, 20 Initialed by person signing above

APPENDIX B: SAMPLE AGREEMENT Page | 19

MONROE COMMUNITY COLLEGE

SERVICE AGREEMENT

THIS AGREEMENT made this _________ of _________ 2025 by and between the BOARD OF TRUSTEES OF MONROE COMMUNITY COLLEGE, an educational institution with offices at 1000 East Henrietta Road, Rochester, New York 14623, hereinafter referred to as the “College” and, ___________________________________, with offices at ____________________________, hereinafter referred to as “Firm”.

SCOPE OF WORK:

The College desires to obtain the services of the Firm to perform the scope of work set forth in this agreement

• The College issued a Request for Proposals (“RFP”) attached as Attachment ‘A’.

• The Firm has submitted a proposal attached as Attachment ‘B’ dated

_______________ to perform the requested services.

• The Firm is willing, able and qualified to perform such services.

TIME PERIOD OF AGREEMENT: The Firm agrees to complete all work in a timeframe to be determined.

FINANCIAL ARRANGEMENTS: In consideration for the Firm’s services, the College agrees to pay Firm a sum not to exceed _________________________________ DOLLARS ($__________).

Upon execution of this agreement, the College will issue Firm a Purchase Order referencing this agreement. Payment in full will be made to Firm upon receipt of an invoice by the College which includes supporting evidence that tasks listed under scope of work have been completed.

The invoice must reference the Purchase Order number and should be sent to the College’s designated contact person. The contact will approve payment, and forward the invoice to the College’s Accounts Payable Office for processing.

AGREEMENT DEEMED EXECUTORY: This agreement shall be deemed executory only to the extent of the funds available for its purposes and no liability shall be incurred by the College beyond the funds available for such purposes. In the event that the College funding resources for this agreement are reduced for any reason, the College may deduct and withhold from any payment due Firm an amount equal to the total contractual proportionate share represented by the reduced funding amount.

PROHIBITION AGAINST ASSIGNMENT, TRANSFER, AND SUBCONTRACTING: Firm shall not assign, transfer, or dispose in any way any right of interest in this agreement, and shall not subcontract any services to be performed under this agreement.

APPENDIX B: SAMPLE AGREEMENT Page | 20

INDEPENDENT CONTRACTOR: Firm will conduct itself consistent with its status, said status being that of an independent contractor, and that it, its employees or agents will neither hold themselves out nor claim to be and officer or employee of Monroe Community College, nor make claim to any rights accruing to an officer or employee of Monroe Community College.

INDEMNIFICATION CLAUSE: The Firm shall defend, indemnify and save harmless the College and the County of Monroe, its officers, agents, servants and employees from and against all liability, damages, costs or expenses, causes of actions, suits, judgments, losses, and claims of every name not described, including attorneys’ fees and disbursements, brought against the College which may arise, be sustained, or occasioned directly or indirectly by any person, Contractor or corporation arising out of or resulting from the performance of the services by the Firm its agents or employees, the provision of any products by the Firm, its agents or employees, arising from any act, omission or negligence of the Firm, its agents or employees, or arising from any breach or default by the Firm, its agents or employees under the agreement resulting from this RFP. Nothing herein is intended to relieve the College from its own negligence or misfeasance or to assume any such liability for the College by the Firm.

INSURANCE: Firm will supply a copy of their current Certificate of Insurance showing the insurance coverage at or above those described as follows:

Firm shall procure and maintain at the Firm’s own expense, until final completion of the work covered by the contract, insurance for liability for damages imposed by law of the kinds and in the amounts hereinafter provided, issued by insurance companies authorized to do business in the State of New York, covering all operations under the Contract whether performed by the selected Firm or by Firm’s subcontractors.

Firm shall furnish to the College a certificate or certificates of insurance in a form satisfactory to the College’s Risk Manager showing that Firm has complied with all insurance requirements set forth in this contract for services; said certificate or certificates shall provide that the policies shall not be changed or canceled until thirty (30) days written notice has been given to the College. Except for Worker’s Compensation, Insurance, no insurance required herein shall contain any exclusion of municipal operations performed in connection with the Contract resulting from this proposal solicitation.

The required kinds and amounts of insurance are as follows:

A. LIABILITY AND PROPERTY DAMAGE INSURANCE: Issued to the selected Firm naming the College and Monroe County as an additional insured, and covering liability with respect to all work performed by the firm under the Contract. The minimum limits for this policy for property damage and personal injury shall be $1,000,000 per occurrence, $3,000.000 aggregate covered under liability and damage property. All of the following coverage shall be included:

• Comprehensive Form

APPENDIX B: SAMPLE AGREEMENT Page | 21

• Premises-Operations

• Products, Completed Operations

• Contractual Insurance covering the Hold Harmless Provision

• Broad Form Property Damage

• Independent Contractors

• Personal Injury

B. PROFESSIONAL LIABILITY INSURANCE: Covering errors and omissions of the selected Firm with minimum limits of $1,000,000 per occurrence.

E. MOTOR VEHICLE INSURANCE: Vendor will provide evidence of coverage for Hired and Non-Owned Autos either as part of its General Liability insurance or under a separate policy.

CONTACT PERSON: _________________ will serve as the responsible administrator of this agreement for the College. ____________________________ will serve as the representative for Firm.

TERMINATION: Either party may cancel this agreement by giving thirty (30) days written notice.

The College may terminate this agreement in whole or in part if Firm defaults in performance of the services required hereunder. Upon termination, the College may take over the services to be performed and complete them in the manner the College deems best, at the discretion of the College. Firm shall be liable to the College for any excess cost occasioned thereby.

ENTIRE AGREEMENT: This agreement constitutes the entire agreement of the parties hereto and all previous communications between the parties, whether written or oral, with the reference to the subject matter of this agreement, are hereby superseded. There are no understandings, representations or warranties expressed or implied, that are not specified herein. No changes will be made to any of the terms of this agreement, nor any provisions waived, without the prior written consent of Firm or the College.

In Witness Whereof, the parties have hereunto set their hands and seals, as of the day and year first above written.

FOR COLLEGE FOR FIRM

Monroe Community College 1000 E. Henrietta Rd Rochester, New York 14623

APPENDIX B: SAMPLE AGREEMENT Page | 22

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