RFP 2026000204 CCA Security Services CentreTech, Lowry Studios, and Centennial Campuses.docx

Request for Proposals

RFP 2026000204

Security Services – CentreTech, Lowry Studios, & Centennial Campuses March 20, 2026

Vendor Response Signature Page

RFP 2026000204

Security Services – CentreTech, Lowry Studios, & Centennial Campuses

VENDORS: See the solicitation document below for the response deadline and other response submission information and requirements.

Vendors responding to this solicitation must fill out this page in its entirety, sign and return with vendor’s response. This page must bear a physical or electronic signature, as electronic signature is defined in the "Uniform Electronic Transactions Act", section 24-71.3-102 (8), evincing an intent by the vendor to be bound by its response. Failure to do so may disqualify the vendor response.

The undersigned understands and agrees that misrepresentation made in this response and/or subsequent discussions or information presented to the State may be deemed sufficient cause for the refusal by the State to execute a contract as a result, and that that later discovery of any omission or misrepresentation made in the solicitation response and/or subsequent discussions or information presented to the State may be grounds for the cancellation of an existing contract.

LEGAL COMPANY NAME (OFFEROR)

VENDOR INSERT: Full Legal Company Name

AUTHORIZED SIGNATURE

By: Name of Person Signing for Contractor

TYPED/PRINTED NAME

VENDOR INSERT: Signer’s Full Name

TITLE

VENDOR INSERT: Title of Signer

PHONE NUMBER

VENDOR INSERT: Signer’s Phone Number

EMAIL ADDRESS

VENDOR INSERT: Signer’s Email Address

CONTACT FOR CLARIFICATIONS

VENDOR INSERT: Name of Contact

TITLE

VENDOR INSERT: Title of Contact

Colorado VSS #

PHONE NUMBER

VENDOR INSERT: Phone Number of Contact

EMAIL ADDRESS

VENDOR INSERT: Email Address of Contact

TABLE OF CONTENTS

INTRODUCTION

General Information On behalf of the State of Colorado, Insert State Agency/IHE is issuing this Request for Proposals for Security Services – CentreTech, Lowry Studios, and Centennial Campuses.

Background The Community College of Aurora operates three primary campus locations:

CentreTech Campus 16000 E. CentreTech Parkway Aurora, CO 80011 Lowry Studios Campus 9075 E. Lowry Blvd.

Denver, CO 80230 Centennial Campus 12650 E. Arapahoe Rd., Suite 100 Centennial, CO 80112 These campuses serve thousands of students and employees each year and operate extended hours to support instruction and workforce programs.

CCA currently supplements internal campus security operations with contracted security personnel. This RFP seeks a professional security vendor capable of providing reliable staffing and services aligned with higher education environments.

Overview and Goals The purpose of this solicitation is to secure professional security services that support campus safety, provide a visible deterrent to criminal activity, and assist with incident reporting and response.

The goals of this contract include:

• Maintain a visible and professional security presence

• Provide patrol and monitoring of campus facilities and grounds

• Observe and report suspicious activity or safety hazards

• Support emergency response when necessary

• Maintain professional interaction with students, faculty, staff, and visitors CCA seeks a vendor capable of delivering reliable staffing, professional conduct, and consistent reporting procedures.

Sole Point of Contact The State’s sole point of contact for this solicitation is Charles Robinson, Procurement and Contracts Administrator, who may be reached via email at Charles.Robinson@CCAurora.edu, or via phone at (303) 360-4713.

Because phone lines may not be consistently monitored, email is the preferred method of communication. The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual may result in Offeror disqualification.

Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are considered in Mountain Time (MT), as adjusted for daylight savings.

The date of publication for this solicitation on Colorado VSS is March 20, 2026.

A mandatory on-site pre-proposal meeting will be held at Lowry Studios – 9075 E. Lowry Blvd., Denver, CO On March 30, 2026, at 8:30am followed by a tour of the Centretech Campus – 16000 E CEntreTech Pkwy., Aurora CO then a final tour of the Centennial Campus – 12650 E. Arapahoe Rd., Centennial, CO.

Written inquiries must be submitted to Charles.Robinson@ccaurora.edu no later than Friday, April 3, 2026 by 5:00pm.

The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS is Friday, April 10, 2026.

All proposals must be submitted in the method described below no later than Friday, April 24, 2026 by 5:00pm. Respondents shall submit Proposals via email (preferred method) or mailed/delivered to the Procurement Point of Contact identified above. Bids submitted through Colorado VSS will only be accepted at the sole discretion of the State. Email is the official submission method. The Proposal submission email should include the subject line “Proposal submission from (Insert Respondent Name) for RFP 2026000204 CCA Campus Security” If mailed the proposal must arrive before the deadline. Mailing address is:

Charles Robinson Community College of Aurora Procurement & Contracts Administrator 16000 E CenterTech Pkwy Ste A204J Aurora, CO 80011

Vendor Response Signature Page and W9 must be included.

The estimated date for the publication of an Intent to Award on Colorado VSS is May 15, 2026.

Pre-Proposal Meeting

ii. The State will hold a pre-proposal meeting as indicated in the Schedule of Activities. This meeting will be held virtually. So that the State can plan for attendance, if an Offeror wishes to attend the pre-proposal meeting, please send an email to Charles.Robinson@ccaurora.edu address to RSVP by Insert date, and include the name and email for the person who will attend the virtual meeting. A link to the virtual meeting will then be provided.

The pre-proposal meeting will be mandatory. The meeting will start at Lowry studios followed by a tour of the CenterTech Campus with a final tour of the Centennial campus. Vendors must attend all three campus tours.

Start Date The desired Contract or Purchase Order start date is July 1, 2026.

Anticipated Contract Term

iii. The initial term of the awarded Contract is anticipated to begin on July 1, 2026, and end on June 30. 2027. This Contract may be renewed for up to four (4) additional one-year periods at the sole discretion of the State. The total duration of the Contract, including all options, is not anticipated to exceed five (5) years.

The State may extend the Contract beyond the anticipated term in accordance with the Colorado Procurement Code, and in the event that the State determines an extension is necessary.

The State may, within its sole discretion, choose not to exercise any option or extension term in the Contract for any reason. If the State chooses not to exercise any option or extension term, it may re-procure the goods and/or services in its sole discretion.

OFFEROR’S EXPERIENCE AND PERSONNEL

Organizational Experience Offerors must demonstrate experience providing professional security services similar in scope and complexity to those requested in this solicitation.

Preferred experience includes:

• Security services for higher education institutions

• Security services for public sector or government clients

• Multi-facility security operations

• Patrol and building security operations Offerors should describe:

• Years in operation

• Organizational structure

• Experience providing similar services

• Experience supporting educational environments Organizational Personnel Offerors shall describe key personnel responsible for contract performance, including:

• Account manager or contract manager

• Supervisory personnel

• Training coordinators Information should include:

• Relevant experience

• Certifications and training

• Role in supporting this contract

REQUIREMENTS

Accessibility Requirements

iv. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

Insurance Requirements The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for, at a minimum, the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as an attachment, prior to execution of the Contract or Purchase Order.

Mandatory Requirements Offerors must meet the following minimum requirements:

• Must be legally authorized to operate in the State of Colorado

• Security officers must meet applicable Colorado licensing or regulatory requirements

• Contractor must maintain appropriate insurance coverage

• Contractor must provide reliable staffing and backup personnel

• Contractor must provide incident reporting procedures Failure to meet mandatory requirements may result in disqualification.

Scope of Work Scope of Work and Deliverables This Scope of Work describes the deliverables sought through this RFP and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this RFP. The Scope of Work is intended to provide interested Offeror’s with sufficient basic information to submit a proposal. It is not intended to limit a proposal’s content or exclude any relevant or essential data.

The selected contractor will provide security services at the following CCA campuses.

CentreTech Campus Aurora, Colorado Patrol Coverage

• One (1) uniformed security officer

• One (1) marked patrol vehicle

• Vehicle must include an operational emergency lightbar Schedule Security services required:

10:00 PM – 6:00 AM

7 days per week 365 days per year Patrol Responsibilities Security personnel will perform:

• Vehicle patrols of campus roadways and parking areas

• Foot patrols of building exteriors

• Monitoring exterior lighting conditions

• Monitoring building access points

• Observing suspicious activity or safety hazards

• Reporting vandalism or property damage Interior patrols are not required for this campus.

Lowry Studios Campus Denver, Colorado Staffing Requirement One (1) uniformed security officer.

Schedule Monday – Friday

4:00 PM – 10:00 PM

30 hours per week Responsibilities

• Staff the building welcome desk

• Monitor building access

• Conduct periodic interior patrols

• Observe and report safety issues

• Respond to incidents

• Assist with emergency response when required No patrol vehicle is required.

Centennial Campus Centennial, Colorado Staffing Requirement One (1) unarmed security officer.

Schedule Monday – Saturday

6:00 AM – 10:00 PM

16 hours per day Responsibilities

• Conduct interior patrols

• Conduct exterior foot patrols

• Monitor access points

• Respond to safety concerns

• Provide professional interaction with campus community No vehicle patrol is required.

Patrol Documentation Contractor must provide:

• Daily activity logs

• Incident reports

• Patrol verification (electronic preferred)

• Monthly activity summaries if requested

Officer Requirements Assigned officers must:

• Be licensed in accordance with Colorado security regulations

• Maintain a professional appearance and uniform

• Be trained in de-escalation and emergency response

• Demonstrate strong communication skills

• Be capable of writing clear incident reports

REQUESTED PROPOSAL FORMAT

Proposals should cover the following areas, with an emphasis on how these areas relate to the evaluation criteria listed in Section 6 below.

Demonstrated Experience and Capabilities

v. Offeror’s Response- Offeror shall describe how the Offeror’s experience and capabilities make it the ideal candidate to perform the work. Describe experience with similar projects. Reference above of this solicitation regarding the desired organizational experience.

Offeror’s Response- Offeror shall indicate key personnel who will be assigned to the project and describe their experience. Reference above of this solicitation regarding the desired organizational personnel.

Accessibility Requirements Offeror’s Response- Offeror shall describe how their proposed solution will meet or exceed the accessibility requirements detailed in this solicitation.

Mandatory Requirements Offeror’s Response- Offeror shall describe how their proposed solution will meet or exceed the mandatory requirements detailed in this solicitation.

Technical/Business Proposal Offeror’s Response- Offeror shall describe how they will accomplish the Scope of Work detailed in this solicitation.

Cost Proposal

• Hourly officer rate

• Patrol vehicle rate (if applicable)

• Estimated monthly cost

• Estimated annual cost

EVALUATION METHODOLOGY

Evaluation Process A comprehensive, thorough, complete and impartial evaluation of each proposal received will be conducted in accordance with §24-103-203(7), C.R.S, which states, “The award shall be made to the responsible Offeror whose proposal is determined in writing to be the most advantageous to the state, taking into consideration the price and evaluation factors set forth in the request for proposal.”

Evaluation Committee

vi. An Evaluation Committee will be established utilizing measures to ensure the integrity of the evaluation process. These measures include the following:

Selecting committee members who do not have a conflict of interest regarding this solicitation.

Facilitating the independent review of proposals.

Requiring the evaluation of the proposals to be based strictly on the content of the proposals.

Ensuring the fair and impartial treatment of all Offerors.

The objective of the Evaluation Committee is to conduct reviews of the proposals that have been submitted, to hold frank and detailed discussions among themselves, and to recommend an Offeror for award.

Proposal Evaluation Criteria

vii. The State will evaluate proposals to determine if each Offeror meets all mandatory qualification requirements; provided, however, that the State has the authority to waive non-material mandatory requirements in certain circumstances. Reference Procurement Rule R-24-103-301-03. The mandatory qualification requirements are scored on a Met/Not Met basis and only those proposals found to meet all mandatory requirements, other than non-material mandatory requirements waived by the State, can be considered for a Contract resulting from this solicitation.

Proposals will be evaluated by the Evaluation Committee using the evaluation criteria listed below. The evaluators will consider whether the Scope of Work requirements in the solicitation have been addressed, and they will review the capabilities of the Offeror, as well as the quality of the approach proposed, the price, and any other aspect determined relevant to the evaluation criteria.

The evaluation criteria to be used in evaluating the proposals are as follows (and are listed in no particular order):

Evaluation Criteria

Demonstrations and Discussions

viii. The Evaluation Committee may, if it deems necessary, request clarifications, conduct discussions or oral presentations, or request best and final offers. Per R-24-103-203-03, discussions may be held with responsible offerors whose proposals are determined to be reasonably susceptible to be selected for award to:

Promote understanding of the state’s requirements and the offerors’ proposals; and Facilitate a contract that will be most advantageous to the state taking into consideration price and the other evaluation factors set forth in the request for proposals.

The Evaluation Committee may adjust its scoring based on the results of such activities. However, proposals may be reviewed and determinations made without such activities. Offerors should be aware that the opportunity for further explanation might not exist; therefore, Offerors should ensure that their submission is complete, and are encouraged to submit their best possible proposal, including pricing.

Single proposal If only one bid or proposal is received in response to a solicitation, an award may be made to the single bidder or offeror if the procurement official finds that the price submitted is fair and reasonable and that other prospective bidders or offerors had reasonable opportunity to respond. Reference Procurement Rule R- 24-103-201-02(d).

Award

ix. A Notice of Intent to Award will be published on Colorado VSS.

The award determination is ultimately a business decision that will reflect an integrated assessment of the relative merits of the proposals received, using the factors set forth in in this solicitation. The State intends to award Contract(s) to the Offeror(s) whose proposal(s), conforming to the solicitation, will be most advantageous to the State, price and other factors considered.

The State reserves the right to award to multiple offerors if is determined to be in the best interest of the State.

SECTION 3

STATEMENT OF WORK

3.1 Overview

The Community College of Aurora (CCA) is seeking proposals from qualified security service providers to deliver contracted security services across multiple CCA campuses.

The purpose of this contract is to provide professional security personnel who will maintain a visible security presence, support campus safety operations, monitor facilities and property, and report incidents or safety concerns.

Security personnel will function in an observe and report capacity and will coordinate with CCA Security staff and local law enforcement when necessary.

Security services will be provided at the following locations:

CentreTech Campus – Aurora, Colorado Lowry Studios Campus – Denver, Colorado Centennial Campus – Centennial, Colorado The selected contractor will provide properly trained and supervised security personnel capable of performing the duties described in this Statement of Work.

3.2 General Contractor Responsibilities

The contractor will be responsible for the following:

Providing qualified and properly trained security officers Ensuring reliable staffing coverage for all scheduled shifts Providing backup staffing when assigned officers are unavailable Supervising security personnel assigned to CCA locations Ensuring all officers comply with state and local security regulations Maintaining professional conduct and appearance standards Providing incident documentation and activity reporting Maintaining appropriate insurance coverage The contractor is responsible for all personnel management including hiring, training, scheduling, payroll, and supervision. CCA will not supervise contractor employees.

3.3 CentreTech Campus Security Patrol Services

Location Community College of Aurora CentreTech Campus 16000 E. CentreTech Parkway Aurora, CO 80011 Staffing Requirement The contractor will provide one uniformed security officer and one marked patrol vehicle.

Patrol Vehicle Requirements The patrol vehicle must be clearly marked as a security vehicle, equipped with a functioning emergency lightbar, and maintained in safe operating condition.

Schedule Security services will be provided seven days per week from 10:00 PM to 6:00 AM and will operate 365 days per year unless otherwise directed by CCA.

Duties and Responsibilities Security personnel will conduct exterior patrols of the campus including vehicle patrols of parking areas and campus roadways and foot patrols of building perimeters. Officers will monitor exterior lighting conditions, observe suspicious persons or vehicles, monitor exterior access points and doors, identify property damage or vandalism, and observe safety hazards on campus grounds.

Interior patrols are not required at this location.

Incident Response Security personnel will observe and report incidents, contact the Aurora Police Department when appropriate, notify designated CCA personnel of incidents requiring college response, and complete written incident reports.

Patrol Documentation The contractor must provide daily activity logs, incident reports, patrol verification (electronic tracking preferred), and monthly activity summaries if requested.

3.4 Lowry Studios Campus Security Services

Location Community College of Aurora Lowry Studios Campus 9075 E. Lowry Blvd.

Denver, CO 80230 Staffing Requirement The contractor will provide one uniformed security officer.

Schedule Security coverage will be provided Monday through Friday from 4:00 PM to 10:00 PM for a total of 30 hours per week.

Duties and Responsibilities Security personnel will staff the campus welcome desk during assigned hours and provide directions and assistance to students, staff, and visitors. Officers will monitor building entry points and maintain awareness of individuals entering the facility.

Security personnel will conduct periodic patrols of hallways, classrooms, offices, and common areas to monitor for suspicious activity or safety hazards and will observe and report facility issues.

Officers will respond to disturbances, medical incidents, or safety concerns and contact emergency services when required. Officers will assist responding emergency personnel as needed.

Security personnel will maintain a professional and approachable presence and interact respectfully with students, faculty, staff, and visitors.

Additional Notes Officers must remain inside the building during the shift. Exterior patrols are not required and a patrol vehicle is not required.

3.5 Centennial Campus Security Services

Location Community College of Aurora Centennial Campus 12650 E. Arapahoe Rd., Suite 100 Centennial, CO 80112 Staffing Requirement The contractor will provide one unarmed security officer.

Schedule Security services will be provided Monday through Saturday from 6:00 AM to 10:00 PM. This represents sixteen hours per day, six days per week.

Duties and Responsibilities Security personnel will conduct routine patrols of hallways, classrooms, offices, and common areas and ensure that doors, emergency exits, and restricted areas remain secure.

Officers will conduct hourly foot patrols around the exterior perimeter of the building and monitor for suspicious activity, safety hazards, or property damage.

Security personnel will respond to disruptions or emergencies within the facility and coordinate with local law enforcement, fire, or emergency medical services when necessary. Officers will follow CCA emergency procedures.

Security personnel will interact professionally with students, faculty, staff, and visitors and provide directions or assistance when appropriate.

Incident Reporting Officers will prepare written incident reports for security events and notify designated CCA staff of safety concerns.

3.6 Officer Qualifications

All security officers assigned to CCA locations must comply with Colorado security licensing requirements, maintain a professional appearance and uniform, demonstrate strong communication skills, and be capable of writing clear incident reports. Officers must maintain reliable attendance and professional conduct.

Preferred qualifications include CPR, First Aid, and AED certification, de-escalation training, and experience working in educational environments.

3.7 Contractor Reporting Requirements

The contractor must provide daily activity logs, incident reports, patrol verification records, and monthly service summaries if requested. Reports must be provided to designated CCA contacts.

3.8 CCA Responsibilities

CCA will provide access to restroom facilities for officers on duty, orientation to campus facilities and emergency procedures, and designated points of contact for incident escalation. CCA security personnel will remain responsible for overall campus security coordination.

SECTION 4

ADDITIONAL REQUIREMENTS

4.2 Specifications and Qualifications

See Section 5 General Requirements

SECTION 5

RESPONSE FORMAT

5.1 General Requirements – Only complete submissions will be accepted. Submissions should include:

· Email Quote Submission is preferred method. Respondents can submit Proposals via email to the Procurement Point of Contact identified above. Bids submitted through Colorado VSS will only be accepted at the sole discretion of the State. The Proposal submission email should include the subject line “Proposal submission from (Insert Respondent Name) for Insert RFP number, Insert RFP title”. Other electronic forms will be accepted such as CD/DVD or USB drive in a sealed envelope. One Copy is needed only.

· Submit signed Vendor Response Signature Page.

· Completed W-9.

· Reference contacts for similar projects, including names and contact information for individuals who can speak to the team’s qualifications.

· Completed price sheet.

5.2 List of RFP Addenda Received

If applicable, written acknowledgement of each addendum to the RFP is required by each vendor.

5.3 Certificate of Insurance

A statement assuring vendor’s ability to provide a certificate of insurance for general liability, workers compensation, and automobile insurance in limits prescribed in Section 2.35.

5.4 Information

Submit any other information or materials, such as brochures, specifications, etc. that may be deemed advantageous to demonstrate an understanding and approach to the work.

SECTION 6

EVALUATION PROCESS AND CRITERIA

6.1 Evaluation Committee

The College will assemble an evaluation committee to conduct a comprehensive and impartial evaluation of proposals received in response to this RFP.

6.2 Evaluation Criteria

The evaluation committee will examine compliant proposals and judge the merits of each proposal in accordance with the criteria stated herein. Technical points will be assessed to each criterion with a weighting factor to provide the total technical points.

The following is a list of the criteria and respective weights that will be used in the initial evaluation of proposals:

6.3 Finalists

The evaluation committee will rank the vendors according to the criteria described above. The recommendations of this committee will be forwarded to the Purchasing Department for review and approval. RFP finalists may be required to give a presentation.

6.4 Rejection and Clarification of Proposals

The College reserves the right to reject any or all proposals without liability, at its sole discretion. The College also reserves the right to seek clarification of each proposal, request and receive additional information in connection with a proposal, waive informalities and minor irregularities in proposals and allow, at its sole discretion, a vendor to correct minor irregularities. The College reserves the right to request a demonstration or oral presentation from any or all of the vendors for clarification or verification of vendor’s ability to perform. The College has the sole right to determine whether any deviation from the requirements of this RFP is substantial in nature.

SECTION 7

PRICE SHEET

QUOTE PER SPECIFICATIONS. ADDITIONAL CHARGES AND FEES NOT INCLUDED IN THE PROPOSAL AND RESULTING CONTRACT ARE NOT ELIGIBLE FOR PAYMENT UNLESS NEOGTIATED PRIOR TO SUCH CHARGES BEING INCURRED.

Vendors must submit pricing for the security services described in this solicitation. Pricing must include all costs associated with providing the required personnel, supervision, equipment, administration, and operational support necessary to perform the services described in the Statement of Work.

All pricing must be provided in U.S. dollars.

Additional charges or fees not included in the submitted proposal will not be eligible for payment unless negotiated and approved by the Community College of Aurora prior to such charges being incurred.

Summary Pricing Vendors must provide summary pricing for the following services.

CentreTech Campus – Exterior Patrol Services Security Officer with Marked Patrol Vehicle Hourly Rate: __________ Estimated Nightly Cost (10:00 PM – 6:00 AM): __________ Estimated Monthly Cost: __________ Estimated Annual Cost: __________ Lowry Studios Campus – Security Officer Security Officer Hourly Rate: __________ Estimated Weekly Cost (30 hours per week): __________ Estimated Monthly Cost: __________ Estimated Annual Cost: __________ Centennial Campus – Security Officer Security Officer Hourly Rate: __________ Estimated Daily Cost (16 hours per day): __________ Estimated Monthly Cost: __________ Estimated Annual Cost: __________ Total Estimated Annual Cost for All Campuses Total Annual Cost: __________ Additional Costs If applicable, vendors must clearly identify any additional costs associated with services, including but not limited to the following:

Supervisor visits or management fees Holiday pay differentials Equipment or technology fees Reporting systems or patrol verification systems Uniform or administrative charges Detailed Pricing Vendors must also attach detailed pricing documentation showing how summary pricing was calculated. Pricing should clearly identify hourly billing rates and any assumptions used in calculating estimated monthly or annual costs.

Please attach detailed pricing as requested in the Statement of Work and or attachments. (This is needed for purchase –PO or contract)

PRICING MUST BE SUBMITTED WITH RESPONSE

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