RFP 2025-016 Audio Lighting Video - Safety Enhancements.pdf

REQUEST FOR PROPOSAL

PROPOSAL PACKAGE

PROJECT NAME:

AUDIO, LIGHTING, & VIDEO – SAFETY ENHANCEMENTS

RFP NUMBER: 2025 - 016

Proposals Due Date: July 10, 2025

Time: 10:00am

PREPARED BY CITY OF NORTHGLENN PARKS, RECREATION & CULTURAL SERVICES

DEPARTMENT

11701 Community Center Drive Northglenn, CO 80233

TABLE OF CONTENTS

City of Northglenn Section 000110 - Page 1 of 1

AUDIO, LIGHTING & VIDEO – SAFETY ENHANCEMENTS

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

REQUEST FOR PROPOSAL (RFP) COVER SHEET

TABLE OF CONTENTS

INSTRUCTION TO BIDDERS

PROPOSAL FORM

NOTICE OF AWARD

NOTICE TO PROCEED

CONTRACT

EXHIBIT A – TERMS AND CONDIITIONS

EXHIBIT B – DETERMINATION OF THE COST OF WORK

EXHIBIT C – INSURANCE AND BONDS

EXHIBIT D – PROJECT OVERVIEW, PROPOSAL REQUIREMENTS AND SCOPE OF SERVICES

EXHIBIT E – AMOUNT OF COMPENSATION

EXHIBIT F – BOND & BOND INSURANCE REQUIREMENTS

ATTACHMENTS

ATTACHMENT 1 – PK ELECTRICAL PLANS Electrical Plans

ATTACHMENT 2 – RADIO REPEATER – BEARCOM PROPOSAL

PROPOSAL NO

ISSUE DATE

REQUEST FOR PROPOSAL (RFP)

COVER SHEET

PROPOSAL TITLE:

SUBMISSION DEADLINE: on

SUBMIT PROPOSAL TO: City Clerk’s Office 11701 Community Center Dr Northglenn CO 80233 or rfp@northglenn.org

CONTACT:

EMAIL:

PHONE:

Bidding instructions and drawings are available at the Rocky Mountain E-Purchasing website or at:

https://www.northglenn.org/government/bids_with_the_city.php

MANDATORY

PREBID CONFERENCE:

DATE & TIME: at

LOCATION:

The undersigned hereby affirms that (1) they are a duly authorized agent of the vendor, (2) they have read all terms and conditions, requirements, and instructions of this bid as stated or implied, (3) the vendor warrants that they are familiar with all provisions of the contract documents and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in their offer, (4) that the offer is being submitted on behalf of the vendor in accordance with any terms and conditions set forth in this document, and (5) that the vendor listed on the bid submission must match all contract and insurance documents submitted upon award.

PRINT OR TYPE YOUR INFORMATION

Company Fax Number Address City, State Zip

Contact Person Title

Email Phone

Signature

Print name mailto:rfp@northglenn.org

INSTRUCTIONS TO BIDDERS

1. PROPOSAL NO:

2. PROPOSAL TITLE:

3. PURPOSE OF SOLICITATION:

4. SCHEDULE OF ACTIVITIES: The following schedule of activities delineates the timing of the solicitation and the estimated project schedule. These dates may be subject to change at the City’s discretion.

5. INTERPRETATION OF DOCUMENTS AND SPECIFICATIONS: Wherever the word "contract" appears, it shall be held to include all the documents as listed. No less than all of the parts of the contract documents shall constitute the formal contract. If any person contemplating submitting a proposal for the proposed contract is in doubt as to the true meaning of any part of specifications, schedules, or information sheets or the proposed contract documents, they may submit to the project manager a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt and actual delivery. Any interpretation of such documents will be made only by an addendum duly issued, and a copy of such addendum will be mailed or delivered to each person receiving a set of such documents. The City will not be responsible for any explanation or interpretation of such documents which anyone presumes to make on behalf of the City.

6. TERMS AND CONDITIONS: As set forth in the contract agreements and any supplemental, the following terms and conditions will apply to this Request for Proposal, each vendor’s proposal and to the negotiations, if any, of any said contract. The City will consider specific recommended changes that clarify the intent of the agreement. The City will not consider contract changes that have not been specifically identified in your proposal response. A general statement suggesting that, if selected you reserve the right to discuss contract issues at a later date will not be accepted and will be grounds for disqualification. Submission of a proposal in response to this RFP indicates the vendor’s acceptance of the terms and conditions contained in this document and the contract.

7. BIDDER EXPENSES: The City of Northglenn will not be responsible for any expenses incurred by any vendor in preparing and submitting an offer.

8. WITHDRAWAL: A vendor may withdraw their proposal at any time prior to the expiration of the final date and time set for receipt of bids. Withdrawal notification must be in written form, and must be received in the Offices of the City Clerk prior to the closing date and time.

9. IRREVOCABILITY: Following the time of closing, all bids will become irrevocable offers to the City and will remain as such until 90 days from date of submission. By submission of a bid, the vendor agrees to enter into a contract. In addition all quoted prices will be firm and valid up to 90 days from date of submission The City may, in its sole discretion, release any proposal and return any bonds if applicable prior to the 90 days.

10. LATE PROPOSALS: Any proposal received after the Final date and time for receipt of proposal will not be accepted and will be unopened and discarded without being considered.

11. SIGNATURES OF VENDORS: Each vendor shall sign their proposal, using their legal signature and giving their full business address. The person signing the proposal must be an officer of the company or partnership.

Bids by partnerships shall be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and designation of the President, Secretary, or other persons authorized to bind it in the matter. The names of all persons signing should also be printed below the signature. A proposal by a person who affixes to their signature the word, "President", "Secretary", "Agent" or other designation without disclosing their principal, may be held to be a proposal of the individual signing. When requested by the City, satisfactory evidence of the authority of the officer signing in behalf of the corporation shall be furnished. Bids submitted electronically are to be typed in lieu of written signature (see the cover letter).

12. OPEN RECORDS ACT: Notwithstanding any language contained in a proposal to the contrary, all proposals submitted to the City become the property of the City. Any information considered proprietary should be marked by the vendor and as such and will be kept confidential to the extent provided by law.

13. SALES TAX: Vendors shall not include federal, state, or local excise, sales or use taxes in prices offered, as the City is exempt from payment of such taxes.

14. MISTAKES IN BIDDING INSTRUCTIONS: If the City makes a mistake in drafting the bidding instructions or any other contract documents, the City reserves the right to reject any or all bids, or to require that vendors submit an alternate proposal with adjustments made to correct the error(s). Such errors will be set forth in an addendum. If the vendor has already been selected and has started performing work under the contract, and the City then discovers a mistake in the contract documents for which the City is responsible, the City may opt to reform the contract. If the mistake causes the vendor to receive compensation for materials not used in the work or for labor that would not be required for the work, the contract price shall be decreased proportionally. If the mistake causes the vendor to fail to bid on work which must be performed in order to properly complete the contract, the City may increase the contract price to equal the proportionate increase in the cost of required materials and labor caused to the vendor. In the alternative, the City may solicit bids for such additional work, or the City may reassign such additional work to another vendor, as the City deems appropriate. Nothing in this provision shall apply to mistakes made by the vendor in completing the proposal form or in performing the contract.

15. ACCEPTANCE OF PROPOSAL: It is expressly understood and agreed that the City reserves the right to reject any or all bids, to waive formalities, and accept the proposal which appears to be in the City’s best interest.

16. APPEAL OF AWARD: Solicitations will be awarded based on multiple criteria, price being just one of the conditions. Vendors can review the solicitation’s special terms and conditions for information on evaluation criteria. Vendors may appeal the award decision by submitting, in writing, to the City of Northglenn, a request for reconsideration within 7 calendar days after the posting of the Notice of Intent to Award, provided that the appeal is sought by the vendor prior to the City finalizing a contract with the selected vendor. Vendors who were deemed non- responsive are ineligible to participate in the appeal process.

17. DEFENSE OF SUITS: In case any action at law or suit in equity is brought against the City, any officer, employee, or agent thereof, for or on account of the failure, omission, or neglect of the vendor to do and perform any of the covenants, acts, matters, or things by this contract undertaken to be done or performed, or for the injury or damage caused by the negligence of the vendor or their subcontractors or their agents, or in connection with any claim or claims based on the lawful demands of subcontractors, workmen, material, men or suppliers or machinery and parts thereof, equipment, power tools and supplies incurred in the fulfillment of the contract, the vendor shall indemnify and save harmless the City, officers, employees, and agents of the City, of and from all losses, damages, costs (including attorney's fees), expenses, judgments, or decrees whatever arising out of such action of suit that may be brought as aforesaid.

18. CONTRACT NEGOTIATIONS: If the City decides to proceed and to negotiate a contract, the City intends to provide written notification to the vendor whose proposal is deemed by the City to be in the best interests of the City and the City will attempt to negotiate a contract with the selected vendor(s) on terms and conditions stated in this RFP or in the successful vendor’s bid, but shall also include terms and conditions later negotiated. If the City and the successful vendor are unable to execute a contract and the vendor has been notified that it is the successful vendor then the City may cease all discussions with the (first) successful vendor without any further obligation to that vendor and select another (second) vendor as the successful vendor. If the (second) vendor is rejected, as per the terms above, then the City, without any further obligation to that vendor, may select another (third) vendor as the successful vendor and so on, or the City reserves the right to reject all proposals and re-bid.

19. OPENING OF PROPOSALS: The City reserves the right to open Proposals received in response to this RFP, privately and unannounced, after the closing date and time.

20. EXTENSION OF TIME: No time extensions are being considered at this time; however, should the City extend this proposal, all vendors will be given the same considerations.

PROPOSAL FORM

City of Northglenn 11701 Community Center Drive Northglenn, Colorado 80233-8061

PROPOSAL: Pursuant to the “advertisement for proposal” for the above named project, and being familiar with all contractual requirements therefore, the undersigned bidder hereby proposes to furnish all labor, materials, tools, supplies, equipment, transportation, services and all other things necessary for the completion of the contractual work, and perform the work in accordance with the requirements and intent of the contract documents, within the time of completion set forth herein, for, and in consideration of the following prices.

Proposal o f (hereinafter called BIDDER) o r g a n i z e d a n d existing under the laws of the State of doing business as *. To the CITY OF NORTHGLENN (hereinafter called CITY). In compliance with your advertisement for bids, BIDDER hereby proposes to perform WORK on in strict conformance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below.

By submission of this BID, each BIDDER certifies, and in case of a joint bidder each party thereto certifies as to their own organization that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT as indicated in the General Conditions.

BIDDER acknowledges receipt of the following ADDENDUM:

*Insert "a corporation", "a partnership", or "an individual" as applicable.

Sub-contractors (if any): Work they will perform:

1. Email:

2. Email:

3. Email:

Please provide a complete and accurate list of at least three references and contact phone numbers:

1. Phone:

Email:

2. Phone:

3. Phone:

Respectfully submitted, (Seal, if Proposal is by a Corporation)

Signature

Address

Title

Attest Date

License Number (If Applicable Signature)

Phone Number

Northglenn, Colorado 80233

EXHIBIT D

City of Northglenn Audio, Lighting, Video & Safety Enhancements

RFP Number: 2025-016

Issue Date: June 16, 2025

Pre-Bid Meeting: June 25, 2025 at 10:00 AM Location: Northglenn Recreation Center, 1 E. Memorial Parkway, Northglenn, CO 80233

Proposal Due Date: July 10, 2025 at 10:00 AM

1. Project Overview The City of Northglenn is soliciting proposals from qualified contractors to provide all labor, equipment, and materials necessary for electrical, lighting, communications, video surveillance, and security upgrades for the Northglenn Civic Campus and EB Rains Jr. Memorial Park.

This project includes:

- Tunnel lighting upgrades

- Installation of an audible speaker system throughout the park

- Installation of a radio repeater system

- Installation of a video surveillance system in the tunnel and park

- Installation of two new solar-powered automatic gates at park parking lots

2. Scope of Work

2.1 Pedestrian Tunnel Electrical and Lighting Upgrades

• Maintain existing tunnel lighting until the new system is fully operational.

• Remove existing surface-mounted lights and conduits upon completion of the new system.

• Install new LED lighting fixtures (surface-mounted at maximum tunnel height).

• Install new branch circuits using (2) #10 XHHW CU & (1) #10 CU GND in 1" GRC conduit.

• Route new conduit and wiring at maximum practical height within the tunnel.

• Coordinate power connections with existing facility electrical panels.

• Comply with PK Electrical plans.

Northglenn, Colorado 80233

2.2 Audible Speaker System Installation

• Provide and install a fully functional outdoor public address (PA) speaker system across designated areas of the park.

• Install all required speakers, wiring, amplifiers, and controls.

• Provide necessary infrastructure, including receptacles and conduit as indicated in the plans.

• Connect speakers to a centralized amplifier/control system (likely housed in the Boat

House).

• Ensure system supports emergency announcements, routine communications, and future event integration.

• Provide user training for City staff.

2.3 Radio Repeater System Installation

• Install Motorola SLR5700 403–470 MHz 1–50W repeater system, cables, duplexers, omni-directional antenna, and FCC licensing support.

• Program existing and new radios for compatibility.

• Install antenna in a city-approved location to maximize coverage for Parks and

Recreation staff.

2.4 Solar-Powered Parking Lot Gates

• Provide and install two solar-powered, automatic vehicle gates at EB Rains Jr. Memorial

Park parking lot entrances.

• Each gate must include:

• Solar power with battery backup

• Programmable timers for scheduled access

• Remote control and manual override keypads

• Coordinate style and access controls with City staff.

• Provide operational training for City staff.

2.5 Video Surveillance System Installation

• Install a secure video surveillance system with cameras covering:

• Northglenn Pedestrian Tunnel (entry, exit, and interior)

• EB Rains Jr. Memorial Park (key gathering areas and facilities)

• Furnish and install all required cabling, mounting hardware, and low-voltage power infrastructure.

• Comply with PK Electrical’s camera layout and device specifications.

• Integrate all new video surveillance feeds into a centralized network-based digital storage system.

• Provide and configure a dedicated network video recorder (NVR) or server-based digital storage unit located within the new City Hall building, sized appropriately for at least 60 days of video retention.

• Ensure system provides secure live viewing, playback, user authentication, and integration with City’s network infrastructure.

• Coordinate with City IT staff for power, cooling, rack space, and secure backup procedures.

• Provide system training and all documentation to City personnel.

Proposal Evaluation Score Sheet Project: Audio, Lighting, Video & Safety Enhancements Bidder Name: _____________________________________

Evaluation Criteria Weight Score (0-10) Weighted Score (Score × Weight)

Qualifications and Experience 30% ______ ______

Project Understanding and Approach 20% ______ ______

Fee Proposal 25% ______ ______

Project Schedule 20% ______ ______

References 5% ______ ______

TOTAL 100% ______

Scoring Guide:

• 0–3 = Poor

• 4–6 = Fair

• 7–8 = Good

• 9–10 = Excellent

Additional Notes/Comments:

Scope of Work Details

A.1 Pedestrian Tunnel Electrical and Lighting Upgrades

• Maintain existing pedestrian tunnel lighting during construction.

• Remove existing surface-mounted fixtures and conduit after commissioning new system.

• Supply and install new LED tunnel lighting fixtures at maximum practical height.

• Install new branch circuits: (2) #10 XHHW CU and (1) #10 CU GND in 1" GRC conduit.

• Connect to and modify existing panelboards as shown in PK Electrical plans (Project

#23114).

• Perform all work in compliance with 2020 NEC and City standards.

• Provide As-Built Record Drawings at project closeout.

A.2 EB Rains Jr. Memorial Park Audible Speaker System

• Supply and install weatherproof outdoor speaker system covering designated areas of the park.

• Install speakers, associated cabling, amplifiers, control panel, and user interface.

• Mount amplification equipment in the existing Boat House or other approved location.

• Wire back to newly installed or existing GFCI-protected receptacles and circuits.

• Test and commission the speaker system, ensuring full coverage and clarity.

• Provide user training for City staff.

A.3 Radio Repeater System Installation

• Install Motorola SLR5700 UHF radio repeater and ancillary equipment per BearCom Quote

#668237.

• Install LMR-400 cabling, duplexers, omni antenna, and all required connectors.

• Mount antenna at approved height and location.

• Program system and radios.

• File for FCC licensing, including any associated fees.

• Fully test and commission the radio system.

A.4 Solar-Powered Parking Lot Gates

• Furnish and install two (2) solar-powered automatic vehicle gates at EB Rains Jr. Memorial

Park parking lots.

• Gates shall include solar panel and battery backup system, timer programming functionality, and remote access control with manual override.

• Coordinate gate aesthetics and operation hours with City staff.

• Provide training on gate programming and manual override operation.

• Provide 1-year warranty on gate systems and installation.

A.5 Video Surveillance System Installation (Including Storage)

• Install high-definition cameras per PK Electrical’s design at tunnel and park locations.

• Provide and install all cabling, connectors, and enclosures required for full functionality.

• Power cameras via new branch circuits and GFCI receptacles where applicable.

• Configure a dedicated digital video recorder (DVR/NVR) system with secure access.

• Locate system at new Northglenn City Hall in coordination with IT and facilities staff.

• Ensure storage system can handle minimum 60 days of continuous footage.

• Include software licenses, setup, and staff training.

EXHIBIT E – AMOUNT OF COMPENSATION

(Vendor Name)

The proposal shall be a Guaranteed Maximum Price including a breakout of tasks. Hereby submits to the City of Northglenn, Colorado the following bid items, complete and in place, as specified for the:

Audio, Lighting & Video – Safety Enhancements - RFP 2025-016

Item Description Total Cost

A Tunnel Electrical & Lighting Upgrades

B Park Audible Speaker System

C Radio Repeater System Installation

D Solar-Powered Gates Installation

E Video Surveillance System and Storage

Cost are to include all cost for material, markup, overhead and general expenses

TOTAL FOR ALL ITEMS

TOTAL IN WORDS

In your proposal, please include a detailed cost breakdown for each item identified in the scope of work. Additionally, provide a summary table that consolidates the cost estimates for each of the five primary scope components, clearly identifying the total cost associated with each.

Contract # XXXX-XXX

TRADE CONTRACTOR AGREEMENT

TABLE OF CONTENTS

ARTICLE 1 - GENERAL PROVISIONS AND SERVICES

ARTICLE 2 - DEFINITIONS

ARTICLE 3 - DESCRIPTION OF WORK AND SERVICES

ARTICLE 4 – TRADE CONTRACTOR'S CONSTRUCTION SCHEDULE

ARTICLE 5 - TIME FOR COMPLETION AND LIQUIDATED DAMAGES

ARTICLE 6 - CONTRACT SUM

ARTICLE 7 - CORRECTION OF WORK

ARTICLE 8 - TEMPORARY FACILITIES AND SERVICES

ARTICLE 9 - INDEMNIFICATION AND INSURANCE

ARTICLE 10 - PERFORMANCE, LABOR AND MATERIAL PAYMENT BONDS

ARTICLE 11 – CLAIMS AND DISPUTES

ARTICLE 12 - RESOLUTION OF CLAIMS AND DISPUTES

ARTICLE 13- TERMINATION

ARTICLE 14 - SIMULTANEOUS WORK BY OTHERS

ARTICLE 15 - SUBCONTRACTING

ARTICLE 16 - GUARANTY

ARTICLE 17 - SALES TAX

ARTICLE 18 - MISCELLANEOUS PROVISIONS

ARTICLE 19 - ATTACHMENTS, SCHEDULES AND SIGNATURES

TRADE CONTRACTOR AGREEMENT

THIS AGREEMENT is made and entered into this day of ,20 , by and between the City of Northglenn, State of Colorado, a Colorado home rule municipal corporation, hereinafter referred to as the "City" or “Owner” and , hereinafter referred to as the "Trade Contractor".

ARTICLE 1 - GENERAL PROVISIONS AND SERVICES

A. The Trade Contractor will commence and fully complete the construction of the Project, which is described in Exhibit A, which is attached hereto and made a part hereof (“Project”).

B. The Trade Contractor will furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the project described herein.

C. The Trade Contractor will commence the work required by the contract documents within ten (10) calendar days after the date of the notification to proceed and will complete the same within ( ) day, unless the period for completion is extended otherwise by the contract documents. The Trade Contractor agrees to pay as liquidated damages, and not as a penalty, the sum of ($ ) for each consecutive calendar day's delay in completing this Contract after the completion dated specified herein, excluding any approved extensions of time because of unavoidable delay.

D. The Trade Contractor agrees to perform all of the work described in the contract documents and to comply with the terms therein for an amount not to exceed ($ ) as described in Article 5 of this Agreement.

ARTICLE 2 - DEFINITIONS

A. Wherever used in the contract documents, the following terms shall have the meanings indicated which shall be applicable to both the singular and plural thereof:

1. Addenda - Written or graphic instruments issued prior to the execution of the Agreement which modify or interpret the contract documents, drawings and specifications, by additions, deletions, clarifications or corrections.

2. Architect - The Architect shall be

3. Bid - The offer or proposal of the bidder submitted in the prescribed form setting forth the prices for the work to be performed.

4. Bidder - Any person, firm or corporation submitting a bid for the work.

5. Bonds - Bid, performance and payment bonds and other instruments of security, furnished by the Trade Contractor and his surety in accordance with the contract documents.

6. Change Order - A written order to the Trade Contractor authorizing an addition, deletion or revision in the work within the general scope of the contract documents or authorizing an adjustment in the contract price and/or contract time.

7. Contract Documents - The contract, including advertisement for bids, information for bidders, bid, bid bond agreement, bid schedule, labor and material, payment bond, performance bond, notice of award, notice to proceed, change order, general conditions, special conditions, general specifications, special specifications, scopes of work, addenda, drawings, schedules and any and all other documents or papers included or referred to in the foregoing documents are part of the Contract Documents

8. Contract Price - The total monies payable to the Trade Contractor under the terms and conditions of the contract documents.

9. Contract Time - The number of calendar days stated in the contract documents for the completion of the work.

10. Date of Award - Date of award of contract shall mean the date formal notice of such award, approved by the Owner, has been delivered to the intended awardee, or mailed to him at the main business address shown in his proposal by the Owner or it’s authorized representative.

11. Day or Days - Unless herein otherwise expressly defined, "day" shall mean calendar day or days.

12. Drawings, Plans or Contract Documents - The part of the contract documents which shows the characteristics and scope of the work to be performed and which has been prepared or approved by the Engineer and/or Architect.

13. Engineer shall be

14. Field Order - A written order effecting a change in the work not involving an adjustment in the contract price or an extension of the contract time, issued by the Engineer or the Owner to the Trade Contractor during construction.

15. Major Equipment or Major Equipment Items - Installation of major equipment to be furnished and placed under the contract awarded to the Trade Contractor and/or installations of major equipment to be furnished by the Owner and received, unloaded, stored, and placed under the contract awarded to the Trade Contractor.

16. Notice of Award - The written notice of the acceptance of the bid from the Owner to the successful bidder.

17. Notice to Proceed - Written communication issued by the Owner to the Trade

Contractor authorizing him to proceed with the work and establishing the date of commencement of the work.

18. Owner or City - The City of Northglenn, Colorado, a home rule municipality. The

Public Works Director of the Owner, or his designee, is the Owner’s representative.

19. Project - Construction of the project described in Exhibit A.

20. Shop Drawings - All drawings, diagrams, illustrations, brochures, schedules, and other data which are prepared by the Trade Contractor, a subcontractor, manufacturer, supplier or distributor, which illustrate how specific portions of the work shall be fabricated or installed.

21. Site - The lands and other places on, under, in, or through which the work is to be executed or carried out and any other lands or places provided by the Owner for the purposes of the contract together with such other places as may be specifically designed in the contract documents as forming part of the site.

22. Special Conditions - Supplemental conditions that apply to specific aspects of the project or modifications to the general conditions that are to be adhered to in the project.

23. Subcontractor - An individual, firm or corporation having a direct contract with the

Trade Contractor or with any other subcontractor for the performance of a part of the work at the site.

24. Substantial Completion - That date as certified by the Owner when the construction of the project or a specified part thereof is sufficiently completed, in accordance with the contract documents, so that the project or specified part can be utilized for the purposes for which it is intended.

25. Suppliers - Any person, supplier, or organization who supplies materials or equipment for the work, including that fabricated to a special design, but who does not perform labor at the site. A supplier is not a subcontractor who purchases an item of equipment from a manufacturer.

26. Trade Contractor - The person, firm or corporation with whom the City of

Northglenn has executed this Agreement.

27. Work - All labor necessary to produce the construction required by the contract documents, and all materials and equipment incorporated or to be incorporated in the project.

The work and the project are used interchangeably to mean the same thing.

28. Written Notice - Any notice to any party of the Agreement relative to any part of the Agreement in writing and considered delivered and the service thereof completed when posted by certified or registered mail to the said party at his last given address, or delivered in person to said party or his authorized representative on the work.

ARTICLE 3 - DESCRIPTION OF WORK AND SERVICES

Section 1. Drawings and Specifications.

A. The intent of the drawings and specifications is that the Trade Contractor shall furnish all labor, materials, tools, equipment, and transportation necessary for the proper execution of the work in accordance with the contract documents and all incidental work necessary to complete the project in an acceptable manner, ready for use, occupancy or operation by the Owner.

B. Up to three (3) copies of the drawings and specifications will be furnished to the Trade

Contractor without charge upon request, and any additional copies which the Trade Contractor may request will be furnished at the cost of reproduction. The drawings and specifications are to be used only in connection with the work specified herein and, with the exception of the signed contract set and As-Built drawings, are to be returned at the completion of the contract.

C. In case of conflict between the drawings and specifications, the drawings will govern.

In case of conflict between the special specifications and the general specifications, the special specifications shall govern. Figure dimension on drawings will govern over scale dimensions, and detailed drawings will govern over general drawings. Notwithstanding the above, a document which is more restrictive or requires greater responsibility or increased compliance by the Trade Contractor shall govern.

D. Any discrepancies found between the drawings and specifications and site conditions or any inconsistencies or ambiguities in the drawings or specifications shall be immediately reported to the Owner, in writing, who will promptly resolve such inconsistencies or ambiguities in writing.

Work done on unreported discrepancies, inconsistencies or ambiguities by the Trade Contractor shall be done at the Trade Contractor's risk.

E. The Trade Contractor may be furnished additional instructions and detail drawings, by the Owner, as necessary to carry out the work required by the contract documents. All additional instructions and detail drawings shall be issued to the Trade Contractor by the Owner.

F. The additional drawings and instructions thus supplied will become a part of the contract documents. The Trade Contractor shall carry out the work in accordance with the additional detail drawings and instructions.

Section 2. Materials, Services and Facilities.

A. It is understood that, except as otherwise specifically stated in the contract documents, the Trade Contractor shall provide and pay for all materials, labor, tools, equipment, water, light, power, transportation, supervision, temporary construction of any nature and all other services and facilities of any nature whatsoever necessary to execute, complete and deliver the work within the specified time.

B. In addition to the requirements for major equipment items previously given, within fourteen (14) days after execution of the Contract, the Trade Contractor shall submit to the Owner and Engineer a complete listing of the manufacturers of each item of equipment or assembly fabricated off the site which he proposed to furnish for the project, together with sufficient information, including shop assembly and detail drawings, manufacturers' specifications and performance data, to demonstrate clearly that the materials and equipment to be furnished comply with the provisions and intent of the contract documents. If the information shows any deviation from the Contract requirements, the Trade Contractor shall advise the Engineer and Owner of the deviation and state the reason for it in writing.

C. Only first-class materials and materials which conform to the requirements of the specifications shall be incorporated in the work. All materials shall be new unless specified to be otherwise.

D. When requested by the Owner, the Trade Contractor shall furnish a written statement of the origin, composition, and manufacturer of any or all materials (manufactured, produced or grown) that are to be used in the work. The sources of supply of each material used will be approved by the Owner before delivery is started. If, at any time, sources previously approved, fail to produce materials acceptable to the Owner, the Trade Contractor shall furnish materials from other sources.

E. Materials and equipment shall be so stored as to insure the preservation of their quality and fitness for the work. Stored materials and equipment to be incorporated in the work shall be located so as to facilitate prompt inspection.

F. Manufactured articles, materials, and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer.

G. Materials, supplies, and equipment shall be in accordance with samples submitted by the Trade Contractor and approved by the Engineer or Architect.

H. Materials, supplies or equipment to be incorporated into the work shall not be purchased by the Trade Contractor or the subcontractor subject to a chattel mortgage or under a conditional sale contract or other agreement by which an interest is retained by the seller.

I. The Trade Contractor shall retain, for the benefit of the Owner, all materials and supplies that are purchased for the project but are not used as a part of the project. The Owner may take any of the materials and supplies that are used in the project for any City purpose. Any materials and supplies not taken by the Owner shall be removed from the project site by the Trade Contractor.

Section 3. Shop Drawings.

A. The Trade Contractor shall submit shop drawings, samples and O&M manuals as may be necessary for the prosecution of the work as required by the contract documents on a timely basis so that the project schedule is not affected. The Engineer will promptly review all shop drawings. All such drawings will be approved and signed by the Engineer, and will be null and void unless authorized by such signature. The Engineer's approval of any shop drawing will not release the Trade Contractor from responsibility for deviations from the contract documents. The approval of any shop drawings which substantially deviates from the requirements of the contract documents shall be evidenced by a change order.

B. All drawings and details on items of major equipment will be reviewed by the Engineer only after the complete set of drawings and details covering the entire equipment package to be furnished under a particular major equipment item are submitted. Drawings submitted on a piecemeal basis covering only parts of the equipment package will be held for checking until the entire set of drawings are received.

C. The Trade Contractor shall also submit to the Engineer shop drawings showing all necessary detail for the proper installation of materials into the completed work, as provided by this Agreement.

D. The Trade Contractor shall make any indicated corrections on the drawings returned and shall resubmit corrected drawings until final approval is obtained.

E. The Trade Contractor shall have no claims for damages or extension of time on account of any delay in the work resulting from the rejection of material or from review, revision and resubmittal of drawings when the review, revision and resubmittal is due to changes to the original design documents, and other data for approval by the Engineer.

F. Each shop drawing shall be dated and shall be identified with the name of the project, the division, if any, the Contract item number, and the name of the Trade Contractor.

G. When submitted for the Engineer's review, shop drawings shall bear the Trade Contractor's certification that he has reviewed, checked and approved the shop drawings and that they are in conformance with the requirements of the contract documents.

H. The Trade Contractor shall submit the shop drawings in accordance with the general requirements.

I. Portions of the work requiring a shop drawing or sample submission shall not begin until the shop drawing or submission has been approved by the Engineer. A copy of each approved sample shall be kept in good order by the Trade Contractor at the site and shall be available to the Engineer.

J. By approving and submitting shop drawings and samples, the Trade Contractor thereby represents that he has determined and verified all field measurements, field construction criteria, materials, catalog numbers and similar data, or will do so, and that he has checked and coordinated each shop drawing and sample with the requirements of the work and of the contract documents.

Section 4. Records, Accounts and Audits.

A. The Trade Contractor agrees to keep one complete set of records and books of account on a recognized cost accounting basis (satisfactory to the Engineer), showing all expenditures, of whatever nature, made pursuant to the provisions of this Contract.

B. The Trade Contractor shall furnish the Engineer and Owner with such records, information and data as may be reasonable. The Engineer and Owner shall at all reasonable times be afforded the opportunity to inspect and/or audit the above-specified books and records of said Trade Contractor.

Section 5. Inspection and Testing.

A. All materials and equipment used in the construction of the project will be subject to adequate inspection and testing in accordance with generally accepted standards.

B. The Trade Contractor shall give sufficient advance notice of placing orders to permit tests to be completed before materials are incorporated in the work.

C. The Owner will provide all inspection and testing services required by the Contract Documents, unless specifically noted in the contract specifications for special inspection and testing services, such as, by way of example, welding inspections on off-site assembly.

D. Neither observations by the Engineer, and Owner, tests nor approvals by persons other than the Engineer and Owner will relieve the Trade Contractor from his obligations to perform the work in accordance with the requirements of the contract documents.

E. The Engineer, the Owner, and their representatives will at all times have access to the work and to locations where materials or equipment are being manufactured, stored, or prepared for use under these contract documents, and they shall have full facilities for unrestricted inspection of such materials, equipment, and work including full access to purchasing and engineering information, but not including prices, to the extent of uncovering, testing, or removing portions of the finished work. The Engineer and Owner shall be furnished with such information as may be required regarding materials used and the process of manufacture for the various items of equipment.

Inspections by the Engineer and Owner of equipment or materials during its manufacture will be performed by or for the Owner solely in an effort to detect discrepancies and defects as early as possible, when they can be most readily corrected, and the work thereby expedited. No acceptance of equipment or materials will be construed to result from such shop inspections by the Engineer and Owner Any inspections or tests or waivers thereof will not relieve the Trade Contractor of responsibility for meeting all requirements of these contract documents.

F. In addition, authorized representatives and agents of any participating federal or state agency shall be permitted to inspect all work, materials, payrolls, records of personnel, invoices of materials, and other relevant data and records. The Trade Contractor shall provide proper facilities for such access and observation of the work and also for any inspection or testing thereof.

G. In case of disputes between the Trade Contractor and the Engineer as to materials furnished or manner of performing the work, the Owner will have authority to reject materials or suspend the work until the question at issue can be decided by the Owner. The Owner is authorized to revoke, alter, enlarge, relax or release any requirements of these specifications, and to approve or accept any portion of the work, and to issue instructions contrary to the drawings and specifications.

Section 6. Construction Review

A. The Engineer will periodically observe the construction of all work covered by this Contract. The Engineer, on behalf of the Owner, shall be authorized to determine the amount or quantities of the several items of work which are to be paid for under this Contract; to order field changes within the scope of the Contract and to render decisions on any questions which may arise relative to the execution of the work covered by this Contract. The Engineer does not have authority to suspend work on the project. The Trade Contractor shall not suspend any portion of the work nor resume suspended work without the written authority of the Owner.

B. Neither Engineer's authority to act under the Contract nor any decision made by Engineer in good faith either to exercise or not exercise such authority shall give rise to any duty or responsibility of the Engineer to the Trade Contractor, any subcontractor, any supplier, or any other person or organization performing any of the Work, or to any surety for any of them.

C. Whenever in the drawings, plans or Contract Documents the terms "as ordered", "as directed", or the adjectives "reasonable", "suitable", "acceptable", "proper" or "satisfactory" or adjectives of like effect or import are used to describe a requirement, direction, review or judgment of Engineer as to the work, it is intended that such requirement, direction, review or judgment will be solely to evaluate the work for compliance with the contract documents. The use of any such term or adjective shall not be effective to assign to Engineer any duty or authority to supervise or direct the furnishing or performance of the Work or any duty or authority to undertake responsibility for the project. Neither the Owner nor the Engineer will be responsible for the acts or omissions of Contractor or any Subcontractor, any Supplier, or of any other person or organization performing or furnishing any of the Work.

D. Periodic observation of the work in progress by the Engineer will be done whenever the Contractor is performing work that requires review as determined by the Engineer. The normal working time shall be during a regular 5-day, 40-hour work week, Monday through Friday. If the Trade Contractor elects to work more than 40 hours per week and observation is required during this overtime work as determined by the Engineer, the Engineer shall be paid by the Trade Contractor at the rate as specified herein for all review time required over the normal 5-day, 40-hour week. If the Engineer or his authorized representative is called to the job site to address problems created by the Trade Contractor, he will be paid by the Trade Contractor at the same rate as for overtime review as stated above. This payment shall be made by a credit to the Owner, and then the Engineer shall bill the Owner for the same.

E. If any work has been covered which the Engineer has not been specifically requested to observe prior to its being covered, or if the Engineer considers it necessary or advisable that covered work be inspected or tested by others, the Trade Contractor at the Engineer's request shall uncover, expose or otherwise make available for observation, inspection or testing as the Engineer may require, that portion of the work in question, furnishing all necessary labor, materials, tools and equipment. If it is found that such work is defective, the Trade Contractor shall bear all the expenses of such uncovering, exposure, observation, inspection and testing and of satisfactory reconstruction.

If, however, such work is not found to be defective, the Trade Contractor will be allowed an increase in the contract price or an extension of the contract time, or both, directly attributable to such uncovering, exposure, observation, inspection, testing and reconstruction and an appropriate change order will be issued.

Section 7. Surveys, Permits and Regulations.

A. The Owner will furnish any existing land surveys in the Owner’s possession. Provided however, the Trade Contractor shall perform all necessary land surveys to complete the work required by this Agreement. The Trade Contractor shall provide detailed construction staking.

B. At the beginning of the construction or as the work progresses, the Trade Contractor shall be responsible for the installation of property corners and the setting of benchmarks.

C. Benchmarks and survey stakes shall be preserved by the Trade Contractor and in case of their destruction, or removal by him, his employees, or others, they shall be replaced at the Trade Contractor's expense and his Sureties shall be liable therefor.

D. The Trade Contractor shall be responsible for elevations used in computing his bid.

E. The Trade Contractor shall secure and pay for all necessary permits, fees and licenses in connection with the performance of its work and shall pay all municipal and other governmental fees in connection therewith except those expressly provided by the specifications as being the responsibility of the Owner, and shall furnish at its expense any and all bonds and cash or other deposits required by law or required by any lawful body having the right to make demand therefor.

F. The Owner will provide rights-of-way and permanent and temporary easements as shown on the plans for construction purposes. Any additional land actually needed by the Trade Contractor for the performance of the work, proper location of his plant and equipment, or the storage of materials and supplies for the work, shall be furnished by the Trade Contractor.

Section 8. Protection of Work, Property and Persons.

A. The Trade Contractor shall be responsible for initiating and maintaining all safety precautions and programs in connection with the work. Neither the Owner nor the Engineer will be responsible for Trade Contractor's means, methods, techniques, sequences or procedures of construction, or the safety precautions and programs incident thereto. The Trade Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all employees on the work who may be affected thereby, all the work and all materials or equipment to be incorporated therein, whether in storage on or off the site, and other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction.

B. The Trade Contractor shall at all times consult with and obtain the approval of the Owner for the storage of material, operation of equipment, placing of temporary structures or dispositions of any surplus or waste materials upon property of the Owner anywhere outside the limits of construction. The Trade Contractor shall comply with all state, federal and local laws related to the storage or placement of any supplies, equipment, structures, or any other materials.

C. The Trade Contractor shall comply with all applicable laws, ordinances, rules, regulations and orders of any public body having jurisdiction. He shall erect and maintain, as required by the conditions and progress of the work, all necessary safeguards for safety and protection. He shall notify owners of adjacent utilities when prosecution of the work may affect them.

The Trade Contractor shall remedy at his expense all damage, injury, or loss to any property or person caused, directly or indirectly, in whole or in part, by the Trade Contractor, any subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except damage or loss attributable to the fault of the contract documents or to the acts or omissions of the Owner or the Engineer or anyone employed by either of them or anyone for whose acts either of them may be liable, and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of the Trade Contractor. Notwithstanding the provisions of C.R.S. § 13-20- 802.5(2), for purposes of this Contract, the measure of damages shall never be deemed to be the fair market value of the real property without an alleged construction defect.

D. The Trade Contractor shall observe all rules and regulations of the health department having jurisdiction and shall take precautions to avoid creating unsanitary conditions.

E. In emergencies affecting the safety of persons or the work or property at the site or adjacent thereto, the Trade Contractor, without special instruction or authorization from the Engineer or Owner, shall act to prevent threatened damage, injury or loss.

F. The Trade Contractor shall at all times conduct and work in such a manner as to cause the least…