REQUEST FOR PROPOSALS (RFP) 13329

SHERIFF’S OFFICE

MOBILE COMMAND VEHICLE

August 19, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking proposals from firms interested in providing a mobile command vehicle

(“Offerors”).

2. The contract term is anticipated to be an initial (base) period of one (1) year with three (3) one-year options.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Carlos Benitez, Procurement Contracting Officer, (Carlos.Benitez@sdcounty.ca.gov.).

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Pre-Proposal Conference date, Questions due date, or Proposal due date.

Event Description Date and Time (San Diego Time) Pre-Proposal Conference August 25, 2026 at 10:00 a.m.

Questions due August 28, 2026 prior to 5:00 p.m.

Proposals due September 18, 2026 prior to 3:00 p.m.

6. Pre-Proposal Conference. The County will hold a pre-proposal conference by Video/Teleconference using the Microsoft Teams platform on the Date and Time listed in the Schedule. To participate, join the virtual conference at https: https://teams.microsoft.com/meet/236718630542234?p=viEIRifyuPTDTdJmlQ. The County will provide an overview of the RFP process and may provide a program/technical overview and other information. Attendance at the pre-proposal conference is encouraged but not mandatory.

7. Questions:

7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFP, in writing by the Date and Time specified in the Schedule. Questions should be submitted via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

8. Table of Contents:

A. Key Information B. RFP Instructions and Rules C. Evaluation Criteria D. Submittal Items E. Required Forms F. Statement of Work G. Payment Schedule H. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367 Fax (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/ mailto:Carlos.Benitez@sdcounty.ca.gov https://bluejeans.com/817889575 https://bluejeans.com/817889575

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 13329

B. RFP INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A PROPOSAL

1.1. It is the Offeror’s responsibility to submit a proposal based on the most current RFP, addenda thereto, responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFP-related information.

1.1.1. In order to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFP are included in this RFP or posted on the County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the version of a form in place as of the date of the posting of this RFP or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505- 6367.

1.4. Offeror must submit a complete original proposal in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.4.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed proposal. Offeror must prominently mark such submissions with the RFP number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an alternate method in the event of technical difficulties.

1.4.3. For proposals submitted electronically through BuyNet, the time on the BuyNet server shall be considered the official time for the purpose of determining timely submittal.

1.4.4. For proposals submitted at the Purchasing and Contracting front desk, the time stamp at the front desk shall be considered the official time for the purpose of determining timely submittal.

1.4.5. In the event of multiple submittals of an original proposal by an Offeror, the County will only consider the most recent submittal submitted before the due date and time. The County will not review or consider previous submittals, whether submitted at the front desk or through BuyNet. Offerors are strongly encouraged to submit only one original proposal and to withdraw or replace any previous submittals in the event they update their proposal. Proposals may be found non-conforming if the County is unable to determine which proposal is the most recent, timely submittal.

1.5. A proposal that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered for award unless: it is received before award is made; the County determines that it is in its best interest to accept the proposal; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming proposal was submitted.

1.6. Proposals may not be modified after the due date, except for modifications resulting from the Contracting Officer’s request for a revised proposal, Best and Final Offer (BAFO), or an addendum to the proposal.

1.7. Proposals may be withdrawn by written notice signed by a duly authorized representative of Offeror if received prior to Notice of Intent to Award. After Notice of Intent to Award, all proposals constitute firm offers, subject https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html to negotiation, that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months.

1.7.1. All proposals become the property of the County upon submission. An Offeror may request the return of its proposal upon withdrawal, which return the County may grant or deny in its sole discretion.

1.8. By submitting a proposal, Offeror agrees to these RFP Instructions and Rules and all other terms of this RFP.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFP or related documents to the Contracting Officer in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror is responsible for ensuring that Questions are received by the County.

3. PROPOSAL FORMAT

3.1. Submit electronic proposals as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. Proposals shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11) point font and to be suitable for black and white reproduction with no loss of information.

3.3. All proposals shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of signature pages containing original handwritten signatures.

4. PROPOSAL ORGANIZATION

4.1. Your proposal must be organized in accordance with the Submittal Items in this RFP.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. All cost and pricing information must be contained within Cost/Price exhibit and be inclusive of all proposed compensation. No price data is to be included in the Program/Technical or other exhibits.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code § 7920.000, et seq. Some or all of the documents submitted in response to this RFP may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY”

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item (for example “See response 1 contained within the “CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: pricing and terms and conditions are generally not considered confidential under the California Public Records Act).

5. PROPOSAL EVALUATION

5.1. Evaluations shall be based on the criteria contained in the Evaluation Criteria and Submittal Items to determine the proposals(s) that provide the best value to the County.

5.2. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and ineligible for consideration if it does not conform to the requirements of this Request for Proposals. The County shall also have the discretion to waive any irregularities or deviations from the requirements of this Request for Proposals in any submission.

5.3. The County intends to expend federal funds for contract(s) resulting from this solicitation; therefore, in accordance with 2 CFR § 200.319(c), a Small-Local Business preference will not be applied when evaluating offers and determining contract award. Regardless, Offerors are encouraged to complete the Small-Local Business Self-Certification form to assist with County data collection.

5.4. Reserved.

5.5. During evaluation, County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and approach to providing goods and services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their proposals.

5.6. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their proposals.

5.7. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the proposal on the overall total cost to the County.

5.8. In evaluating an Offeror’s ability to satisfy the requirements of this RFP and any resulting contract, the County may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

5.9. When evaluating Offeror’s proposal, County will appropriately consider the proposed purchase, acquisition, or use of goods, products, and materials produced in the United States in accordance with 2 CFR § 200.322.

Offeror should include information relevant under section 200.322 in its proposal in order to be considered for such preference during evaluation.

6. EVALUATION AND SELECTION PROCESS

6.1. Proposals received, including any additions, revisions, and clarifications, will be evaluated by a Source

Selection Committee (SSC) appointed by a Source Selection Authority(s) (SSA). The County may evaluate information known to the County, in addition to the information provided in response to the RFP.

6.2. The County reserves the right to request clarification and/or additional information (“Clarification”) from Offerors. The Contracting Officer will determine the appropriate means of requesting and obtaining Clarification, which may include telephonic communication, email, letter, presentation, oral interview, or an addendum or revision to the proposal. The County may invite Offerors to make presentations to, or participate in interviews with, the County at a date, time, and location determined by the County. Notwithstanding the foregoing, the County is not obligated to seek Clarification, therefore Offerors are advised to submit complete and accurate information in their proposals.

6.3. At any point in the evaluation process, the County may determine that a proposal is unacceptable in any area or that a proposal is no longer in the competitive range, and no longer consider it for award. In such cases, the Contracting Officer will attempt to notify the Offeror.

6.4. At any point in the evaluation process, the County may hold discussions with one or more Offerors in the competitive range. Discussions may include requests for revised proposals, Best and Final Offers (BAFOs), or addenda to the proposal that may contain additional selection factors.

6.5. The SSC may recommend to the SSA that award be made to one or more Offerors. After receipt and approval of the SSA’s decision, the County will post a Notice of Intent to Award (NOI).

6.6. Upon posting of the NOI, the County will enter into contract finalization negotiations with the selected Offeror(s) and, upon successful completion, award a contract(s).

6.7. The County may rescind or modify the NOI at any time due to unsuccessful negotiations or if the County otherwise determines that it is in its best interest to do so.

6.8. The County intends to expend federal funds for contract(s) resulting from this solicitation. 2 CFR § 200.324 requires that pricing and profit margin be negotiated prior to award if only one conforming proposal is received.

Failure to provide sufficient cost and pricing information for such negotiations may be cause for the County to terminate negotiations.

6.9. The actual timing and sequence of events resulting from this RFP shall ultimately be determined by the County, in its sole discretion. The County may, at any time cancel this RFP, reject all proposals, restart evaluations, modify or replace the membership of the SSC, or correct any deficiencies in the procurement process or evaluation.

7. DEBRIEF AND REVIEW OF CONTRACT FILES

7.1. After an Offeror has been notified by the Contracting Officer that that Offeror’s proposal is no longer being considered for award, the Offeror may request a debriefing from the Contracting Officer. For debriefings held prior to contract execution, the Offeror will be limited to a review of the information pertaining to the County’s evaluation of their own proposal, in accordance with Section 9.4 of these RFP Instructions and Rules. After contract execution, debriefings may include review of other proposals, the Source Selection Committee Report, and other releasable documents.

8. PROTEST PROCEDURE

8.1. Board Policy A-97 sets forth the procedures for the filing and resolution of protests related to this RFP. Board

Policy A-97 is available from the Clerk of the Board, 1600 Pacific Highway, San Diego, CA 92101, or on the County’s website at https://www.sandiegocounty.gov/content/sdc/cob/ocd.html .

8.2. All protests must be filed in accordance with Board Policy A-97, which requires, among other things, that a protest must be filed timely, be submitted in writing to the Contracting Officer identified in the solicitation package, and be based on a protestable action and established grounds for protest.

9. COUNTY COMMITMENT

9.1. This RFP does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the proposal. Further, no reimbursable cost may be incurred in anticipation of a contract award.

9.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFP or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

9.3. The County reserves the right to separately procure the same or similar goods or services.

9.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of proposals received; the identity of Offeror(s); the content of https://www.sandiegocounty.gov/content/sdc/cob/ocd.html proposals; the County’s evaluation and results thereof; and, the identity of the members of the SSC. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

9.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFP may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service

9.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

10. DILIGENCE AND DUTY TO INQUIRE

10.1. Should an Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFP or related documents, Offeror shall have a duty to submit a Question to the County.

10.2. Offerors are expected to perform reasonable due diligence with regard to this RFP and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

10.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

10.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFP, except as explicitly provided for in this RFP.

11. OFFEROR COMMUNICATIONS

11.1. All communications from the Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFP or the Offeror’s proposal, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFP or by law. Any improper contact may, at the County’s sole discretion, cause the Offeror to be removed from consideration for contract award.

11.2. If Offeror issues any public announcement, or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFP process or attempts to restrain competition, Offeror may be removed from consideration for award.

11.3. Audio and/or video recording of pre-proposal conferences, presentations, discussions, negotiations, debriefings, or other communications with the County regarding this RFP are prohibited, unless specifically authorized in writing by the Contracting Officer.

12. SOLICITING EMPLOYEES

12.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with the Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with the Offeror without prior written approval of the County’s Contracting Officer. This paragraph does not prevent the employment by an Offeror of a County employee who has initiated contact with the Offeror.

13. PROHIBITED CONTRACTS AND SUBCONTRACTS

13.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any bid or proposal submitted by the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

13.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

13.1.2. Profit making firms or businesses in which employees described in subsection 13.1.1 serve as officers, principals, partners or major shareholders;

13.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 13.1.1, and who (1) were employed in positions of substantial responsibility in the area of service to be performed by the contract, or (2) participated in any way in developing the contract or its service specifications; and

13.1.4. Profit making firms or businesses in which the former employees described in subsection 13.1.3 serve as officers, principals, partners or major shareholders.

13.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

13.3. Offeror certifies that if awarded a contract under this RFP, such contract will be in compliance with Sections

13.1 and 13.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

14. CALIFORNIA REVENUE & TAXATION CODE § 18662

14.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers, or suppliers with expired forms or forms with incorrect information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

14.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

14.3. If selected for award, the Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123.

The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

15. W-9 FORM

15.1. If selected for award, the Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

(Remainder of this page left blank) https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

C. EVALUATION CRITERIA

Proposal Evaluation Criteria

The evaluation criteria listed below are in descending order of importance by paragraph, not subparagraph, and will be considered in the evaluation of the Offeror’s written and oral proposals accordingly. Proposals should give clear, concise information in sufficient detail to allow an evaluation based on these criteria.

Evaluation Criteria:

Criteria Key factors include, but are not limited to:

Product, Features, Accessories, and Lead Time

• Offeror’s ability to provide the Mobile Command Vehicle, Optional Accessories, Warranty, and Performance Bond as outlined in the Specifications.

• Offeror’s ability to meet the September 15, 2027 delivery requirement.

Organizational Capability, Experience, and Qualifications

• Offeror’s experience providing the product.

• Offeror’s approach to equity and sustainability reflect organizational values and practices that support overall project success.

Organizational Stability and Risk

• Offeror’s stability, contract performance, and litigation history.

Pricing • The extent to which Offeror’s proposed pricing is reasonable.

• The extent to which the Offeror provides stable, comprehensive, and predictable pricing that limits pricing risk or variance and the likelihood that the product can be completed within proposed pricing.

Acceptance of Terms and Conditions and Insurance

• Overall risk to the County resulting from Offeror’s agreement with, or exception to the Terms and Conditions, Federal Contract Provisions, and Insurance.

D. SUBMITTAL ITEMS

Proposals should give clear, concise information in sufficient detail and in the order presented below to allow for a comprehensive evaluation. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and ineligible for consideration if it does not conform to the Submittal Requirements described by these Submittal Items. The County shall also have the discretion to waive any irregularities or variances from these Submittal Items in any submission and/or seek Clarification.

Offeror’s response to these Submittal Items shall be no more than twenty-five (25) pages, excluding disclosures, financials, sample reports, etc.

1) EXHIBIT 1 - REQUIRED FORMS

1.1. Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2. Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3. Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• While the Small-Local Business Preference does not apply to this RFP due to funding source or other restrictions, all Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4. Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFP Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2) EXHIBIT 2 - TECHNICAL EXHIBIT

2.1 PRODUCT, FEATURES, ACCESSORIES AND LEAD TIME

2.1.1 Provide a statement that Offeror has read, understands, and accepts the Exhibit A – Statement of Work (SOW). If Offeror does not accept all portions of the SOW, then provide a marked up redline version of the SOW that provides applicable alternative language with an explanation to support any alternative standards/language being proposed. Failure to specifically reject a proposed requirement will be deemed an acceptance of such requirement.

2.1.2 Describe how Offeror will meet the specifications identified in Exhibit A - Specifications, Section 4.

Provide product specification sheets to prove specifications are met.

2.1.3 Provide a detailed build time schedule if products are built-to-order to meet the lead time requirement identified in Exhibit A – Delivery and Demonstration Requirements, Section 9. Include a Gantt (or similar type of chart) showing the proposed schedule of events and actions leading up to a fully functioning unit. If a “stock” item, provide lead time.

2.1.4 The County reserves the right to request a demonstration of the system quoted. Offerors will be notified if demonstrations are required after the solicitation end date. State in response if you can provide a demonstration.

2.2 ORGANIZATIONAL CAPABILITY, EXPERIENCE, AND QUALIFICATIONS

2.2.1 Provide a brief description of the Offeror's experience and capability of how the requirements of Exhibit A – Specifications will be met.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2.2.2 Provide an organizational resume of the Offeror’s experience within the last two (2) years in building and providing mobile command vehicles as described in Exhibit A – Specifications. This should include a narrative describing the Offeror's experience and qualifications, as well as the following:

2.2.2.1 Where the product is manufactured

2.2.2.2 Distribution locations

2.2.2.3 Stock locations

2.2.2.4 Relevant experience with law enforcement or the military. Offeror should include experience with the County of San Diego contracts or contracts with a similar entity. If Offeror has no other contracts, then state as such.

2.2.3 Equity and Sustainability: Describe Offeror’s established approaches to:

2.2.3.1 Equity

2.2.3.2 Sustainability

2.3 ORGANIZATIONAL STABILITY AND RISK

2.3.1. If applicable, provide a description of any litigation and the resolution in the past five (5) years related to Offeror’s performance. Provide a brief explanation of the reasons for the actions, their status, how they were resolved, and if there were any penalties, fines, or other actions taken.

2.3.1.1 Provide a copy of a letter from Offeror’s attorney and/or in-house legal counsel concerning the status of lawsuits and pending litigation for the most recent fiscal year.

2.3.1.2 List information concerning the status of any lawsuits and pending litigation of Offeror and principals thereof, and a description of any litigation active in the past five (5) years related to Offeror’s past performance under contracts similar to the one proposed in this RFP.

2.3.1.3 Explain if Offeror, or any of its officers, are presently the subject of any investigation, accusation, or charges by any federal, State, or local law enforcement agency; or licensing/certification body as certified in Paragraph 4.2.3 of the Representations and Certifications (PC601) form in this packet.

2.3.1.4 If there are none, state “None” in your submittal response.

2.4 Byrd Anti-Lobbying Amendment certification: Confirm (YES/NO). Offeror certifies that it and its subcontractors will not and have not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. § 1352. List as a disclosure any lobbying with non-federal funds that takes place in connection with obtaining any federal award by Offeror or Offeror’s subcontractors.

YES ☐ NO ☐

2.5 Performance Bond Confirm (YES/NO)

Offeror confirms that, if successful, Offeror will provide to the County a performance bond using the included County form, issued by an admitted surety insurer as defined in California Code of Civil Procedure § 995.120 and in a sum equal to one hundred percent (100%) of the total contract price, within ten (10) days of contract award. The cost of providing the bond shall be included in the proposed pricing; no additional compensation will be allowed. If a successful Offeror fails to timely provide the bond, the County may, at its option, determine that the successful Offeror is in default and/or take any other enforcement action.

YES ☐ NO ☐

3) EXHIBIT 3 - COST/PRICE EXHIBIT

3.1. Submit a completed Payment Schedule

4) EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO”, provide a detailed paragraph-by-paragraph, contract clause-by-contract clause description of any issues or concerns that Offeror may have with the documents listed. If Offeror objects to a particular paragraph or clause, then Offeror will need to further describe, in business terms and not in proposed language, the nature of its concern and what terms Offeror is willing to accept. The Exception List shall provide the reason or rationale supporting the item of concern and/or counter-response. Simply stating that a paragraph or clause is "Not Acceptable" or proposing alternative contract terms without describing in business language the reason or rationale may be considered acceptance of that paragraph or clause. If Offeror does not identify specific concerns with a particular paragraph or clause, the County will consider the paragraph and/or clause acceptable. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5) EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFP Instructions and Rules section 4.2

E. REQUIRED FORMS

(RESERVED)

F. STATEMENT OF WORK

1. SCOPE OF WORK

Contractor shall provide a self-contained mobile command vehicle suitable for urban and rural settings (“command vehicle” or “vehicle”). The vehicle will serve as a command and communication hub to provide emergency response to critical incidents. Contractor shall contract with designers, suppliers, subcontractors, consultants, and other vendors as necessary to deliver a command vehicle meeting the requirements specified in this Statement of Work.

2. BACKGROUND INFORMATION

The specifications contained herein are intended to provide details of construction and materials, and where not otherwise specified are left to the discretion of the Contractor, to be reviewed and approved by the County at the Pre-Construction Conference or Kick Off Meeting.

3. GENERAL REQUIREMENTS

3.1. The command vehicle shall be furnished with such modifications and attachments as specified and necessary to enable the vehicle to function reliably and efficiently in sustained operation.

3.2. The design of the vehicle and the specified equipment shall permit accessibility for servicing, replacement, and adjustment of component parts and accessories with minimum disturbance to other components and systems.

3.3. The vehicle body shall be separated into two (2) separate rooms. The back room shall be soundproof for crisis negotiations, but the conversation can be heard in the other room for planning. A throw phone shall be included on the exterior.

3.4. Contractor shall be able to source necessary parts or components of the vehicle, as well as perform necessary modifications, alterations, or improvements thereto so that the vehicle conforms with the specifications of this Statement of Work.

3.5. Size and Mobility

3.5.1. The vehicle should be spacious enough to accommodate multiple personnel and necessary equipment comfortably.

3.5.2. It should be highly mobile and capable of maneuvering through urban terrains efficiently.

3.5.3. The vehicle should have the necessary safety features and certifications to operate on public roads.

3.5.4. Keys: 4 programmed keys/remotes.

3.6. Power and Communication

3.6.1. The command vehicle should be equipped with a reliable power system, including generator and alternative power sources.

3.6.2. It should have integrated communication systems, such as radios, satellite communications, and data connectivity, to ensure seamless communication during emergencies.

3.7. Command and Control

3.7.1. The vehicle should have a dedicated command and control center, equipped with workstations, displays, and communication interfaces.

3.7.2. It should have a suitable area for briefings and meetings.

3.7.3. The command center should allow for effective monitoring of incidents and coordination of response activities.

3.8. Equipment and Technology

3.8.1. The vehicle should have storage space for essential equipment, including but not limited to, computer systems, video surveillance equipment, emergency medical supplies, charging banks, and portable heating and lighting equipment.

3.8.2. It should be equipped with advanced technology for incident management, such as geographic information system (GIS) mapping, real-time data analysis, and video conferencing capabilities.

3.9. Climate Control and Comfort

3.9.1. The vehicle should have efficient heating, ventilation, and air conditioning (HVAC) system to maintain a comfortable working environment in extreme weather conditions.

3.9.2. It should have adequate insulation and soundproofing to minimize external disturbances.

4. SPECIFICATION REQUIREMENTS

4.1. Chassis

4.1.1. 2026 or newer Ford Super Duty F-550 DRW XL 2WD REG Cab 205" Wheelbase or equal.

4.1.2. The vehicle must weigh under 26,000 pounds (lbs.).

4.2. Powertrain

4.2.1. 7.3L V8 engine or equivalent.

4.2.2. Gas engine

4.2.3. Ten-speed automatic transmission with selectable drive modes: normal, tow/haul, Eco, slippery roads, trail (4x2).

4.2.4. Drive: 4x2

4.3. Steering and Suspension

4.3.1. Power Steering

4.3.2. Air bag suspension or equivalent

4.3.3. Low deflection 2" spacers for real-biased loading Option Coed 86S or equal

4.3.4. Gross Vehicle Weight Rating (GVWR) 19,550 pounds Payload Plus Upgrade package 2 Option Code 68H including upgraded frame, upgraded rear-axle, and low deflection/high-capacity rear springs, or equal

4.4. Tires and Wheels

4.4.1. Tires and wheels appropriate for the load that meet state and federal requirements.

4.4.2. Dual rear wheels

4.4.3. Rear axle ratio limited skip w/4.3 axle ratio

4.5. Cab Exterior

4.5.1. Title 13 Compliant California Emergency Lights, and a compliant siren system (emergency lights requirement applies to the entire vehicle)

4.5.2. Regular cab

4.5.3. Front Driver and Passenger side doors

4.5.4. Platform Running Boards on both sides of vehicle cab

4.5.5. Exterior grab handles on the side by shelter module door.

4.5.6. Exterior color: White, color matched to cab

4.5.7. Back-up camera system with monitor

4.6. Cab Interior

4.6.1. Equipment Center Console:

4.6.1.1. Center console is to be finished in a color complementary to the interior of the cab.

4.6.1.2. Split bench 40/20/40 with center armrest, cupholder, and storage.

4.6.1.3. Manual lumbar on driver's side

4.6.2. High-capacity front and rear air conditioning, heating system, and defroster

4.6.3. Interior Lighting: white ceiling lights

4.6.4. Audio: 5G modem, SYNC 4, and AM/FM stereo with MP3 Player.

4.7. Command Shelter

4.7.1. Approximately 18-foot-long x 84 feet high x 96 wide aluminum box mounted on chassis.

4.7.2. Ladder on the rear side of vehicle for roof and antenna access.

4.7.3. A minimum of four (4) exterior storage boxes.

4.7.4. Cord reel mounted storage box on the passenger side.

4.7.5. Roof/escape hatch for emergency exit.

4.7.6. One (1) access door on the passenger/curbside.

4.7.7. Electric door entry steps.

4.7.8. Handrail

4.7.9. Safety lighting to illuminate the steps into the command shelter.

4.7.10. All exterior doors are to be fully weather sealed unless otherwise noted.

4.7.11. All exterior doors, cabinets and pass throughs are to be lockable.

4.7.12. All Department of Transportation (DOT) lighting shall be LED.

4.7.13. A minimum of two LED lights, or equivalent, installed on each side of the command shelter (right, left and rear)

4.7.14. Ground lighting is to be installed at each entry door on the command shelter and the cab.

4.7.15. Scene lighting on all the exterior sides of the vehicle.

4.7.16. A minimum of two (2) duplex electrical outlets and two (2) data ports on the exterior of the vehicle.

4.8. Antenna

4.8.1. Install an antenna ground plane on roof of the command shelter.

4.8.2. Ground plane must be sufficient in size to accommodate at least 4 NMO antenna mounts with at least 16" of spacing between mounts.

4.8.2.1. (4) NMO antenna mounts will be installed

4.8.2.1.1. Mounts will have RG58 or LMR195 cable running from mounts to equipment rack and be properly labeled.

4.8.3. Ground plane must be raised off the roof with a removable top plate.

4.8.4. Must have sufficient cable penetrations through the roof with cable raceways all the way to the equipment racks with space for up to 50% expansion.

4.9. Leveling System

4.9.1. A vehicle levelling system is to be installed with a minimum of four points of contact with the ground.

4.9.2. Levelling system shall be a one-touch system that automatically levels and stabilizes the vehicle.

4.9.3. The levelling system shall have a visual and audible notification to the operator to prevent moving the vehicle while the stabilizers are deployed.

4.10. Awning

4.10.1. At least one (1) automatic awning is to be installed on the curbside of the vehicle.

4.10.2. Color shall match the vehicle color.

4.10.3. The awning is not to interfere with the operation of any doors.

4.11. Interior

4.11.1. Interior walls shall be white board that can be written on.

4.11.2. The interior shall be divided into two rooms, with the backroom soundproof.

4.11.3. All doors, walls and ceiling are to be adequately insulated to maximize the efficiency of the heating and cooling systems.

4.11.4. A commercial grade, non-skid, monolithic flooring material is to be installed.

4.11.5. Interior lighting of the command shelter is to be dimmable LED including white as well as red or blue nighttime lighting.

4.11.6. All interior and exterior doored compartments are to have adequate lighting controlled by a door-activated switch.

4.11.7. Safety lighting is to be installed in step wells of the command shelter.

4.12. Workstations

4.12.1. Cushioned bench seating with a table in front room.

4.12.2. Standing counter and refrigerator in front room.

4.12.3. Minimum of two (2) workstations towards the front of the command shelter. Monitors, a minimum of 27 inches, mounts, laptop computers, preferably Dell, and chairs shall be included for each workstation.

4.12.4. Minimum of three (3) workstations in the rear of the command shelter. Monitors, a minimum of 27 inches, mounts, laptop computers, preferably Dell, and chairs, shall be included for each workstation.

4.12.5. All workstations must have easily accessible cable raceways run from them to the equipment rack.

4.12.5.1. Raceways MUST be able to accommodate multiple radio and data cables that have 1" connectors preinstalled.

4.12.5.2. Raceways must include preinstalled cable pull strings.

4.12.6. Each workstation is to have a minimum of one (1) dedicated 120 Volts Alternating Current (VAC) power, USB power, data, and phone ports.

4.12.7. Data and Phone ports for each workstation are to be supplied over Cat6 cabling or

4.12.8. Countertops of the workstations should be constructed to withstand highway travel.

4.12.9. Maximize use of remaining spaces with cabinetry or additional seating as practical.

4.13. Generators:

4.13.1. One (1) gas generator on the exterior and plumbed to the chassis fuel tank. It shall be of sufficient size to fully power all installed equipment at no more than 75% of the rated load.

4.13.2. Generator shall be compliant with all applicable California emissions standards.

4.13.3. Hardwired to the system's automatic transfer switch.

4.13.4. Shall be sound isolated, equipped with a muffler and United States Department of Agriculture (USDA) approved spark arrestor.

4.13.5. One (1) watertight 50 AMP 120/240 VAC shore power inlet is to be installed on the driver's side of the command shelter away from any doors to minimize trip hazards. One (1) compatible power cord of no less than 25' to be included.

4.13.6. Automatic transfer switch shall be installed between the generator and shore power sources.

4.13.7. Transfer switch shall be configured for maximum system safety to prevent switching to a compromised power source (reversed polarity, low voltage, errant frequency, etc.).

4.13.8. Install one (1) minimum 50 AMP 120/240 VAC load distribution panel with main breaker within the interior of the command shelter. Load panel shall be Underwriters Laboratories (UL) listed.

4.14. Wiring

4.14.1. All wiring shall be engineered to minimize run lengths and maximize access for trouble shooting and repair as well as expansion.

4.14.2. All wiring shall be bundled, tied, trimmed, and protected from chafing and abrasion.

4.14.3. All wiring pass throughs shall be grommeted for protection of wiring.

4.14.4. All wiring and terminals shall be labeled.

4.15. HVAC

4.15.1. HVAC system shall be engineered to condition the command shelter for extreme conditions (specifically high temperatures). Cooling shall also be capable of cooling installed computer and audio/video equipment.

4.15.2. HVAC condensation is to be concealed and drain below the vehicle.

4.16. Network Equipment and Wiring

4.16.1. Vehicle shall have a camera system to see outside the vehicle on all four sides.

4.16.2. Vehicle shall have a Cradlepoint system, or equal, for cellular communication.

4.16.3. Vehicle shall have a Starlink system, or equal, for satellite internet connection.

4.16.4. Vehicle shall have a Direct Link Throw Phone and cable system installed.

4.16.5. Install an easily accessible IT Equipment rack

4.16.6. Rack must be easily accessible.

4.16.6.1. If access to backside of rack is not achievable based off installation, then the rack must be installed on sliders allowing it to pull out for backside access.

4.16.7. Install a monitor enclosure with a minimum of a 55-inch television or larger, visible on the outside of the command shelter for briefings. Data ports needed.

4.16.8. Four (4) televisions, a minimum of 43 inches, located in the interior Command Shelter. Locations will be determined during the Pre-Construction Conference.

4.16.9. Install a vehicle security system that protects the vehicle cab as well as the command shelter. System should be controlled by a single key fob.

4.16.10. A backing safety system shall be installed and include an audible backing alarm as well as a backup video monitor.

4.16.11. Command shelter shall have a combination smoke and carbon monoxide detector.

4.16.12. Install a minimum of one (1) 1 A, 10 BC dry chemical fire extinguisher in both the vehicle cab and the command shelter.

4.16.13. Vehicle shall be equipped with all applicable California and Federal required safety equipment.

5. DOCUMENTATION REQUIREMENTS

5.1. Contractor shall create and deliver detailed reference documents with component locations, any maintenance, or diagnostic charts if applicable, and electrical diagrams with appropriate system identification.

5.2. The reference documents, illustrations and diagrams shall include, but not be limited to, the following systems and items:

5.2.1. Wiring harness

5.2.2. Wire size and color

5.2.3. Location of Fuses

5.2.4. Safety Precautions

5.3. Contractor shall provide the County with a copy of all reference documents, illustrations, and diagrams in a hard copy binder format and in a digital format.

5.3.1. At delivery, the vehicle shall include a…