RFP 0069-N.pdf

RFP 0069-N, Page 1 of 20

BOILERPLATE

REVISED MARCH 2026

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

GENERAL SERVICES DIVISION, PROCUREMENT SECTION

2323 CAREY AVENUE

CHEYENNE, WY 82002

REQUEST FOR PROPOSAL NUMBER 0069-N

WYOMING DEPARTMENT OF HEALTH

BEHAVIORAL HEALTH DIVISION

Intellectual/Developmental Disability Support for Crisis Workers

PROPOSAL DUE DATE AND TIME

NOVEMBER 9, 2026 – 2:00:00 P.M. MOUNTAIN TIME

AGENCY REPRESENTATIVE:

Alicia Johnson

PROCUREMENT REPRESENTATIVE:

JAMIE RAFF

Jamie.raff1@wyo.gov 307-777-6721

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Table of Contents

SECTION 1: REQUEST FOR PROPOSAL

SECTION 2: GENERAL PROVISIONS

SECTION 3: SPECIAL PROVISIONS INFORMATION

SECTION 4: KEY DATES

SECTION 5: ADMINISTRATIVE BACKGROUND

SECTION 6: REQUIREMENTS/SPECIFICATIONS

SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

SECTION 8: EVALUATION METHODOLOGY

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.

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SECTION 1: REQUEST FOR PROPOSAL

1. SUBMISSION OF PROPOSALS:

The A&I Procurement Office will receive proposals for providing comprehensive training for 988 staff and mobile crisis providers on engaging and working with individuals with intellectual or developmental disabilities (I/DD) for the State of Wyoming, Behavioral Health Division (Agency) through the Public Purchase online bidding system. Proposals are due no later than 2:00:00 P.M. (Mountain Time) on November 9, 2026.

The technical proposal and cost proposal should be uploaded as separate documents and identified as such.

1.1. Proposals should be accompanied by the attached Proposal Price Sheet and signed by the proper official of the firm. All proposals should be uploaded on the Public Purchase online bidding system. Proposals sent by facsimile, email or paper copy may be rejected.

1.2. Proposals should be submitted through the Public Purchase online bidding system on or before the date and time specified. Proposals received after the date and time specified may be rejected.

1.3. The State of Wyoming reserves the right to withdraw this Request for Proposal, without cause, at any time before a contract has been fully signed and submitted to the A&I Procurement Office.

2. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS:

2.1. A proposal may be altered through the Public Purchase online bidding system before the proposal due date and time contained in this document.

2.2. The proposer may withdraw its proposal through the Public Purchase online bidding system up to the proposal due date and time contained in this document. If a proposal is accepted and the proposer fails to furnish the service agreed upon in the proposal, that proposer may be eliminated from future consideration.

3. PREPARATION OF PROPOSALS:

3.1. A proposal may be rejected if it modifies any of the provisions, specifications or minimum requirements of the Request for Proposal.

3.2. In case of error in the extension of prices in the proposal, unit prices will govern.

4. AWARD AND CONTRACT INFORMATION:

4.1. The State of Wyoming will ensure that minority business enterprises will be afforded full opportunity to submit proposals. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.

4.2. The proposer also, agrees that should their firm be awarded a contract, it will not discriminate against any person who performs work there under because of age, race, color, sex, creed, national origin or disability. In addition, the successful proposer shall comply with the Americans with Disability Act and the Wyoming Fair Employment Practices Act.

4.3. The proposer expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.

4.4. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality or technical defect in the proposals, or to award the contract in whole or in part, if deemed to be

RFP 0069-N, Page 4 of 20 in the best interest of the State to do so. The A&I Procurement Office will award the contract to the firm, determined to have the most responsive and responsible proposal by the Agency.

4.5. The successful proposer will be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the State.

4.6. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Paying invoices will be based upon the proposer successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.

DATED: October 7, 2026

State of Wyoming Procurement Section Buyer: Jamie Raff

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SECTION 2: GENERAL PROVISIONS

1. INSURANCE:

1.1. The contract between the successful proposer and the State shall require the successful proposer to carry certain insurance policies. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

2. LAWS TO BE OBSERVED:

2.1. The proposer shall keep fully informed of, and comply with, all applicable federal and state laws or rules, all local bylaws, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority. The proposer shall protect and indemnify the State and its representatives against any claim or liability arising from or based on the violation of any law, bylaw, ordinance, regulation, order or decree whether by himself or its employees.

3. ASSIGNMENT:

3.1. The proposal shall not be assigned by the proposer. Third party participation is authorized only as a joint venture that shall be clearly stated in detail in the original proposal and signed by all parties participating.

3.2. The proposer shall not enter into any subcontracts for any of the work contemplated under this Request for Proposal without the State’s prior written authorization.

4. EXTENSION AND AMENDMENT:

4.1. The proposer and the State covenant and agree that this proposal or subsequent contract may, with the mutual approval of the proposer and the State, be extended one year at a time, for a total contract period not to exceed three (3) years.

5. AUDIT AND ACCESS TO RECORDS:

5.1. The State or any of its duly authorized representatives shall have access to the proposer’s books, documents, papers, electronic data and records that are directly pertinent to this Request for Proposal.

6. CONFLICT OF INTEREST:

6.1. The proposer warrants that no kickbacks, gratuities, or contingency fees have been paid in connection with this Request for Proposal and none have been promised. The proposer warrants that no one being paid pursuant to the proposal is engaged in any activity that would constitute a conflict of interest with respect to the purchases of the proposal.

7. NO FINDER’S FEE:

7.1. The proposer warrants that no finder’s fee, employment agency fee, or any such fee related to the proposal shall be paid.

8. SOVEREIGN IMMUNITY:

8.1. Pursuant to Wyoming Statute § 1-39-104(a), the State of Wyoming and the Agency expressly reserve sovereign immunity and specifically retain all immunities and defenses available to them as sovereigns. The proposer acknowledges that the State of Wyoming has sovereign immunity and only the Wyoming Legislature has the power to waive sovereign immunity. Designation of

RFP 0069-N, Page 6 of 20 venue, choice of law, enforcement actions, and similar provisions shall not be construed as a waiver of sovereign immunity. The parties agree that any ambiguity in this Request for Proposal shall not be strictly construed, either against or for either party, except that any ambiguity as to sovereign immunity shall be construed in favor of sovereign immunity.

9. INDEMNIFICATION:

9.1. The proposer shall release, indemnify, and hold harmless the State, the Agency and its officers, agents, and employees from any and all claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of the proposer’s failure to perform any of the proposer’s duties and obligations hereunder or in connection with the negligent performance of proposer’s duties and obligations, including, but not limited to, any claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of proposer’s negligence or other tortious conduct.

10. APPLICABLE LAW/VENUE:

10.1. The construction, interpretation, and enforcement of this Request for Proposal shall be governed by the laws of the State of Wyoming, without regard to conflicts of law principles. The terms “hereof,” “hereunder,” “herein,” and words of similar import, are intended to refer to this Request for Proposal as a whole and not to any particular provision or part.

11. RIGHT OF OWNERSHIP AND MARKETING OF INTELLECTUAL PROPERTY

AND INTELLECTUAL ASSETS SUBMITTED FOR THE RFP (IF APPLICABLE):

11.1. It is acknowledged and agreed that the only party with a right to market, trademark, patent, copyright, or any like right to any intellectual property or intellectual assets submitted in relation to the Request for Proposal shall be and is solely vested in the State. This includes all intellectual property and intellectual assets related to both the written proposal and the oral presentation and any and all documents, pitches, products, media pitches, web screens, layouts, etc. produced for the written proposal and the oral presentation, and any updates, changes, alterations, or modifications to or derivative works.

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SECTION 3: SPECIAL PROVISIONS INFORMATION

PROPOSALS SHOULD BE SUBMITTED THROUGH THE PUBLIC PURCHASE ONLINE BIDDING

SYSTEM BY 2:00:00 P.M. MOUNTAIN TIME ON NOVEMBER 9, 2026. PROPOSALS RECEIVED

AFTER THE DATE AND TIME SPECIFIED MAY BE REJECTED.

It is the responsibility of the proposer to clearly identify all information that is considered confidential in accordance with the Wyoming Public Records Act, Wyoming Statute §16-4-201 through §16-4-205. Please identify each confidential page with the word “CONFIDENTIAL” in capital, bold letters centered at the bottom of each page. Information not clearly marked may be considered public. If the proposer submits information that it believes is confidential, it should include a statement justifying its basis for that belief.

1. STATE PARTIES:

1.1. This Request for Proposal is issued by the Wyoming Department of Administration and

Information, General Services Division, Procurement Section (Procurement) on behalf of the Wyoming Department of Health, Behavioral Health Division (Agency).

1.2. Throughout this document and others in connection with this project, various references are made, or will be made to the “State.” Generally, whenever this reference appears, the term “State” incorporates all state agencies working on this project.

1.3. It should be understood that the Director of the Wyoming Department of Health is empowered to be the signatory on all contracts, agreements, or modifications pertaining to this project. Any contracts, agreements, or modifications not bearing this signature or that of a designee are invalid.

2. CONTENT AND PROCUREMENT POINTS OF CONTACT:

2.1. Procurement is the primary point of contact from the date of release of the Request for Proposal until a proposer is selected and the selection is announced.

2.2. Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on October 22,2026. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer’s responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted.

2.3. Written responses will be available through the Public Purchase online bidding system. Responses will not identify the firm that submitted the question. Only the written answers issued by the Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

3. RESTRICTIONS ON COMMUNICATIONS WITH AGENCY STAFF:

3.1. Until a proposer is selected and the selection is announced, proposers shall not communicate with

Agency staff except via written questions through the Public Purchase online bidding system.

3.2. If a proposer violates this restriction, the State reserves the right to reject the proposal.

4. EFFECTIVE DATES OF PROPOSAL:

4.1. All terms, conditions and costs quoted in the proposer’s response will be binding on the proposer for one-hundred eighty (180) days from the effective date of the proposal.

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5. ADVERTISING AWARD CONDITIONS:

5.1. A fully executed contract should be completed with the State before the successful proposer may advertise the award of the contract or the services being performed. The proposer should agree not to refer to awards in commercial advertising in such a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming.

6. CONTRACT NEGOTIATIONS:

6.1. The State will notify the most qualified/successful proposer and negotiate a contract in accordance with the Wyoming Attorney General’s contract guidelines. The successful proposer will be required to enter into and sign a formal contract with the Agency.

6.2. In the event the Agency determines contract negotiations are making no forward progress, negotiations will be terminated, and at the State’s sole discretion, negotiations may be initiated with the next most qualified/successful proposer, or the RFP may be withdrawn or reissued. This process will be followed until an agreement is reached, or until the State determines that the RFP will be withdrawn or reissued. The State assumes no obligation to a selected proposer until an agreement is reached and a contract is fully executed. The State will not negotiate concurrently with more than one proposer for the same award.

7. BEGINNING WORK:

7.1. The successful proposer may not perform any work that could be billed until a contract has been executed. The State will not pay for any work by the proposer before a contract is executed.

8. COPYRIGHT INFRINGEMENT:

8.1. The proposer warrants that no materials, products, and services proposed will infringe upon or violate any patent, copyright, trade secret, or other proprietary right of any third party. In the event of a claim by any third party against the State, the State shall promptly notify the proposer, and the proposer shall defend the claim. The defense will be at the proposer’s expense.

9. COST OF PREPARING PROPOSALS:

9.1. All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The State of Wyoming will not provide reimbursement of these costs.

10. RISKS AND LIABILITIES:

10.1. By submitting a proposal, a proposer assumes any and all risks and liability associated with information in the proposal and its release.

11. AMENDMENTS:

11.1. The State reserves the right to amend this Request for Proposal before the proposal submission date. Amendments shall be uploaded to the Public Purchase online bidding system. It is the proposer’s responsibility to check the Public Purchase online bidding system for amendments.

12. PROPERTY DAMAGE AND LIABILITY INSURANCE:

12.1. The proposer may be required to furnish proof of property damage liability insurance in the amount deemed necessary by the Agency for this project, if applicable.

12.2. Questions regarding required insurance coverage and limits for this project should be submitted in writing, in accordance with instructions outlined in the special provisions.

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13. MISREPRESENTATION OF INFORMATION:

13.1. Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Agency and after consultation with Procurement, preclude the proposer from the selection process.

14. DISPOSITION OF PROPOSALS:

14.1. All material submitted becomes property of the State of Wyoming, which is under no obligation to return any of the material submitted.

15. LEGAL CONSIDERATIONS:

15.1. This Request for Proposal is issued under Wyoming Statute §9-2-3204.

16. PROPOSER RELATIONS WITH STATE:

16.1. The proposer and its staff will have an ongoing relationship with the State that is based on trust, confidentiality, objectivity and integrity. The proposer will operate at all times in the State’s best interests and in a straightforward, trustworthy and professional manner. The proposer shall:

16.1.1. Work cooperatively with the State’s staff and business partners whenever required.

16.1.2. Work cooperatively with the staff of other proposers whenever required.

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SECTION 4: KEY DATES

Event Description Date Time (Mountain Time)

RFP Release Date October 8, 2026

Closing Date for Questions October 22, 2026 2:00 P.M.

Response to Questions Returned October 29, 2026 2:00 P.M.

RFP Submission Due Date November 9, 2026 2:00:00 P.M.

Tentative Award Date November 2026 N/A

Tentative Work Begins Date January, 2027 N/A

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SECTION 5: ADMINISTRATIVE BACKGROUND

1. INTRODUCTION AND BACKGROUND:

1.1. Across the United States, the rate of suicide continues to rise, garnering national attention around suicide prevention and the crisis continuum. In response, the federal government developed the 988-dialing code as an easy-to-remember number for individuals to access crisis support through this national hotline. States across the nation developed local call centers staffed with crisis intervention specialists to respond to 988 calls, and mobile crisis teams trained in crisis intervention to assist 988 help seekers.

1.1.1. The successful proposer will develop and provide one (1) training, and grant Agency ownership for continued use with current and future crisis workers across the state. The training will focus on assisting those with intellectual or developmental disabilities (I/DD) during times of crisis through verbal, typed, or in-person response. The training shall provide a clear understanding of the wide range of behaviors crisis workers may encounter and best practices for connecting with individuals with I/DD, de-escalating crisis situations, and ensuring safe interactions when de-escalation is not possible. Due to the state’s rural and frontier nature, evidence-based practices may need to be modified to meet the community’s needs and resources, which should be addressed as part of the training.

2. PURPOSE AND INTENT:

2.1. The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from proposers who can offer comprehensive training for 988 staff and mobile crisis providers on engaging and working with individuals with I/DD to meet the Agency’s needs and expectations, as described within this RFP.

3. STAKEHOLDERS:

3.1. Individuals with I/DD across Wyoming will benefit from access to crisis workers who are trained to meet their unique needs in a crisis situation. Crisis workers will be more prepared when responding to crisis situations involving individuals with I/DD. The Agency will be able to provide quality training to support crisis workers in the field, and Wyoming residents will benefit from a reduction in suicides.

4. RESOURCES

4.1. The estimated amount of funding available for this project is seventy-seven thousand dollars ($77,000.00). Proposals exceeding this amount will not be considered.

4.1.1. Funding is contingent upon federal allocations and may be reduced, eliminated, or increased.

The Agency reserves the right to negotiate the final contracted amounts and deliverables with any proposer.

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SECTION 6: REQUIREMENTS/SPECIFICATIONS

1. SCOPE OF PROJECT:

1.1 Develop and provide one (1) comprehensive training for crisis workers in Wyoming, addressing working with individuals with intellectual or developmental disabilities (I/DD) facing a mental or substance use crisis. Final product ownership rights shall be granted to the Agency. The Agency reserves the right to upload the final training documentation and recording to the publicly viewed website. Milestones may include up to three (3) reviews for Agency approval prior to the completion of the training. The awarded organization is requested to maintain a virtual presence and will not be required to attend meetings or travel for any in-person presentations.

2. GENERAL REQUIREMENTS:

2.1. Scope of Activity – Contractor

2.1.1. Provide comprehensive training materials for Agency staff and crisis workers on working with individuals with I/DD and facing a mental health or substance use crisis that can also be shared with future Agency staff and crisis workers. Comprehensive training materials shall include:

2.1.1.1. One (1) comprehensive training document illustrating the training mentioned above in an editable format.

2.1.1.2. One (1) live virtual training with current Agency staff and crisis workers.

2.1.1.3. One (1) recorded training, separate from the live virtual training, in a format easily shared with future Agency staff and crisis workers that incorporates the questions and feedback from the live virtual training.

2.1.2. Connect with current crisis workers, including but not limited to 988 and mobile crisis workers, to discuss current processes and experiences to identify gaps in current training and include a summary of information to be submitted with training materials.

2.1.3. All work related to this RFP must be completed prior to September 29, 2027.

2.2. Scope of Activity – Agency

2.2.1. Agency shall provide any available information, with the exception of Protected Health Information (PHI), or Personally Identifiable Information (PII), necessary to complete the requirements of the project, as requested by the Contractor.

2.3. Communication requirements

2.3.1. Contractor shall maintain communication with the Agency and stakeholders as necessary to complete the project’s requirements.

2.3.2. Contractor shall provide communication in written form and provide a written summary document after any virtual meetings.

2.3.3. Contractor shall host, at a minimum, monthly status meetings with the Agency, as necessary and as agreed upon. Contractor shall provide meeting agendas and schedule meetings in accordance with the Contractor's and Agency's schedules.

2.4. Staffing/Qualifications requirements

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2.4.1. Knowledge of state government functions and procedures, state and federal laws, and policies and procedures.

2.4.2. Knowledge working with individuals with I/DDs and facing mental health and substance use crises.

2.5. Equipment needs

2.5.1. Contractor is required to obtain all equipment necessary to complete the project’s requirements.

3. RESOURCE RESPONSIBILITIES:

3.1. Project Manager: The proposer shall designate a project manager to represent and oversee the project. This individual will serve as the contact point for all proposer business matters relating to the project. An individual resume, list of qualifications, years of experience, current work assignments, and office location shall be included. Confirm that the project manager shall:

3.1.1. Be the single point of contact for the duration of the project.

3.1.2. Be responsible for timely completion of all phases of the project.

3.1.3. Be responsible for meeting all contractual requirements for the duration of the project.

3.1.4. Attend status, quality review, and acceptance meetings as required and present status and progress reports on the project.

3.1.5. Remain assigned to the project through completion of the project as determined by the Agency.

3.1.6. Identify project responsibilities and job functions.

3.2. Other Key Personnel: The proposer shall provide a list of all key personnel to be assigned to any part of the project and the duration of time they will serve on the project. The following should be considered:

3.2.1. Project Management

3.2.2. Subject Matter/Industry Expertise

3.2.3. Experience on Government Projects

3.2.4. Quality Assurance for Government Projects

3.2.5. Describe the proposer’s transition plan, how the proposer plans to deal with the possible sudden departure of key personnel within the team.

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SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

1. PRE-PROPOSAL CONFERENCE:

1.1. A pre-proposal conference will not be held in connection with this RFP.

2. TECHNICAL PROPOSAL, FORMAT AND CONTENTS:

2.1. Proposals should be submitted in two major sections: the Technical Proposal and the Cost

Proposal. Omission of this section or any item within this section may result in the proposal being eliminated. The proposer should, at a minimum, address the following points:

2.1.1. Cover Page: In one (1) page or less, include the following information:

2.1.1.1. Proposer’s legal name, address, and contact information;

2.1.1.2. Name, title, and contact information of the individual authorized to negotiate contract terms;

2.1.1.3. Proposer’s Unique Entity Identifier (UEI);

2.1.1.4. Provide a copy of the current Certificate of Good Standing, or proof of County/City/Tribal relations from the proposer’s primary state (not included in the one [1] page limit).

2.1.2. Table of Contents: The table of contents should include all items listed in this section.

2.1.3. Proposer’s Background and Experience: In four (4) pages or less, describe the proposer’s capability to successfully perform the requirements of the project.

2.1.3.1. Condense and highlight the contents of the proposal in such a way as to provide the Agency with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of this RFP.

2.1.3.1.1. Include at least two (2) references demonstrating work, and quality of work, by describing the work and outcomes, and provide contact information of an individual currently with the organization. The proposer may include links to, or copies of the creation or product. Please do not include letters of recommendation as they will not be considered.

2.1.3.2. A general and brief summary of the proposer’s business or organization, including staff that will be working on this project.

2.1.3.2.1. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the project successfully within the time requirements.

2.1.4. Proposer’s Project Work Plan: In twelve (12) pages or less, describe how the proposer would work with Agency staff to complete the project. Include the following information:

2.1.4.1. Describe the proposed implementation of the major activities and methods within the project work plan, including collaboration with local 988 Centers and other crisis workers, along with an outline of training focus areas;

2.1.4.2. Provide a chart or graph depicting a realistic timeframe for all major activities in the project work plan;

2.1.4.3. Identify and describe all Agency supports or activities that will be required to assist the proposer in completing the project;

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2.1.4.4. Identify and describe the proposer’s understanding of the pertinent cultural, capacity, and resource considerations for this project; and

2.1.4.5. Identify and describe any potential conflicts of interest, actual or through inference, related to this project or other Agency programs and the Substance Abuse and Mental Health Services Administration (SAMHSA).

2.1.5. Project Delays: Describe in two (2) pages or less how project delays shall be addressed should they occur. This should include assurances that sufficient resources and knowledgeable, experienced staff are available to meet the project timeline.

2.1.6. Contract Exceptions: Proposers should state agreement with all General Provisions and should furnish any exceptions to these provisions.

2.1.7. Staffing and Project Organization: An organization chart should be included with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in the project.

2.1.7.1. Single Point of Contact: In one (1) page or less, the proposer should identify a single point of contact for all contract management activities. The successful proposer should not change the project manager without written Agency approval.

2.1.8. Demonstration of Work/Quality: Provide a minimum of two (2) examples of relevant work products (no page limit). These work products should include a description of the work and outcomes. Links to, or copies of, the creation or product may be included.

2.1.9. Budget Narrative: Provide a narrative justification for the cost of each major activity as described in the proposer’s project work plan.

3. COST PROPOSAL FORMAT AND CONTENT:

3.1. Cost Proposal Price Sheets: Each applicable proposer should upload the Technical Proposal and the Cost Proposal Sheets as separate documents, and identify them as such, using the Public Purchase online bidding system. The price to be entered on this page is the total fixed price. In case of error in the extension of prices in the proposal, unit prices will govern. Cost breakdowns are not included on this page. The proposer should ensure all signatures and identifying numbers are properly affixed to this page in order for the Cost Proposal to be accepted.

4. ORAL PRESENTATIONS / INTERVIEWS:

4.1. Oral Presentations will not be held in connection with this RFP.

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SECTION 8: EVALUATION METHODOLOGY

1. OVERVIEW:

1.1. The Agency will conduct a comprehensive, fair, objective and impartial evaluation of proposals received in response to this Request for Proposal. Proposals will be evaluated independently by the evaluation committee members. The evaluation committee shall be made up of members representing the project subject expertise. The evaluation committee will review and score all proposals independently and consolidate the scores in order to determine the award.

2. COMPLIANCE WITH MANDATORY REQUIREMENTS:

2.1. To be considered responsive, a submitted proposal should meet the minimum requirements defined in this RFP. The minimum requirements are intended to ensure that evaluation of the Technical Proposal can proceed and that the Contractor agrees to perform all responsibilities within the RFP.

3. TECHNICAL SCORING AND RANKING:

3.1. COVER PAGE AND TABLE OF CONTENTS: 50 Points. The proposer should ensure complete information is provided.

3.2. PROPOSER BACKGROUND AND EXPERIENCE: 200 Points. Proposer should present materials describing its organization capability to successfully perform the responsibilities of this contract.

3.2.1. Details of previous contractual experience should include the length of time covered by the contract, the types of tasks performed and the results thereof, and a reference that includes a name, current title, and telephone number. Emphasis should be placed on experience/implementing projects similar to the scope of work described in this RFP.

3.2.2. Provide two (2) project references for current or recently completed (within the last three (3) years) contracts similar in nature to the services required by the Agency for this contract will be included in this section. Contract references should include the name, position, title, and current phone number of the client.

3.3. STAFFING AND PROJECT ORGANIZATION: 25 Points. The proposer should provide an organization chart with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in this project.

3.3.1. The proposer should include brief resumes for personnel that will be working on the project.

The resumes should clearly identify expertise in the functional areas listed in the scope of work. Specialized training courses will not be acceptable for demonstration of expertise in the required areas. Proven work experience combined with related education will be the means of substantiating expertise.

3.3.2. Two (2) references for each of the staff members being proposed for the project should be included in the proposal. Each reference should depict relevant experience that can be brought to bear during the term of this RFP. In order to ensure current expertise, all work for client references provided should have been completed no more than three years prior to the release date of this RFP.

3.3.3. The proposer should identify a single point of contact for all contract management activities.

The proposer’s Project Manager’s name and resume should be submitted with the proposal.

The successful proposer should not change the Project Manager without written Agency approval.

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3.4. PROPOSER’S PROJECT WORK PLAN: 400 Points. The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work. The work plan should:

3.4.1. Identify all required work activities, milestones and deliverable dates, personnel hours of effort and responsibilities for the deliverables and each work activity.

3.4.2. Approach to a comprehensive and practical plan for project management and control mechanisms, including progress reporting, major decision making, sign off procedures and internal control procedures.

3.5. PROJECT DELAYS: 25 Points. The proposer should describe how project delays will be addressed should they occur.

3.6. CONTRACT EXCEPTIONS: 100 Points. The proposer should describe any potential exceptions for the contract.

3.6.1. Exceptions cannot be to indemnification or sovereign immunity clauses, and may not exceed fifty percent (50%) of the General Provisions listed in Section 2 of this RFP.

3.7. DEMONSTRATION OF WORK/QUALITY: 200 Points. The proposer should provide relevant work that demonstrates meeting the mandatory requirements and specifications as described in the

RFP.

3.8. BUDGET NARRATIVE: 150 Points. The proposer should present a budget in which the costs are reasonable, allocable, and necessary. This is in addition to and should match the total request in the proposal price sheet.

4. COST SCORING AND RANKING:

4.1. COST ANALYSIS: 100 Points. The cost shall be presented as key deliverables in the form of individual cost and a project total (sum of the deliverables). The State of Wyoming reserves the right to conduct a cost analysis of the proposer’s budget proposal. The analysis will include a review of all the associated costs based on the technical content of their submission. The total project cost should include all of the items listed in the scope of work. If any of the scope of work services cannot be provided in the proposal or the requirement cannot be met, this is to be clearly explained as to why and what alternative approach will be and its associated cost. If there are no exclusions or exceptions, it will be determined that all of the criteria have been met for the price quotes, inclusive of all personnel, overhead, travel, equipment usage, and other miscellaneous costs for the specified contract period.

5. EVALUATION POINT SUMMARY:

Cover Page and Table of Contents 50 Points

Proposer Background and Experience 200 Points

Staffing and Project Organization 25 Points

Proposer’s Project Work Plan 400 Points

Project Delays 25 Points

Contract Exceptions 100 Points

Demonstration of Work/Quality 200 Points

Budget Narrative 150 Points

RFP 0069-N, Page 18 of 20

Cost Analysis 100 Points

Total 1,250 Points

6. FINAL RANKING OF PROPOSALS:

6.1. The State of Wyoming will be the sole authority of evaluating proposals. The firm that best meets the conditions of each of the criterion will be awarded the highest (not necessarily maximum) points for that criterion. The balance of the proposals will be rated based on their evaluated points.

After each criterion is evaluated, the proposer with the highest number of points will be notified.

The State of Wyoming reserves the right to reject any or all proposals, to waive any informality of technical defect in the proposals, or to award the contract in whole or in part, if deemed in the best interest of the State to do so.

RFP 0069-N, Page 19 of 20

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE

The undersigned agrees to provide comprehensive training for 988 staff and mobile crisis providers on engaging and working with individuals with intellectual or developmental disabilities (I/DD) to the Wyoming Department of Health, Behavioral Health Division in accordance with the Request for Proposal, General Provisions, Special Provisions and Proposal Price Sheet for Request for Proposal Number 0069- N.

Total Evaluated all-inclusive price for contract

1. BY SUBMISSION OF A PROPOSAL, THE PROPOSER CERTIFIES:

1.1. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

1.2. The proposer has not and will not attempt to induce any other person or firm to submit a proposal for the purpose of restricting competition.

1.3. The person signing this proposal certifies they are authorized to represent the company and are legally responsible for the price and supporting documentation provided as a result of this advertisement.

1.4. Proposer will comply with all applicable state and federal regulations, policies, guidelines and requirements.

Prices in this proposal have not been knowingly disclosed by the proposer nor will they be disclosed prior to award.

2. GENERAL INFORMATION:

Proposer Name: Phone:

Email Address:

Mailing Address:

City: State: Zip:

Employer Identification Number (EIN):

3. OWNERSHIP AND CONTROL:

Proposer’s Legal Structure

Sole Proprietorship General Partnership Corporation

Limited Partnership Other

The proposer shall provide to the Agency a certificate of good standing from the Wyoming Secretary of State or other proof that proposer is authorized to conduct business in the State of Wyoming before performing work under this Contract. The proposer shall ensure all annual filing and corporate taxes due and owing to the Wyoming Secretary of State’s office are up-to-date before signing the contract. Proposers may contact the Wyoming Secretary of State’s office, Corporate Division at (307) 777-7311 for assistance.

RFP 0069-N, Page 20 of 20

4. VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the proposer, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title