RFI SPECS - JAIL SECURITY ELECTRONICS SYSTEM EVALUATION _ RECOMMENDATION.docx

Weld County Finance Department Purchasing Division 1301 North 17th Avenue Greeley, Colorado 80631

Request for Information (RFI)

Solicitation Number: B2500075

Title: Jail security electronic system evaluation and recommendation

Advertisement Date: Wednesday, April 30, 2025

Technical Questions Due: Wednesday, May 21, 2025, by 5:00 p.m.

Questions email: bids@weld.gov

Response Due Date: Wednesday May 28, 2025, by 10:00 a.m., Purchasing’s Clock

Response Delivery: Email to bids@weld.gov

Purpose/Background The purpose of this Request for Information (RFI) is to obtain information from the supplier community on the availability, capability, and functionality of JAIL security electronic equipment.

1. This RFI is solely for the purpose of gathering technical and performance narratives for planning purposes. The RFI should not be construed as a solicitation and there is no obligation on the part of Weld County to make any purchase. Further, this RFI should not be construed as a means to pre-qualify suppliers.

2. Currently, Weld County is requesting information and budgetary costs in response to this RFI. DO NOT submit line item pricing.

3. This RFI will provide vendors with a general description of Weld County’s environment and technical requirement needs as related to this inquiry. All submissions become Weld County property and will not be returned.

4. This Request for Information does not commit Weld County to purchase any solution whatsoever. Respondents are advised that Weld County will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the Respondent’s expense.

Project Background

The main Weld County Jail was constructed in 1997, additional wings were added in 2003, 2007, and 2020. The total JAIL square footage is approximately 385,376. The security electronic equipment is a blend of different age systems. The project goal is to evaluate and make recommendations on the existing security electronic systems which include surveillance cameras, video management, card access, intercoms, fire alarms, locking mechanism, and other electronic life safety systems and make recommendations for replacement and upgrades.

Information Requested

This RFI is to evaluate existing electronic systems equipment throughout the JAIL. Provide a recommendation for total system upgrades that meet existing Federal, State, and Local codes and requirements. The recommendation requirement is for a state-of-the-art electronic system upgrade which will result in system redundancy, reliability, and five-nines or 99.999% fault tolerance. This is achieved through redundancy, failover mechanisms, and rapid restoration of services upon failure. Consultant must provide a complete cost analysis for the recommended replacement and upgrade of the security electronic systems.

Vendor Inquiries and/or Questions

Submit any Inquiries, questions, and requests for clarification related to this RFI to email: bids@weld.gov. Weld County will make a good-faith effort to provide a written response to each question.

Response Requirements

Please keep your response to 15 pages or less. It is anticipated that firms may submit brochures and marketing information. RFI response should contain the following:

1. Contact Information

· Please provide the following contact information:

· Company Name

· Address

· Name of the individual who will act as primary point of contact for inquiries

· Contact Person’s Telephone Number

· Contact Person’s Email Address

2. Comments Please provide your evaluative comments on the project description and requirements outlined in this document. Include any suggestions or advice regarding the design, implementation, management, technology, etc. of this contemplated project. Detail what additional information or clarifications would be needed in order to prepare a comprehensive proposal in the future?

3. Approach Based on the project information provided to date, briefly describe the approach you would recommend for this project and why.

4. Vendor responses for information requested in this RFI shall be submitted electronically to bids@weld.gov

5. Vendor responses will be received until: Wednesday, May 28, 2025 at 10:00 a.m. (Weld County Purchasing Time Clock).

6. There will be no formal opening for the RFI responses.

Form Revision 4-2025 BID REQUEST #B2500075 Page 7 image1.jpeg