RFI Sources Sought 36C25625Q0564_4Mar25.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* ConMed iFS1 AirSeal Insufflation System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 72703

SOLICITATION NUMBER* 36C25625Q0564

RESPONSE DATE/TIME/ZONE 03-17-2025 11:00 AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE VSA

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

PLACE OF PERFORMANCE

ADDRESS Central Arkansas Veterans Healthcare System Eugene J. Towbin Healthcare Center 2200 Fort Roots Drive North Little Rock AR

POSTAL CODE 72114-1706

COUNTRY USA

ADDITIONAL INFORMATION

EMAIL DESCRIPTION linda.gates@va.gov

DESCRIPTION

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY (BRAND OR EQUAL). THIS

SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this

RFI.

1. Title: ConMed AirSeal iFS1 Air Seal System (Brand or Equal)

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following:

The ConMed AirSeal iFS1 is a 120v insufflation management system that can provide stable pneumoperitoneum, smoke evacuation, and valve-free access to the abdominal cavity during robotic and laparoscopy. This insufflator enables surgeons to operate at lower pressures or uses standard high-flow insufflation. The AirSeal iFS lets the user select three (3) different modes of operation that include:

AirSeal Mode, Smoke Evacuation Mode, and Standard Insufflation Mode.

System Requirements Integrated Pressure Control:

- Provides real-time monitoring and adjustment of insufflation pressure.

- Ensures consistent insufflation throughout the procedure to optimize visibility and surgical precision.

Smoke Evacuation System:

- Incorporates a smoke evacuation feature that actively removes smoke generated during electrosurgical procedures.

- Enhances visibility in the surgical field, contributing to improved surgical outcomes.

Compatibility:

- Designed to work seamlessly with ConMed’s range of surgical instruments, ensuring interoperability and reducing risks associated with equipment mismatch.

- Supports a variety of surgical applications, including laparoscopic and robotic-assisted surgeries.

User-Friendly Interface:

- Features an intuitive touchscreen interface for easy operation and quick adjustments during procedures.

- Provides visual indicators for pressure settings and system status, enhancing user confidence and operational efficiency.

Compact Design:

- Space-saving design suitable for operating room environments.

- Lightweight and portable, allowing for easy transport and setup in various surgical settings.

https://www.somatechnology.com/pdfFiles/Conmed-AirSeal-iFS-Insufflator.pdf

Safety Features:

- Equipped with alarm systems for high and low pressure, ensuring the safety of both the patient and surgical team.

- Compliance with all relevant safety standards and regulations for medical devices.

Maintenance and Support:

- Provides clear guidelines for routine maintenance and operational checks.

- Backed by ConMed’s customer support for troubleshooting and technical assistance.

Specifications – Brand or Equal:

Supply frequency range 50Hz/60Hz Mains voltage range US 100V-120V Fuse designation for 2 pole breaker 2 pole breaker 10 A, 240 VAC Operating conditions 10 to 30 degree C / 50to 85 degrees F 30 to 75% Rel. humidity 700 to 1060 hPa air pressure 3000 m max altitude above sea level for device use Storge and transportation conditions -25 to 70 degree C / -13-to-158-degree F 10 to 95 % rel. humidity 700 to 1060 hPa air pressure Max. sound level 71db Flow volume 40sl./ min Dimensions 420W x 220H x 470 D Weight 26 kg

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code 339112 is 1,000 employees.

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Where are the requested items/equipment manufactured?

Vendor must attach documentation of this information to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

b. Are the requested items/equipment manufactured by a Small or Large business? Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?

Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in performance of this requirement?

The VA does not accept grey market items and therefore the Vendor must attach evidence of this access (Authorized Distributor letter) to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

d. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________

Company's business size: ________________________________________________ Data Universal Numbering System (DUNS) #: _______________________________

e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite __________________ NAICS code?

• Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the Government to review as part of this Market Research.

4. Opportunity/Market Pricing: The NCO 16 is seeking information from potential vendors on their ability to provide the required brand or equal items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the NCO 16 in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

5. Instructions and Response Guidelines: Questions regarding this RFI shall be submitted no later than 11:00 AM (CST), 10 March 25, via email to linda.gates@va.gov.

6. RFI responses are due by 11:00 AM (CST), Monday, 17 March 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to linda.gates@va.gov.

The subject line shall read: 36C25625Q0564 – ConMed AirSeal iFS1 Air Seal System. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f).

Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Information provided will be used solely by NCO 16 as “Market Research” and will not be released outside of the NCO 16 Purchasing and Contract Team.

7. Contact Information:

Linda Gates Contract Specialist linda.gates@va.gov

Your response to this notice is greatly appreciated!

mailto:linda.gates@va.gov