RFI Response Form.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- RFI: GRANT MANAGEMENT SYSTEM
- Solicitation number
- 5400018614
- Issued by
- South Carolina
About this file
This is an RFI Response Form for a Comprehensive Grants Management System issued by South Carolina. The state is seeking information from vendors regarding their capabilities to provide a comprehensive grants management system. The RFI does not specify a response deadline, contract term, site visits, or bidder's meetings within the provided document.
The RFI requires vendors to provide detailed information across four primary categories: general organizational information and experience with grant management systems and federal grant programs; system components, functions, and features including strategic planning, grants application management, accounting, compliance monitoring, reporting capabilities, analytics, and data archiving; infrastructure specifications including hosting options, security structure, browser compatibility, and integration capabilities with existing financial and monitoring systems; and training and support services parameters. Vendors must submit contact information, existing statewide vendor and contract numbers, and client references. The form does not address pricing terms, set-asides, incumbent vendors, or specific funding amounts.
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Other files
| File | Type | Posted |
|---|---|---|
| Request for Information.pdf | ||
| RFI Question and Answers.pdf |
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Text version
Sheet1 Comprehensive Grants Management System RFI Response Form
RFI# 5400018614
Instructions Please provide the following contact information and applicable statewide vendor/contract information.
In the table below, provide the requested information in the corresponding boxes.
| Company Name: |
| Mailing Address: |
| Primary Contact (Name): |
| Primary Contact (Phone Number): |
| Primary Contact (Email Address): |
| List existing Statewide Vendor Registration Number(s), if applicable: |
| List exisiting Statewide Contract Number(s), if applicable: |
| A. General Information |
| A.1. Provide a brief overview of your organization. |
| A.2. Please identify your experiences in providing grant management systems. |
| A.3. Please describe your organization’s knowledge of and experience with federal grant programs, such as IDEA, ESSA and Perkins, and include how your organization is remaining current with changes in these regulations. |
| A.4. Provide contact information for any your clients with whom we can discuss the functionality of your system. |
| B. Components, Functions and Features |
| B.1. Describe in detail the components, functions and features available in your comprehensive grant management system, not limited to, but including: |
| B.1.1. Functions related to strategic planning, grants application management, grants accounting and compliance monitoring, as applicable. |
| B.1.2. Additional features, such as, email notifications, workflow and whether it is client-configurable, download features, correspondence and contact management. |
| B.1.3. Document storage and storage of attachments. |
| B.1.4. Application and document search. |
| B.1.5. How common data elements are integrated between the functional areas of the system. |
| B.1.6. How the system assists users in entering the data required for a particular function and how it ensures standardization of the data entered. |
| B.1.7. The data model used, for example, one strategic plan per district, one application per funding source per district, activities link to strategic plan. |
| B.1.8. The reporting capabilities in the grant management system (e.g. canned reports, ad hoc reporting, configurable dashboards). |
| B.1.9. Any analytics provided. |
| B.1.10. Any tracked Key Performance Indicators (KPI). |
| B.1.11. System checks and balances and reconciliation features. |
| B.1.12. System navigation. |
| B.1.13. The grant closure process. |
| B.1.14. Data archiving features. |
| B.1.15. What data standards does your system adhere to? |
| B.2. Has the development of system functionality been tailored to meet the state’s variety of program needs while maintaining a consistent look and feel among all components? Please describe how this is accomplished. |
| C. Infrastructure |
| C.1. What are the available hosting options, including but not limited to, cloud hosted and on-premises? |
| C.2. Describe the overall security structure. |
| C.3. What safeguards have you implemented to secure the confidentiality, integrity and availability of your system and its data? Provide a SOC 2 or 3 report, if available. |
| C.4. How often are system and application updates provided? |
| C.5. Describe any risk analysis tools provided. |
| C.6. How/Does security work with Active Directory? |
| C.7. Describe the level of flexibility available in granting access to the functions and data in the system? For example, can a school or district be restricted to viewing or updating only its own data? |
| C.8. Please identify the interfaces that you have implemented between your grant management system and existing financial and monitoring systems. Also identify any potential barriers to integration. |
| C.9. Describe the system implementation process including the migration of existing data. |
| C.10. Describe your data integration processes and services. |
| C.11. With which browsers is your application compatible? |
| D. Training and Support Services |
| D.1. Describe the parameters of offered training. For example, is user training provided remotely via webinar, face to face onsite sessions and is the data used for training relevant to the state’s work? |
| D.2. Describe user application support, online help and 24/7 technical support availability, including severity levels and response time. Do you have a product user’s group. |
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